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HomeMy WebLinkAbout01/26/98 Board of Public Works Minutes01 7 REGULAR MEETING JANUARY 26, 1998 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, January 26, 1998, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, an agenda item for a Traffic Control Device was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on January 19, 1998, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MIDWEST BOAT AND OUTDOOR SHOW Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Melvin E. Wood, 15030 Stransbury Court, Granger, Indiana, to conduct the Michiana Boat and Outdoor Show at the Century Center on February 27, 28 and March 1, 1998, for the sale of boats and fishing equipment. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. Melvin E. Wood, 15030 Stransbury Court, Granger, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - VILLAGE WEST ENTERPRISES INC. Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. Rita Stansu, RR 1, Box 195C, Lake Village, Indiana, to conduct the sale of antique and modern rifles, shotguns, revolvers and pistols at Union Stadon on February 6, 7 and 8, 1998. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Ms. Rita Stansu, RR 1, Box 195C, Lake Village, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was approved. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE - MIDWEST GOLF AND SPORT SHOWS, INC. Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Robert Sayre, 10 South 267 Kaye Lane, Hinsdale, Illinois, to conduct the Midwest Golf and Sport Show at the Century Center on February 6, 7 and 8, 1998, for the sale of golf products and services. It was noted that favorable recommendations were received from the Police 'Department, Fire Department, Building Commissioner and the Legal Department. Mr. Mark Bradley, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was approved. REGULAR MEETING JANUARY 26, 1998 AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on January 19, 1998, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award to the highest bidders as follows: DAVID EDMONDS 2553 Yankee Niles, Michigan 49120 No. Red Tag Make Year VIN Bid Amount 16 39997 Nissan 1986 1N4PB12SXGC755751 $ 59.00 TOTAL $59.00 CHRIS FREEL 13284 6 C. Road Plymouth, Indiana 46563 No. Red Tag Make Year VIN Bid Amount 11 40056 Olds 1972 3J67K2M158915 $500.00 TOTAL $500.00 CHARLES G. PAUWELS 2822 South Main Street South Bend, Indiana 46614 No. Red Tag Make Year VIN Bid Amount 7 40229 Chevy 1984 1G1AW19X9E6842194 $150.00 TOTAL $150.00 EARL HULLINGER 26543 Edison Road South Bend, Indiana 46628-4521 No. Red Tag Make Year VIN Bid Amount 12 40100 Buick 1986 1G4NJ27U3GM193668 $102.00 TOTAL $102.00 MATTHEW W. RITCHIE 737 Third Street Fort Wayne, Indiana 46808 No. Red Tag Make Year VIN Bid Amount 17 40241 Oldsmobile 1988 1G3HY54C2J1816197 $143.00 TOTAL $143.00 11 I I 019 P 1 REGULAR MEETING HERB'S TOWING 4014 Western Avenue South Bend, Indiana 46619 JANUARY 26, 1998 No. Red Tag Make Year VIN Bid Amount 6 39905 Ford 1969 9G56Y221936 $110.69 TOTAL $110.69 MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 No. Red Tag Make Year VIN Bid Amount 1 39521 Olds 1982 1G3AZ57Y8CE311833 $ 85.00 3 40055 Ford 1988 IFAPP2095JW226737 $ 55.00 5 40044 Mercury 1988 2MEPM36X4JB600897 $ 65.00 9 39592 Nissan 1990 JNIHJOIP2LT354779 $650.00 10 40102 Ford 1983 IFABP4631DA122935 $ 85.00 13 40101 Lincoln 1981 1MRBP96F4BY600557 $101.00 15 40323 Buick 1984 1G4AH19R5E6401420 $ 55.00 TOTAL $1,096.00 JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 No. Red Tag 139604 Make Year VIN Bid Amount 8 Dodge 1987 1P3BZ18C7HD524044 $ 52.50 TOTAL $ 52.50 JERRY' S TOWING 3719 Western South Bend, Indiana 46619 No. Red Tag Make Year VIN Bid Amount 2 40439 Toyota 1991 4T1SV24E3MU422432 $151.00 4 40033 GMC 1977 CKL18717175831 $ 90.00 F14 40302 Ford 1981 1FMDU15F6BLA24972 $ 87.00 TOTAL $328.00 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. 020 REGULAR MEETING JANUARY 26, 1998 AWARD BID - LEIGHTON PLAZA - PHASE III - ELECTRICAL SYSTEM -.PACKAGE 3-16 20 - PROJECT NO. 97-57-4 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 25, 1997, bids were received and opened for the bid package for the above referred to- project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Thompson Electrical Contractors, 53971 North Park Avenue, in the amount of $617,920.00. Mr. Caldwell stated that sufficient funds are available to the Department of Community & Economic Development through a bond issue. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE. CONSTRUCTION CONTRACT - 1997 SEWER LINING PROGRAM - PROJECT NO. 97-52 Mr. Caldwell advised that in accordance with the bid awarded on December 15, 1997, to Insituform Midwest, Inc., Post Office Box 458, Lemont, Illinois, in the amount of $757,743.00 for the above referred to'project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - REMOVAL OF UNDERGROUND STORAGE TANKS - PROJECT NO 97-60 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted -the Final Change Order on behalf of Knapp Environmental Services, 12875 McKinley Highway, Mishawaka, Indiana; indicating that the contract amount be increased by $3,498.00 for a new contract sum including this Change Order in the amount of $14,108.00. The Change Order represents a total change of 24.64%. State law precludes the City from approving change orders that increase the scope of the project in excess of 20% of the original contract amount unless the expense stems from circumstances which could not reasonably have been foreseen and do not increase the scope of the project. Knapp Environmental Service commenced removal of underground storage tanks and found additional concrete/asphalt over the tanks- and additional products inside the tanks.* In order to complete the project in a timely manner, the contractor had to excavate and remove-concrete/asphalt that was inside the tanks. The contract specifications called for the removal of less than 5% of diesel fuel, but the City would compensate the contractor if the tank contained greater than 5% diesel fuel. The tank was found.to contain greater than 5% diesel fuel, consequently increasing the contract price. The City, could not predict the amount_ of fuel Underground Services would find in the tanks. Specifications only compensated Knapp Environmental for the removal of.less than 5% diesel fuel and less concrete. These circumstances were unforseen and do- not increase the scope of the project. This Change Order can be approved permissible under I.C. 3.6-1-12-18. Additionally submitted was the Project Completion Affidavit indicating this new final. cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the FinalChange.Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL -OF STAFFING AGREEMENT - ST JOSEPH'S MEDICAL CENTER Mr. Caldwell stated that the -Board is in receipt of an Agreement between the City of South Bend and Saint Joseph's Medical Center, South Bend, Indiana, for transportation of individuals to hospital care when an emergency or medical necessity. arises. Mr. Caldwell noted that the Agreement is in the amount of $150.00 per twenty-four (24) hour period; to be paid on a monthly basis; as compensation for the services provided. Additional. staffing * levels and. compensation may be found in the Agreement as submitted. The first monthly payment shall be due on March 15, 1998, with successive payments due on the fifteenth of each month thereafter. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the lAgreemehf was approved. r 1 021 REGULAR MEETING JANUARY 26, 1998 APPROVAL OF REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - IRONWOOD WIDENING - PROJECT NO. 96-25 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Report of Final Inspection and Recommendation for Acceptance for the above referred to project was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT THE "WORLD'S LARGEST GARAGE SALE' Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Paula Garis, Park Department to conduct the above referred to event on Saturday, June 6, 1998, at the municipal parking garage at Wayne and St. Joseph Streets. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Jim Brown, Beeler and Brown Properties, 6910 University Gardens, Granger, Indiana to vacate the following street: Meghan Beeler Drive north, from the west line of West Cleveland Road Industrial Park, Section One Subdivision, running (East) to the westerly line of Meghan Beeler Drive, for a distance of approximately 357 feet. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Littrell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, Ms. Roemer seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Ann Kolata, Community & Economic Development to vacate the following alley: The first north south alley east of North Main Street from the north right of way line of West Colfax Avenue to the south right of way of the first east west alley north of West Colfax Avenue for a distance of approximately 198 feet and a width of 14 feet. Part located in the original plat of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition that the alley be vacated from the south line of the east west alley to the building line of the LaSalle Grille.. Ms. Roemer seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Robert Henry, Henry -Williams, Inc., 404 South Frances, South Bend, Indiana to vacate the following alley: The first east west alley south of Western Avenue from the east right of way of South Frances Street to the west right of way of the first north south alley east of Frances Street for a distance of approximately 105.6 feet and a width of 14 feet, all in the plat of Beck's 1st Addition. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Littrell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. 022 REGULAR MEETING JANUARY 26, 1998 APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE CLARENCE J. LOVE Mr. Caldwell stated that the Board is in receipt of a favorable recommendation from the Department of Code Enforcement for a License Application fora Rubbish and Garbage Removal: Service, as submitted by Mr. Clarence J. Love, 3206 Revere Place, South Bend, Indiana. Mr. Caldwell noted that the Bureau -of Sanitation has approved- the vehicle(s) to be used in conjunction with this service. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was approved. APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE - EDDIE IVORY Mr. 'Caldwell stated that the Board is in receipt of a favorable recommendation from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Mr. Eddy Ivory, 1302 Linden Street, South Bend, Indiana. Mr. Caldwell noted that the Bureau of Sanitation has approved the vehicle(s) to be used in conjunction with this service. Upon, a motion made by Mr. Caldwell, seconded by Ms. Roemerand carried, the License Application was approved. ADOPT RESOLUTION NO. 4-1998 -DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the.Board of Public Works: RESOLUTION NO. 4-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: STEEL PIPES AND CABLE = MORRIS CIVIC WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes.procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City.' NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above is no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or -sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked.. ADOPTED this 26th day of January, 1998 ATTEST: s\Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s\James R. Caldwell, President 's\Carl P. Littrell, Member s\M. Catherine Roemer, .Member 1 1 023 REGULAR MEETING JANUARY 26, 1998 ADOPT RESOLUTION NO. 5-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 5-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: VELOUR MAIN DRAPE, VALANCE AND GOLD STAGE CURTAIN MORRIS CIVIC . WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above is no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale; without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 26th day of January, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA Wames R. Caldwell, President s\Carl P. Littrell, Member s\M. Catherine Roemer, Member ATTEST:. s\Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 6-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 6-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: DIlVINIER (LIGHTING) RACK MORRIS CIVIC WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. REGULAR MEETING JANUARY 26,' 1998 - NOW, THEREFORE, BE. IT RESOLVED by the Board of Public Works of the City -of South Bend that the item listed above is no, longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the. property is deemed worthless, such may be demolished or junked. ADOPTED this 26th day of January, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s\James R. Caldwell; President s\Carl P. Littrell, Member, . s\M. Catherine Roemer, Member ATTEST: s\Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 7-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board -of Public Works: RESOLUTION NO. 7-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: STAGE WEIGHT - MORRIS CIVIC WHEREAS,Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. - NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend.that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 26th day of January, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s\James R. Caldwell, President- s\Carl P. Littrell, Member AM. Catherine Roemer, Member ATTEST- s\Angela K. Jacob, Clerk 1 1 1 025 REGULAR MEETING JANUARY 26, 1998 ADOPT RESOLUTION NO. 8-1998 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 8-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ARBORS, T-TRACK AND VARIOUS RIGGING STEEL MORRIS CIVIC WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 26th day of January, 1998. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA sVames R. Caldwell, President s\Carl P. Littrell, Member s\M. Catherine Roemer, Member ATTEST: s\Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 9-1998 - RENEWAL OF SIGNAL MAINTENANCE AGREEMENT Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 9-1998 RENEWAL OF SIGNAL MAINTENANCE AGREEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - LAPORTE DISTRICT WHEREAS, the City of South Bend has a maintenance Agreement for Signals on State Highway Routes in Saint Joseph County; and WHEREAS, the City of South Bend is desirous of extending the current signal maintenance agreement for another year from October 1, 1996 to September 30, 1997; and WHEREAS, the LaPorte District of the Indiana Department of Transportation is desirous of extending the current signal maintenance agreement; and NOW, THEREFORE, BE IT RESOLVEr by the Board of Public Works of the City of South Bend that the Signal Maintenance Agreement for Signals on State Highway Routes in Saint Joseph County be renewed for another year, from October 1, 1996 to September 30, 1997. 026 REGULAR MEETING JANUARY 26, 1998 ADOPTED this 26th day of January, 1998. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Carl P. Littrell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 10-1998 - DISPOSAL OF' CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works, and the request to, advertise for the sale of the following equipment was approved: RESOLUTION NO. 10-1998 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the'purpose for which it was intended and is no longer needed by the City of South Bend: SELF CONTAINED BREATHING. APPARATUS EQUIPMENT SIXTY-THREE (63) SURVIVIAR MARK II 30 MINUTE NINE'(9) SURVIVIAR.MARK II 60 MINUTE FORTY-NINE (49) 30 MINUTE SURVIVIAR CYLINDERS NINE (9)-60 MINUTE SURVIVIAR CYLINDERS SIXTY-THREE (63) PASS DEVICES ONE (1) SURVIVIAR BENCH FLOW TESTER REPAIR PARTS WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by -the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items. may be transferred or sold at public auction or private sale; without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 26th day of January, 1998 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA shames R. Caldwell, President- s\Carl'P. Littrell, Member s\M. Catherine Roemer; Member ATTEST: s\Angela K. Jacob, Clerk 027 REGULAR MEETING JANUARY 26, 1998 APPROVAL OF GRANT OF EASEMENT Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, a Grant of Easement between O.J. Shoemaker, Inc., 1008 Lincolnway West, South Bend, Indiana, and the City of South Bend, for an easement as described in Exhibits A, B, and- C as submitted, was approved. The Grant of Easement is in the amount of $89,000.00. APPROVAL OF GRANT OF EASEMENT - MEMORIAL HOSPITAL/SOUTH BEND REDEVELOPMENT Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, a Foundation Easement for the Leighton Plaza project was approved, as submitted, as it was discovered the building footings are under the public right of way. APPROVAL OF FOUNDATION EASEMENT AGREEMENT Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, a Foundation Easement Agreement with the City of South Bend Redevelopment Commission and Riggs & Company was approved. The description of easement tract is a parcel of land being a part of the west half of the northwest quarter of Section 12, Township 37 North, Range 2 East, Portage Township, more particularly described in the Easement Agreement as submitted. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above request was approved. REQUEST FOR POLICE ESCORT APPROVED - RELIGIOUS CONFERENCE MANAGEMENT ASSOCIATION In a letter to the Board, Ms. Deborah Hones, Convention and Visitors Bureau, South Bend, Indiana, requested permission for a police escort to lead the Religious Conference Management Association from the South Bend Marriott to the Studebaker National Museum on Friday, January 30, 1998 at approximately 4:45 p.m. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the request was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control device was approved: Removal - 1 Hour parking 1528 Mishawaka Avenue Revised to two-hour zone to serve clients of H&R Block; reverts back to 1-hour on April 16, 1998. APPROVE WASTEWATER DISCHARGE PERMIT REVISION In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit Revision and recommended approval: 1. New Energy Corp. 3201 West Calvert Street South Bend, Indiana 46680 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Revision to the Wastewater Discharge Permit was approved. 028 REGULAR MEETING JANUARY 26. 1998 APPROVE CLAIMS , Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $919'. 54 dated January 20, 1998 and $2,670,159.08 dated January 26, 1998, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of.$164,704.54 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come'before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:24 a.m. BOARD OF PUBLIC WORKS a-zi Carl P. Littrell, Member James . aldwe 1, Mem er M. Ca Brine Roemer,P (ember 4Ang TEST:el Jacob,'Cle.k 1 1