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HomeMy WebLinkAbout04/13/98 Board of Public Works Minutes134 REGULAR MEETING APRIL 13,1998 The regular meeting of the Board of Public Works was convened at 8:30 a.m. on Monday, April 13, 1998, by Board President James R. Caldwell, with Mr. Carl P. Littrell present. Board Member M. Catherine Roemer was not present. Also present was Board Attorney Michelle Engel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on April 6, 1998, were approved. AWARD BIDS - MORRIS PERFORMING ARTS CENTER (TWO BID PACKAGES) SCAFFOLDING AND STRUCTURAL STEEL - PROJECT NO. 98-25-2 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 16, 1998, bids were received and opened for the above referred to bid packages for the Morris Performing Arts Center. After reviewing those bids, Mr. Littrell recommends that the Board award the contracts as follows: Structural Steel and Erection Interstate Welding & Fabrication $978,300.00 Scaffolding and Erection Patent Construction Systems $ 87,500.00 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - 1998 PUBLIC WORKS PARTNERSHIP PROGRAM- SIDEWALK CURB AND APPROACH IMPROVEMENTS - ZONES 2 AND 3 - PROJECT NO. 98-27 Mr. Caldwell advised that in accordance with the bid awarded on March 30,1998, to L.L. Geans & Sons, Inc., 1923 North Home Street, Mishawaka, Indiana, in the amount of $333,948.00 for Zones 2 and 3 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER - OLIVE ROAD COMMERCE PARK - PROJECT NO. 96-17 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 3 on behalf of Underground Services, 225 South Lafayette, South Bend, Indiana indicating that the Contract amount be increased $6,600.00 for a new Contract sum including this Change Order in the amount of $336,773.46. Underground Services is seeking to increase its contract for installing a 4" conduit for electric feed from the transformer at the new building to the south rights of way and installing two 2" conduits across Enterprise Drive to the lift station for electrical service by $6,600.00, for an amended contract amount of $336,773.46, which represents a 23.01% increase. The contract called for electrical service to the new lift station which will service Ameriplex Drive to be brought in off Olive Road. The cost for doing this would have been enormous because the City would have had to pay for the installation of 1,000 feet of electric conduit. AEP later advised they could run a service to a transformer on a recently erected building to the newly constructed lift station, eliminating approximately 700 feet of buried wiring for which the City would have to pay. The contractor a partial conduits across the private parking lot and then under the new roadway in order for AEP to run their lines up to the lift station. These changes were necessitated by circumstances that could not have reasonably been foreseen because the City did not know it would be financially responsible for running electrical conduit to the new lift station. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER - IRONWOOD WIDENING PROJECT - PROJECT NO 96-25 Mr. Caldwell advised that Mr. Darrell Baker, Project Engineer, has submitted Change Order No. 2 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $54,029.56 for a new Contract sum including this Change Order in the amount of $2,035,632.61. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Change Order was approved. 135 REGULAR MEETING APRIL 13 J 998 APPROVE AND ADOPT AMENDED RESOLUTION NO. 36-1998 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works. The previous Resolution contained a paragraph that should not have been in the Resolution: RESOLUTION NO. 36-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ACCEPTING TITLE TO A CERTAIN PARCEL OF REAL ESTATE COMMONLY KNOWN AS 511 SOUTH MICHIGAN STREET, SOUTH BEND, INDIANA WHEREAS, the Board of Public Works ("Board") has custody of all real property owned by the City of South Bend; and WHEREAS, as a result of an agreement between the City of South Bend and the owners of the property commonly known as 511 South Michigan Street, South Bend, Indiana, a copy of which is attached hereto, a Warranty Deed has been delivered from the owners of the property to the City of South Bend to transfer the following described parcel of real property: Key number: 18 3017 0631 The South One-third (1/3) of Lot Numbered Twenty (20) as shown on the recorded Plat of Samuel Martin's Addition to the City of South Bend recorded in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 3, page 28, and commonly described as 511 South Michigan Street, to the City of South Bend; and WHEREAS, the Board of Public Works, acting on behalf of the City of South Bend, has accepted transfer of the deed to the above mentioned parcel; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That the Board of Public Works hereby accepts an ownership interest in the following described parcel of real property: Key number: 18 3017 0631 The South One-third (1/3) of Lot Numbered Twenty (20) as shown on the recorded Plat of Samuel Martin's Addition to the City of South Bend recorded in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 3, page 28, and commonly described as 511 South Michigan Street. Section II. The Clerk of the Board is instructed to give notice of the adoption of this resolution to the Office of the Recorder and the Office of the Treasurer for St. Joseph County, Indiana immediately upon its execution, and to take any and all other necessary and proper actions to effectuate this acceptance. Adopted on the 13th day of April, 1998, by the Board of Public Works of the City of South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Carl Littrell, Member 136 REGULAR MEETING APRIL 13,1998 ATTEST: s/Angela K. Jacob APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Legal Services of Northern Indiana 1 $30,000 1 Neighborhood Mediation Project I Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the above referred to Contract was approved and executed. APPROVAL OF AGREEMENT - TELECOMMUNICATIONS ANALYSIS Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Teletron, 1921 Liberty Drive, Bloomington, Indiana, for correction, reduction and negotiation of telecommunication costs. Mr. Caldwell noted that the Agreement is in the amount of a $500.00 processing fee, plus 501/o of any monthly savings. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE REQUEST TO TEMPORARILY CHANGE STREET NAME SIGNS In a letter to the Board Mayor Stephen Luecke requested that two (2) street name signs be changed for Monday, April 13, 1998, at Ford and Western on Dyngus Day and 1001 West Western. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - ST JOSEPH COUNTY MEDICAL DISASTER DRILL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Lawrence Dygulski, St. Joseph's Medical Center, 801 East LaSalle, South Bend, Indiana to conduct the above referred to county -wide disaster drill on Kenmore from Voorde Drive north, on Saturday, May 9, 1998, from 7:30 a.m. until 11:00 a.m. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT POLICE ESCORT - MICHIANA SENIOR EXPO Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Inga Bowyer, Michiana Senior Expo, Post Office Box 356, South Bend, Indiana for a police escort for Ms. Celeste Holm, from the Michiana Municipal Airport to the Century Center, on Thursday, June 11, 1998, at approximately 12:30 p.m., and return with an escort on Friday, June 12, 1998, at approximately 12:30 p.m. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CRIME STOPPERS MOONLIGHT WALK AGAINST CRIME Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Shlakman, South Bend Crime Stoppers, to conduct the above referred to walk, on Sunday, June 28, 1998, beginning at 6:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR UNITY - COALITION FOR HUMANITY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Glenda Rae Hernandez, 702 East South Street, South Bend, Indiana to conduct the above referred to walk, on Saturday, May 2, 1998, beginning at 10:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and 137 REGULAR MEETING carried, the recommendation was approved. APRIL 13,1998 APPROVAL OF RECOMMENDATION - TO CONDUCT LIONS CLUB STATE CONVENTION PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jim Baumgartner, 717 West Angela, South Bend, Indiana to conduct the above referred to parade, on Saturday, April 18, 1998, beginning at 9:15 a.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: Brentwood Center - RRY Louis Sandock 3916-3928-3938 Lincolnway West Furniture, goods, wares and other merchandise Mr. Caldwell further advised that favorable recommendations have been received from the Building Commissioner, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Lee Gushwa Approved Retroactive to April 7, 1998 Mr. Littrell made a motion that the recommendation be accepted and that the Bond be approved and/or released as outlined above. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: L.L. Geans & Sons, Inc. The Walsh Group, Ltd. 1923 North Home Street Walsh Construction Company of Illinois Mishawaka, Indiana 46545 929 West Adams Chicago, Illinois 60607 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $202,749.98 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. 13a REGULAR MEETING APRIL 13,1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 8:36 a.m. A EST: Angela . Jacob, C1 BOARD OF PUBLIC WORKS Carl P. Littrell, Member L;�eMember R, •'M. Catherine Roeme4Memb 1 1