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Home My WebLink About03/09/98 Board of Public Works Minutes077 1 REGULAR MEETING MARCH 9, 1998 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, March 9, 1998, by Board Member James R Caldwell and Ms. M. Catherine Roemer present. Board Member Carl P. Littrell was not present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Resolution No. 31-1998 and a Recommendation were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on March 2, 1998, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - SHIPSHEWANA ON THE ROAD Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Darrell and Julie Lepper, 10720 Three Mile Road, East Leroy, Michigan, to conduct "Shipshewana on the Road" at Century Center, on March 13, 14 and 15, 1998. Mr. Caldwell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the City Attorney's Office. Darrell and Julie Lepper, 10720 Three Mile Road, East Leroy, Michigan, were present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was approved. OPENING OF BIDS - 1998 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - PROJECT NO. 98-27 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH AND KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1D Zone 1 $ 98,889.00 Zone 2 $223,577.00 Zone 3 $112,378.00 Zone 4 $116,438.00 Zone 5 $ 90,005.00 NILES CONCRETE SAWING & CONSTRUCTION. INC. 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel J. Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted o REGULAR MEETING V. 1r Zone 1 $101,294.00 Zone 2 $231,575.00 Zone 3 $113,879.00 Zone 4 $127510.00 Zone 5 $101,243.50 RIETH-RILEY CONSTRUCTION CO., INC Post Office Box 1775, 25200 S.R. 23 South Bend, Indiana 46634 MARCH 9. 1998 Bid was signed by Mr. Christopher L. Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted l6 Zone 1 $112,693.00 Zone 2 $254,205.00 Zone 3 $130,104.80 Zone 4 $130,854.50 Zone 5 $102,128.50 L.L. GEANS & SONS INC. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Mike Glenn, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted [�0 Zone 1 $ 97,994.00 Zone 2 $222,875.00 Zone 3 $111,073.00 Zone 4 $113,231.00 Zone 5 $ 88,353.00 L.E. BARBER, INC. 1200 East Napier Avenue Benton Harbor, Michigan 49022 Bid was signed by Mr. Leon Barber, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted re 11 1 1 079 1 J REGULAR MEETING Zone 1 $ 92,517.50 Zone 2 $213,050.00 Zone 3 $105,983.75 Zone 4 $111,463.00 Zone 5 $ 87,790.00 MARCH '9, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS 1998 COMPUTER AND PRINTER PURCHASES This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AUDIO SPECIALISTS, INC. d/b/a Computer Specialists 52139 U.S. 33 North South Bend, Indiana 46637 Bid was signed by Mr. Bruno Eidietis, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ma Item # 1 Workstation - EliteGroup P5SD Mid Tower $ 898.00 Item #2 Elite Group p5SD Mid Tower $ 966.75 Item #3 EliteGroup P6LX Mid Tower $2,315.00 Item #5 HP Laser Jet 4000 $1,872.22 Item #6 HP Laser Jet 6LXi $ 404.45 Item #7 HP External JetDirect Print Server $ 161.50 Item #8 HP DeskJet 680c Printer $ 210.00 Item #9 HP ScanJet 6100C $ 753.34 INFOTECH 224 West Jefferson South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed BID: $134,150.00 as per specifications IKON OFFICE SOLUTIONS 3371 Cleveland Road South Bend, Indiana 46628 Bid was signed by Mr. Richard DePaepe Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING MARCH 9, 1998 Item 1 60 $1,166.00 $69,960.00 Item 2 5 $1,751.00 $ 8,755.00 Item 3 -3 $4,193.00 $12,579.00 Item 4 3 $3,514.00 $10,542.00 Item 5 7 $1,757.47 $12,302.29 Item 6 3 $ 374.65 $ 1,123.95 Item 7 3 $ 157.64 $ 472.92 Item 8 3 $ 189.71 $ 569.13 Item 9 2 $ 698.70 $ 1,397.40 ONE SOURCE MICRO PRODUCTS 3305 Lathrop South Bend, Indiana 46628 Bid was signed by Ms. Julie Harnish Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Item 1 60 $1,886.00 $113,160.00 Item 2 5 $2,034.00 $ 10,170.00 Item 3 3 $3,249.00 $ 9,747.00 Item 4 3 $3,345.00 $ 10,035.00 Item 5 7 $1,421.00 $ 9,947.00 Item 6 3 $ 379.00 $ 1,137.00 Item 7 3 $ 215.00 $ 645.00 Item 8 3 $ 182.00 $ 546.00 Item 9 2 $ 647.00 $ 1,294.00 ADAMS REMCO. INC. 2612 Foundation Drive South Bend, Indiana 46628 Bid was signed by Mr. Daniel B. Riggs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed L-IRO Item 1 7 $1,383.74 $ 9,686.18 Item 2 3 $ 426.31 $ 1,278.93 Item 3 3 $ 220.00 $ 660.00 =Item 1 3 1$138.00 $ 414.00 1] 1 1 1 REGULAR MEETING ROEING CORPORATION 2433 South 9th Street Lafayette, Indiana 47905 Bid was signed by Mr. David L. Ingram Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Me e Item 5 60 $1,208.99 $72,539.00 Item 6 5 $1,269.66 $ 6,348.00 Item 7 3 $2,415.73 $ 7.247.00 Item 8 3 $3,759.55 j $11,279.00 EBC COMPUTING SERVICES, INC 4520 North Hillside Avenue Indianapolis, Indiana 46205 Bid was signed by Ms. Janice Grauer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed I: I9 MG5861PVG 60 $1,210.95 $72,657.00 MG5861PVG 5 $1,285.70 $ 6,428.50 DeskPro 6000 3 $3,317.46 $ 9,952.38 DF101 3 1$2,076.90 $ 6,230.70 PCMCIA33.6 1 $ 92.00 $ 92.00 Fax Modem 14.4 Docking Station 1 $ 431.25 $ 431.25 10/100 Ethernet 1 $ 169.71 $ 169.71 BPLH4000TN 7 $2,111.25 $14,778.75 HPLJ6L 3 $ 435.85 $ 1,307.55 HP JetDirect 3 $ 433.55 $ 1,300.65 HP DeskJet 670C 3 $ 219.93 $ 659.79 HP ScanJet 6100C 2 $ 833.75 $ 1,667.50 MARCH 9. 1998 M Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the MIS Department for review and recommendation. OPENING OF BIDS - SALE OF INTERNATIONAL LOAD STAR 1800 This was the date set for receiving and opening of sealed bids for the above referred to item. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: I REGULAR MEETING WAYNE A. HOWELL Post Office Box 915 South Bend, Indiana 46624 BID: $3,800.00 MICHIANA ARBOR SUPPLY 2415 West Washington South Bend, Indiana BID: $2,757.42 MICHAEL HUMES 13546 Brick Road Granger, Indiana 46530 BID: $2,802.00 MARCH 9, 1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF QUOTATIONS - MICHIGAN STREET SEWER REPLACEMENT - PROJECT NO. 98-33 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana Quotation was submitted by Mr. Thomas J. Herrman QUOTATION: $36,515.10 $42,115.10 Cost plus Alternate SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Quotation was submitted by Mr. Charles Prestin QUOTATION: $65,000.00 $86,900.00 Cost plus Alternate HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was submitted by Mr. Paul J. Fallon QUOTATION: $54,560.00 $64,360.00 Cost plus Alternate Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. r C REGULAR MEETING MARCH 9, 1998 AWARD BID - MORRIS CIVIC EXPANSION AND RENOVATION - ASBESTOS ABATEMENT - PROJECT NO. 98-25-1 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 2,1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Regional Environmental Services, Inc., 526 West Chicago Avenue, East Chicago, Illinois in the amount of $122,000.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - SAMPLE EWING REDEVELOPMENT AREA - SITE CLEARANCE - PHASE IV - PROJECT NO.98-003 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 2, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Torok Excavating and Demolition, 54195 North Burdette Street, South Bend, Indiana, in the amount of $32,972.50. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - SOUTH MICHIGAN DEMOLITION AND ENVIRONMENTAL CLEAN-UP - PROJECT NO. 98-004 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 2, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana, in the amount of 112,200.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. TABLE BID AWARD - ONE (1) 1,500 G.P.M. PUMPER Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the bid award for one (1) 1,500 G.P.M. Pumper was tabled. APPROVE CONSTRUCTION CONTRACT - LEIGHTON PLAZA - PHASE III - BID PACKAGE 3-16.20 - ELECTRICAL SYSTEM - PROJECT NO 97-57-4 Mr. Caldwell advised that in accordance with the bid awarded on January 26, 1998, to Thompson, Inc., 53971 North Park Drive, Elkhart, Indiana, in the amount of $617,920.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: South Bend Heritage Addendum I Blume's Block Rehab - Extends 1997 Foundation Contract through December 31, 1998 South Bend Heritage Addendum I Chapin Street Clinic - Extends 1997 Foundation contract through December 31, 998 LaCasa De Amistad Addendum I Extends 1997 roof repair contract to the end of 1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Addenda were approved and executed. REGULAR MEETING MARCH 9, 1998 APPROVAL OF AGREEMENT - ACQUISITION, OPERATION AND FISCAL OVERSIGHT - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Neighborhood Resources and Technical Services Corporation, for the conveyance of funds to NRTSC, who in turn contracts with each Partnership Center in the City. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - SERVICE MAINTENANCE Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Rohan Service Agency of South Bend, Inc., 929 Lincolnway East, South Bend, Indiana, for professional and technical services for the heating and air conditioning system in the administration building at Division of Environmental Services. Mr. Caldwell noted that the Agreement is in the amount of $1,580.00 per year. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL SERVICES Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Bureau of Sanitation and the Department of Code Enforcement for a License Application for Rubbish and Garbage Removal service for the following businesses: Steven Graffenius Best Way Disposal, Inc. 3290 Hennesey Road, Watervliet, Michigan Pete Buchanan Pete Buchanan Rubbish Service 1210 Bissell Street, South Bend Tommy Swinson Tom Swinson Rubbish 1321 East Calvert, South Bend Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Applications were approved. APPROVE LICENSE APPLICATIONS - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: Stephen Krupnik Red's Pawn Shop 1072 Lincolnway Unredeemed pledges East from pawn shop Fred Romine Indiana Furniture 742 West Indiana Used Furniture Ethel Anderson Classic Boutique 1636 Lincolnway Antiques; Used West furniture Jerry Beatty West End Trading 1222 Western New and secondhand Co. Avenue items Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF REQUEST TO USE CITY FACILITIES AS VOTING PLACES FOR THE MAY AND NOVEMBER ELECTIONS, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following city facilities were approved to use as voting places in the May and November elections, 1998: 1 Pj REGULAR MEETING MARCH 9. 1998 Fire Station No. 10 -Ireland Road Fire Station No. 5 - Prairie Avenue Fire Station No. 6 - Western Avenue Rum Village Partnership Center Fire Station No. 3 - McKinley Avenue Northeast Neighborhood Center Fire Station No. 7 - Portage Avenue Fire Sation No. 2 - Marion Street LaSalle Fillmore Center Fire Station No. 9 - Mishawaka Avenue ADOPT RESOLUTION NO. 29-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 29-1998 A RESOLUTION OF. THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: SEE ATTACHED LIST (GOLF COURSE EQUIPMENT) WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: NEW GOLF COURSE EQUIPMENT BID LETTING ON MARCH 30, 1998 EQUIPMENT TO BE AWARDED AT A LATER DATE WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE TRADED IN: SEE ATTACHED LIST (GOLF COURSE EQUIPMENT) 2. That the traded in or exchanged property, to wit: SEE ATTACHED LIST (GOLF COURSE EQUIPMENT) shall be removed from the inventory of the City of South Bend. ADOPTED this 9th of March, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.30 -1998 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following • REGULAR MEETING MARCH 9, 1998 Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Federated Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $273,945.73 be written off the accounts receivable of the City of South Bend an uncollectible. DATED March 9, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob ADOPT RESOLUTION NO. 31 -1998 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.31-1998 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA. APPOINTING A CITY NEGOTIATING TEAM TO REPRESENT THE CITY FOR TEAMSTER NEGOTIATIONS WHEREAS, the Board of Public Works of the City of South Bend, Indiana, is the appropriate Board to approve any contract or agreement reached with the Teamster Bargaining Unit, and WIHEREAS, the Board of Public Works has found, through prior experience, that a joint City negotiating team is aneffective way of negotiating with representatives of the Teamsters No. 364, and WHEREAS, the South Bend Common Council will pass a resolution designating certain members of the City administration and departments to a negotiating team along with three (3) members of the Common Council to negotiate with the Teamsters No. 364, and WHEREAS, because each meeting for a negotiation session between the City of South Bend and Teamsters No. 364 will be for collective bargaining purposes, the same are closed sessions unless otherwise designated as open to the public. NOW, THEREFORE, BE IT RESOLVED, that the Board of Public Works of the City of South Bend, Indiana, hereby appoints a City negotiating team to represent, recommend to it, and REGULAR MEETING MARCH 9. 1998 authorize. it to negotiate on its behalf with the Teamsters No. 364; said members to be as follows: M. Catherine Roemer, Chairperson; Jeffrey M. Jankowski, Spokesperson; Michelle Engel; Catherine Hubbard-Shead; Carl Littrell; Phil St. Clair, and members of the South Common Council to be named by Council resolution. ADOPTED this 9th day of March, 1998, BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LEIGHTON PLAZA - PHASE V - WATERPROOFING AND SITEWORK - PROJECT NO 97-57-6 In a memorandum to the Board, Mr. Carl P. Littrell, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that funding for this project is provided by the Leighton Plaza bond issue. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BULLET RESISTANT VESTS In a memorandum to the Board, Captain Gary Horvath, South Bend Police Department, requested permission to advertise for the receipt of bids for the above referred to items. Captain Horvath stated that funding will come from 1998 budget funds. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GOLF COURSE MAINTENANCE EQUIPMENT In a memorandum to the Board, Mr. Matthew Chlebowski, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Chlebowski stated that funding will be provided by the Park Department Capital Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above request was approved. APPROVAL OF REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - STRUCTURAL STEEL AND SCAFFOLDING - PROJECT NO.98-25-2 In a memorandum to the Board, Mr. Carl P. Littrell, Director of Engineering, requested permission to re -advertise for the sale of bids for the above referred to project, as the original specifications are incorrect. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR: THE RECEIPT OF STATEMENTS OF QUALIFICATIONS - PROFESSIONAL DESIGN SERVICES FOR A TWO-PHASE PROJECT - WASTEWATER TREATMENT PLANT In a memorandum to the Board, Mr. Jason Durr, Environmental Services, requested permission to advertise for the sale of bids for the above referred to project. Mr. Dun stated that Environmental REGULAR MEETING MARCH 9, 1998 Services wishes to advertise for Statements of Qualifications for professional design services for a two phase project including the design engineering to replace a blower engine, and to replace the raw sewage engine pump number 1. Funding will be provided by the Wastewater Treatment Plant Capital Improvement. Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Request to advertise for the receipt of Statements of Qualifications was approved. APPROVAL OF REQUEST TO CONDUCT PUBLIC AUCTION/CONTRACT FOR SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION/APPROVE CONTRACT In a letter to the Board, Services Division Police Chief Richard Kilgore requested permission to conduct a public auction to dispose of unclaimed property as allowed by law, to be held on Saturday, April 4,1998, beginning at 8:00 a.m., at the garage area of 701 West Sample Street. The auction will be performed by Kaser's Auction Service, 67601 Pine Road, North Liberty, Indiana. In addition, a contract for the sale of personal property at public auction was presented for approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to conduct a public auction was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Drew & Son Remodeling and Construction RK Lee Construction EXCAVATION BONDS D&M Excavating Released May 22, 1998 Released March 9, 1998 Released March, 1998 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE TITLE SHEET - LEIGHTON PLAZA - PHASE II - BID PACKAGE 2-07.10 - WATERPROOFING - PROJECT NO. 97-57-6 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon,a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $833,881.49, dated March 9, 1998, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $63,425.98 and $186,405.10 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. E C Ll REGULAR MEETING MARCH 9. 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:13 a.m. !Angela ST: O�-..✓ ! Jacob, Cle 1 BOARD OF PUBLIC WORKS ames R. Caldwe , resident Carl P. Littrell, Member M. at Brine Roemer, Memb�r