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Home My WebLink About07/13/98 Board of Public Works MinutesREGULAR MEETING JULY 13, 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 13, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD\STRIKE AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, an Easement was added to the agenda. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, a Consulting Contract for Business Districts, Inc. was stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 6, 1998, were approved. OPENING OF BIDS - INTERSECTION IMPROVEMENTS - AMERITECH DRIVE AND CLEVELAND ROAD - PROJECT NO. 97-98 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: r KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 Post Office Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $386,500.00 RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Christopher L. Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $258,169.63 KANKAKEE VALLEY CONSTRUCTION CO.. INC. Post Office Box 1471 LaPorte, Indiana 46352 Bid was signed by Mr. James B. Nelson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $400,969.55 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. 1 1 REGULAR MEETING JULY 13, 1998 OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 REM Red Tag # Make Year Vin Number Bid 07567 EAGLE 1988 JB3BA46FOJU026800 $ 59.90 0850 CHEVY 1989 1GNDM15Z3KB260362 $ 69.90 40836 PONTIAC 1988 KL2TN2160JB376963 $ 59.90 0753 OLDSMOBILE 1990 1G3NK54DXLM714712 $129.90 40440, CHEVY 1988 IGILT5111JY544902 $ 69.90 40512- INT'L 1962 BC162B208328E $110.90 0754 PLYMOUTH 1991 1P3XA4634MF577430 $ 59.90 0757 CADILLAC 1980 6L579AE613822432 $ 79.90 0092 MITSUBISHI 1989 JA3BR56R6KZ055292 $129.90 40146 CADILLAC 1980 6S609AE6782965689 $129.90 0461 DODGE 1984 2B4FJ51G1ER213644 $ 79.90 0233 DODGE 1987 JP3BA36K4HU035581 $ 49.90 0110 HONDA 1984 JHMAE5327ES002791 $ 49.90 0337 GMC 1986 1G5DM15Z6GB514668 $ 79.90 396 CHEVY 1969 CE14917854258 $ 79.90 JERRY WOODS 3719 West Western South Bend, Indiana 46628 Red Tag # Make Year Vin Number Bid 07567 EAGLE 1988 JB3BA46FOJU026800 $ 40.00 0850 CHEVY 1989 1GNDM15Z3KB260362 $250.00 40836 PONTIAC 1988 KL2TN2160JB376963 $ 35.00 0753 OLDSMOBILE 1990 1G3NK54DXLM714712 $150.00 40440 CHEVY 1988 IGILT51 I IJY544902 $ 45.00 40512 INT'L 1962 BC16213208328E $ 80.00 0754 PLYMOUTH 1991 1P3XA4634MF577430 $ 45.00 10757 1 CADILLAC 1980 1 6L579AE613822432 $ 50.00 REGULAR MEETING JULY 13, 1998 0092 MITSUBISHI 1989 JA3BR56R6KZ055292 $ 60.00 40146 CADILLAC 1980 6S699AE6782965689 $ 60.00 0461 DODGE 1984 2B4FJ51G1ER213644 $ 20.00 0233 DODGE 1987 JP3BA36K4HU035581 $ 50.00 0110 HONDA 1984 JHMAE5327ES002791 $ 30.00 0337 GMC 1986 1G5DM15Z6GB514668 $150.00 396 CHEVY 1969 1 CE149F854258 $ 75.00 GEORGE RUDER 23300 State Road 23 South Bend, Indiana 46614 lb Red Tag # Make Year Vin Number Bid 40512 INT'L 1962 BC162B208328E $ 65.00 0092 MITSUBISHI 1989 JA3BR56R6KZ055292 $185.00 0233 DODGE 1987 1 JP3BA36K4HU035581 $100.00 JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 no Red Tag # I Make Year Vin Number Bid 0337 GMC 1986 1G5DM15Z6GB514668 $100.00 396 CHEVY 1969 CE149F854258 $ 51.00 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 1e Red Tag # Make Year Vin Number Bid 07567 EAGLE 1988 JB3BA46FOJU026800 $ 78.50 0850 CHEVY 1989 1GNDM15Z3KB260362 $285.50 40836 PONTIAC 1988 KL2TN2160JB376963 $ 78.50 0753 OLDSMOBILE 1990 1G3NK54DXLM714712 $278.50 40440 CHEVY 1988 IGILT5111JY544902 $ 85.50 40512 INT'L 1962 BC 162B208328E $ 85.50 0754 PLYMOUTH 1991 1P3XA4634MF577430 $ 85.50 1 [1 1 1 1 REGULAR MEETING JULY 13, 1998 0757 CADILLAC 1980 6L579AE613822432 $ 95.50 0092 MITSUBISHI 1989 JA3BR56R6KZ055292 $265.50 40146 CADILLAC 1980 6S699AE6782965689 $ 89.50 0461 DODGE 1984 2B4FJ51G1ER213644 $ 89.50 0233 DODGE 1987 JP3BA36K4HU035581 $ 65.50 0110 HONDA 1984 JE MAE5327ES002791 $ 50.50 0337 GMC 1986 1G5DM15Z6GB514668 $285.50 396 CHEVY 1969 CE149F854258 $ 65.50 KAREN PAUWELS 2822 South Main Street South Bend, Indiana 46614 1b Red Tag # Make Year Vin Number Bid 0754 PLYMOUTH 1991 1P3XA4634MF577430 $325.00 JOE THOMPSON 2555 South llth Street Niles, Michigan 49120 M Red Tag # Make Year Vin Number Bid 0850 CHEVY 1989 1GNDM15Z3KB260362 $216.41 0337 GMC 1986 1 1G5DM15Z6GB514668 1$209.10 PAUL KUSBACH 57221 Poppy Road South Bend, Indiana 46619 10 Red Tag # Make Year Vin Number Bid 0850 CHEVY -T- 1989 1GNDM15Z3KB260362 $455.00 0337 GMC 1986 1G5DM15Z6GB514668 $336.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF QUOTATIONS - STANDARD SURPLUS BUILDING - ELECTRIC SERVICE RELOCATION - PROJECT NO. 98-59 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The follmving Quotations were opened and read: TRANS TECH ELECTRIC Post Office Box 3915 South Bend, Indiana 46619 REGULAR MEETING JULY 13, 1998 Quotation was submitted by Mr. Steve McMann, Service Manager QUOTATION: $7,130.00 KOONTZ WAGNER ELECTRIC COMPANY INC. 3801 Voorde Drive South Bend, Indiana 46628-1600 Quotation was submitted by Mr. Jerry Wiggins QUOTATION: $9,9096.00 (as submitted) Add C.T. Cabinet $ 1,127.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - RIVER PARK PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-22 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: NORTHERN INDIANA CONSTRUCTION CO., INC. Post Office Box 1333 Mishawaka, Indiana 46546 Quotation was submitted by Mr. David Walorski, President QUOTATION: $62,642.90 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President QUOTATION: $52,153.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indian 46614 Quotation was submitted by Mr. Kevin J. Kelly, Vice President QUOTATION: $59,345.50 NILES CONCRETE SAWING & CONSTRUCTION. INC. 2580 East Detroit Road Niles, Michigan 49120 Quotation was submitted by Mr. Daniel L. Kulwicki QUOTATION: $70,411.00 L.L. GEANS CONSTRUCTION 1923 North Home Street Mishawaka; Indiana Quotation was submitted by Mr. Mike Glenn C 1 1 REGULAR MEETING QUOTATION: $53,069.80 RIETH RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46634 Quotation was submitted by Mr. Christopher Weinkauf QUOTATION: $51,147.38 JULY 13, 1998 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD BID - MORRIS PERFORMING ARTS CENTER - EXCAVATION AND SHEETING/DEMOLITION - PROJECT NO. 98-25-3A&C Mr. Carl P. Littrell, City Engineer, advised the Board that on July 6, 1998, bids were received and opened for the above referred to bid packages for this project. After reviewing those bids, Mr. Littrell recommends that the Board award the bids as follows: Excavation and Sheeting Ritschard Brothers $234,245.00 South Bend, Indiana Demolition LaFree Excavating $294,800.00 Osceola, Indiana Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - STANDBY GENERATOR SYSTEM - FIRE DEPARTMENT - PROJECT NO. 98-32 Chief Luther Taylor, Fire Department, advised the Board that on June 22, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Chief Taylor recommends that the Board award the contract to Thompson Electrical, Inc., 53971 North Park Avenue, Elkhart, Indiana 46514 in the amount of $176,708.00, which is the base bid plus Alternate Nos. 1 and 2. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - MISCELLANEOUS DUMP TRUCKS Mr. Matthew Chlebowski, Director of Equipment Services, advised the Board that on June 29, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bid as follows: WISE INTERNATIONAL TRUCKS T. Tandem Axle Dump Truck 1) Model 2554 + Body by Deeds Equip. $ 81,396.20 Locking Differential 751.00 Subtotal 82,147.20 Trade-in 8,750.00 Net Total $ 73,397.20 U. Tandem Axle Cab & Chassis 1) Model 2654 Cab & Chassis $ 56,994.98 HD Front Suspension 237.81 Net Total $ 57,232.79 REGULAR MEETING V. Single Axle Dump Truck 2) Model 2554 + Body by Deeds Equip. HD Front Suspension Subtotal Trade-in Net Total W. Single Axle Multi Use Dump Trucks 2) Model 2554 + Body by Deeds Equip. Trade-in Total JULY 13, 1998 $135,996.96 988.00 136,984.96 6,200.00 $130,784.96 $155,995.38 7,500.00 $148,495.3 8 Therefore, Mr. -Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - THREE (3) SINGLE AXLE DUMP TRUCKS Mr. Matthew Chlebowski, Director of Equipment Services, advised the Board that on June 15, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bid as follows: HILL TRUCK SALES Three (3) FL70 + Body by Neil's Automotive $152,733 Trade-in 16,000 Total Three (3) Units complete $136,733 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD PROPOSAL - DEBT COLLECTION SERVICES FOR 1998 Chief Luther Taylor, South Bend Fire Department, advised the Board that on May 18, 1998, proposals were received and opened for the above referred to service. After reviewing those bids, Chief Taylor recommends that the Board award the contract to Malcolm S. Gerald and Assciates, Inc., 332 South Michigan, Chicago, Illinois. Therefore, Ms. Roemer made a motion that the recommendation. be accepted and the contract be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: KO -OP 65 Addendum I Extends 1997 Contract through December 31, 1998 Neighborhood Addendum IV Chalfant/Bissell/Sorin Revitalization, Phase V - Extends Housing 1997 Contract through the end of 1998 Services, Inc. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Addendum for KO - OP was approved and executed; upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the NHS, Inc. Addendum was approved. Ms. Roemer abstained from voting on the NHS Addendum; as she is a member of that Board. APPROVAL OF AGREEMENT - PLANNING SERVICES - LINCOLNWAY WEST COMMERCIAL CORRIDOR -BUSINESS DISTRICTS, INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Business Districts, Inc., 627 Grove Street, Evanston, Illinois, for professional and technical assistance in connection with the Lincolnway West Commercial Corridor Revitalization Plan. Mr. Caldwell noted that the Agreement is in the amount of $23,500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. 1 1 1 REGULAR MEETING JULY 13, 1998 APPROVAL OF AGREEMENT - PLANNING SERVICES - WESTERN AVENUE COMMERCIAL CORRIDOR - BUSINESS DISTRICTS,_ INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Business Districts, Inc., 627 Grove Street, Evanston, Illinois 60201, for professional and technical assistance in connection with the Western Avenue Commercial Corridor Revitalization Plan. Mr. Caldwell noted that the Agreement is in the amount of $23,500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-21 Mr. Caldwell advised that in accordance with the bid awarded on June 22, 1998, to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $59.024.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - WESTSIDE PARTNERSHH' CENTER SERVICE AREA - PROJECT NO. 98-23 Mr. Caldwell advised that in accordance with the bid awarded on June 22, 1998, to Niles Concrete Sawing and Construction, 2580 East Detroit Road, Niles Michigan, in the amount of $63,050.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - NEAR WESTSIDE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-20 Mr. Caldwell advised that in accordance with the bid awarded on June 22, 1998, to Niles Concrete Sawing and Construction, 2580 East Detroit Road, Niles Michigan, in the amount of $51,325.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER - NIMTZ PARKWAY ACCESS ROAD LANDSCAPING - PROJECT NO. 95-18-6 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Hunziker's Inc., 2344 Yankee Street, Niles, Michigan indicating that the Contract amount be decreased $247.00 for a new Contract sum including this Change Order in the amount of $117,235.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. and Mrs. Ralph Layne, 1802 Prairie Avenue, South Bend, Indiana to vacate the following alley: The first east west alley south of S. Prairie Avenue from the west right of way line of the S. Swygart Avenue to the east right of way line of the first north south alley west of S. Swygart Avenue for a distance of approximately 128 feet and a width of approximately 13.2 feet. Part situated in Perkin's Subdivision & Unrecorded in the City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council ()"W14 REGULAR MEETING JULY 13, 1998 concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department, Building Department, and the City Attorney's office, in reference to a request as submitted by Burkhart Advertising, 1247 Mishawaka Avenue, South Bend, Indiana, to install an awning at 530 North Lafayette, South Bend, Indiana. Upon a motion .made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department, -Building Department, and the City Attorney's office, in reference to a request as submitted by City Awning of South Bend, South Bend, Indiana, to install an awning at 110 North Main Street, South Bend, Indiana. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT A CIRCUS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Donna McMahon, Royal Palace Circus, Inc., 2831 Ringling Boulevard, Sarasota, Florida to conduct the above referred to circus, on July 16, 1998, from 5:30 p.m. until 7:45 a.m., at the Armory at 1901 South Kemble Avenue, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RILEY HIGH SCHOOL HOMECOMING PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Anthony Byrd, Assistant Principal, Riley High School, 405 East Ewing, South Bend, Indiana to conduct the above referred to parade, on September 18, 1998, on the designated route as submitted. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: River Park Variety Store Kim Egendoerfer 3025 Mishawaka Avenue Used Furniture and Miscellaneous Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. TABLE SIDEWALK SALE PERMIT APPLICATION Mr. Caldwell indicated that the Board is in receipt of the following Sidewalk Sale Permit application: 1. APPLICANT: BUSINESS ADDRESS: PURPOSE: Shar's Salad Shoppe 212 South Michigan Seating for -Tables and Chairs The Building Department stated that with the addition of sit-down eating, it is necessary to provide public restrooms, and this site does not have public restroom facilities. Mr. Caldwell made a motion that this application be tabled, subject to review. Ms. Roemer seconded the motion which carried. 1 1 C D REGULAR MEETING DULY 13, 1998 APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Caldwell advised that the following license application has been received: NAME: Gretchen Hof ADDRESS: 512 Cleveland Street, Clearwater Florida STAND TO LOCATED AT: I I I East Ireland DATES: FOR THE PURPOSE OF: July 1998 Sale of Sunglasses Mr. Caldwell further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Barbara Cabana, 2353 Pebble Creek Court, South Bend, Indiana to conduct the above referred to block party, on July 19, 1998, on Pebble Creek to Foxfire Drive. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NEIGHBORHOOD PICNIC Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. James Ruth, Calvary Temple, 3717 South Michigan, South Bend, Indiana to conduct the above referred to neighborhood picnic, on July 18, 1998, on Lebanon from Indiana to Broadway. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Misti Rooks, 1145 Academy Place, South Bend, Indiana to conduct the above referred to block party, on July 18, 1998, on Academy Place from Riverside to Inglewood. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ICE CREAM SOCIAL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Debbie Hudson, 1105 White Oak, South Bend, Indiana to conduct the above referred to ice cream social, on July 22, 1998, on Dorwood from Oakridge to the dead end. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT A.B.A.T.E. MOTORCYCLE RIDE - MUSCULAR DYSTROPHY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department, Park Department and the City Attorney's office, in reference to a request as submitted by Mr. Al Putnam, A.B.A.T.E., Post Office Box 123, Rochester, Indiana to conduct the above referred to motorcycle ride in South Bend, on September 6, 1998, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. UNFAVORABLE RECOMMENDATION - PETITION TO CLOSE A PORTION OF WEST END OF BOYNTON AVENUE Mr. Caldwell indicated that Mr. Dean Hufair, representing the residents of Boynton Avenue, South Bend, Indiana, has submitted to the Board a Petition to close the west end of Boynton Avenue. Mr. Caldwell advised that the Board is in receipt of unfavorable recommendations concerning this Petition REGULAR MEETING JULY 13, 1998 from the Area Plan Commission and the Bureau of Sanitation. The Bureau of Sanitation indicated that Solid Waste uses. that part of Boynton to turn around. The staff of Area Plan has stated that the request does not meet a least one of the standards for vacation, that "the vacation would not hinder the use of a public way by the neighborhood in which it is located or to which it is contiguous". If approved, this closure request would result in. the creation of a dead end street. AreaPlan recommends that no dead end streets or alleys be created unless sufficient space exists for vehicles to turn around or an. easement is provided to allow vehicles. to exit without having to back out. In addition, the closure would hinder the provision of City services by limiting access of police and fire vehicles, postal vehicles and snow plows. Mr. Caldwell made a motion that the Board deny the request to close a portion.of the west end of Boynton Avenue. Ms. Roemer seconded the motion which carried. APPROVE REQUEST TO FOR RECORDS - USXCHANGE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a Request For Records as submitted by USXchange, 205 West Jefferson, South Bend, Indiana, was approved. The Request for Records authorized USXchange to acquire records from Ameritech. APPROVAL OF GRANT OF TEMPORARY CONSTRUCTION EASEMENT - WATER BOOSTER STATION Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, a Grant of Temporary Construction Easement for a water booster station, on the parcel of land as described in the Easement submitted, was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate .as submitted by Susan and Robert Widup, 29736 U.S. 20, New Carlisle, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to. provide sanitary sewer service to 29736 U.S. 20, New Carlisle, Indiana, South Bend, Indiana, (Key. # 12-1065-0840.2), the Widup's waive and release any and all right to remonstrate against or oppose any. pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVAL OF DEED OF DEDICATION - PARCEL OF PROPERTY ALONG LOCUST ROAD Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, a Deed of Dedication for ten (10) feet of additional right of way to the City of South Bend at 3121 Locust Road was approved. APPROVAL OF EASEMENT - AMERICAN ELECTRIC POWER Upon a motion made by Ms. Roemer, seconded by Mr: Powell and carried, an easement for the new St. Joseph Jail site was approved. FILING OF CERTIFICATE OF INSURANCE Upon "a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Shaum Electric O. Inc. and Elkhart Supply Corporation 1125 N. Nappanee Street Elkhart, Indiana 46514 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,985,982.89 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $308,521.66 dated July 8, 1998, and $220,188.27 for the month of June 1998 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. r�l 1 REGULAR MEETING JULY 13, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 10:05 a.m. 1 A ST: It Angela lejacob, Cleik P 1 BOARD OF PUBLIC WORKS J mes R. CalNelf, President -f � PKE-3,U� Lewis N. Powell, Member M. datherine Roemer, M ber