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HomeMy WebLinkAbout06/01/98 Board of Public Works MinutesREGULAR MEETING DUNE 1, 1998 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, June 1, 1998, by Board President James R. Caldwell, with Ms. M. Catherine Roemer and Mr. Lewis N. Powell present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS STRICKEN/ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agenda items for Appointment of Board President and the Request to Advertise for the Receipt of Bids was stricken from the agenda; an Agenda item for an Agreement for Ameritech pay phones was added to the Agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on May 26, 1998, were approved. OPENING OF BIDS - MAYFLOWER ROAD PHASE II - PROJECT NO. 98-13 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $644,834.95 OSELKA CONSTRUCTION CO. Post Office Box 253 Union Pier, Michigan 49129 Bid was signed by Mr. Leslie Badgley, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $746,740.32 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $648,289.10 REGULAR MEETING KANKAKEE VALLEY CONSTRUCTION CO.. INC. Post Office Box 1471 LaPorte, Indiana 46352 Bid was signed by Mr. James Nelson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $802,826.50 RIETH RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $626,334.85 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $597,488.75 JUNE 1, 1998 Upon a motion made by'Mr. Caldwell, seconded by Mr. Roemer and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - NEAR WESTSIDE PARTNERSHIP SERVICE AREA -PROJECT NO. 98- 20 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NILES CONCRETE SAWING & CONSTRUCTION. INC. 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $51,325.50 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf Non -Collusion Affidavit was in order 1 1 1 REGULAR MEETING Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $62,586.00 CORNERSTONE MASONRY INC. 20147 Richard Street South Bend, Indiana Bid was signed by Mr. Rick Balmer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $63,916.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $73,120.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by W. Roger Knip, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $74,034.05 JUKE 1, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - WESTSIDE PARTNERSHIP SERVICE AREA -PROJECT NO. 98-23 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NILES CONCRETE SAWING & CONSTRUCTION. INC. 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five (5%) Bid Bond was submitted BID: $63,050.00 �3 Y REGULAR MEETING RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $63,231.00 L.L. GEANS & SONS, INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Mike Glenn, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $63,627.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Roger Knip, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $75,418.75 KASER SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $85,753.00 JUNE 1, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - JANITORIAL SUPPLIES Mr. George Zana, Purchasing Department, advised the Board that on May 11, 1998, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the bids to the lowest bidders as follows: HP PRODUCTS 4220 Saguaro Trail Indianapolis, Indiana 46268 4 (R) 40 Single Fold Tissue $56.21 12 20 Ivory Bar Soap $44.59 14 35 Safeguard Bar Soap $27.62 0"'," " ,4 REGULAR MEETING JUKE 1, 1998 16 40 Liquid Hand Cleaner $29.51 20 20 Foaming Germicidal Cleaner $15.48 24 40 Ammonia $ 5.23 27 20 Spic -N-Span Powder $50.63 30 30 Bowl Cleaner - 23% HCL $10.16 33 10 Spray and Buis Wax $14.29 36 50 Wooden screw handle $ 1.84 37 240 ea. Mop Head -cotton $ 1.93 38 60 ea. Mop Head -Rayon $ 2.71 42 60 ea. Scrub brush - 6" $ 1.19 46(A) 20 ea. Curved Floor Squeegee $14.33 46(B) 20 ea. Straight Floor Squeegee $13.67 46(C) 20 ea. Refill Blade for 46(A) $ 7.85 50 15 Oven Cleaner $27.68 FEMCO, INC. 1217 East McKinley Mishawaka, Indiana 46545 5 25 2 Ply Facial Tissue $13.00 22 40 Glass Cleaner/Ready to Use $ 6.50 23 40 Vinegar, White 5% $ 7.00 25 50 Bleach, 5.25 SH $ 5.15 26 15 Drain Opener $15.00 28 10 Furniture Wax Polish $18.00 29 80 Bowl Cleaner - 9% HCL $ 8.81 31 65 Deodorant Blocks/Urinal $10.10 32 50 Deodorant Blocks/Urinal $ 4.00 34 60 ea. Corn Brooms, Heavy Duty $ 4.45 40 200 ea. Plastic Spray Bottles $ .67 43 40 ea. Plastic Bucket $ 2.20 44 15 Johnny Mops, Polyester $57.60 48 30 ea. Squeegee Wood Handle $ 1.70 49 30 ea. Squeegee Wood Handle $ 1.98 52(A) 300 38 x 58, 55/60 gal, $14.00 52(B) 120 30 x 36, 20/30 gal, $17.80 52(C) 175 40 x 47, 40/45 gal, $13.20 52(D) 120 51 x 48, 65 gal, $17.50 KSS ENTERPRISES 616 East Vine Street Kalamazoo, Michigan 1 (R) 100 2 Ply Toilet Tissue $26.32 2 (R) 120 2 Ply Toilet Tissue $21.05 3 (R) 60 2 Ply Toilet Tissue $21.05 6 (R) 80 C fold Towels -White $12.25 7 (R) 75 2 Ply Roll Towel (Perf) $15.43 8 (R) 25 Roll Towel - Natural $14.90 9 (R) 300 Roll Towel - Natural $14.90 10 (R) 150 Roll Towel-White/Quilted $20.25 11 (R) 50 Roll Towel - Natural $22.90 13 20 Lava Bar Soap $31.40 15 20 Dial Bar Soap $36.80 17 30 Liquid Soap for dispenser, $ 3.75 21 10 Comet Powder Cleaner $19.80 35 30 ea. Push Broom, nylon, med $ 5.98 39 30 ea Mop Handle $ 5.00 REGULAR MEETING JUNE 1, 1998 45 30 ea. 12" Window Squeegee $ 6.25 47(A) 20 ea. Curved Floor Squeegee $12.50 51 36 Trash Bags, Black $11.25 STANZ CHEESE CO. INC. 1840 North Commerce Drive South Bend, Indiana 46624 19 30 Foam Bath Cleaner $31.15 41 250 ea. Sponge 2 x 4.5 x 7 5/8 $22.40 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - BULLET RESISTANT VESTS Captain Gary Horvath, South Bend Police Department, advised the Board that on March 30, 1998, bids were received and opened for the above referred to items. After reviewing those bids, Captain Horvath recommends that the Board award the bid as follows: Bullet Resistant Vests Specifications Number One No Bullet Resistant Vests will be awarded under this bid specification. Bullet Resistant Vests Specifications Number Two No Bullet Resistant Vests will be awarded under this bid specification. Bullet Resistant Vests Specifications Number Three No Bullet Resistant Vests will be awarded under this bid specification. Bullet Resistant Vests Specifications Number Four The South Bend Police Department requests from the Board of Public Works, the awarding of bid specifications number four (4) for Level II - GSII Vests only to the Steven R. Jenkins Company, 6680 E 21 Street, Indianapolis, In 46219 (317) 352-0184. This vest met all bid specifications, was the second lowest bid in its category and passed the required field shooting test. Please note selected model and vendor on bid tabulation for Bullet Resistant Vest Specification Number Four for Level II Vest. Vests (Models D-DMD & D-DMD-2) supplied by Safariland (Zuckenburg Uniform) were determined not to meet bid specifications in both weight and ballistic material. Safariland Vests Ballistic Material Weights were determined to be approx. 10-18% more than bid specifications. Safariland Vests were comprised of Goldflex and Spectra Flex, not the required (lighter and more flexible) Goldflex and Spectra Flex Plus. The Safariland Vest submitted under this bid specification was actually the lowest bid but was rejected due to the above listed deviations from mandatory specifications. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the bid was awarded as outlined above. AWARD QUOTATION - MAYFLOWER ROAD PHASE II -A - PROJECT NO. 98-13 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on May 26, 1998, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to LaFree Earth Inc., Post Office Box 1752, Mishawaka, Indiana in the amount of $68,404.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. 1 it REGULAR MEETING JUNE 1. 1998 APPROVE CONSTRUCTION CONTRACT - 1998 UNDERGROUND STORAGE TANK REMOVAL PROGRAM - PROJECT NO 98-34 Mr. Littrell advised that in accordance with the bid awarded on May 11, 1998, to Metro Environmental Contractors, Inc., 1111 West Dundee Road, Wheeling, Illinois, in the amount of $15,742.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. ADOPT RESOLUTION NO. 50-1998 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 50-1998 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Dale R. Wedel has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 1st day of June, 1998 BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk oq_.,!, REGULAR MEETING JUNE 1, 1998 ADOPT RESOLUTION NO. 51-1998 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 51-1998 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL GARY J. THOMPSON has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19124 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 st day of June, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 52-1998 - EXTEND CABLE TELEVISION FRANCHISE AGREEMENT Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 52-1998 RESOLUTION OF THE BOARD OF PUBLIC WORKS THE CITY OF SOUTH BEND, INDIANA TO EXTEND THE CABLE TELEVISION FRANCHISE AGREEMENT WITH TCI OF MICHIANA WHEREAS, the Board of Public Works of the City of South Bend ("Board") entered into a Cable Television Franchise Agreement ("Agreement") with Indiana Cablevision Corporation on May 31, 1983; and 1 1 REGULAR MEETING JUNE.1, 1998 WHEREAS, the Agreement is currently in force between the Board and TCI of Michiana; and WHEREAS, the Agreement expires on May 31, 1998; and WHEREAS, negotiations between TCI of Michiana and the Board have been delayed due to South Bend School Corporation's delay in providing a list of demands to the Board for TCI of Michiana; and WHEREAS, this delay has caused the postponement of the public hearing process necessitated by the renewal of the Agreement and required by the Cable Act; and WHEREAS, a ninety (90) day extension should be sufficient to conclude negotiations and hold a public hearing on the Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS, AS FOLLOWS: The Cable Franchise Agreement between the Board of Public Works and TCI of Michiana is hereby extended ninety (90) days, which Franchise Agreement now expires on August 31, 1998. BE IT RESOLVED by the City of South Bend Board of Public Works on June 1,1998 at a regularly scheduled meeting of the Board. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF AGREEMENT - PAY PHONES - AMERITECH Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, for pay phones in various locations of the City of South Bend, as described in documents submitted to the Board. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Linda Smith, 1701 East Wayne, South Bend, Indiana to conduct the above referred to block party, on Sunday, June 14, 1998, from 4:00 p.m. until 9:00 p.m., on Esther from Jefferson to Wayne. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jerry Price, 1618 North Olive Street, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 13, 1998, from 9:30 a.m. until 1:30 p.m., on Marquette from Fremont to Hamilton. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Albert dill, 1012 Lindsey, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 6, 1998, from 2:00 p.m. until 10:00 p.m., on Lindsey from Harrison to Sherman. REGULAR MEETING JUNE 1, 1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Pam Feirick, 1022 South 31 st Street, South Bend, Indiana to conduct the above referred to block party, on Saturday, June 13, 1998, from 10:00 a.m. until 10:00 p.m., on 31st from Vine to Pleasant. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation -was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - VACATION BIBLE SCHOOL KICK OFF Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Macedonia Baptist Church, 1862 North Olive Street, South Bend, Indiana to conduct the above referred to event, on Saturday, June 6, 1998, from 10:00 a.m. until 4:00 p.m., on Fremont from Hamilton to Marquette. Upon a motion made by Ms. Roemer, seconded by W. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - KENNEDY FIELD DAY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Linda Nellans, 1204 North Ironwood, South Bend, Indiana to conduct the above referred to event, on Tuesday, June 9, 1998, from 9:00 a.m. until 2:00 p.m., on Kennedy from Eclipse to Kennedy School. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - LUNCHTIME PICNIC Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mike Slattery, Madison School. 832 North Lafayette, South Bend, Indiana to conduct the above referred to block parry, on Wednesday, June 3, 1998, from 10:30 a.m. until 1:00 p.m., on Park Lane between Lafayette and Main. Upon a motion made by Mr Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - POLICE ESCORT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. James Welling, Orak Shrine Temple Motor Patrol to conduct the above referred to police escort on June 13, 1998, in conjunction with the River Park Day. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO TEMPORARILY LIFT PARKING BAN Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Phebus, Adams High School, 808 South Twyckenham, South Bend, Indiana to temporarily lift the parking ban on June 5, 1998, in conjunction with Senior Awards Program. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - BLOCK PARTY Mr. Caldwell stated that a request for a neighborhood block party had been forwarded to the City Council and Mayor's office. An individual representing the organization had completed an application on Friday, May 29, 1998. Traffic and Lighting and the Police Department reviewed the request and approved it. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. - C 1 1 REGULAR MEETING JUKE 1, 1998 APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND C&E Excavating, Inc. Approved Effective June 1, 1998 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $946,033.06 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $13,549.76, and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. COMMENTS FROM THE BOARD Board Members and the Clerk discussed the issue of agenda items being forwarded to the Clerk's office in a timely fashion. This will ensure that all agenda items are properly reviewed. Upon a motion made by Mr. Powell, seconded by Mr. Roemer and carried, the deadline for agenda items was set for Wednesday, 4:45 p.m. as a deadline for the following Monday's agenda. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:00 a.m. Lewis N. Powell, Member V at,*� `M. atherine Roemer, Me ber (TiSMT 1-1 Angela Uacob, Clerki