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HomeMy WebLinkAbout05/04/98 Board of Public Works Minutes166 REGULAR MEETING MAY 4. 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 4, 1998, by Board President James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a Request to Advertise for the Receipt of Bids and an Addendum to an Agreement were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on April 27, 1998, were approved. OPENING OF QUOTATIONS - SOUTHEAST NEIGHBORHOOD SITE PREPARATION - PROJECT NO. 98-41-1 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: BRADBERRY BROTHERS, INC. 20061 West Dice Street South Bend, Indiana 46614 Quotation was submitted by Mr. W.J. Bradberry QUOTATION: $50,033.00 TOROK EXCAVATING & DEMOLITION 54195 North Burdette South Bend, Indiana Quotation was submitted by Mr. William Torok QUOTATION: $68,480.00 B&J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Julius O'Neal, Jr. QUOTATION: $64,855.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD BID - ONE (1) SKID STEER LOADER WITH ATTACHMENTS Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on April 20, 1998, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Marty & Ted, Inc., 1917 E. Market, Nappanee, Indiana in the amount of $34,419.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - TWO (2) WHEEL LOADERS Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on April 20, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Valpo Ford New Holland, Inc., 41-B North County Road 400 East, Valparaiso, Indiana in the amount of $92,454.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. 1 6 7 REGULAR MEETING MAY 4, 1998 AWARD BID - PAINT Mr. George Zana, Purchasing, advised the Board that on March 23, 1998, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the bids as follows: ROLLIE WILLIAMS PAINT SPOT, INC. 327 South Michigan Street South Bend, Indiana Item Qty. Description Unit Price Extended Price 1.0 50 Mineral Spirits - 5 Gallon $ 8.25 $ 82.50 11.0 1 550 1 HM Toluene - 55 gallon Drum Container $87.18 $ 871.80 M.A. BRUDER & SONS. INC. Post Reed Road Broomall, Pennsylvania 19008 Item Qty. Description Unit Price 9.0 30 Interior Polyurethane for Concrete $ 8.99 SHERWIN WILLIAMS 1220 South Main Street South Bend, Indiana 46601 Item Qty. Description Unit Price 2.0 50 Acrylic Latex Porch/Deck Enamel $ 8.38 3.1 60 Exterior Acrylic Latex, Flat $ 8.19 3.2 50 Exterior Acrylic Latex, Semi Gloss $ 9.19 3.3 30 Exterior Acrylic Latex Gloss $ 10.83 4.0 80 Exterior Latex Primer $ 8.85 5.0 50 Exterior Solid Color Oil Stain $ 8.42 6.1 140 Interior Acrylic Vinyl Latex Gloss Enamel $ 12.97 6.2 120 Interior Acrylic Vinyl Latex, Semi Gloss $ 8.10 6.3 30 Interior Acrylic Vinyl Latex, Flat Enamel $ 5.75 7.0 40 Exterior Oil -Alkyd, High Gloss for Metal $ 9.94 8.0 50 Interior, Clear Gloss Urethane $ 8.28 10.0 50 Interior/Exterior Gloss Alkyd Enamel Metal $ 9.94 JFB DISTRIBUTORS 1331 South Michigan Street South Bend, Indiana 46601 Item Qty. Description Unit Price 12.0 4500 Exterior Traffic Paint, Chlorinated Rubber $ 6.60 1 1 1 s REGULAR MEETING MAY 4, 1998 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - IRONWOOD WIDENING PROJECT - PROJECT NO. 98-25 Mr. Caldwell advised that Mr. Darrell Baker, Project Engineer, has submitted Change Order No. 3 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $5,226.00 for a new Contract sum including this Change Order in the amount of $2,040,858.61. Upon a by motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - SOUTH MICHIGAN DEMOLITION AND ENVIRONMENTAL CLEAN-UP - PROJECT NO. 98-04 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Dore & Associates Contracting, Inc., 900 Harry Truman Parkway, Bay City, Michigan indicating that the Contract amount be decreased $5,900.00 for a new Contract sum including this Change Order in the amount of $106,300.00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - 1998 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 4 - PROJECT NO. 98-27 Mr. Caldwell advised that in accordance with the bid awarded on March 30, 1998, to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $116,438.00 for Zone 4 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF GARDEN PROGRAM AGREEMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Southeast Youth Gardening Committee, 409 East Broadway, South Bend, Indiana, for the purpose of gardening on several City -owned lots, as submitted. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE ADDENDUM TO AGREEMENT FOR THE ADMINISTRATION OF NEIGHBORHOOD IMPROVEMENT FUNDS IN THE RIVER PARK NEIGHBORHOOD Mr. Caldwell advised that Ms. Sherece Tolbert, Community and Economic Development, has submitted to the Board for approval an Addendum to the Agreement for the Administration of Neighborhood Improvement Funds in the River Park Neighborhood. Mr. Caldwell advised that this Addendum increases the funds that the City had budgeted for improvements from $40,000 to $50,000. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, this Addendum was approved and executed. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MAYFLOWER ROAD PHASE II - PROJECT NO. 98-13 In a memorandum to the Board, Mr. Carl Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will extend Mayflower Road at Lots 1 and 7 of the Blackthorn Corporate Park. Sufficient funding will come from Blackthorn TIF. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GEOGRAPHIC POSITIONING SYSTEM EQUIPMENT In a memorandum to the Board, Mr. Carl Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Littrell stated that the Engineering Department and Water Works will purchase geographic positioning system equipment for use with the developing geographic system and continuing maintenance of the physical plant. Funds are available from the appropriation for the stormwater master plan. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. f REGULAR MEETING MAY 4, 1998 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - COLLEGE FOOTBALL HALL OF FAME ENSHRINEMENT ACTIVITIES Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Bruce Wicks, College Football Hall of Fame to close various streets as submitted, in conjunction with the College Football Hall of Fame Enshrinement activities, on August 14 and 15, 1998. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR DIABETES Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kimberley Melvin, American Diabetes Association, 115 South Lafayette, South Bend, Indiana to conduct the above referred to walk, on Saturday, October 10, 1998, beginning at 9:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION FOR A CARNIVAL OR CIRCUS Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Police Department, Legal Department, Engineering Department, Park Department, Code Enforcement, Fire Department and the Building Commissioner for a License Application for a Carnival or Circus, to be held at the 4H Fairgrounds, on May 29 and 30, 1998. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, from the following business. It was noted that the Bureau of Sanitation has inspected the vehicles to be used in this business, and has found them to be satisfactory. Kay Griesinger I V&J Removal Services 11804 Lincolnway East, Mishawaka Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the License Application was approved. ADOPT RESOLUTION NO. 42-1998 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 42-1998 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL MARTIN C. KRUSZEWSKI has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; REGULAR MEETING MAY 4, 1998 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19135 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 4th day of May, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 43-1998 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 43-1998 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL JERALD A. WEGER has retired from the South Bend Police Department after twenty-three (23) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD18980, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 4th day of May, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING MAY 4, 1998 y� ADOPT RESOLUTION NO. 44-1998 - TRADE-IN OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 44-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) 1993 PRIME MOVER - #LD500230690 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: TWO (2) NEW PRIME MOVERS TO BE PURCHASED AT A LATER DATE WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE EXCHANGED: ONE (1) 1993 PRIME MOVER - #LD500230690 PROPERTY TO BE TRADED: TWO (2) NEW PRIME MOVERS TO BE PURCHASED AT A LATER DATE 2. That the traded in or exchanged property, to wit: ONE (1) 1993 PRIME MOVER - #LD500230690 shall be removed from the inventory of the City of South Bend. ADOPTED this 4th of May, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk RESOLUTION NO. 45-1998 TABLED Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, Resolution No. 45-1998 was tabled. 1 1 REGULAR MEETING MAY 4, 1998 RESOLUTION NOS. 46-1998, 47-1998, AND 48-1998 TABLED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Resolutions were tabled. APPROVE TITLE SHEET - LAB AND HVAC LIGHTING SYSTEM UPGRADE - PROJECT NO, 98-49 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVAL OF CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,155,666.87 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted (2) lists containing claims in the amount of $29,005.83 and $210,948.74 and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 953 a.m. rl AA TEST: Un;��A-F �- Angela k. Jacob, derk r�, BOARD OF PUBLIC WORKS (�o Carl P. Littrell, Member 4Jes 4Ca1Me411,!P;gr4e'sident M. Cat erine Roemer, 11 mber