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HomeMy WebLinkAbout03/16/98 Board of Public Works MinutesREGULAR MEETING MARCH 16, 1998 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, March 16, 1998, by Board President James R Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, a Construction Contract for the Morris Civic Asbestos Abatement was added, and a Construction Contract for Leighton Plaza was stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on March 9,1998, were approved. PUBLIC HEARING TABLED - APPLICATION FOR TRANSIENT MERCHANT LICENSE - VILLAGE WEST ENTERPRISES, INC. Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. Rita Stansu, 8180 North 150 West, Lake Village, Indiana, to conduct the sale of rifles, shotguns and pistols at Union Station on April 4 and 5 and November 7 and 8, 1998. Mr. Caldwell stated that favorable recommendations were received from the Building Department, Police Department, Fire Department and the Legal Department. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was tabled, as a representative for the event was not present. OPENING OF QUOTATIONS - STRUCTURE REMOVAL -1829 & 2313 SOUTH IRONWOOD - PROJECT NO. 98-35 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: BRADBERRY BROTHERS, INC. 20061 West Dice Street South Bend, Indiana 46614 Quotation was submitted by Mr. W. J. Bradberry QUOTATION: $10,833.00 B&J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana Quotation was submitted by Mr. Julius O'Neil QUOTATION: $13,230.00 LAFREE EARTH INC. Post Office Box 1752 Mishawaka, Indiana 46546 Quotation was submitted by Mr. Greg LGFree QUOTATION: $13,856.00 TOROK EXCAVATING AND DEMOLITION 54195 North Burdette Street South Bend, Indiana 091 1 REGULAR MEETING Quotation was submitted by Mr. William A. Torok QUOTATION: $11,008.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Donald Ritschard QUOTATION: $11,307.00 WARNER AND SONS, INC. Post Office BOX 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. Jack Warner QUOTATION: $8,400.00 MARCH 16, 1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD BID - ONE (1)_1500 G.P.M. PUMPER Fire Chief Luther J. Taylor advised the Board that on March 2, 1998, bids were received and opened for the above referred to pumper. After reviewing those bids, Chief Taylor recommends that the Board award the contract to Pierce Manufacturing, Inc., 2600 American Drive, Appleton, Wisconsin, in the amount of $273,714.00, which is the base bid of $244,629.00 plus optional equipment amounting to $29,085.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - TWENTY-THREE (23) USED VEHICLES Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 2, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $234,250.00, as described below. Quantity Description Unit Price Total Amount Seventeen (17) Compact Used $ 9,650.00 $164,050.00 Vehicles Six (6) Mid -size used $11,700.00 $ 70,200.00 Vehicles Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - FOUR (4) POLICE PATROL VEHICLES Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on February.9, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Jordan Motors, 609 East Jefferson Boulevard, Mishawaka, Indiana, in the amount of $81',744.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. 092 REGULAR MEETING MARCH 16, 1998 AWARD BID - SALE OF TWO (2) SLURRY SEAL MACHINES Mr. Matthew,Chlebowski, Equipment Services, advised the Board that on March 2, 1998, bids were received and opened for the sale of two (2) slurry seal machines. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bid to the highest bidder, Pavement Restoration of Michigan, Inc., 8130 Contingo Ten., Kalamazoo, Michigan, in the amount of $12,750.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT/ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: HDC Construction Company $5,500.00 To be paid to the Bureau of Housing for providing staff support to HDC Construction Redevelopment Addendum I South Gateway improvements - extends 1997 contract to December 31, 1998 Redevelopment Addendum I State Theater Facade Renovation - Extends 1997 contract to December 31, 1998 Planning & Neighborhood Addendum II Neighborhood Partnership Centers - Development Extends 1997 contract to end of 1998 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Contract and Addenda were approved and executed. APPROVAL OF AGREEMENT - ENGINEERING SERVICES. - RECONSTRUCTION OF PLEASANT STREET AND 28TH AND WASHINGTON AND WALNUT STREETS Mr. Caldwell stated that the Board ism receipt of an Agreement between the City of South Bend and Cole Associates Inc., 2211 East Jefferson, South Bend, Indiana, for field survey, preparation of contract plans, special provisions, specifications and cost estimates for the above referred to project. Mr. Caldwell noted that the Agreement is in the amount of $85,440.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - DESIGN AND SERVICES_ HEATING- AND _ AIR CONDITIONING SYSTEM - ENVIRONMENTAL SERVICES LABORATORY Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, 550 Union Street, Mishawaka, Indiana, for design and technical services for the above referred to project. Mr. Caldwell noted that the Agreement is in the amount of $32,350.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT THE "GREAT AMERICAN CIRCUS" Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department, Fire Department, Building Department and the City Attorney's office, in reference to a request as submitted by Mr. Ray MacMahon, 3632 Desoto Road, Sarasota, Florida to conduct the above referred to circus, on March 17, 1998, at the National Guard Armory, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PICKET Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kelly Kent-Parcell, 1317 South 32nd Street, South Bend, Indiana to conduct the above referred to picket at the County Jail on Main Street, on March 27, 1998, from noon until 6:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was REGULAR MEETING MARCH 16,199 approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Eileen King. 2633 Gertrude, South Bend, Indiana to vacate the following alley: The first East West alley South of Fairview Avenue from the West right-of-way of Gertrude Street West approximately 147 feet to the dead-end having a width of 16 feet. Part located in Rum Village Heights 2" d Addition, City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Littrell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. ADOPT RESOLUTION NO. 32-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 32-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which they were intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 16th day of March, 1998, BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by H. Christian and Karen Schwelnus. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 52789 Lilac Road, South Bend, Indiana, (Key # 04-1050-1256), H. Christian and Karen Schwelnus waives and releases any and all rights to remonstrate against or REGULAR MEETING MARCH 16, 1998 oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge'Permits and recommended approval: 1. McCormick & Company, Inc. 3425 West Lathrop Drive South Bend, Indiana 46628 2. The Torrington Company 59 Field Street Torrington, Connecticut 06790 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Wastewater Discharge Permits were approved. APPROVE RELEASE OF CONTRACTOR AND OCCUPANCY BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Bonds be approved and/or released as follows: OCCUPANCY BOND Panzica Construction, Inc. Released March 16, 1998 CONTRACTOR BOND Isidro & Alicia Navarrete Approved Effective March 13, 1998 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEET - GEORGETOWN NORTH SECTION SIX Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $875,650.42 dated March 16, 1998 and recommended approval. Ms. Ann Kolata, Community and Economic Development, submitted claims for the Morris Performing Arts Center Project and recommended approval. Additionally, Mr. Juan Manigault, Workforce Development Services, submitted one (1) Est of claims in the amount of $198,495.41 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 1 1 095 REGULAR MEETING MARCH 16, 1998 ADJOURNMENT There being no further busmess to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:50 a.m. 1 _ATTEST: LKJacol4berk Ang� a 1 BOARD OF PUBLIC WORKS James R. Caldwell, President �Z�?"'d� Carl P. Littrell, Member M. atherine Roemer, M mber