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HomeMy WebLinkAbout09/21/98 Board of Public Works Minutes(I I» (A REGULAR MEETING SEPTEMBER 21, 1998 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, September 21, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr were added to the agenda: - Title Sheet - Ironwood Widening - Agreement - Professional Services - Proposal - Banking Services - Resolution No. 89-1998 Caldwell and carried, the following items APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on September 14, 1998, were approved. APPROVE CONSTRUCTION CONTRACT - MARQUETTE AND MEADE STREETS CURB SIDEWALK AND APPROACH CONSTRUCTION - PROJECT NO 98-64 Mr. Caldwell advised that in accordance with the bid awarded on August 31, 1998, to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $22,483.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD - UTILITY CONNECTIONS - PROJECT NO. 98-76 Mr. Caldwell advised that in accordance with the bid awarded on September 14, 1998, to Niezgodski Plumbing, Inc., Post Office Box 3096, South Bend, Indiana, in the amount of $17,800.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME -OMNICRAFT INTERNATIONAL Mr. Caldwell advised that Mr. Kent Stephens, College Football Hall of Fame, has submitted Change Order No. 27432, on behalf of Omnicraft, 512 Ireland Road, South Bend, Indiana, indicating that the Contract amount be increased $2,107.40 for a new Contract sum including this Change Order in the amount of $215,047.00. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT WESTSIDE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-23 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Niles Concrete Sawing and Construction, Inc., 2580 East Detroit Road, Niles, Michigan, indicating that the contract amount be decreased by $9,600.85 for a new contract sum including this Change Order in the amount of $53,449.15. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT NEAR WESTSIDE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-20 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Niles Concrete Sawing and Construction, Inc., 2580 East Detroit Road, Niles, Michigan, indicating that the contract amount be decreased by $947.15 for a new contract sum 1 1 1 001 REGULAR MEETING SEPTEMBER 21, 1998 including this Change Order in the amount of $50,378.35. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD EXCAVATION AND MUNICIPAL SERVICES - PROJECT NO. 98-41-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of D&L Excavating, Inc., 12877 Industrial Drive, Granger, Indiana, indicating that the contract amount be increased by $5,800.00 for a new contract sum including this Change Order in the amount of $46,200.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF GRANT AGREEMENT - NORTHEAST NEIGHBORHOOD COUNCIL INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Northeast Neighborhood Council, Inc., 803 Notre Dame Avenue, South Bend, Indiana, for reimbursement of costs relating to the Northeast Center operations and the programming of the NENC. Mr. Caldwell noted that the Agreement is in the amount of $24,500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - CLEVELAND ROAD ADDED TRAVEL LANES BETWEEN BENDIX AND BRICK Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ken Herceg and Associates, 211 West Washington, South Bend, Indiana, for professional services for the design work on the above referred to project. Mr. Caldwell noted that the Agreement is in the amount of $65,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PROFESSIONAL BANKING SERVICES - MENDEL PISER Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Mendel Piser, 112 West Jefferson, South Bend, Indiana, for services from First Source Bank for a two year period. Mr. Caldwell noted that the Agreement is in the amount of $64,294.10. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed, subject to the changes noted by the Board of Public Works. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Neighborhood Resources and Technical Addendum II Extends 1996 contract Services Corporation through the end of 1998 Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the above referred to Addendum was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - CRITICAL CARE AMBULANCE STAFFING Mr. Caldwell stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and St. Joseph's Medical Center, South Bend, Indiana, for critical care staffing. This Amendment calls for compensation to the City of South Bend for staffing for St. Joseph's Medical Center. There is no cost to the City of South Bend. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Amendment to the Agreement was approved and executed. REGULAR MEETING SEPTEMBER 21, 1998 ADOPT RESOLUTION NO. 85-1998 - ADOPT A WRITTEN FISCAL PLAN AND ESTABLISH A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP WRRMAN & GOETZ ANNEXATION) Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works. Mr. Larry Magliozzi, Planning, was present, and stated that this annexation consisted of approximately sixty-two (62) acres, near Oak Road south of Lincolnway. Police and Fire Services are available, as well as sewer and water. RESOLUTION NO. 85-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (HERRMAN & GOETZ ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the real estate described hereinafter as Exhibit "A", located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 62.53 acres of unimproved, undeveloped field land located on the west side of Oak Road, approximately 650' south of Lincolnway West, in German Township, St. Joseph County, Indiana, which is not contiguous to the external boundaries of the City of South Bend, but which is entirely within two miles of the South Bend city limits; is zoned in St. Joseph County for industrial purposes, specifically "M" Manufacturing; is to be used for one or more businesses within an industrial park setting; and the owner of the territory has consented to annexation. The development of the territory proposed to be annexed will require a basic level of municipal public services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street lighting, roads, curbs, sidewalks, and sanitary sewer facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street lighting, roads, curbs, sidewalks and sewer facilities, and other capital improvements normally provided within the corporate boundaries, to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non - capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services REGULAR MEETING SEPTEMBER 21, 1998 of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory services of a capital improvement nature, such as street lighting, roads, curbs, sidewalks and sanitary sewer facilities, within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 21 st day of September, 1998. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member Attest: s/Angela K. Jacob, Clerk That part of the southeast quarter of Section 31, Township 38 North, Range 2 East, German Township, St. Joseph County, IN, more particularly described as follows: Beginning at a point on the east right-of-way line of Oak Road, approximately 703.05 feet north of the centerline of Edison Road; thence north along the east line of Oak Road approximately 1,950 feet to the south line of the northeast quarter of Section 31; thence west along said south line to the northwest corner of the east half of the southeast quarter of said section; thence south along the west line of the said east half approximately 1,950 feet to a point approximately 660 feet from the centerline of Edison Road; thence east parallel to the centerline of Edison Road to the point of beginning. ADOPT RESOLUTION NO. 86-1998 - ADOPT A WRITTEN FISCAL PLAN AND ESTABLISH A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (CORNERSTONE L.P. ANNEXATION Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works. Mr. Larry Magliozzi, Planning, was present, and stated that this annexation consisted of approximately fifty-two (52) acres, near Oak and Edison Roads. Police and Fire Services are available, as well as sewer and water. RESOLUTION NO. 86-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (CORNERSTONE L.P. ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the real estate described hereinafter as Exhibit "A", located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 52.33 acres of unimproved, undeveloped field land located directly on the north side of Edison Road, approximately 1,400' west of Oak Road, in German Township, St. Joseph County, Indiana, which REGULA&MEETING SEPTEMBER 21, 1998 is not contiguous to the boundaries of the City of South. Bend, but which is entirely within two miles of the South Bend City limits; is zoned in St. Joseph County for industrial purposes, specifically "M" Manufacturing; is to be used as an industrial park containing one or more businesses; and the owner of this territory has consented to its annexation. The development of the territory proposed to be annexed will require a basic level of municipal public services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street lighting, roads, curbs, sidewalks, and sanitary sewer facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street lighting, roads, curbs, sidewalks and sanitary sewer facilities, and other capital improvements normally provided within the corporate boundaries, to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section 11. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory services of a capital improvement nature, such as street lighting, roads, curbs, sidewalks, and sanitary sewer facilities, within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section M. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 21 st day of September, 1998. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member Attest: s/Angela K. Jacob, Clerk 1 P n REGULAR MEETING SEPTEMBER 21, 1998 That part of the west half of the southeast quarter of Section 31, Township 38 North, Range 3 East, German Township, St. Joseph County, Indiana, more particularly described as follows: Beginning at the northeast corner of west half of the southeast quarter of Section 31, Township 38 North, Range 3 East; thence west to the west right-of-way line of the St. Joseph Valley Parkway (U.S. 31 Bypass); thence south along said west line to a point of intersection with the north line, extended, of the I.P.C. Minor subdivision; thence east along said north line to the northeast corner of said subdivision; thence south along the east line of said subdivision to the south line of Edison Road; thence east along said south line to the east line of the west half of the southeast quarter of Section 31, Township 38 North, Range 3 East; thence north along said east line to the point of beginning. ADOPT RESOLUTION NO. 87-1998 - ADOPT A WRITTEN FISCAL PLAN AND ESTABLISH A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP (U.S. 31 SOUTH ANNEXATION Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works. Mr. Larry Magliozzi, Planning, was present, and stated that this annexation consisted of approximately two hundred thirty-four (234) acres, near Olive Road and the Toll Road. Police and Fire Services are available. The developer will assume the cost of sewer and water service. RESOLUTION NO. 87-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP (U.S. 31 SOUTH ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the real estate described hereinafter as Exhibit "A", located in Centre Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 234.19 acres of varied use land including residential, commercial, and industrial, among others, located south of the St. Joseph Valley Parkway, between U.S. 31 and Main Street, in Centre Township, St. Joseph County, Indiana, with approximately 15.6% of its aggregate external boundaries coinciding with the boundaries of the City of South Bend, and which property is needed and can be used by the City of South Bend for commercial and residential development. Such development of the territory proposed to be annexed will require a basic level of municipal public services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street lighting, roads, curbs, sidewalks, sanitary sewer and storm facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street lighting, roads, curbs, sidewalks and sewer facilities, and other capital improvements normally provided within the corporate boundaries, to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non - capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of REGULAR MEETING SEPTEMBER 21, 1998 land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in Centre Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section 11. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory services of a capital improvement nature, such as street lighting, roads, curbs, sidewalks, sanitary sewer and storm .facilities, within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 21 st day of September, 1998. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member Attest: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 88-1998 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 88 -1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS EQUIPMENT (SEE ATTACHED) WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5000.00). CJ REGULAR MEETING SEPTEMBER 21, 1998 BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 21 st day of September, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 89-1998 - TRADE IN OF CITY OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 89-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) 1989 CHEVY CAVALIER - IGIJC5115KJ243633 ONE (1) CHEVY CAVALIER - IGIJC5114KJ2469295 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: TWO (2) NEW VEHICLES (GATES CHEVROLET) TO BE PURCHASED AT A LATER DATE WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE EXCHANGED: ONE (1) 1989 CHEVY CAVALIER - IGIJC5115KJ243633 ONE (1) CHEVY CAVALIER - IGIJC5114KJ2469295 PROPERTY TO BE TRADED: TWO (2) NEW VEHICLES (GATES CHEVROLET) 2. That the traded in or exchanged property, to wit: ONE (1) 1989 CHEVY CAVALIER - IGIJC5115KJ243633 ONE (1) CHEVY CAVALIER - IGIJC5114KJ2469295 shall be removed from the inventory of the City of South Bend. REGULAR MEETING ADOPTED this 21 st of September, 1998. ATTEST: s/Angela K. Jacob, Clerk SEPTEMBER 21, 1998 BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member APPROVAL OF RECOMMENDATION - TO CLOSE STREET - COMPANY PICNIC Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Irene Stines, Allied Signal, 3520 Westmoor, South Bend, Indiana, to conduct the above referred to company picnic, on Westmoor from Bendix to Sheridan, on September 20, 1998. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Lennie Zeitler Approved September 21, 1998 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEETS - FIELD POINTE ESTATES - PHASE II - HARVEST POINTE SUBDIVISION - PHASE I - KENSINGTON FARMS - SECTION SIX - IRONWOOD WIDENING - RIDGEDALE Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,436,036.15 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $100,887.41 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Caldwell reminded the Board that Tuesday, September 22, 1998, at 5:30 p.m., was the public hearing set for the renewal of the TCI of Michiana Franchise. 1 1 REGULAR MEETING SEPTEMBER 21, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:03 a.m. ATTEff. Angela K. acob, CIA 1 1 BOARD OF PUBLIC WORKS 4ame4s;C'*a'Ww1e1l, President Lewis N. Powell, Member '4c' M. Catherine Roemer, Memb r