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HomeMy WebLinkAbout08/03/98 Board of Public Works MinutesREGULAR MEETING AUGUST 3, 1998 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, August 3, 1998, by Board President James R. Caldwell, with Board Member Lewis N. Powell present. Board Member M. Catherine Roemer was not present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following items were added to the 'agenda: - Request to Advertise for the Receipt of Bids - Messaging System - Title Sheet Traffic Signal @ Mishawaka Avenue and 20th Street - Title Sheet - Fire Station No. 10 - Purchase Agreement - Request to Conduct Block Party - Request to Conduct Walk APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 27, 1998, were approved. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTIES - 1911 AND 2313 SOUTH IRONWOOD This was the date set for receiving and opening of sealed bids for the above referred to City -owned properties. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JENNINGS B. WIRTH III 2317'South Ironwood Drive South Bend, Indiana 46614 BID: $500.00 - 2313 South Ironwood JAMESIMARTHA WELLING 1168 Lincolnway East South Bend, Indiana BID: $150.00 - 1911 South Ironwood Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Legal Department for review and recommendation. OPENING OF QUOTATIONS - SOUTHEAST NEIGHBORHOOD - SANITARY SEWER LATERAL REPLACEMENT AND WATER SERVICE REPLACEMENT - PROJECT NO. 98-41- 4 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Mr. Paul Fallon, President QUOTATION: $45,000.00 REGULAR MEETING AUGUST 3, 1998 NIEZGODSKI PLUMBING, INC. 232 North Mayflower Road South Bend, Indiana 46619 Quotation was submitted by Mr. David Niezgodski QUOTATION: $47,130.00 D&L EXCAVATING, INC. 12877 Industrial Drive Granger, Indiana 46530 Quotation was submitted by Mr. David Horein QUOTATION: $47,700.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD BID - CHALFANT STREET DRAINAGE IMPROVEMENTS - PROJECT NO. 98-46 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 27, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $82,455.43. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - INTERSECTION IMPROVEMENTS FOR AMERITECH DRIVE AND CLEVELAND ROAD - PROJECT NO. 97-98 Mr. Caldwell advised that in accordance with the bid awarded on July 20, 1998, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $258,169.63 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - STANDARD SURPLUS BUILDING - ELECTRIC SERVICE RELOCATION - PROJECT NO. 98-59 Mr. Caldwell advised that in accordance with the bid awarded on July 20, 1998, to Trans Tech Electric, Inc., Post Office Box 3915, South Bend, Indiana, in the amount of $7,130.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER - SCAFFOLDING - PROJECT NO. 98-25-2B Mr. Caldwell advised that in accordance with the bid awarded on April 13, 1998, to Patent Construction Systems, 2100 South Kilbourn Avenue, Chicago, Illinois, in the amount of $87,500.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVAL OF PROPOSAL - PROFESSIONAL SERVICES - NILES AVENUE CORRIDOR - MATHEWS PURUCKER ANELLA AND JAMES E. CHILDS & ASSOCIATES Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend.and Mathews Purucker Anella, South Bend, Indiana, and James E. Childs & Associates, South Bend, Indiana, for professional planning services for the corridor along Niles Avenue north of LaSalle Avenue. Mr. Caldwell noted that the Proposal is in the amount of $5,000.00. Therefore, upon a REGULAR MEETING AUGUST 3, 1998 motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT - EDISON MIDDLE SCHOOL Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Edison Middle School, 2701 Eisenhower, South Bend, Indiana, for the creation of several gardens at Edison Middle School. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT - SOUTH BEND HOUSING AUTHORITY/YOUTH GROUP LEARNING Mr. Caldwell `stated that the Board is in receipt of an Agreement between the City of South Bend and South Bend Housing Authority/Youth Center Group, 501 South Scott, South Bend, Indiana, for the purchase of learning materials, equipment and supplies to establish a Learning Center at the South Bend Housing Authority. Mr. Caldwell noted that the Agreement is in the amount of $852.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Underground Services, 225 South Lafayette, South Bend, Indiana indicating that the contract amount be decreased by $27,724.63 for a new contract sum including this Change Order in the amount of $310,084.13. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ST. JOSEPH VALLEY PARKWAY/NIIVITZ PARKWAY - PHASE II -EAST TRAFFIC SIGNAL - PROJECT NO. 95-18-4 Mr. Caldwell'advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 (Final) on behalf of Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana, indicating that the contract amount be increased by $676.00 for a new contract sum including this Change Order in the amount of $144,275.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF PURCHASE AGREEMENT Mr. Caldwell stated that the Board is in receipt of a Purchase Agreement between the City of South Bend and Mr. Ricardo Milton, American Home Dreams, Inc., for the transfer of City -owned properties to American Home Dreams, for construction of low to moderate income housing. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 64-1998 - TRANSFER OF REAL PROPERTY TO AMERICAN HOME DREG, INC. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 64-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER REAL PROPERTY TO AMERICAN HOME DREAMS, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), owns or is in the process of acquiring thirty (30) parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: See Exhibit A WHEREAS, said real property was not obtained by the City through eminent domain; and WHEREAS, the care, custody and control of City real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3; and WHEREAS, American Home Dreams, Inc., (hereafter AHD) desires to obtain ownership of the above -described real estate for development of good quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 36-1-114.2 allows the Board to sell property not acquired through eminent domain for the purpose of promoting an economic development project or facilitating compatible land use planning; and WHEREAS, the construction of affordable in -fill housing is consistent with these purposes; and WHEREAS, the Board will obtain joint appraisals on each parcel by two appraisers. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer, to AHD, for the Sum of Ten Dollars ($10.00) thirty (30) parcels of real property more particularly described as follows: See Exhibit A 2) Said transfer shall be subject to a purchase agree- ment setting forth the terms and conditions of the sale. 3) Said transfer shall be accomplished by a warranty deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. Adopted this 3rd day of August, 1998. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Nancy Schroder, 822 South 33rd, South Bend, Indiana to conduct the above referred to block party, on August 4, 1998, on 33rd Street from Mishawaka Avenue to Wall Street. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. 1 u 1 REGULAR MEETING AUGUST 3. 1998 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Steven Michael, 205 Wakewa, South Bend, Indiana to conduct the above referred to block party, on August 15, 1998, on Wakewa from Hillcrest to Lafayette. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell znd carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been, received by the Division of Engineering, Police Department and the City Attorney's office, in reference to, a request as submitted by Ms. Cheryl Kovas, 220 South Hawthorne, South Bend, Indiana to conduct the above referred to block party, on August 29, 1998, on Hawthorne from Jefferson to Washington. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Clarice Reynolds, 2918 MacArthur, South Bend, Indiana to conduct the above referred to block party, on August 1, 1998, on MacArthur from Victory to entrance of Brenden Wood Apartments. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted - by Ms. Patti McCourt, 1512 East Madison, South Bend, Indiana to conduct the above referred to block party, on August 9, 1998, on East Madison from Twyckenham to Esther. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by the Near Northwest Neighborhood, South Bend, Indiana to conduct the above referred to block party, on August 8, 1998, on California from Portage to Demaude. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALKS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Corporal Ken Ryan, South Bend Police Department to conduct the above referred to walks, on August 4, 1998, at the South East Side Partnership Center at 626 East Broadway, South Bend, Indiana, and at El Buen Vencino, 404 South Walnut, on the designated routes as submitted. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION FOR OPEN AIR STAND Mr. Caldwell advised that the following license application has been received: NAME: BY: STAND TO LOCATED AT: DATES: FOR THE PURPOSE OF: G. Douglas Christie Renaissance Scottsdale Mall/Ireland Road April through September, 1998 Sale of Outdoor Wood Products Mr. Caldwell further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Powell seconded by Mr. Caldwell and carried, the above license application was recommended for approved and referred to the Deputy Controller's Office. REGULAR MEETING AUGUST 3. 1998 APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - HOLY DAYS - TEMPLE BETH-EL Mr. Caldwell stated that favorable .recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. David Hachen, Temple Beth -El, 305 West Madison, South Bend, Indiana, to remove parking restrictions on West Madison and North Lafayette in conjunction with Holy Day Services on September 20, 21, 29 and 30, 1998. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. TABLE RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF PLANTER Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was tabled. APPROVAL OF RELEASE OF CLAIM Upon a motion made by, seconded by and carried, a Release of Claim for Kenneth Hays and Bobby Lynn Hodgee was approved. It was noted that the above named individuals have made restitution for an accident in which City property was damaged. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FIRE STATION NO. 10 - PROJECT NO. 97-18 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct a new facility for the South Bend Fire Department. The Controller's office is arranging lease -purchase financing for this project. Sufficient funds for the first year's payments have been appropriated from the Economic Development Income Tax Fund. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF REQUEST TO*ADVERTISE FOR THE RECEIPT OF BIDS - MESSAGING SYSTEM - POLICE DEPARTMENT In a memorandum to the Board, Captain Gary Horvath, South Bend Police Department, requested permission to advertise for the receipt of bids for the above referred to items. Captain Horvath stated that funding for the purchase of this system is through an approved DOJ block grant. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO OBTAIN QUOTATIONS In a letter to the Board, Mr. Jack Dillon, Director, Environmental Services, requested permission to obtain quotations for the repair of a crankshaft to a 1958 diesel blower engine, which is crucial to the operation of the Wastewater Treatment Plant. Quotes are being requested from Dresser Rand Company of Napperville, Illnois and Nickles Industrial of Ponca, Oklahoma. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the request was approved. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $971,689.92 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $101,346.12 and $386,754.74 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. APPROVE TITLE SHEETS - TRAFFIC SIGNAL - 20TH STREET AND MISHAWAKA AVENUE - FIRE STATION NO. 10 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Title Sheets were approved and signed. L, 1 1-1 REGULAR MEETING AUGUST 3, 1998 PRIVILEGE OF THE FLOOR Mr. Caldwell commended the Park Department and Street Department for their prompt clean-up of trees and brush after the recent storm. They will continue to pick up trees and limbs, and homeowners are urged to bundle the limbs. In the matter of a request from the Housing Authority to rename Chapin Street, Mr. Powell recommended that the Housing Authority review another means of honoring Mr. Alonzo Watson in lieu of renaming Chapin Street. It was noted that there were no signatures from residents/businesses along Chapin Street wishing to rename the street. Upon a motion made by Mr. Powell, srronded by Mr. Caldwell and carried, the recommendation was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 10:05 a.m. EST: 1 Angela K. J cob, Cler 1 BOARD OF PUBLIC WORKS 4ames ZR.Ca@well, President e; E . ate � — Lewis N. Powell, Member M. Catherine Roemer, M mber