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HomeMy WebLinkAbout02/16/98 Board of Public Works MinutesREGULAR MEETING FEBRUARY 16, 1998 The regular meeting of the Board of Public Works was convened at 9: 3 5 a.m. on Monday, February 16, 1998, by Board President James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Request to Advertise for Receipt of Bids - Morris Civic (Two (2) Bid Packages) - Request to Advertise for Receipt of Bids - Computer - Amendment to Resolution No. 9-1998 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on February 9, 1998, were approved. APPEAL - TAXI CAB LICENSE - PATRICK EVERLY Mr. Caldwell advised that this was the date set for an appeal concerning the denial of a taxi cab driver's license, as submitted by Mr. Patrick Everly, % Hickory Inn Budget Motel, 50520 U.S. 33 North, South Bend, Indiana. Mr. Patrick Everly was present, as well as Ms. Ann Carol Simons, City Attorney's office, and Detective Glenn McQueen, South Bend Police Department. Mr. Caldwell stated that initially Mr. Everly's request was denied, as he had a criminal history. The City of South Bend Municipal Code states that an individual convicted of a felony is subject to denial when pursuing this type of license. Mr. Everly stated that this felony was sixteen (16) years old. He stated that he is disabled, and this is the only work he can perform. Ms. Simons stated that in addition to the felony, he has had a speeding ticket, amounting to four (4) points on his driver's license, and an indication of interaction with the law enforcement in Ohio. Detective McQueen stated that a nationwide history check revealed he has a criminal history in Texas and Ohio. Mr. Everly responded that the conviction in 1982 was a forgery conviction, and he was put on probation. He failed to pay, and received six (6) months jail time. Mr. Caldwell stated that his felony history is a concern to the Board due to the criminal history and driving record. The speeding ticket was in May of 1997, before the application was filed. Ms. Simons stated that cab drivers are responsible for large amounts of cash, a trip log and providing information to the Police Department upon request. An individual convicted of forgery may not be an honest person in regard to handling of cash and uith passengers. Mr. Walter Jones, ABC Cab Company, was present, and stated that Mr. Everly has worked for his cab company, and can give a good reference for him. Mr. Jones knows Mr. Everly and trusts him, and stated that he is fit to drive a cab. Mr. Jones was willing to take a chance in hiring Mr. Everly. At present time, he is a courier for ABC Cab, and he does not believe Mr. Everly to be a risk. Mr. Everly stated that his ticket for speeding was 45 mph in a 35 mph zone, and he paid the ticket with no altercations with the law. He also stated that he has been honest, and has not tried to hide the felony conviction nor the speeding ticket. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the appeal for a taxi cab license was approved. OPENING OF BIDS - SALE OF SELF-CONTAINED BREATHING APPARATUS This was the date set for receiving and opening of sealed bids for the sale of the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: MONGO VOLUNTEER FIRE DEPARTMENT Post Office Box 44 Mongo, Indiana 46771 BID: Unit Bid Total 1 REGULAR MEETING FEBRUARY 16, 1998 Six (6) PASS Devices $30.00 Each $180.00 LIBERTY TOWNSHIP FIRE DEPARTMENT, INC 112 W. Rupel Street, Box 201 North Liberty, Indiana 46554 BID. Unit Bid Ten (10) Thirty Minute Survial Air Bottles $80.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Fire Department for review and recommendation. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on February 9, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the. vehicles to the highest bidders as follows: STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 2 40503 Chevy 1984 1G8CT18B6E0132472 $266.95 8 40269 Dodge 1 1984 1P4FH21C6ER178107 $166.66 TOTAL . $433.61 MICHIANA ENTERPRISES Curtis Kendall 19270 Darden Road South Bend, Indiana 46637 No.. Red Tag Make Year VIN Bid Amount 1 39611 Chevy 1988 JGINMI52JK772544 $ 56.50 3 40279 Chevy 1985 1G1BN35H6FX166154 $ 89.00 • REGULAR MEETING FEBRUARY 16,,1998 4 40502 Ford 1987 1FABP50D3HG103118 $ 76.00 6 40123 Honda 1985 AN3528FC014056 $ 56.50 7 40585 _ Audi 1987 WAUFB0813HA025379 $ 76.50 9 40305 Toyota 1980 RA42368249 $ 56.50 10 40335 Isuzu 1987 JABRT2176114116056 $ 65.50 11 40248 Ford 1986 1FABP33J9GW222799 $ 56.50 12 40149 Ford 1988 2FAPP36X8JB 140416 $ 65.00 13 40014 Buick 1989 1G4NC54U5KM054716 $103.50 TOTAL $701.50 JERRY WOODS 3719 Western South Bend, Indiana 46619 No. Red Tag Make Year V N Bid Amount 5 40436 Chevy 1978 CCL248S219984 $115.00 TOTAL $115.00 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDERS- LEIGHTON PLAZA - BID PACKAGE 01-02.30 - MASS EXCAVATION AND SHEETING - PROJECT NO. 97-57-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the following Change Orders on behalf of Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana, and recommended approval: Change Order Amount Final Contract Sum 1-02.30-1 Decrease $200,900.00 $591,100.00 1-02.30-2 Increase $ 94A07.34 $685,507.34 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Change Orders were approved. APPROVE CHANGE ORDER - EQUIPMENT SERVICES FACILITY EXPANSION - PROJECT NO. 96-68 Mr. Caldwell advised that Mr. Roger Nawrot, Ken Herceg & Associates, has submitted Change Order No. 3 on behalf of the Robert Henry Corporation, 404 South Frances, South Bend, Indiana indicating that the Contract amount be increased $10,609.00 for a new Contract sum including this Change Order in the amount of $580,947.00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - LEIGHTON PLAZA - PHASE III - BID PACKAGE 3-03.73 - PRE -CAST CONCRETE - PROJECT NO 97-57-4 Mr. Caldwell advised that in accordance with the bid awarded on December 22, 1997, to Prestress Services, Inc., 7855 NW Winchester Road, Decatur, Indiana, in the amount of $4,056,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. 1 047 1 REGULAR MEETING FEBRUARY 16, 1998 APPROVAL OF ESCROW AGREEMENT - LEIGHTON PLAZA - PHASE III - BID PACKAGE 3-15.20 - FIRE PROTECTION - PROJECT NO 97-57-4 Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend and McDaniel Fire Systems, 53307 Ada Drive, Elkhart, Indiana, for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF HOLD HARMLESS AGREEMENT JOBSITE TRAILER - IRONWOOD WIDENING PROJECT In a letter to the Board, Mr. Larry Shafer, Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, requested permission to place a jobsite office trailer on the property owned by the City of South Bend, near the intersection of Calvert and Ironwood to be used during the construction of the above referred to project. The City of South Bend and Rieth Riley Construction Company, Inc., agree to hold the other harmless for accident, injury or liability. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved. APPROVAL OF PROPOSAL - ARCHITECTURAL AND ENGINEERING SERVICES - ROOF REPLACEMENT FOR MUNICIPAL SERVICES BUILDING Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Mathews Purucker Anella, Inc., 218 South Frances Street, South Bend, Indiana, for architectural and engineering services for the roof replacement at the Municipal Services Building. Mr. Caldwell noted that the Proposal is in the amount of $24,000.00, with reimbursable expenses for contract documents and material testing in the amount of $1,500.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - 1997 CUSTOMER SATISFACTION TRACKING STUDY - THE SUMMIT GROUP, LLC Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and The Summit Group, LLC, 2591 North Summit Avenue, Milwaukee, Wisconsin, for updates on the 1996 Benchmark Study. Mr. Caldwell noted that the Agreement is in the amount of $24,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF LICENSE APPLICATIONS FOR RUBBISH AND GARBAGE REMOVAL SERVICES Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service for the following businesses: Applicant Business Name Address LeRoy Gorden, Sr.* LeRoy Gorden, Sr. 218 North Sadie Street Ray Garbaciak Superior Waste Systems 20645 West Ireland Road Stephen Meyer BFI Waste Systems 57820 Charlotte Avenue, Elkhart, Indiana Charlie John Hagye II Charlie Hagye Trash Removal 1323 East Dayton It was noted that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with these businesses, and have found them to be satisfactory. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Applications were approved. REGULAR MEETING FEBRUARY 16, 1998 APPROVE LICENSE APPLICATIONS - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license applications have been received: Applicant Business Name Address Material to be Sold Vendel Vegh Ozark Trading Post 1530 Western Electronic tools, pawn broker James K. Gregg Jim & Pat Retail 2210 Huron Secondhand items Store Frances J. Billings Caseys Furniture 520 Western Avenue Used Furniture Mart Robert K. Harrison Harrison's Furniture 2609 Miami Street 'Used Furniture & Treasures Karen Raymond P&K Furniture 1301 E. Calvert FurniturelHousehold Mr. Caldwell further advised that favorable- recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Mr. Littrell, seconded by 1VMs.Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. ADOPT RESOLUTION NO. 18-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY . WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED LIST (MOBILE PHONES) WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5;000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 16th day of February, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA 1 049 REGULAR MEETING FEBRUARY 16 1998 s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 19-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell; seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works. In addition, the Board approved the request to advertise for the receipt of bids for the sale of this item: RESOLUTION NO. 19-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1974 INTERNATIONAL LOAD STAR 1800 SERIAL NUMBER 1068EHA19499 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless; such may be demolished or junked. ADOPTED this 16th day of February, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT AMENDED RESOLUTION NO 9-1998 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works. AMENDED RESOLUTION NO. 9-1998 RENEWAL OF SIGNAL MAINTENANCE AGREEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - LAPORTE DISTRICT WHEREAS, the City of South Bend has a maintenance Agreement for Signals on State Highway Routes in Saint Joseph County; and O S O REGULAR MEETING FEBRUARY 16, 1998 WHEREAS, the City of South Bend is desirous of extending the current signal maintenance agreement for another year from October 1, 1997 to September 30, 1998; and WHEREAS, the LaPorte District of the Indiana Department of Transportation is desirous of extending the current signal maintenance agreement. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the Signal Maintenance Agreement for Signals on State Highway Routes in Saint Joseph County be renewed for another year, from October 1, 1997 to September 30, 1998. ADOPTED this 16th day of February, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MORRIS CIVIC PERFORMING ARTS CENTER EXPANSION AND RENOVATION - BID PACKAGE A - STRUCTURAL STEEL AND ERECTION - BID PACKAGE B - SCAFFOLDING INSTALLATION AND RENTAL - PROJECT NO 98-25-2 In a memorandum to the Board, Mr. Carl Littrell, Director of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that funding for this project will be paid for by bond issue by the Redevelopment Commission. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -1998 COMPUTER BIDS In a memorandum to the Board, Mr Bob Allen, Division of Administration and Finance, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Allen stated that funding for these items will come from each department's Capital Funds. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following three (3) traffic control devices were approved: New Installation - Handicap 1514 N. O'Brien Ms. Karen Dale has met all Sign requirements. New Installation - Handicap 1307 Corby Ms. Virginia Price has met all Sign requirements. New.Installation - Handicap 2633 West Washington Ms. Joyce Butts has met all Sign requirements. 1 051 1 1 REGULAR MEETING FEBRUARY 16, 1998 APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND Great Lakes Dozing & Excavating Approved Retroactive to February 9, 1998 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,950,226.18 dated February 16, 1998 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $166,358.54 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 10:07 a.m. AT ST: Angela Jacob Clei`--� g , BOARD OF PUBLIC WORKS L;l JamWR.dw�'el1rPresie6nt Carl P. Littrell, Member �M. Catherine Roemer, l�iember