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HomeMy WebLinkAbout06/15/98 Board of Public Works MinutesREGULAR MEETING JUNE 15, 1998 The regular meeting of the Board of Public Works was convened at 11:05 a.m. on Monday, June 15, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS STRICKEN Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the agenda items for an Equipment Lease Agreement and a Construction Contract for Mayflower Road Phase II were stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on June 8, 1998, were approved, subject to the following corrections: On page 249, under Agenda Items Added and Approve Minutes of Previous Meeting, the motion made by and motion carried were by the same board member. For the agenda item Agenda Items Added, the minutes should read "Mr. Powell seconded the motion". For the agenda item Approve Minutes of the Previous Meeting, the minutes should read "Mr. Caldwell seconded the motion". On page 254, in the first paragraph of Resolution No. 53-1998, the Resolution stated thatGreeley and Hansen would be preparing the entire contract. It should be noted that Greeley and Hansen will be preparing only a portion of the contract. An amended Resolution will be forthcoming. OPENING OF BIDS - SOUTHEAST PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 98-21 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Project Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $64,999.50 BATTEAST CONSTRUCTION COMPANY INC. 430 East LaSalle South Bend, Indiana Bid was signed by Mr. Robert Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $68,275.00 L.L. GEANS AND SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 1 LJ 1 REGULAR MEETING Bid was signed by Mr. Mike Glen, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $61,376.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Ben Ziolkowski, CEO Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $73,169.53 CORNERSTONE MASONRY. INC. 20147 Richard South Bend, Indiana Bid was signed by Mr. Rick Balmer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $63,654.22 WALSH AND KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 JUKE 15, 1998 Bid was signed by Mr. Kevin Kelly, Executive Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $59,024.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - THREE (3) MORE OR LESS 1998 SINGLE AXLE DUMP TRUCK WITH 14' BED This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Shawn Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted o REGULAR MEETING JUKE 15, 1998 Quantity Description Unit Price Amount 3 1999 Int'1. Model 4900 w/Dump Body by Deed's $54,797.05 $164,391.15 3 Drop Down Sides $ 450.00 $ 1,350.00 3 Cabshield Window w/Expanded Metal $ 75.00 $ 225.00 1 Parts/Service Manuel $ 275.00 $ 275.00 Trade #351 1990 Ford F-800 ($8,750.00) Trade #3521990 Ford F-800 ($8,750.00) Trade #364 1979 Chevy C-60 ($ 400.00) Subtotal $166,241.15 TRADE-IN ($17,900.00) TOTAL $148,341.15 Quantity Description Unit Price Amount 3 1999 Int'l. Model 4700 w/Dump Body by Deed's $54,433.25 $163,299.75 3 Drop Down Sides $ 450.00 $ 1,350.00 3 Cabshield Window w/Expanded Metal $ 75.00 $ 225.00 1 Parts/Service Manuel $ 275.00 $ 275.00 Trade #351 1990 Ford F-800 ($8,750.00) Trade #352 1990 Ford F-800 ($8,750.00) Trade #364 1979 Chevy C-60 ($ 400.00) Subtotal $165,149.75 TRADE-IN ($17,900.00) TOTAL $147,249.75 Quantity Description Unit Price Amount 3 1999 Intl. Model 4900 w/Dump Body by Neil's $54,802.05 $164,406.15 3 Drop Down Sides $ 482.00 $ 1,446.00 1 Parts/Service Manuel $ 275.00 $ 275.00 Trade #351 1990 Ford F-800 ($8,750.00) Trade #352 1990 Ford F-800 ($8,750.00) Trade #364 1979 Chevy C-60 ($ 400.00) Subtotal $166,127.15 TRADE-IN ($17,900.00) TOTAL $148,227.15 J 1 a �. Ell REGULAR MEETING JUKE 15. 1998 Quantity Description Unit Price Amount 3 1999 Int'l. Model 4700 w/Dump Body by Deed's $54,438.25 $163,314.75 3 Drop Down Sides $ 482.00 $ 1,446.00 1 Parts/Service Manuel $ 275.00 $ 275.00 Trade #351 1990 Ford F-800 ($8,750.00) Trade #352 1990 Ford F-800 ($8,750.00) Trade #364 1979 Chevy C-60 ($ 400.00) Subtotal $165,035.75 TRADE-IN ($17,900.00) TOTAL $147,135.75 WHITEFORD STERLING -FORD TRUCKS, INC. 4707 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Description Unit Price Total Price 1999 Sterling 7501 Chassis/W Body by Deeds $54,125.00 $163,275.00 1999 Sterling 7501 Chassis WBody by Neil's $54,131.00 $162,393.00 1999 Sterling 7501 Chassis wBody by Sherer Truck $55,058.00 $165,174.00 Trade: Unit #351 ($8,500.00) Unit #352 ($8,500.00) Unit #364 ($ 350.00) HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana Bid was signed by Mr. Ron Truhler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ON Quantity Description Unit Price Amount 3 1999 Freightliner FL70/W 14' Dump Body $45,577.67 $136,733.00 REGULAR MEETING JUNE 15, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1_) MORE OR LESS, HEAVY DUTY STEEL CAR CARRIER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WHITEFORD STERLING -FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted on Quantity Description Bid Amount 1 1999 Ford F550 19,000 GVW $28,934.00 1 1999 Ford F550 Chassis w/Body by B&B Industries $43,716.00 Air Conditioning $ 684.00 Tilt, Cruise, Power Windows/Locks $ 1,854.00 JORDAN MOTORS INC. 609 East Jefferson Mishawaka, Indiana 46545 Bid was signed by Mr. Jordan Kapson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted L111"D One (1) 1999 Ford F550 R.C. Chassis Only $29,853.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. REMOVAL, SANITARY SEWER LATERAL AND WATER SERVICE REPLACEMENTS - PROJECT NO. 98-41-2 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Mr. Paul Fallon, President 1 0 0 "V ,V 1 L, 1 REGULAR MEETING QUOTATION: $63,590.00 D&L EXCAVATION, INC. 12877 Industrial Drive Granger, Indiana 46530 Quotation was submitted by Mr. David Horein QUOTATION: $70,800.00 JUNE 15, 1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE CONSTRUCTION CONTRACT - MAYFLOWER ROAD PHASE HA - PROJECT NO. 98-13 Mr. Caldwell advised that in accordance with the bid awarded on June 1, 1998, to LaFree Earth, Inc., Post Office Box 1752, Mishawaka, Indiana, in the amount of $68,404.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - LICENSE AGREEMENT -FOP LODGE Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Fraternal Order of Police Lodge No. 36, for a license to certain real property, described as 25327 State Road 23 and 1530 South Main Street. Mr. Caldwell noted that the Agreement is in the amount of $20,000.00, from February 1, 1998 to and including January 31, 1999. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. TABLE AGREEMENT - WIRELESS COMMUNICATIONS Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and MetroSite Management, LLC, 11 Corporate Hill Drive, Little Rock, Arkansas, for consulting and marketing services for wireless communications within the City of South Bend. The Board discussed the terms of the Agreement, and upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was tabled, pending further information. APPROVE CHANGE ORDER - TRAFFIC SIGNAL IMPROVEMENTS Mr. Caldwell advised that Mr. David Koeppen, Project Engineer, has submitted Change Order No. 3 on behalf of Michiana Contracting, Lilac Road, South Bend, Indiana, indicating that the Contract amount be increased $308.75 for a new Contract sum including this Change Order in the amount of $281,552.95. Upon a motion mad bye by Mr. Powell, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - BROADWAY STREET SIDEWALK AND CURB REPAIRS - PROJECT NO 97-102 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager has submitted the Final Change Order on behalf of L.L. Geans & Sons, Inc., 1923 North Home Street, Mishawaka, Indiana, indicating that the contract amount be increased by $532.96 for a new contract sum including this Change Order in the amount of $41,174.82. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CLEVELAND ROAD AND AMERITECH DRIVE INTERSECTION IMPROVEMENTS - PROJECT NO. 97-98 In a memorandum to the Board, Mr. Carl Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide improvements to the roadway and a new traffic signal at the intersection of Ameritech 090 REGULAR MEETING JUNE 15, 1998 Drive and Cleveland Road in the Blackthorn Development Area. Sufficient funds have been appropriated from the Blackthorn TIF. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Merrill, 1723 South Leer Street, South Bend, Indiana to conduct the above referred to block party, on June 27, 1998, from 10:00 a.m. until 8:00 p.m., on Leer from Randolph to Dubail. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE TRAFFIC PATTERNS - 4H FAIR Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Frank Ronchetti, 4-H Fair, Inc., 5117 South Ironwood, South Bend, Indiana to change traffic patterns on Ironwood Road at Jackson Road, on August 2 through August 8, 1998, in conjunction with the 4-H Fair. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR HOSPICE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kate Lee, 111 Sunnybrook Court, South Bend, Indiana to conduct the above referred to walk, on October 11, 1998, from 12:00 p.m. until 5:00 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT SALMON RUN Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kelly Cassidy, Madison Foundation, 403 East Madison, South Bend, Indiana to conduct the above referred to Salmon Run, on October 11,1998, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CROP WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. James Fisko, United Religious Community, 2015 Western Avenue, South Bend; Indiana to conduct the above referred to walk, on September 27, 1998, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVE LICENSE APPLICATIONS - OPEN AIR STAND Mr. Caldwell advised that the following license applications have been received: Ethel Anderson Sale of Barbeque 1632 Lincolnway West Helmi Musa sale of Area Rugs Kenmore and Western Mr. Caldwell further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above applications. Additionally provided with each application was a letter of permission from the property owner. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance. 1 1 REGULAR MEETING JUNE 15, 1998 APPROVAL OF HOUSE MOVE In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested approval to issue a moving permit to Mitschelen Relocators to move a residential dwelling from 515 North Cushing to 602 North Cushing. Mr. Fozo stated that favorable recommendations have been received by the utility companies, Traffic and Lighting and the Police Department. Additionally, the Certificate of Insurance has been submitted, and all the appropriate permits have been issued. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF HOUSE MOVE In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested approval to issue a moving permit to Mitschelen Relocators to move a residential dwelling from 609 North St. Joseph Street to 612 North St. Joseph Street. Mr. Fozo stated that favorable recommendations have been received by the utility companies, Traffic and Lighting and the Police Department. Additionally, the Certificate of Insurance has been submitted, and all the appropriate permits have been issued. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. TABLE PETITION TO VACATE PUBLIC RIGHT OF WAY Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, a Petition to Vacate the Public Right of Way, as submitted by Ms. Ann Kolata, Redevelopment, for the properties as submitted, was tabled. The properties noted are owned by the City of South Bend, and the Vacation Petition will be forwarded to the City Council's office at a later date for a Public Reading. Additionally, Mr. Marco Mariani, Planning, stated that there were changes that needed to made to the list of described lots. APPROVAL OF UPDATE OF PREVAILING SPECIFICATIONS Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, an Update of the Prevailing Specifications was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Cynthia Francis, 17755 State Road 23, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 17755 State Road 23, South Bend, Indiana, (Key # 02- 2117-5786), Ms. Francis waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Powell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Bill Chambers, 25612 U.S. 20, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 25612 U.S. 20, South Bend, Indiana, (Key # 21-1037-0609.4 Lot B), Mr. Chambers waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Powell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control device was approved: Removal of Handicap Sign 1621 East Bowman Sign no longer needed APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: REGULAR MEETING JUNE 15, 1998 BOND OF CONTRACTOR Portage Realty Corporation Released Effective June 15, 1998 William/Barbara Summers Released Effective June 15, 1998 Antonucci General Contractors Approved Effective June 15, 1998 Daugherty Construction Approved Effective June 15, 1998 EXCAVATION BONDS Maggio Construction Approved Effective June 15, 1998 Antonucci General Contractors Approved Effective June 15, 1998 Buck Lake Construction, Inc. Approved Effective June 15, 1998 Utility Piping Services Approved Effective June 15, 1998 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Powell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Lykowski Construction, Inc. Masonry Restoration Specialist, Inc. 21707 Ireland Road DB/A Masonry Restoration Specialist South Bend, Indiana 46614 1904 Hartman Drive South Bend, Indiana 46617 LaPorte Construction Co., Inc. Post Office Box 577 LaPorte, Indiana 46352 APPROVE TITLE SHEETS - MUNICIPAL SERVICES FACILITY RE -ROOF - WILLIAM RICHARDSON DRIVE EXTENSION - CLEVELAND ROAD AND AMERITECH DRIVE INTERSECTION IMPROVEMENTS - PROJECT NO. 97-98 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,212,225.92 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $48,910.81 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Carl Littrell, Director of Engineering, stated that a citizen residing on Jefferson Boulevard and Wayne Street, near Workforce Development Services, has requested residential parking. Currently, there is a two hour parking limit in this area. The Board suggested that Ms. Engel review the request and the ordinance to determine what steps need to be taken next. 1 a REGULAR MEETING JUKE 15, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at .11:55 a.m. BOARD OF PUBLIC WORKS V21A games R. Caldwell, President Lewis N. Powell, Member M. Cath�e Roemer, Mem er 4 , TEST: Angela I . acob, Clerl �J r