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Home My WebLink About04/27/98 Board of Public Works Minutes152 REGULAR MEETING APRIL 27,1998 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, April 27, 1998, by Board President James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, agenda items for a Title Sheet and a Bid Award were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on April 20, 1998, were approved. OPENING OF BIDS - 1998 UNDERGROUND STORAGE TANK REMOVAL PROGRAM - PROJECT NO. 98-34 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SAFETY AND ENVIRONMENTAL RESOURCES INC. 14009 Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Daniel Wilson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $28,990.00 C-1 $ 55.00 C-2 $ 70.00 C-3 $ 70.00 C-4 $ .80 C-5 $ 1.00 C-6.1 $ 35.00 C-6.2 $ 100.00 C-7.1 $ 1,900.00 C-7.2 $ 2,100.00 C-7.3 $ 3,500.00 C-7.4 $ 5,500.00 C-7.5 $ 6,200.00 C-8 $ 9.50 C-9 $ 12.50 C-10 $ 500.00 C-11 $ 2,500.00 C-12 $ 90.00 C-13 $ 120.00 METRO ENVIRONMENTAL CONTRACTORS, INC. 1111 West Dundee Road Wheeling, Illinois 60090 Bid was signed by Mr. Larry Cherner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I S3 REGULAR MEETING BID: $15,742.50 C-1 $ 4.00 C-2 $ 54.00 C-3 $ 54.00 C-4 $ 1.50 C-5 $ 3.90 C-6.1 $ 75.00 C-6.2 $ 3,000.00 C-7.1 $ 500.00 C-7.2 $ 1,200.00 C-7.3 $ 2,000.00 C-7.4 $ 3,000.00 C-7.5 $ 4,000.00 C-8 $ 16.50 C-9 $ 27.00 C-10 $ 1,000.00 C-11 $ 3,000.00 C-12 $ 175.00 C-13 $ 6,000.00 WARNER AND SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $26,435.00 C-1 $ 10.50 C-2 $ 31.00 C-3 $ 31.00 C-4 $ 1.50 C-5 $ 5.35 C-6.1 $ 15.00 C-6.2 $ 2,250.00 C-7.1 $ 1,800.00 C-7.2 $ 2,300.00 C-7.3 $ 3,400.00 C-7.4 $ 4,000.00 C-7.5 $ 4,500.00 C-8 $ 8.75 C-9 $ 11.75 C-10 $ 1,000.00 C-11 $ 4,000.00 C-12 $ 125.00 C-13 $10,000.00 APRIL 27,1998 KNAPP ENVIRONMENTAL CONSTRUCTION SERVICES, INC. 12875 McKinley Highway Mishawaka, Indiana 46545 Bid was signed by Mr. Doug Knapp, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed 1 154 E REGULAR MEETING APRIL 27,1998 Five per cent (5%) Bid Bond was submitted BID: $37,200.00 C-1 $ 25.00 C-2 $ 40.00 C-3 $ 40.00 C-4 $ 1.00 C-5 $ 8.00 C-6.1 $ 200.00 C-6.2 $ 8,000.00 C-7.1 $ 1,800.00 C-7.2 $ 2,400.00 C-7.3 $ 3,600.00 C-7.4 $ 4,800.00 C-7.5 $ 6,000.00 C-8 $ 20.00 C-9 $ 30.00 C-10 $ 3,600.00 C-11 $ 6,400.00 C-12 $ 300.00 C-13 $ 2,800.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. OPENING OF BIDS - LIGHT BULBS This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ALL PHASE ELECTRIC SUPPLY 1385 North Bendix Drive South Bend, Indiana 46628 Bid was signed by Mr. John Blackburn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 1 120 Inside Frosted 15A15 130 $ .52 2 48 15W Spot 15 R14 SC/SP 120 No Bid GE # 33404 3 60 Exit Lamp Ceramic Frost 20T61/2/DC/CF 120 $ 1.87 4 60 Exit Lamp Frosted 120 $ 1.57 20T61/2/CF 5 96 Flood 36 Par Cap/WFL 12 $11.18 6 600 Inside Frosted 60A17/99/XI, 130 No Bid 7 145500 Inside Frosted, Daylight 60A17/52/SSXL 130 $ .63 REGULAR MEETING APRIL 27,1998 8 600 Inside Frosted 130 $ .63 75A17/67/SSXL 9 240 Double Life 120 $ .42 75A/W/RP/DLSW 10 48 Inside Frosted Reflector Spot 130 $ 2.72 75ER30 11 300 Inside Frost, SuperSaver 120 No Bid 100A17/99XL 12 180 Inside Frosted Super Saver 130 $ .63 100A17/90/SSXL 13 240 Soft White Super Saver 130 $ .34 100A17/90/SSXL 14 48 Inside Frosted Reflector Spot 120 $ 1.99 100R/SP 15 48 Flood, SuperSaver 130 $ 3.00 120ER/FL/SS 16 1,200 Inside Frost, SuperSaver 130 $ 1.01 150A/135/SSXL 17 300 Flood 150PAR38/CAP 125/130 $ 4.81 18 100 Spot 150PAR38/CAP 125/130 $ 4.81 19 48 Flood SuperSaver 120 $ 4.68 120PAR/FL/SS 20 1,000 Flood, Inside Frosted 125/130 $ 2.32 15OR/FL 21 50 Spot, Inside Frosted 120 $ 1.82 150R/SP 22 450 Inside Frosted 125 $ 1.80 200A/99/XL, 23 150 I.F., Rough Service 125/130 $ 2.71 200A/RS 24 24 Narrow Spot 120 $ 8.79 300PAR56/NSP 25 36 Wide Flood 125/130 $11.87 300PAR56/WFL 26 240 Clear 300M/99/XL, 125 $ 2.14 27 120 Inside Frosted 300/99 IF/XL 120 $ 1.78 28 60 300M/1F PS25 Med 120 $ 1.13 29 300 Inside Frosted 125/130 No Bid u 156 REGULAR MEETING 500/99IF/XI, 30 60 500 PAR 56Q/WFL 31 60 500 PAR 64/WFL 32 50 500 T3Q/CL 33 12 500Q/CL (EVR) Incandescent Ouartz Lama APRIL 27 1998 120 $21.88 125/130 $22.69 120 $ 3.63 120 $ 9.02 34 24 Clear (ANSI # EHM) 120 $ 3.93 300T21/2Q/CL 35 24 Clear Krypton Filled 120 No Bid 400T3Q/CL/SS 36 36 Clear 240 $ 3.63 1500T3Q/CL High Intensity Discharge Lamps 37 72 Bright White Deluxe $ 5.36 175 Watts, H39KC-175/DX 38 36 Clear 175 Watts MF1175 $ 6.99 M175/U 39 84 Brite White Deluxe $11.69 250 Watts, H37KC-250/DX 40 36 Brite White Deluxe $10.00 400 Watts, H33GL-400/DX 41 60 Clear 100 Watts M90 $26.27 MP 100/U/M ED 42 12 Coated 70 Watts M70 $27.77 M70/C/U/MED 43 50 Clear 250 Watts MH250 $14.59 M250/U 44 90 Clear 400 Watts MH400 $14.87 M4001U 45 48 Clear Universal Burning $31.78 Position (k), 1000 Watts M47 ANSI Spec # M1000/U 46 140 Coated, 175 Watts, M57 $13.02 M175/C/U/MED 47 30 Clear Universal Burning $37.11 1500 Watts. M1500BU-HOR 48 24 Clear, 35 Watts, S76 ANSI $13.02 3-5 7 REGULAR MEETING APRIL 27,1998 Spec #LU35/MED 49 36 Coated, 50 Watts $13.44 S68 LU50/D/MED 50 60 Coated, 70 Watts $13.47 S62 LU70/D/MED 51 72 Coated, 100 Watts $15.19 S54 LU100/D/MED 52 100 150 Watts, 55 Volt, Clear $13.47 S55 ANSI Spec #LU150/55 53 100 Clear, 250 Watts $18.76 S50 ANSI Spec #LU250/D 54 30 Clear, 400 Watts $13.51 S51 ANSI Spec #LU400 55 20 Clear, 1000 Watts $45.44 S52 ANSI Spec #LU1000 Traffic Signal & Street Lighting Lamps T/S bulb w/brass base, filament 5 + 2, w/hook support. Minimum life of 8,000 hours. NOTE: All Traffic Bulbs Bid must be 130 volts. 56 2000 69A21/TS/CL 130 $ 1.14 Min. Lumens-' 636 57 2000 116A21/TS/CL 130 $ 1.04 Min. Lumens - 1280 58 4000 1950L/P25/CL 130 $ 2.01 Nominal Watts - 165 Florescent LamnS 59 100 Dulux 13 Watts, T-4 $ 3.98 CF 13 DD/827 60 270 Cool White, 15 Watts $ 1.47 F15T8/CW 61 80 Octrox 16 Watts, T-8 $ 9.31 17130 16/830 62 50 Dulux 26 Watts, T-4 $ 6.38 CF26DD/827 63 48 Warm White, 15-Watts $ 1.88 F15T12/WW 64 270 Cool White, 20 Watts $ 1.52 F20T 12/CW/S S 65 100 Warm White 30 Watts $ 2.77 F30T12/WW/RS/SS E 1 REGULAR MEETING APRIL 27,1998 66 1,600 Cool White, 30 Watts $ 2.30 F30T12/CW/RS/SS 67 4,600 Warm White 40 Watts $ 1.14 F40WW/SS 68 160 Daylight 40 Watts $ 2.36 F40/DSGN50 69 3,500 Cool White, F40/CW/SS, 40 Watts $ .83 Minimum life 20,000 Hours 70 1,200 Daylight 40 Watts, F40/D30 $ 1.56 Minimum life 20,000 Hours 71 100 White 40 Watts $ 1.62 F40/W/S S 72 3,850 U Shaped Lamp - Cool White $ 4.19 40 Watts, FB40/CW/6/SS 73 20 U Shaped Lamp - Warm White $ 4.19 40 Watts, FB40/WW/6/SS 74 80 Cool White $ 4.76 F72T8/CW 75 120 Cool White, 39 Watts $ 2.61 F48T 12/CW 76 100 Cool White $ 3.43 F64T 12/CW/HO 77 700 Cool White, 75 Watts $ 2.44 F96T 12/CW/S S 78 60 Cool White, 60 Watts $ 3.00 F48T12/CW/HO 79 24 Cool White $ 4.31 F36T 12/CW/HO/S S 80 1,200 Cool White (112), 100 Watts $ 2.64 F96T 12/CW/HO/S S 81 50 White (112), 110 Watts $ 4.23 F96T12/W/D35/HO/SS General - Incandescent 82 60 Bulbs - Red 130 No Bid l OS l IN/TR 83 60 Bulbs -Yellow 130 No Bid 1 OS 11N/TY 84 60 Bulbs -Blue 130 No Bid 1 OS 11N/TB 159 REGULAR MEETING APRIL 27,1998 85 60 Bulbs -Green 130 No Bid 10S l IN/TG 86 60 Bulbs -White 130 No Bid 10S l IN/TO 87 48 1141 Bulb 120 $ .67 Sylvania # 363770 or equivalent Fluorescent Lamp Ballasts 88 50 2 Foot Ballast _ $ 7.16 447-LR-TC-P 89 100 4 Foot Ballast $ 9.21 R-2540-TP 90 150 72" or 96" High Output $21.87 RS-25110-TP 91 150 60", 72", or 96" Slim Line $15.50 R-2E75-S-ST 92 50 4 Foot Ballast $44.01 VDC - 2540 TP Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above bid was referred to Equipment Services for review and recommendation. AWARD BID - CHLORINE AND SULFUR DIOXIDE - WASTEWATER TREATMENT PLANT Mr. Robert Toppel, Environmental Services, advised the Board that on March 23, 1998, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Toppel recommends that the Board award the contract to Alexander Chemical Corporation, 2525 Cabot Drive, Lisle, Illinois, in the amount of $298.00 per ton for liquid chlorine, and $410.00 per ton for liquid sulfur dioxide. Mr. Toppel stated that the Alexander Chemical Company was the low bidder for the chlorine and the second lowest bidder for the sulfur ,dioxide. PB&S Chemical was the low bidder for the sulfur dioxide and the third lowest bidder for the chlorine. The difference in the bids between Alexander and PB&S for the sulfur dioxide is $10.00 per one ton container. The number of sulfur dioxide containers ordered and used during a year is 28 or an average of four per month during our seven month chlorination/dechlorination season. Two full containers are kept for the other five months. During start up, four containers are ordered. The next order will be for an additional four containers when there are only two full ones remaining. This makes a total of six sulfur dioxide containers on site at all times. The Alexander Company does not physically charge for deposits on their containers. They only track them when delivered and returned. PB&S does require deposits on their containers, so there is a charge when they are delivered and a credit when empties are returned. The cost of the deposit on a sulfur dioxide container is $1,200.00, and we will have at least $7,200.00 tied up during the seven month chlorination/dechlorination season, and an additional $2,400.00 during the five other months. The cost savings by accepting the bid for sulfur dioxide from PB&S instead of Alexander is $280.00 per year. However, the lost interest from the deposit charges with PB&S is $260.00 per year. This produces only a $20.00 savings. It is believed that the cost savings of $20.00 per year is not enough to balance the additional non -monetary costs that would be included if the bid is divided. 3-60 REGULAR MEETING APRIL 27,1998 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - DRY FLOCCULENT POLYMER Mr. Robert Toppel, Environmental Services, advised the Board that on March 23, 1998, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Toppel recommends that the Board award the contract to Polydyne Inc., Post Office Box 351420, Toledo, Ohio in the amount of $1.44 per pound. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - SALE OF ONE (1) LOAD STAR 1800 INTERNATIONAL Fire Chief Luther Taylor advised the Board that on March 9, 1998, bids were received and opened for the above referred to item. After reviewing those bids, Chief Taylor recommends that the Board award the bid to Mr. Wayne Howell, Post Office Box 915, South Bend, Indiana in the amount of $3,800.00, which was the highest bid. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - TWO (2) BEVERAGE CARTS Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on January 12, 1998, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Chlebowski recommends that the Board award the Bid to Hoosier Sport, LTD., 59561 Market Street, South Bend, Indiana, in the amount of $8,980.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - LEIGHTON PLAZA - WATERPROOFING - BID PACKAGE 2-07.10 - PROJECT NO. 97-57-6 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on April 6, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Jarnagin Enterprises, Inc., 6249 Hickory Road, Indianapolis, Indiana in the amount of $160,600.00, which includes the base bid of $141,600.00 plus the Alternate, $19,000.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CHANGE ORDER - NIMTZ PARKWAY ACCESS ROAD LANDSCAPING - PROJECT O. 95-18-6 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Hunziker's, Inc., 2344 Yankee Street, Niles, Michigan indicating that the Contract amount be increased $18,628.00 for a new Contract sum including this Change Order in the amount of $117,482.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3. FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - OLIVE ROAD/LOCUST ROAD SEWER STREET IMPROVEMENTS - PROJECT NO. 96-60 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 3 and the Final Change Order on behalf of Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana Change Order Amount Contract Amount Change Order 3 Increase $1,362.00 $504,651.32 Final Change Order Decrease $3,153.15 $501,498.17 161 REGULAR MEETING APRIL 27,1998 Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, Change Order No. 3, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond.. APPROVE PROJECT COMPLETION AFFIDAVIT - STRUCTURE REMOVAL - 1929 AND 2313 SOUTH IRONWOOD - PROJECT NO. 98-35 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana, for the above referred to project, indicating a final cost of $8,400.00. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVAL OF ESCROW AGREEMENT - SOUTH MICHIGAN DEMOLITION AND ENVIRONMENTAL CLEAN-UP Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend, Dore.& Associates, 900 Harry Truman Parkway, Bay City, Michigan and Key Bank, Elkhart, Indiana, for a contract awarded March 9, 1998 for the above referred to project. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Escrow Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Grace Community Addendum I - CD98-8166 Changes fiscal agent from South Center . Bend Heritage to NNN, Inc. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Addendum was approved and executed. APPROVAL OF AGREEMENT - COST OF SERVICE STUDY AND APPLICATION TO THE STATE REVOLVING LOAD FUND FOR SOUTH BEND MUNICIPAL SEWAGE WORK Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Crowe Chizek and Company, 2100 Market Tower, Indianapolis, Indiana, for an estimate for Crowe Chizek and Company to perform a Cost of Service Study and make application to the State Revolving Load Fund for the South Bend Municipal Sewage Works. Mr. Caldwell noted that the Agreement is in the amount of $35,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, 1,200 GALLON CRACK SEALER In a memorandum to the Board, Mr. Matthew Chlebowski, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to item. Mr. Chlebowski stated that funding will be provided by the Street Department Capital Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Roemer, seconded .by Mr. Caldwell and carried, the above request was approved. I r] 1 162 REGULAR MEETING APRIL 27,1998 APPROVAL OF REOUEST TO ADVERTISE FOR THE INVITATION FOR PROPOSALS - DEBT COLLECTION SERVICES - SOUTH BEND FIRE DEPARTMENT - FOR THE YEAR 1998 In a memorandum to the Board, Chief Luther Taylor, requested permission to advertise for the invitation for proposals for debt collection services for past due ambulance accounts for 1998. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request was approved. ADOPT RESOLUTION NO. 41-1998 - TRADE-IN OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.41-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) 1989 CHEVROLET CAPRICE - VIN# lGlBL517XKRI89563 ONE (1) 1991 CHEVROLET CAVALIER -.VIN# IGIJC54GOM7150907 ONE (1) 1992 FORD TEMPO - VIN# 2FAPP36X1NB104783 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: THREE (3) 1997 CHEVROLET CAVALIERS, TO BE PURCHASED FROM GATES CHEVROLET WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE EXCHANGED: ONE (1) 1989 CHEVROLET CAPRICE - VIN # I GIBL517XKRI 89563 ONE (1) 1991 CHEVROLET CAVALIER - VIN# IGIJC54GOM7150907 ONE (1) 1992 FORD TEMPO - VIN# 2FAPP36XINB104783 PROPERTY TO BE TRADED: THREE (3) 1997 CHEVROLET CAVALIERS, TO BE PURCHASED FROM GATES CHEVROLET 2. That the traded in or exchanged property, to wit: ONE (1) 1989 CHEVROLET CAPRICE - VIN # IGIBL517XKR189563 ONE (1) 1991 CHEVROLET CAVALIER - VIN# IGIJC54GOM7150907 ONE (1) 1992 FORD TEMPO - VIN# 2FAPP36XINBI04783 shall be removed from the inventory of the City of South Bend. ADOPTED this 27th of April, 1998. 163 REGULAR MEETING APRIL 27,1998 BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr..James Frick, 3901 South Michigan Street, South Bend, Indiana to vacate the following .alley: The first north south alley east of South Michigan from the north right of way of East Irvington Street to the south angle of the first. east west alley north of East Irvington Street for a distance of approximately 11-7 feet and a width of 14 feet. Part located in Irvington Subdivision; City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this. Vacation Petition. Mr. Littrell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by John and. Julie Kaser, _61130 Locust Road, South Bend, Indiana to. vacate the following alley: The first north south alley east of South Olive Street -from the north right of way of West Dubail street to the south right of way of the vacated portion of the alley in line east and west of the south property lines of Lots 131 and 88, for a distance of approximately 240 feet. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the. Department of Public Works. Therefore, Mr. Littrell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. David Thorlan, 548 West Angela Boulevard, South Bend, Indiana to vacate the following alley: The first north south alley west of Iroquois Street from the south right of way of West Angela Boulevard for a distance of approximately 110 feet and a width of 14' feet. Part located in North Shore Terrace, City of South Bend, St. Joseph County, Indiana. Also, the" first north south alley west. of Iroquois Street from the north right of way of Ostemo Avenue to the south right of way of the first east west alley north of Ostemo Avenue for a distance of approximately 120 feet and a width of.14 feet. Part located in North Shore Terrace, City of South Bend, St. Joseph County, Indiana. . , The Board of Public Works received favorable recommendations from the Fire Department, Department of Community and Economic Development,. Area Plan Commission and the Police Department concerning this vacation, subject to any utility easements that may be required. The Bureau of Sanitation has stated that these alley vacations will affect solid waste pick-up. The Division of Engineering noted that Lots 90 and 91 are owned by the same person, and that approval 1 164 REGULAR MEETING APRIL 27,1998 is recommended, subject to the alley being blocked on the south end. Lots 69 and 70 are owned by separate individuals. It is recommended that this alley vacation not be approved unless ingress and egress easement is signed by both parties. Both parties have garages in the alley. Mr. James Crne, 608 West Angela, South Bend, Indiana, was present. Mr. Crane stated that he represented thirty-seven petitioners advising of denying the alley vacation. The vacation would hinder the normal exit access. The vacated area would be used as a playground, making this a danger to the children in the neighborhood. In addition, the petitioners have had Code violations, and use excessive speeds in the alleyways. Mr. Mary Robbin Wood, 620 West Angela, South Bend, Indiana, was present, and stated that there would be a danger to the safety of the neighborhood children if this alley were to be vacated. Therefore, Mr. Caldwell made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH FOR JESUS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ellen Stanley, Post Office Box 1573, Mishawaka, Indiana to conduct the above referred to march, on Saturday, May 30,1998, beginning at 10:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by W. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MULTIPLE SCLEROSIS WALK Mr. Caldwell. stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Greg Bennett, Memorial Health and Lifestyle Center, 401 East Colfax, South Bend, Indiana to conduct the above referred to walk, on Saturday, May 2, 1998, beginning at 9:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT AMERICAN HEART WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Deborah Puecker, American Heart Association, 2410 North Grape Road, Mishawaka, Indiana to conduct the above referred to walk, on Saturday, September 19,1998, beginning at 8:30 a.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION - RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of favorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Mr. Kurtis Rochefort, K&D Hauling, 812 Division, Mishawaka, Indiana. It was noted that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with this business, and have found them to be satisfactory. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was approved. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Caldwell advised that the a License Application for an Open Air Stand has been received from Mr. James F. Haag, South Bend Shrine Club, 50561 Ironwood, South Bend, Indiana, to conduct the sale of onions at Ireland and Main and Marion on April 18, 1998. Mr. Caldwell further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Ms. Roemer seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. 165 REGULAR MEETING APRI-L 27,1998 APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Caldwell advised that the following license application, has been received: NAME: BY: ADDRESS: STAND LOCATED AT: DATES: ' FOR THE PURPOSE OF: Donald Schlarb Hilltop Farms 13825 Dragoon Trail Olive/S.R. 23 Ironwood/State Road 23 July through September Sale of fruits and vegetables Mr. Caldwell further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Ms. Roemer seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Thomas Henderson, Inc. 10046 Charles Street Osceola, Indiana 46561 APPROVE TITLE SHEET - MAYFLOWER ROAD PHASE II - PROJECT NO. 98-13 Mr. Caldwell advised that the Title Sheet for the above referred -to project was being presented at this time for execution.. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAWS Ms. M. Catherine Roemer, City Controller, submitted claim's in the amount 'of $2,089,749.82 and recommended approval. Additionally, Mr. Juan Ma_nigault, Executive Director,.WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $203,322.07 and recommended approval. Ms. Roemer made a'motion that. the claims be approved and the reports as -submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:24 a.m. BOARD OF PUBLIC WORKS .(Zr, Carl P. Littrell, games R. ft1dweIl, Member Catherine Roemer, Me ber AT EST: Angela k Jacob, Cl rk 1 1