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HomeMy WebLinkAbout07/06/98 Board of Public Works Minutes0284 REGULAR MEETING JULY 6. 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 6, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD/STRIKE AGENDA ITEMS Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the agenda items for a Bid Award for the Morris Performing Arts Center - Concrete Package and the South Bend Fire Department Standby Power System were stricken from the agenda; a Title Sheet was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on June 29, 1998, were approved. OPENING OF BIDS - MORRIS PERFORMING ARTS CENTER - EXCAVATION AND SHEETING PROJECT NO. 98-25A This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROTHERS. INC. 1204 West Sample South Bend, Indiana 46619 Bid was signed by Mr. David A. Reinhold Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $234,245.00 LAFREE EXCAVATING, INC. 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $248,400.00 Stage House Demolition Bid: $294,800.00 WARNER & SONS. INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $295,100.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. 0285 REGULAR MEETING 7ULY 6, 1998 OPENING AND AWARD OF QUOTATION - SOUTHEAST NEIGHBORHOOD MUNICIPAL SERVICES - PROJECT NO. 98-41-2 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: TOROK EXCAVATING & DEMOLITION 54185 North Burdette Street South Bend, Indiana 46637 Quotation was submitted by Mr. William Torok QUOTATION: $70,500.00 BRADBERRY BROTHERS, INC. 20061 West Dice Street South Bend, Indiana 46616 Quotation was submitted by Mr. W.J. Bradberry QUOTATION: $56,178.00 HRP CONSTRUCTION 5777 Cleveland Road South Bend, Indiana 46624 Quotation was submitted by Mr. Paul Fallon QUOTATION: $63,590.00 D&L EXCAVATING, INC. 12877 Industrial Drive Granger, Indiana 46530 Quotation was submitted by Mr. David Horein, President QUOTATION: $40,400.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. Mr. Carl P. Littrell, City Engineer, reviewed the bids and recommended that the Board award the contract to D&L Excavation the amount of $40,400.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - ONE (1) 19' CAR CARRIER Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 15, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Whiteford Sterling Ford Trucks, 4707 Western, South Bend, Indiana the amount of $46,254.00, which includes options. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - WILLIAM RICHARDSON DRIVE EXTENSION - PROJECT NO. 98-52 Mr. Carl P. Littrell, Director, Divisio 1 of Engineering, advised the Board that on June 29, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh and Kelly, 24358 State Road 23, South Bend, Indiana the amount of $76,742.50. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. .0 _ Z REGULAR MEETING JULY 6. 1998 APPROVE CHANGE ORDER - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAYANDIANA TOLL ROAD INTERCHANGE, PHASE II - PROJECT NO. 95-18-3 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 6 on behalf of Walsh Construction Company, 929 West Adams Street, Chicago, Illinois indicating that the Contract amount be increased $40,440.33 for a new Contract sum including this Change Order by in the amount of $3,721,161.88. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MAYFLOWER ROAD PHASE IIA - PROJECT NO. 98-13-1 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf ofLaFree Earth, Inc., Post Office Box 1752, Mishawaka, Indiana indicating that the Contract be increased $1,618.00 for a new Contract sum including this Change Order in the by amount of $70,022.00. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Final Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - MICHIGAN STREET SEWER REPLACEMENT - PROJECT NO. 98-33 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order indicating that the contract amount be decreased by $6,037.75 for a new contract sum including this Change Order in the amount of $36,077.35. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. ADOPT RESOLUTION NO. 59-1998 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 59-1998 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WI1EREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WI-IEREAS, Dale R. Wedel has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; 0287 REGULAR MEETING JULY 6, 1998 NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this.6th day of June, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NORTHEAST NEIGHBORHOOD - BISSELL/CHALFANT DRAINAGE - PROJECT NO. 98-46 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the sale of bids for the above referred to project. Ms. Martin stated that this project will construct public works improvements in the Northeast Neighborhood. Funding is provided by the CDBG funds. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police. Department and the City Attorney's office, in reference to a request as submitted by Mr. Bill Borders, 946 Roosevelt, South Bend, Indiana to conduct the above referred to block parry, on July 11; 1998, on Roosevelt from Cushing to Inglewood. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control devices were approved -.- New Installation - Handicap 531 North Scott Ms. Tolbert has met all Sign requirements Removal - Handicap Signs 1229 Goodland Signs no longer needed New Installation - Handicap 850 South Gladstone Ms. Salt has met all Sign requirements New Installation - Handicap 1705 South Scott Ms. Kovach has met all Sign requirements New Installation - Handicap 1805 Werwinski Ms. Gorog has met all Sign requirement New Installation - Handicap 526 South Falcon Mr. Gunn has met all Sign requirements New Installation - Handicap 1725 South Walnut Mr. Price has met all Sign requirements 1 1 REGULAR MEETING JULY 6. 1998 New Installation - 30 min. 110 South Hill/Washington Environmental Health Loading Zone Street side Laboratories requesting an area for clients to drop off samples New Installation - 1 Hour 1912 South Main Business turnover. Michiana Parking - 6am to 6pm Wholesale Florists, Inc. APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Dan Sizemore Approved Effective July 6, 1998 Robert Henry Corporation Approved Effective July 6, 1998 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEET - NORTHEAST NEIGHBORHOOD BISSELL/CHALFANT DRAINAGE - PROJECT NO. 98-46 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,529,642.64 dated July 6, 1998 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. Additionally, a claim was submitted on behalf of Waco Scaffolding & Equipment, subcontractor of Regional Environmental, East Chicago, Illinois, for the Morris Performing Arts Center, South Bend, Indiana. The request stated that Regional Environmental has not paid the amount of $44,815.04 to Waco Scaffolding, and requests approval from the Board to contact their Bonding Company. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS J es R. Caldwell, President X't"' /zot-jj Lewis N. Powell, Member M. Cat erine Roemer, I\ ember (tST: Angela Kjacob, Cler