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Home My WebLink About03/23/98 Board of Public Works MinutesREGULAR MEETING MARCH 23, 1998 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, March 23, 1998, by Board Member Carl P. Littrell, with Ms. M. Catherine Roemer present. Board President James R. Caldwell was not present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the bid award for 1998 Computer Purchases and a contract for Emergency Medical Services was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on March 16, 1998, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - "BOOKS ARE FUN" Mr. Littrell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Kathleen and Joseph Saylor, 3661 4th Road, Bremen, Indiana, to conduct the sale of books as various locations throughout 1998, more particularly described in the schedule as submitted. Mr. Littrell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the City Attorney's Office. Mr. Joseph Saylor, 3661 4th Road, Bremen, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the License Application was approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - VILLAGE WEST ENTERPRISES, INC. Mr. Littrell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. Rita Stansu, 8180 North 150 West, Lake Village, Indiana, to conduct the sale of rifles, shotguns and pistols at Union Station on April 4 and 5 and November 7 and 8, 1998. Mr. Caldwell stated that favorable recommendations were received from the Building Department, Police Department, Fire Department and the Legal Department. Mr. Tim Johnson, Union Station, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the License Application was approved. APPEAL DENIED - TAXI CAB DRIVER'S LICENSE - THOMAS J SCHEUER Mr. Littrell advised that this was the date set for the Boards' hearing of an appeal for a taxi cab driver's license, as requested by Mr. Thomas J. Scheuer, 1726 Sunnymede Avenue, South Bend, Indiana. Mr. Thomas J. Scheuer, as well as his attorney, Mr. Jay Lauer, was present. Mr. Littrell asked Mr. Scheuer if he had operated a taxi cab without a license, as the letter from the City Attorney's office had indicated. Mr. Lauer replied that he thought the denial was based on another issue. Mr. Scheuer stated that he had is own cab and that it has been inspected. He stated that his license was suspended that he went back to work at the bus company, but that he had a Mishawaka license. Mr. Scheuer said that he had picked up pharmaceutical items in South Bend, as well as sometimes dropping off passengers, which originated in Mishawaka. Ms. Ann Carol Simons indicated the South Bend Municipal Code indicates "operating in South Bend without a license". Ms. Simons also stated he has a poor driving record. Mr. Scheuer stated that he has gone to Alcoholics Anonymous several months ago, and has not had a drink since 1997. He lives with his father, who can attest to his character. 1 097 1 REGULAR MEETING MARCH 23. 1998 Ms. Roemer asked if his current employer has a program for drug abuse/alcoholism. Mr. Scheuer was not sure, but stated he could become enrolled in a program if need be. Mr. Lauer presented a letter from his current employer. However, the employer was not present to answer any questions brought up by the Board. Ms. Simons indicated that she would like to add a few remarks regarding the basis for the denial. Initially, Mr. Scheuer did not fill out the application in full. The application states that failure to fill out the application could result in a denial. He did not fill out the application with his complete work history. Under the question, has applicant's drivers license ever been suspended, Mr. Scheuer did not even answer that questions. Ms. Simons stated that there is a credibility issue here which is very appropriate to the issuance of a taxi cab driver's license. When the Board asked for Mr. Scheuer's remarks to this statement, Mr. Scheuer stated that he believed the fumes from the bus garage caused him to fail his test. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the taxi cab driver's license was denied. OPENING OF BIDS - PAINT - EXTERIOR, INTERIOR AND TRAFFIC This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ROLLIE WILLIAMS PAINT SPOT, INC. 327 South Michigan Street South Bend, Indiana Bid was signed by Mr. Richard Charles Fields Non -Collusion Affidavit was in order Non -Discrimination Commitment form was NOT completed Ten per cent (10%) Bid Bond was submitted BID: Item Qty. Description Unit Price Extended Price 1.0 50 Mineral Spirits - 5 Gallon $ 8.25 $ 82.50 2.0 50 Acrylic Latex Porch/Deck Enamel $13.89 $ 694.50 3.1 60 Exterior Acrylic Latex, Flat $ 9.99 $ 599.40 3.2 50 Exterior Acrylic Latex, Semi Gloss $12.35 $ 617.50 3.3 30 Exterior Acrylic Latex Gloss $14.44 $ 433.20 4.0 80 Exterior Latex Primer $11.18 $ 894.40 5.0 50 Exterior Solid Color Oil Stain $13.59 $ 689.50 6.1 40 Interior Acrylic Vinyl Latex Gloss Enamel $14.44 $ 577.60 6.2 120 Interior Acrylic Vinyl Latex, Semi Gloss $ 9.64 $ 1,156.80 6.3 30 Interior Acrylic Vinyl Latex, Flat Enamel $ 6.99 $ 209.70 7.0 40 Exterior Oil -Alkyd, High Gloss for Metal $11.73 $ 469.20 8.0 50 Interior, Clear Gloss Urethane $14.47 $ 723.50 9.0 30 Interior Polyurethane for Concrete $16.04 $ 481.50 10.0 50 Interior/Exterior Gloss Alkyd Enamel Metal $11.73 $ 586.50 11.0 550 HM Toluene - 55 gallon Drum Container. $87.18 $ 871.80 12.0 4500 Exterior Traffic Paint, Chlorinated Rubber $ 7.66 $34,470.00 1 1 REGULAR MEETING MARCH 23, 1998 3.2 50 Exterior Acrylic Latex, Semi Gloss $12.95 647.50 per 50 3.3 30 Exterior Acrylic Latex Gloss $13.95 418.50 per 30 4.0 80 Exterior Latex Primer $10.95 876 per 80 5.0 50 Exterior Solid Color Oil Stain $ 9.95 497.50 per 50 6.1 40 Interior Acrylic Vinyl Latex Gloss Enamel $13.95 558 per 40 6.2 120 Interior Acrylic Vinyl Latex, Semi Gloss $10.15 1218 per 120 6.3 30 Interior Acrylic Vinyl Latex, Flat Enamel $ 7.75 232.50 per 30 7.0 40 Exterior Oil -Alkyd, High Gloss for Metal $13.50 540 per 40 8.0 50 Interior, Clear Gloss Urethane $10.75 537.50 per 50 9.0 30 Interior Polyurethane for Concrete $ 9.50 285 per 30 10.0 ---- 50 - Interior/Exterior Gloss Alkyd Enamel Metal $11.40 570 per 50 M.A. BRUDER & SONS, INC. Post Reed Road Breemall, Pennsylvania 19008 Bid was signed by Mr. James Bruder Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted i10 Item Qty. Description Unit Price 1.0 50 Mineral Spirits - 5 Gallon $10.95 2.0 50 Acrylic Latex Porch/Deck Enamel $ 8.49 3.1 60 Exterior Acrylic Latex, Flat $ 8.95 3.2 50 Exterior Acrylic Latex, Semi Gloss $ 9.75 3.3 30 Exterior Acrylic Latex Gloss $11.75 4.0 80 Exterior Latex Primer $ 8.85 5.0 50 Exterior Solid Color Oil Stain $ 8.45 6.1 40 Interior Acrylic Vinyl Latex Gloss Enamel $12.95 6.2 120 Interior Acrylic Vinyl Latex, Semi Gloss $ 8.65 6.3 30 Interior Acrylic Vinyl Latex, Flat Enamel $ 5.95 7.0 40 Exterior Oil -Alkyd, High Gloss for Metal $ 9.95 8.0 50 Interior, Clear Gloss Urethane $ 8.39 9.0 30 Interior Polyurethane for Concrete $ 8.99 K 101 P� REGULAR MEETING MARCH 23, 1998 2.0 50 Acrylic Latex Porch/Deck Enamel $14.01 3.1 60 Exterior Acrylic Latex, Flat $10.81 3.2 50 Exterior Acrylic Latex, Semi Gloss $13.10 3.3 30 Exterior Acrylic Latex Gloss $14.85 4.0 80 Exterior Latex Primer $12.32 5.0 50 Exterior Solid Color Oil Stain $`16.41 6.1 40 Interior Acrylic Vinyl Latex Gloss Enamel $14.70 6.2 120 Interior Acrylic Vinyl Latex, Semi Gloss $ 7.95 6.3 30 Interior Acrylic Vinyl Latex, Flat Enamel $ 6.10 7.0 40 Exterior Oil -Alkyd, High Gloss for Metal $13.50 8.0 50 Interior, Clear Gloss Urethane $13.04 9.0 30 Interior Polyurethane for Concrete $13.04 10.0 50 Interior/Exterior Gloss Alkyd Enamel Metal $12.11 12.0 4500 1 Exterior Traffic Paint, Chlorinated Rubber $ 6.60 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above bids were referred to the Purchasing Department for review and recommendation. OPENING OF BIDS - POLYMER, DRY FLOCCULENT - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ALLIED COLLOIDS INC. 2301 Wilroy Road, Post Office Box 820 Suffolk, Virginia 23439-0820 Bid was signed by Mr. Dewey W. Hunter Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 10 75,000 Lb. Percol 787 $1.80 lb. $135,000.00 75,000 Lb. Percol 757 $1.62 lb. $121,500.00 STOCKHAUSEN, INC. 2401 Doyle Street Greensboro, North Carolina 27406 Bid was signed by Mr. H. Ronald Jones, Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Io 75,000 Lb. Polymer Oraestik 655BC $1.52/lb. $114,000.00 i REGULAR MEETING Ten percent (10%) Bid Security was submitted Ma 75 Tons Chlorine $325.00 $24,375.00 K.A. STEEL CHEMICALS, INC. 15185 Main Street Lemont, Illinois 60439 Bid was signed by K.A. Steel Chemicals Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted I: 113 75 Tons Chlorine $400.00 $30,000.00 ULRICH CHEMICAL, INC. 3111 North Post Road Indianapolis, Indiana 46226 Bid was signed by Mr. James Foll Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1.3103 75 Container Liquid Chlorine $500.00 $37,500.00 HEXAGON TECHNOLOGIES INC. Post Office Box 23163 Louisville, Kentucky 40223 Bid was signed by Mr. Kiran Shah Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted 10 75,000 lbs. Cationic Powder $1.64 lb/$123,000 75,000 lbs. Cationic Powder $1.621b/$121,500 PB&S CHEMICAL COMPANY, INC. 4211 Engle Road Fort Wayne, Indiana 46804 Bid was signed by Mr. Burt Hagel Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Ma Ton Cylinder Chlorine $344.00 Ton Ton Cylinder Sulfur Dioxide $400.00 Ton MARCH 23, 1998 105 1 REGULAR MEETING MARCH 23, 1998 14 0823 Hyundai 1987 KMI-ILA21J6HU145301 $ 66.00 15 40603 Plymouth 1991 1P3XA5637MF639697 $103.00 JOE THOMPSON 2555 South I Ith Street Niles, Michigan 49120 No. Red Tag Make Year VIN Bid Amount 6 40140 Chevy 1988 IGIJC1116JJ240151 $198.63 14 0823 Hyundai 1987 KMHI.A21J6HU145301 $ 93.95 15 40603 1 Plymouth 1 1991 1 1P3XA5637MF639697 $212.91 JERRY TOWING 3719 Western Avenue South Bend, Indiana 46619 No. Red Tag Make Year VIN Bid Amount 1 26740 Chevy 1964 4CI448102010 $ 69.42 2 40441 Chrysler 1983 1C3BT46C8EDF292367 $ 35.22 3 40443 Ford 1988 IFAPP9091JT187932 $ 35.22 4 40548 Ford 1978 8G87F 116797 $ 45.62 5 40126 Mazda 1986 JMIGC2214CI800134 $ 22.95 6 40140 Chevy 1988 IGIJC1116JJ240151 $ 35.00 7 40483 Honda 1986 IHGBA7433GAI I3594 $ 22.95 8 40342 Honda 1983 JHMAB5222DC015290 $ 22.95 9 40396 Buick 1981 1G4AJ47A6BK168140 $ 95.95 10 40139 Suzuki 1989 1 S2AA34S6K5101120 $ 22.95 11 39077 Oldsmobile 1977 3N69177M344729 $ 65.45 12 40328 Triumph 1970 CC55343 $ 10.00 13 40331 Datsun 1977 HGS130-116959 $ 15.00 14 0823 Hyundai 1987 KMHLA21J6HU145301 $ 15.00 115 140603 1 Plymouth 1 1991 1 1P3XA5637MF639697 $ 85.62 CHARLES PAUWELS 2822 South Main Street South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 7 40483 Honda 1986 IHGBA7433GAI13594 $ 75.00 15 40603 Plymouth 1991 1P3XA5637MF639697 1$211.00 Upon a motion made by. Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. io7 1 REGULAR MEETING Air Conditioner $ 660.10 Truck/Snow Plow Package $21,034.27 3 @ $19,686.63 3 @ 21,374.27 J. One Ton Cab/Chassis 2 @ 16,086.01 L. 15,000 GVW Cab/Chassis 1 60" CA @ $21,650.01 3 84" CA @ $21,780.01 MARCH 23, 1998 $ 144,556.97 $ 32,172.02 $ 86,990.04 N. Seven Passenger 3/4 Ton Van (1) $ 20,772.03 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - 1998 COMPUTER PURCHASES Mr. Bob Allen, Director of Information Technologies, advised the Board that on March 9, 1998, bids were received and opened for the above referred to items. Mr. Allen stated that the computers are being awarded to the second lowest bidder due to past performance problems with the low bidder. Warranty repairs on several occasions took upwards of two months for repair. Several times it was 4-5 days before they picked the computer up for repairs. Having a computer down for two to three weeks for warranty work is just not acceptable. The low bidder for the printers, bid a printer that is not comparable to the ones bid without adding optional features that were not included in the bid. Therefore Mr. Allen recommends that the Board award the bids to the second lowest bidders as follows: Roeing Corporation One Source Micro IKON Technology Products Services Computer $1,208.99 Workstations Computer $1,269.66 Workstations w/CD- Rom Computer Graphics $2,415.73 Workstations Notebook Computer $3,345.00 Docking Station/Port $ 437.00 Replicator 3COM 10/100 $ 129.00 Ethernet Card HP LaserJet 4000TN $1,421.00 HP LaserJet 6L $ 374.65 HP External JetDirect $ 157.64 Print Server HP DeskJet 670C $ 182.00 Printer HP ScanJet 6100C $ 647.00 wit-eir-C REGULAR MEETING MARCH 23, 1998 APPROVAL OF AGREEMENT -EMERGENCY MEDICAL SERVICES - SPECIAL EVENTS - UNIVERSITY OF NOTRE DAME Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, for Advanced and Basic Life Support services to participants, spectators and related staff personnel during special events at the University of Notre Dame. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - 1998 ETHNIC FESTIVAL Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Paul Garis, Park Department, to close various streets, as submitted, in conjunction with the 1999 Ethnic Festival, to be held on June 19, 20 and 21, 1998, in Howard park and the East Race Area. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Jimmie and Darlene Herron, 2001 Prast, South Bend, Indiana to conduct the above referred to block party, on Saturday, April 4, 1998, from 7:00 p.m. until 11:00 p.m., on Prast from Johnson to O'Brien. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved and executed. DENY LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: Patrick Jefferson Street Booksellers 501 West Jefferson Old, used, and rare Doyle books. Mr. Littrell further advised that unfavorable recommendations have been received from the Building Department concerning the above application. The Building Department has stated that the existing building does not meet current building codes for a commercial operation, and recommends the application be denied. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above license application was denied. ADOPT RESOLUTION NO. 33-1998 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 33-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1986 BOSHUNG PONY PRIME DP40AUS, VIN #5161293 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). 111 REGULAR MEETING MARCH 23, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:33 a.m. EST: f J Angela IfCtcob, C k r BOARD OF PUBLIC WORKS Carl P. Littrell, Member James R. Caldwell, Member M. atherine Roemer, Me er iio REGULAR MEETING MARCH 23, 1998 BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23rd day of March, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: , Monarch Textile Rental Services, Inc. 812 Wilber Street South Bend, Indiana 46628 Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Permit was approved and executed. APPROVE AND/OR RELEASE BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Bonds be approved and/or released as follows: OCCUPANCY BOND Gibson Lewis EXCAVATION BOND US Xchange of Indiana CONTRACTOR BOND Albaro Regino Released March 23, 1998 Approved Effective March 17, 1998 Released March 27, 1998 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Warner and Sons Post Office Box 87 Elkhart, Indiana 46515 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $3,200,251.76 dated March 23, 1998 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $40,215.73 and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 1 1 1 ZO8 f REGULAR MEETING MARCH 23, 1998 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - IRONWOOD WIDENING - PHASE I _- PROJECT NO. 96-25 Mr. Littrell advised that Mr. Darrell Baker, Project Engineer, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $28,060.00 for a new Contract sum including this Change Order in the amount of $1,981,603.05. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - SAMPLE EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE IV - PROJECT NO. 98-003 Mr. Littrell advised that in accordance with the bid awarded on March 9, 1998, to Warner and Sons, Post Office Box 87, Elkhart, Indiana, in the amount of $32,972.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ESCROW AGREEMENT - THOMPSON ELECTRICAL CONTRACTORS - LEIGHTON PLAZA Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Thompson Electrical Contractors, 53971 North Park Avenue, Elkhart, Indiana, for package 3- 16.20, electrical system. Mr. Littrell noted that the contract was awarded to Thompson Electrical on January 26,1998, in the amount of $617,920.00 Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Bureau of Housing Addendum III Affordable Loan/Repair Grant/Good Neighbors Programs - Extend 1996 contract to May 31, 998 and reduce amount by $195,000 Christmas in April $9,500.00 Christmas in April will pay the City up to $9,500 for staff support Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Contracts were approved and executed. APPROVAL OF PURCHASE AGREEMENT - 1039 LASALLE COURT Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Cheryl Moore, 305 LaPorte Avenue, South Bend, Indiana, for the purchase of the above referred to City -owned lot, in the amount of one hundred fifteen dollars ($115.00). Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Neighborhood Resources and Technical Services Corporation, for the granting of civil city funds to be used by NRTSC in awarding the neighborhood organizations funds for capacity building activities. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. 1 O 6 REGULAR MEETING MARCH 23, 1998 OPENING OF BIDS SALE OF SELF-CONTAINED BREATHING APPARATUS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South. Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MONGO VOLUNTEER FIRE DEPARTMENT Post Office Box 44 Mongo, Indiana 46771 1B Ten (10) complete SCBA's (30 minute) $563.70 Ten (10) SCBA.bottles $233.90 Surviviar Bench Flow Tester $ 77.00 Repair Parts $ 51.76 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bid was referred to the Fire Department for review and recommendation. AWARD OUOTATION - MICHIGAN STREET SEWER REPLACEMENT -_ PROJECT NO. 98- 33 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 9, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Underground Services, 225 South Lafayette, South Bend, Indiana the amount of $42,115.10. The Bureau of Sewers has appropriated funds from the Sewer Rehabilitation funds. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD OUOTATION - STRUCTURE REMOVAL - 1929 AND 2313 SOUTH IRONWOOD - PROJECT NO. 98-35 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 16, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana in the amount of $8,400.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BIDS - MISCELLANEOUS VEHICLES Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 2, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Pine Chevrolet Oldsmobile, Inc., 1522 East Lincolnway, LaPorte, Indiana, as follows: Specification Description D. 3/4 Ton 2WD PickUp $16,646.20 Bed Liner $ 340.00 Air Conditioner $ 660.00 3 @$16,986.20 3 @ $17,646.30 w/air $103,896.50 E. 4-Door Sport/Utility Vehicle w/trade in $12,171.60 $ 12,171.60 F. 3/4 T 4WD PickUp $19,346.33 Bed Liner $ 340.00 3-04 REGULAR MEETING 75,000 Lb. Percol 757 $1.62 lb./$121,500.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: EARL HULLINGER 26543 Edison Road South Bend, Indiana 46628 BID: No. Red Tag Make Year VIN Bid Amount 5 40126 Mazda 1986 JMIGC2214CI800134 $ 91.00 15 40603 1 Plymouth 1 1991 1 1P3XA5637MF639697 $152.00 MR.. JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 No. Red Tag Make Year VIN Bid Amount 4 40548 Ford 1978 8G87F116797 $235.00 MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 No. Red Tag Make Year VIN Bid Amount 1 26740 Chevy 1964 4C 1448102010 $ 65.00 2 40441 Chrysler 1983 IC3BT46C8EDF292367 3 40443 Ford 1988 1FAPP9091JT187932 $ 65.50 4 40548 Ford 1978 8G87F116797 $ 83.00 5 40126 Mazda 1986 JMlGC2214CI800134 $ 76.50 6 40140 Chevy 1988 1GIJC1116JJ240151 $ 76.00 7 40483 Honda 1986 1HGBA7433GA113594 $ 66.00 8 40342 Honda 1983 JHMAB5222DC015290 $ 76.00 9 40396 Buick 1981 1G4AJ47A6BK168140 $ 76.50 10 40139 Suzuki 1989 1 S2AA34S6K5101120 $ 76.50 11 39077 Oldsmobile 1977 3N69F7M344729 $ 85.50 12 40328 Triumph 1970 CC55343 $ 31.00 13 40331 Datsun 1977 HGS130-116959 $ 65.50 1 1 3-02 REGULAR MEETING MARCH 23, 1998 POLYDINE INC. Post Office Box 351420 Toledo, Ohio 43635-1420 Bid was signed by Mr. Steven Karakas, Business Manager NE Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1.31 N 75,000 Lb. Dry Polymer Flocculant Clarifloc $1.44/lb $108,000.00 75,000 Lb. Dry Polymer Flocculant Clarifloc $1.42/lb $106,500.00 75,000 Lb. Dry Polymer Flocculant Clarifloc $1.40/lb. $105,000.00 SAL CHEMICALS CO. INC. 3036 Birch Drive Weirton, West Virginia 26062 Bid was signed by Mr. D. Scott Compton Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1a 75,000 Lb. Dry Polymer $1.50/lb. $119,250.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS - CHLORINE AND SULFUR DIOXIDE - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ALEXANDER CHEMICAL CORPORATION One Corporate Lakes 2525 Cabot Drive Lisle, Illinois 60532-3609 Bid was signed by Mr. R.E. Turner, Vice President Sales/Marketing Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 75 Ton Liquid Chlorine $289.00 $22,350.00 50 Ton Liquid Sulfur Dioxide $410.00 $20,500.00 ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane Hinsdale, Illinois 60521 Bid was signed by Rowell Chemical Corporation Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed 1OO REGULAR MEETING MARCH 23, 1998 10.0 50 Interior/Exterior Gloss Alkyd Enamel Metal $ 9.95 11.0 550 HM Toluene - 55 gallon Drum Container $145.00 SHERWIN WILLIAMS 1220 South Main Street South Bend, Indiana 46601 Bid was signed by Sherwin Williams Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I; 6 Item Qty. Description Unit Price 1.0 50 Mineral Spirits - 5 Gallon $ 11.95 2.0 50 Acrylic Latex Porch/Deck Enamel $ 8.38 3.1 60 Exterior Acrylic Latex, Flat $ 8.19 3.2 50 Exterior Acrylic Latex, Semi Gloss $ 9.19 3.3 30 Exterior Acrylic Latex Gloss $ 10.83 4.0 80 Exterior Latex Primer $ 8.85 5.0 50 Exterior Solid Color Oil Stain $ 8.42 6.1 40 Interior Acrylic Vinyl Latex Gloss Enamel $ 12.97 6.2 120 Interior Acrylic Vinyl Latex, Semi Gloss $ 8.10 6.3 30 Interior Acrylic Vinyl Latex, Flat Enamel $ 5.75 7.0 40 Exterior Oil -Alkyd, High Gloss for Metal $ 9.94 8.0 50 Interior, Clear Gloss Urethane $ 8.28 9.0 30 Interior Polyurethane for Concrete $ 9.94 10.0 50 Interior/Exterior Gloss Alkyd Enamel Metal $ 9.94 11.0 550 HM Toluene - 55 gallon Drum Container $156.95 12.0 14500 Exterior Traffic Paint, Chlorinated Rubber $ 6.50 JFB DISTRIBUTORS 1331 South Michigan Street South Bend, Indiana 46601 Bid was signed by Mr. James Nodolny Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted no Item Qty. Description Unit Price 1.0 50 Mineral Spirits - 5 Gallon $14.95 1 1 REGULAR MEETING ICI DULUX PAINTS 4111 Grape Road Mishawaka, Indiana 46545 Bid was signed by Mr. Patrick Barnhart Non -Collusion Affidavit was in order Non -Discrimination Commitment form was NOT completed Ten per cent (10%) Bid Security was submitted L- 10 MARCH 23, 1998 Item Qty. Description Unit Price Extended Price 1.0 50 Mineral Spirits - 5 Gallon $ 45.00 $ 2,250.00 2.0 50 Acrylic Latex Porch/Deck Enamel $ 12.99 $ 649.50 3.1 60 Exterior Acrylic Latex, Flat $ 9.99 $ 599.40 3.2 50 Exterior Acrylic Latex, Semi Gloss $ 10.50 $ 525.00 3.3 30 Exterior Acrylic Latex Gloss $ 14.99 $ 449.70 4.0 80 Exterior Latex Primer $ 13.25 $ 1,060.00 5.0 50 Exterior Solid Color Oil Stain $ 13.25 $ 662.50 6.1 40 Interior Acrylic Vinyl Latex Gloss Enamel $ 13.99 $ 559.60 6.2 120 Interior Acrylic Vinyl Latex, Semi Gloss $ 13.99 $ 1,678.50 6.3 30 Interior Acrylic Vinyl Latex, Flat Enamel $ 8.50 $ 255.00 7.0 40 Exterior Oil -Alkyd, High Gloss for Metal $ 12.75 $ 510.00 8.0 50 Interior, Clear Gloss Urethane $ 12.99 $ 649.50 9.0 30 Interior Polyurethane for Concrete $ 14.99 $ 449.70 10.0 50 Interior/Exterior Gloss Alkyd Enamel Metal $ 13.50 $ 675.00 11.0 550 HM Toluene - 55 gallon Drum Container $180.00 $ 1,800.00 12.0 4500 Exterior Traffic Paint, Chlorinated Rubber $ 33.75 $30,375.00 MAUTZ PAINTS 1201 South Main Street South Bend, Indiana 46618 Bid was signed by Mr. Nathan S. Brocker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1W Item Qty. Description Unit Price Extended Price 3.1 60 Exterior Acrylic Latex, Flat $ 11.95 717 per 60 1 1