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HomeMy WebLinkAbout09/14/98 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 14, 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 14, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present.. Also present was Board Attorney Michelle Engel. ADD/STRIKE AGENDA ITEMS Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following agenda items were added and stricken: - Occupancy Bond - Added - Grant of Easements - (2) - Added - Strike Resolution No. 84-1998 and Request to Advertise for Bids for East Wayne Lighting APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on September 8, 1998, were approved. OPENING OF BIDS - PROSPECT STREET PUBLIC WORKS IMPROVEMENTS - PROJECT NO. 98-70 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REITH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Christopher Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Bid Alternate No. 1 $ 69,649.75 Total Base Bid $306,212.25 Base Bid & Alternate 1 $375,862.00 YOUNGS EXCAVATING. INC. 50563 Dusty Trail Court Granger, Indiana 46530 Bid was signed by Mr. Kurt Youngs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .M Bid Alternate No. 1 $ 64,858.50 Total Base Bid $329,998.00 Base Bid & Alternate 1 $394,856.50 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed I 1 REGULAR MEETING Five per cent (5%) Bid Bond was submitted BID: Bid Alternate No. 1 $ 54,271.00 Total Base Bid $328,740.00 Base Bid & Alternate 1 $383,011.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 SEPTEMBER 14, 1998 Bid was signed by Mr. Robert Loudin, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted M 10 Bid Alternate No. 1 $ 72,506.75 Total Base Bid $283,418.25 Base Bid & Alternate 1 $355,925.00 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46624 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1n Bid Alternate No. 1 $ 65,458.75 Total Base Bid $315,040.25 Base Bid & Alternate 1 $380,499.00 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - 1998 CONCRETE PAVEMENT IMPROVEMENTS - PROJECT NO.98-51 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana Bid was signed by Mr. Mike Glenn, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid: $105,058.00 Base & Alternate: $108,780.00 I REGULAR MEETING SEPTEMBER 14, 1998 KANKAKEE VALLEY CONSTRUCTION COMPANY, INC. Post office Box 1471 LaPorte, Indiana 46352 Bid was signed by Kankakee Valley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid: $120,004.80 Base & Alternate: $127,999.80 NORTHERN INDIANA CONSTRUCTION COMPANY, INC. Post Office Box 1333 Mishawaka, Indiana 46546 Bid was signed by Mr. David Walorski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1e Base Bid: $ 94,749.86 Base & Alternate: $101,238.26 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Mike Glenn, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted M6.0 Base Bid: $ 76,984.00 Base & Alternate: $ 81,544.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - DIGITAL COMMUNICATIONS RECORDER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DICTAPHONE CORPORATION 3191 Broadbridge Avenue Stratford, Connecticut 06614-2559 Bid was signed by Dictaphone Corporation Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted REGULAR MEETING BID: $27,905.00 STEPHEN CAMPBELL & ASSOCIATES 2418 Allen Boulevard Beachwood, Ohio 44122 Bid was signed by Mr. Stephen Campbell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: $40,900.00 Trade -In Allowance: $ 1,000.00 Total Net Bid $39,900.00 VAN AUSDALL & FARRAR, INC. 1214 North Meridan Street Indianapolis, Indiana 46204 Bid was signed by Mr. Michael Wolanin, Jr. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $39,618.00 Midland USA, Inc., 1690 North Topping Avenue, Kansas City, Missouri, declined to bid. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVE AND GENE'S 3109 Gertrude South Bend, Indiana 46614 16 Red Tag # Make Year Vin Number Bid 2017 PONTIAC 1989 1G2NE14D8KC604217 $59.95 2097 FORD 1990 1FAPP31X5LK203049 $39.95 2098 BUICK 1988 1G4NJ14UXJM007307 $59.95 1280 CHEVROLET 1980 1L69HAJ126074 $69.90 899 FORD 1983 1FABPO756DW149527 $39.90 1366 BUICK 1984 1G4AP6948EH839715 $69.90 185 DODGE 1978 W14BE8S107146 $69.90 131 FORD 1987 1FMCAIIUGHZA85751 $69.90 522 FORD 1982 1FTEE14E9CHA87678 $69.90 �_ I REGULAR MEETING SEPTEMBER 14, 1998 758 LINCOLN 1984 INMP97F7EY702826 $79.90 2000 EAGLE 1988 2XMJP5592JA022541 $49.90 762 ISUZU 1986 JAABL14AIG0720952 $39.90 518 CADILLAC 1989 1 G6JG69WXFJ506290 $69.90 2203 BUICK 1980 4H69AAH225624 $79.90 562 FORD 1 1987 IFTEE14NIHHA12075 $69.90 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana g Red Tag # Make Year Vin Number Bid 2017 PONTIAC 1989 1G2NE14D8KC604217 $65.00 2097 FORD 1990 1FAPP31X5LK203049 $65.00 2098 BUICK 1988 1G4NJ14UXJM007307 $75.00 1280 CHEVROLET 1980 IL69HAJ126074 $75.00 899 FORD 1983 IFABPO756DW149527 $40.00 1366 BUICK 1984 1G4AP6948EH839715 $65.00 185 DODGE 1978 W14BE8S107146 $75.00 131 FORD 1987 1FMCAIIUGHZA85751 $75.00 522 FORD 1982 1FTEE14E9CHA87678 $80.00 758 LINCOLN 1984 INMP97F7EY702826 $75.00 2000 EAGLE 1988 2XMJP5592JA022541 $55.00 762 ISUZU 1986 JAABL14AIG0720952 $50.00 518 CADILLAC 1989 1G6JG69WXFJ506290 $55.00 2203 BUICK 1980 4H69AAH225624 $65.00 F627 FORD 1987 IFTEE14NIHHA12075 $75.00 JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 IO Red Tag # Make Year Vin Number Bid 1280 CHEVROLET 1980 IL69HAJ126074 $75.00 899 FORD 1983 IFABPO756DW149527 $25.00 185 DODGE 1978 W 14BE8S 107146 $110.00 522 FORD 1982 1FTEE14E9CHA87678 $107.00 762 ISUZU 1986 JAABL14AIG0720952 $ 69.00 LAWRENCE HARBIN 2038 East Jefferson Mishawaka, Indiana 46545 1.1 P Red Tag # Make Year Vin Number Bid 1280 CHEVROLET 1980 11,69HAJ126074 $101.69 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Code Enforcement for review and recommendation. AWARD BID - LEIGHTON PLAZA - IRRIGATION AND LANDSCAPING - PACKAGE 2-11 30 - PROJECT NO. 98-57-1 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 20, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Ginger Valley Landscape and Desgin, Inc., 15065 State Road 23, Granger, Indiana in the amount of $74,993.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - FIREARMS TRAINING SYSTEM ('FATS") Mayor Stephen J. Luecke recommended the purchase of a Firearms Training System for use by the officers of the South Bend Police Department, from Fats, Inc., 7340 McGinnis Ferry Road, Suwanee, Georgia. The proposed purchase from FATS has a cost of $67,800.00. Mayor Luecke stated that the only other vendor, Range 200, announced it could not meet the Police Department's hardware and software specifications. The proposed purchase is in accordance with I.C. 36-1-9-13. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above.. Mr. Powell seconded the motion which carried. AWARD QUOTATION - UTILITY CONK . ,IONS SOUTHEAST - PROJECT NO. 98-76 Mr. Carl P. Littrell, City Engineer, advised the Board that on September 8, 1998, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Niezgodski Plumbing, Inc., Post Office Box 3096 South Bend, Indiana in the amount of $17,800.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDERS - LEIGHTON PLAZA_- CONSTRUCTION MANAGEMENT AGREEMENT Mr. Caldwell advised that Mr. David Mankowski, Calumet Construction, 3215 Sugar Maple Court, South Bend, Indiana, has submitted Change Orders No. 1-1 and 1-2, and recommended approval as follows: Change Order No. 1-2 for Increase $120,000.00 New Contract Sum - Contract 2 $396,670.00 Change Order No. 1-1 for Increase $ 79,000.00 New Contract Sum - Contract 1 $272,625.00 Upon a by motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Orders were approved. 1 1 1 REGULAR MEETING SEPTEMBER 14, 1998 APPROVAL OF PROPOSAL - EMERGENCY REPAIR DIESEL ENGINE FOR SOUTH BLOWER - WASTEWATER TREATMENT PLANT Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Dresser Rand, 1200 W. Sam Houston Parkway North, Houston, Texas, for emergency repair of a diesel engine for the south blower at the Wastewater Treatment Plant. Mr. Caldwell noted that the Proposal is in the amount of $58,450.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - ENGINEERING AND CONSTRUCTION SERVICES - SOUTHEST NEIGHBROHOOD - ABONMARCHE GROUP Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Abonmarche Group,1711 East McKinley, Mishawaka, Indiana, for engineering and construction services for installation of a new storm sewer in the southeast neighborhood to separate existing storm and sanitary combined systems . Mr. Caldwell noted that the Proposal is in the amount of $11,900.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - PURCHASE OF CITY -OWNED PROPERTY - 2313 SOUTH IRONWOOD Mr. Caldwell stated that the Board is in receipt of a Purchase Agreement between the City of South Bend and Mr. Jennings B. Wirth III, South Bend, Indiana, for the purchase of City owned property at 2313 South Ironwood, for the sum of $500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Purchase Agreement was approved and executed. APPROVAL OF AGREEMENT - EMERGENCY MEDICAL SERVICES - 1998 NOTRE DAME FOOTBALL GAMES Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, for emergency medical services during the 1998 Notre Dame home football games. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. TABLE AMENDMENT TO AGREEMENT -_CRITICAL CARE AMBULANCE STAFFING Mr. Caldwell stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and St. Joseph's Medical Center, South Bend, Indiana, for critical care staffing. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Amendment to the Agreement was tabled. APPROVAL OF CONTRACT - TO CONDUCT AUCTION - EQUIPMENT SERVICES Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Kaser's Auction Service, 67601 Pine Road, North Liberty, Indiana, to conduct a public auction on October 3, 1998, beginning at 8:30 a.m. at 1045 West Sample Street. Mr. Caldwell noted that the Agreement is in the amount of 5% commission on goods which are auctioned. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Shirley Fulton, 1628 South Carlisle, South Bend, Indiana to conduct the above referred to block party, on September 19, 1998, on South Carlisle from Indiana to Dubail. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Christine O'Brien, 1029 Hudson Avenue, South Bend, Indiana to conduct the above referred to block party, on September 26, 1998, on Hudson from Riverside to Woodward. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. REGULAR MEETING SEPTEMBER 14, 1998 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Adell Badgett, 713 North Allen, Bend, Indiana to conduct the above referred to block party, on September 12, 1998, on Allen from Lindsey to the first alley. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO CONDUCT JUNGLE BELL RUN FOR ARTHRITIS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jami Stamm, Arthritis Foundation, Post Office Box 2559, Elkhart, Indiana to conduct the above referred to walk, on December S ' 1998, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - NIPSCO GIFT OF WARMTH Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Building Department, Fire Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Lendman, NIP SCO, 307 North Michigan, South Bend, Indiana to conduct the above referred to Gift of Warmth Sidewalk Sale, on October 2, 1998, in front of 307 North Michigan, South Bend, Indiana. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ADAMS HIGH SCHOOL HOMECOMING PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Parl Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ptl. David Newton, Adams High School, 808 South Twyckenham, South Bend, Indiana to conduct the above referred to parade, on October 16, 1998, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT C.H.E.E.T.A. WALK-A-THON Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Janice Hildabridle, 5002 Cedarwood Lane, South Bend, Indiana to conduct the above referred to walk, on September 27, 1998, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - HIGH HOLY DAYS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Dr. Harvey Weingarten, Sinai Synagogue, 1101 East LaSalle, South Bend, Indiana, to remove parking restrictions at 1102 East LaSalle Avenue on September 20, 21, 22 and 29, 1998, in conjunction with their High Holy Days. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK ON THE WILD SIDE - POTOWATOMI ZOO Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mike Dyszkiewicz, Potawatomi Zoo, to conduct the above referred to walk, on September 19, 1998, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. i� Fi 1 REGULAR MEETING SEPTEMBER 14, 1998 UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Julia Michalak, 1221 West Sample, South Bend, Indiana, to vacate the following alley: First east west alley north of West Sample Street from the east right of way of Webster Street to the west right of way of the first north south alley east of Webster Street for distance of approximately 144 feet and a width of 12 feet. Part located in Arnold and Webster's Sub. of Bank Outlot 103, City of South Bend, St. Joseph county, Indiana. Mr. Caldwell advised that the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Area Plan Commission, Bureau of Sanitation, Department of Economic Development and the Department of Public Works. This alley is an access to two private garages. The vacation of this alley will affect the access to interior garages on this block. Not all of the property owners adjacent to and gaining access from this alley have signed the petition to vacate. Therefore, Ms. Roemer made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Powell seconded the motion which carried. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT: Mr. Carl Littrell, City Engineer, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 498186 ISSUED BY: St. Joseph Capital Bank FOR: Southfield Subdivision Phase Two AMOUNT:. $253,600.00 EXPIRES: December 15, 1998 IMPROVEMENT: Improvements needed for Final (Secondary) Approval of the subdivision Ms. Roemer made a motion that the Letter of Credit, as outlined above, be approved. Mr. Powell seconded the motion which carried. ADOPT RESOLUTION NO. 80-1998 - ADOPT A WRITTEN FISCAL PLAN AND ESTABLISH A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (KIDDER II ANNEXATION Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 80-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (KIDDER II ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the real estate described hereinafter as Exhibit "A", located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 43.56 acres of unimproved, undeveloped field land located directly west of Olive Road and directly south of the Indiana Toll Road in German Township, St. Joseph County, Indiana; with 40.3% of its aggregate external boundaries coinciding with the boundaries of the City of South Bend, and which property is needed and can be used by the City of South Bend for industrial development. Such development of the territory proposed to be annexed will require a basic level of municipal public services of a non - capital nature, including street and road maintenance, and services of a capital improvement nature, including street lighting, roads, curbs, sidewalks, and sewer facilities; and t REGULAR MEETING SEPTEMBER 14, 1998 WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street lighting, roads, curbs, sidewalks and sewer facilities, and other capital improvements normally provided within the corporate boundaries, to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non - capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory services of a capital improvement nature, such as street lighting, roads, curbs, sidewalks and sewer facilities, within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density,. and in a manner consistent with federal, state and local laws, procedures, and planning criteria.. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 14th day of September, 1998. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST- s/Angela K. Jacob, Clerk That part of the west half of the southwest quarter of Section 19, Township 38 North, Range 2 East, German Township, St. Joseph County, Indiana, more particularly described as follows: Beginning at the southwest corner of the intersection of Olive Road and the Indiana east -west toll road, also being the northeast corner of Lot 3 of Kidder's Olive Road Minor subdivision; thence west following the north line of said subdivision to the west line of Section 19, Township 38 North, Range 2 East, German Township, St. Joseph County, Indiana, also being J 1 1 REGULAR MEETING SEPTEMBER 14, 1999 the Warren Township line, St. Joseph County, Indiana; thence south following said Warren Township line to the southwest corner of Lot 3 of said subdivision, thence east along the south line of said Lot 3 to the west right-of-way line of Olive Road; thence north along said line to a point of intersection with the north line, extended, of Wells Electronics Minor subdivision; thence east to the east right-of-way line of Olive Road, thence north along said line to the south line of the Olive Road Commerce Park Section One subdivision; thence west along said line to the west right-of-way line of Olive Road; thence north along said line to the point of beginning. APPROVAL OF REQUEST TO REJECT BIDS/ RE -ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, DISC TYPE CHIPPER In a memorandum to the Board, Mr. Matthew Chlebowski, Director of Equipment Services, requested permission to reject bids received on August 10, 1998, for one (1) more or less, disc type chipper, and to re -advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding for this equipment is provided by the Park Department Capital Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to reject bids and advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO REJECT QUOTATIONS - EXTERIOR SIDING - FIRE STATION NO. 11 - PROJECT NO. 80-1998 In a letter to the Board, Chief Luther Taylor, Fire Department, requested permission to reject quotations submitted on August 31, 1998, for the above referred to project. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request was approved. APPROVAL OF REQUEST TO REJECT BIDS/RE-ADVERTISE FOR BIDS - LEIGHTON PLAZA FINISHES - PROJECT NO. 98-57-7 In a letter to the Board, Mr. David Mankowski, Calumet Construction, 3215 Sugar Maple Court, South Bend, Indiana, requested permission to reject bids for the above referred to project, and rebid the project with modifications to progress schedule requirements and reassignment of responsibilities which would reduce overall project costs. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MORRIS PERFORMING ARTS CENTER - BID PACKAGE 5_MISCELLANEOUS BID PACKAGES In a memorandum to the Board, Mr. Fred Lusk, Verkler, 4406 Technology Drive, South Bend, Indiana, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RELEASE OF DRAINAGE EASEMENTS - SOUTHFIELD SUBDIVISION Mr. Carl Littrell, City Engineer, stated that the developers of this subdivision granted to the City of South Bend drainage easements located in Section One, Lot 2 and part of Lot 2A, and Section Two, Lot 3A. The Ingress -Egress Easements, which starts at the northwest corner of Lot 3A is no longer necessary due to Ridge Trail being extended to Miami Highway. Drainage, which was accomplished by the use of a 15 (fifteen) foot Utility Easement in Section Two, Lot 2 and a portion of 2A, is now being diverted to another Utility Easement nearby. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Release of Drainage Easement was approved. APPROVAL OF GRANT OF EASEMENT (2) Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Grants of Easement were approved: Key No. 23-1040-2200 Robert King Key No. 23-1040-2201 Kevin and Melissa Whippo It was noted that these easements were in the area of Ironwood and Ridgedale, as described in the documents submitted. REGULAR MEETING SEPTEMBER 14, 1998 APPROVAL OF HOUSE MOVE In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested approval to issue a moving permit to Lykowski Construction Company, South Bend, Indiana to move a residential dwelling from 828 East Jefferson to 215 South Notre Dame Avenue. Mr. Fozo stated that favorable recommendations have been received by the utility companies, Traffic and Lighting, and the Police Department. Additionally, the Certificate of Insurance has been submitted, and all the appropriate permits have been issued. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following traffic control devices were approved: No Parking Revised to No 100 East and 200 West New construction around Parking Tow Zone Navarre Memorial Hospital, requested by the Police Department Removal of Handicap Signs 1048 O'Brien Signs no longer needed FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Master Machinery Movers, Inc. 1520 South Magnolia Street South Bend, Indiana 46613 APPROVE OCCUPANCY BOND Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, an Occupancy Bond, as submitted by Centex Rodgers Construction, 425 North Michigan, South Bend, Indiana, was approved. The Occupancy Bond is for the installation of a six (6) foot security fence around the property located at 100 Navarre Steet, and shall remain in the right of way for the duration of the construction project, which should be approximately April of 2000. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,716,619.76 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $390,337.39 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 1 REGULAR MEETING SEPTEMBER 14, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 10:10 a.m. ATTEST: Angela K. cob, Clerk 1 BOARD OF PUBLIC WORKS J mes R. Caldwell, President C;�" or�CLV_ Lewis N. Powell, Member M. talftrine Roemer, tuber