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HomeMy WebLinkAbout06/22/98 Board of Public Works MinutesREGULAR MEETING JUNE 22, 1998 -''4,( r. The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 22, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD/STRIKE AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, an agenda item for a Lease Purchase Agreement was added to the agenda; a Request to Advertise for the Receipt of Bids for Roof Replacement at Municipal Services Facility was stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on June 15, 1998, were approved. OPENING OF BIDS - MORRIS PERFORMING ARTS CENTER - PRE -CAST PANELS - PROJECT NO. 98-25-4 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: NUCON SCHOKBETON, INC. 3102 East Cork Street Kalamazoo, Michigan 49001 Bid was signed by Mr. Scott Muka, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $622,914.00 Alternate Bid $531,593.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bid was referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - STANDBY POWER SYSTEM - FIRE DEPARTMENT - PROJECT NO 98-32 This was the date set for receiving and opening of sealed bids for the above referred to item. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $141,086.00 Alternate #1 Add $18,293.00 Alternate #2 Add $19,450.00 TRANS TECH ELECTRIC, INC. 4601 Cleveland Road South Bend, Indiana 46628 1 REGULAR MEETING Bid was signed by Mr. John Martell, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $163,700.00 Alternate #1 $20,530.00 Alternate #2 $23,690.00 THOMPSON, INC. 53971 North Park Avenue Elkhart, Indiana 46514 Bid was signed by Mr. Edwin D. Grubb, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $138,679.00 Alternate #1 Alternate #2 Add $17,539.00 Add $20,490.00 JUNE 22, 1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Fire Department for review and recommendation. AWARD BID - MORRIS PERFORMING ARTS CENTER - CONCRETE - PROJECT NO. 98-25- 3 Mr. Carl P. Littrell, Director, City Engineer, advised the Board that on June 15, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Robert Henry Corporation, 404 South Frances, South Bend, Indiana, in the amount of $494,117.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - SOUTHEAST NEIGHBORHOOD PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-21 Mr. Carl P. Littrell, City Engineer, advised the Board that on June 15, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $59,024.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MAYFLOWER ROAD PHASE II - PROJECT NO. 98-13 Mr. Caldwell advised that in accordance with the bid awarded on June 8, 1998, to R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana, in the amount of $597,488.75 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT - SOUTHEAST GARDENING PROJECT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Revelation Church of God in Christ, 530 East Pennsylvania, South Bend, Indiana, for a gardening project for flowers and vegetables in the southeast neighborhood. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. ( �"P- - , RULAR MEETING JUKE 22, 1998 APPROVAL OF AGREEMENT - WIRELESS COMMUNICATIONS CONSULTING AND MARKETING Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and MetroSite Management, 11 Corporate Hill Drive, Little Rock, Arkansas, for consulting and marketing services for the coordination of cellular tower sites on Public Works properties. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - LEIGHTON PLAZA - WATERPROOFING - PROJECT NO. 97-57-6 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Jarnigan Enterprises, Inc., 6249 Hickory Road, Indianapolis, Indiana, for the above referred to project. Therefore, upon a motion made. by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF LEASE PURCHASE AGREEMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Banc One Leasing Corporation, Post Office Box 711085, Columbus, Ohio, for lease purchase of a fire truck, office equipment and golf course equipment for the City of South Bend. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts/Addenda were presented to the Board for approval: 1998 CDBG Contract for $405,000.00 Rum Village, Southeast Neighborhood; Public Works Northeast Neighborhood; Far Northwest Neighborhood Planning & Neighborhood Addendum II Extends 1996 Contract through December Development 31, 1998 for curb and sidewalk improvements on West Indiana Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above referred to Contracts/Addenda were approved and executed. ADOPT RESOLUTION NO. 54-1998 - INTENT TO LEASE THE PROPERTY AT 2202 WEST HURON. SOUTH BEND. INDIANA. FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 54 -1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE THE PROPERTY AT 2202 WEST HURON, SOUTH BEND, INDIANA, FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER WHEREAS, the City of South Bend is desirous of establishing several Neighborhood Partnership Centers in order to build stronger neighborhoods by bringing municipal and community �. services directly to the neighborhoods; and WHEREAS, the property at 2202 West Huron, South Bend, Indiana, has been selected as a site for a Neighborhood Partnership Center; and WHEREAS, the property to be leased at 2202 West Huron, South Bend, Indiana, contains 1 C u REGULAR MEETING JUKE 22, 1998 approximately two thousand (2,000) square feet, an area sufficient to accommodate the activities for which the Neighborhood Partnership Center is intended; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on June 22, 1998, received a petition ("Petition") signed by at least fifty (50) taxpayers of the City of South Bend, requesting that the Board lease the premises at 2202 West Huron, South Bend, Indiana, for a term of three years, with a rental not to exceed Five Hundred Dollars ($500.00) per month, to be paid by the City; and WHEREAS, the Board also received, on June 22, 1998, a certificate of the St. Joseph County Auditor, certifying that the verifier of the Petition and at least fifty (50) of the signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board also received, on June 22, 1998, a proposed lease agreement ("Proposed Lease") concerning the lease of the premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, that prior to the Board's entering into a lease agreement for said premises, that the South Bend Common Council, after investigation, determine that the lease of the premises is needed NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease the premises at 2202 West Huron, South Bend, Indiana, for its use as a Neighborhood Partnership Center. 2) That the Petition, as certified by the St. Joseph County Auditor and submitted to the Board on June 22, 1998, is hereby accepted for filing and made available for public inspection. 3) That the lease of the premises shall be for a term of three (3) years, and with a rental not to exceed Five Hundred Dollars ($500.00) per month. 4) That West Side Partnership Center is entitled to receive a tax exemption for the leased portion of the premises pursuant to I.C. 36-1-10. 5) That the Proposed Lease for the premises submitted to the Board on June 22, 1998, is hereby accepted for filing and made available for public inspection. 6) That the Board directs and authorizes that a Resolution be filed with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of Resolution to establish, after investigation and consideration, its determination that the lease of the premises described herein is needed. 7) That a public hearing on the proposed lease is hereby set for July 27, 1998, at 9:30 a.m. in the City of South Bend Meeting Room, 1308 County -City Building, South Bend, Indiana, 46601, at which hearing all persons desiring to be heard will be given the opportunity to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. 8) That this Resolution will be in full force and effect from and after its passage by the Board. Adopted this 22nd day of June, 1998. CITY OF SOUTH BEND, BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member oqq' 41_ REGULAR MEETING JUNE 22, 1998 6 -P., _ ...,r a ADOPT RESOLUTION NO. 55-1998 - ACCEPTANCE OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon, a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 55-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (Redevelopment) is the owner of the following described real property situated in St. Joseph County, Indiana: Lot 2 Ex 33.5 x 100.5 Ft N W Cor Knoblocks Sub BOL 84 Key #18-3075-299001 (hereinafter referred to as the Real Property), and; WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the City of South Bend, Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property; and WHEREAS, pursuant to I.C. 36-7-14-3, Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot 2 Ex 33.5 x 100.5 Ft N W Cor Knoblocks Sub BOL 84 Key #18-3075-299001 by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolution by the South Bend Redevelopment Commission substantially identical in its terms and conditions to this resolution. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on June 22,1998, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JUNE 22, 1998 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/M. Catherine Roemer, Member s/Lewis N. Powell, Member ADOPT RESOLUTION NO. 56-1998 - TRANSFER OF REAL PROPERTY TO THE SOUTH BEND HERITAGE FOUNDATION Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 56-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO SOUTH BEND HERITAGE FOUNDATION, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of one (1) parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Lot 2 Ex 33.5 x 100.5 Ft N W Cor Knoblocks Sub BOL 84 Key #18-3075-299001 WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, South Bend Heritage Foundation, Inc., (hereinafter "SBHF"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-1(a)(7), desires to obtain ownership of the above -described real estate; and WHEREAS, the use of said property for the West Washington Neighborhood Phase I and Chapin Market Phase II development for such purpose will be beneficial to the community, and the City is willing to transfer said property to SBHF for the aforementioned purpose. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to SBHF one (1) parcel of real property more particularly described as follows: Lot 2 Ex 33.5 x 100.5 Ft N W Cor Knoblocks Sub BOL 84 Key #18-3075-299001 2) Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to SBHF in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 22nd day of June, 1998. SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/M. Catherine Roemer, Member n REGULAR MEETING ATTEST: Angela K. Jacob, Clerk JUNE 22, 1998 s/Lewis N. Powell, Member Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Resolution I as adopted by the Board of Public Works: RESOLUTION NO. 57-1998 RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS INDICATING WILLINGNESS TO ACCEPT WATER QUALITY MANAGEMENT PLANNING RESPONSIBILITIES WHEREAS, the Clean Water Act, as amended, requires the development and implementation of water quality management plans for the purpose of preventing further degradation of our streams; and WHEREAS, pursuant to Section 208 of the Act, the Governor of the State of Indiana has designated area wide waste treatment management agencies that are responsible for water quality management in such areas; and WHEREAS, pursuant to Section 208, the Commissioner of the Indiana Department of Environmental Management has designated specific local units of government and management agencies,, for the purpose of implementing various pollution control measures and practices recommended in the State's Water Quality Management Plan; and WHEREAS, pursuant to Section 303 (e) Indiana has implemented an approved continuing planning process; and WHEREAS, a process exists by which all municipal units of government and special districts who intend to abate pollution may enter in to the State Revolving Fund process for the purpose of constructing wastewater collection and treatment facilities; and WHEREAS, the City of South Bend desires to abate water pollution within its area of legal jurisdiction; and WHEREAS, the City of South Bend further desires to be in compliance with the requirements for obtaining a loan for the purpose of this control; and WHEREAS, the Environmental Protection Agency, Region V, has directed that only an approved designated management agency can be the recipient of a State Revolving Fund Financial Assistance Award. NOW, THEREFORE, be it resolved that the City of South Bend Board of Public Works desires to be the approved designated management agency for the control of water pollution sources within its area of legal jurisdiction. BE IT RESOLVED by the City of South Bend Board of Public Works on June 22, 1998 at a regularly scheduled meeting of the Board. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING - JUNE 2Z 1998 ADOPT RESOLUTION NO. 58-1998 - AUTHORIZED REPRESENTATIVE RESOLUTION Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 58-1998 AUTHORIZED REPRESENTATIVE RESOLUTION CITY OF SOUTH BEND, INDIANA Entitled a resolution authorizing Lewis N. Powell, Director of Public Works, to act for the City of South Bend, Indiana in an application and other necessary matters for the State Revolving Loan Fund, in connection with the development of a facilities plan for the City of South Bend. Now, therefore, be it resolved by the Board of Public Works of the City of South Bend, Indiana: That, Lewis N. Powell, Director of Public Works, may be and hereby is authorized and directed to submit applications for loans to the Indiana Department of Environmental Management for funding under the State Revolving Fund and further to furnish such information, data and documents pertaining to the applications and to act as representatives of the City of South Bend in connection with the application, upon representative or request. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MORRIS PERFORMING ARTS CENTER - SEATING - PROJECT JO. 98-25-7 In a memorandum to the Board, Mr. Carl P. Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide seating in connection with the Morris Performing Arts Center renovations. Sufficient funds are available from the Redevelopment Commission bond issue. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REOUEST_TO ADVERTISE FOR THE RECEIPT OF BIDS - LEIGHTON PLAZA - FINISHES AND LANDSCAPING - PROJECT NO. 97-57-7 In a memorandum to the Board, Mr. Carl P. Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide architectural finishes to the Leighton Plaza ground level, including walkways, lighting, pavers, benches, planters, and landscaping materials. Sufficient funds for this work are available from the Redevelopment Commission bond issue. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. NEW PUBLIC PURCHASES LAW FILED Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the New Public Purchases Law, which was effective July 1, 1998, repeals I.C. 36-1-9 and creates the new law under I.C. 5-22, was accepted and filed. APPROVAL OF SOUTHEAST NEIGHBORHOOD STREET AND ALLEY VACATION PETITION Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, a street and alley vacation within the Southeast Neighborhood, as submitted, was approved. The petition was signed on behalf of the Redevelopment Commission by Ms. Ann Kolata, Community and Economic Development. The Commission is an abutting property owner to many of the proposed vacations, and Board of Public Works is one of abutting property owners. This vacation is necessary to promote the REGULAR MEETING development of the area for new housing. JUNE 22, 1998 APPROVAL OF EASEMENT Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, an Easement for a part of Lot 3 as shown on the plat of Blackthorn Corporate Office park Minor #6, as submitted, was approved. This is a twelve (12) acre area to be utilized for new homes. APPROVAL OF DEED OF DEDICATION ,;,,Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, a Deed of Dedication for a, part of Lot 4 of Blackthorn Corporate Office Park Major Subdivision #2, as submitted, was approved. This is a a twelve (12) acre area to be utilized for new homes. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. David Weiss, 828 East Jefferson Boulevard, South Bend, Indiana to vacate the following alley: The first east west ally north of East Wayne Street from the west right of way of South Notre Dame Avenue to the east right of way of the first north south alley west of South Notre Dame Avenue for a distance of approximately 165 feet and a width of 14 feet. Part located in Cottrell's Addition, City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Powell seconded the motion which carried: FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Ann Kolata, Community & Economic Development to vacate the following street: Mayflower Court from the west terminus, running east for a distance of approximately 550 feet. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Debra Swenfon, 1004 California, South Bend, Indiana to conduct the above referred to block party, on July 4, 1998, from 9:00 a.m. until 10:00 p.m., on California from Sherman to Harrison. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sharon Elkins, 1705 Dale, South Bend, Indiana to conduct the above referred to block party, on July 4, 1998, from 9:30 a.m. until 10:30 p.m., on Dale from Dubail to Dayton. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted 1 REGULAR MEETING JUNE 22, 1998 by Ms. Monica Tetzlaff, 1232 Longfellow, South Bend, Indiana to conduct the above referred to block party, on June 28, 1998, from 3:00 p.m.. until 11:00 p.m., on Longfellow to Mishawaka Avenue. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - APPLICATION FOR SIDEWALK SALE PERMIT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the Fire Department: APPLICANT: Coach's Sports Bar BUSINESS ADDRESS: 2046 South Bend Avenue DATES OF SALE: June 26, 27, July 10, 11, 31, August 1 and 28, 1998 GOODS TO BE SOLD: Beer and Food Mr. Caldwell made a motion that this application be approved, subject to the proper Alcoholic Beverage Commission permits for each of the designated days. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Debra Wray, Miami Village Consignment Shope, 2123 Miami, South Bend, Indiana to encroach onto public right of way for a sidewalk sale on June 25, 26 and 27, 1998. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following two (2) traffic control devices were approved: Removal of Handicap Sign 810 Roosevelt Signs no longer needed Removal of Handicap Sign 1951 North Johnson Signs no longer needed FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: South Bend Area Crime Stoppers 701 west Sample Street South Bend, Indiana 46601 APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND Mark Katzer D/B/a/ Pioneer Masonry Approved Effective June 22,1998 Ms. Roemer made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Powell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,056,977.10 dated June 22, 1998, and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. REGULAR MEETING JUNE 22, 1998 ADJOURNMENT There being no fi:rther business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS James aldwell, President Lewis N. Powell, Member M. Catherine Roemer, Member AT EST: Angela kJacob, Cler 1 J