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Home My WebLink About01/19/98 Board of Public Works MinutesREGULAR MEETING JANUARY 19, 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 19, 1998, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM TABLED Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order for Removal of Underground Storage Tanks was tabled. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on January 12, 1998, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - DAY FURS INC. Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License application as submitted by Mr. Kevin Day, Day Furs, Inc., 1361 South Range Line Road, Carmel Indiana, to conduct the sale of furs, leather and outerwear garments at the Century Center, on January 29, 30 and 31, 1998. Favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the Legal Department. Ms. Sherma Kutz, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DAVID EDMONDS 2553 Yankee Niles, Michigan 49120 I: I0 No. I Red Tag Make Year VIN Bid Amount 11 140056 Olds 1972 3J67K2M158915 $305.00 16 139997 Nissan 1986 1N4PB12SXGC755751 $ 59.00 CHRIS FREEL 13284 6 C. Rd. Plymouth, Indiana 46563 BID: No. Red Tag Make Year VIN Bid Amount 11 40056 Olds 1972 3J67K2M158915 $500.00 03-2 REGULAR MEETING CHARLES G. PAUWELS 2822 South Main Street South Bend, Indiana 46614 JANUARY 19, 1998 No. Red Tag Make Year VIN Bid Amount 2 40439 Toyota 1991 4T1SV24E3MU422432 $150.00 7 40229 Chevy 1984 1 Gl AW 19X9E6842194 $150.00 EARL HULLINGER 26543 Edison Road South Bend, Indiana 46628-4521 ma No. Red Tag Make Year VIN Bid Amount 9 39592 Nissan 1990 JNIHJOIP2LT354779 $444.00 12 140100 1 Buick 1 1986 1G4NJ27U3GM193668 $102.00 MATTHEW W. RITCHIE 737 Third Street Fort Wayne, Indiana 46808 Iwo No. Red Tag Make Year VIN Bid Amount 7 40229 Chevy 1984 1 Gl AW 19X9E6842194 $ 78.00 17 140241 Oldsmobile 1988 1G3HY54C2J1816197 $143.00 HERB'S TOWING 4014 Western Avenue South Bend, Indiana 46619 I0 No. Red Tag Make Year VIN Bid Amount 6 39905 Ford 1969 9G56Y221936 $110.69 STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 Io No. Red Tag Make Year VIN Bid Amount 1 39521 Olds 1982 IG3AZ57Y8CE311833 $ 39.95 U I� 1 013 1 1 1 REGULAR MEETING JANUARY 19, 1998 2 40439 Toyota 1991 4T1SV24E3MU422432 $ 29.95 3 40055 Ford 1988 IFAPP2095JW226737 $ 22.80 4 40033 GMC 1977 CY.L187FI75831 $ 39.90 5 40044 Mercury 1988 2MEPM36X4JB600897 $ 29.95 6 39905 Ford 1969 9G56Y221936 $ 59.80 7 40229 Chevy 1984 1 Gl AW 19X9E6842194 $ 29.90 8 39604 Dodge 1987 1P3BZ18C7HD524044 $ 29.90 9 39592 Nissan 1990 JNIHJOIP2LT354779 $366.95 10 40102 Ford 1983 IFABP4631DA122935 $ 59.90 11 40056 Olds 1972 3J67K2M158915 $ 49.90 12 40100 Buick 1986 1G4NJ27U3GM193668 $ 39.90 13 40101 Lincoln 1981 1MRBP96F4BY600557 $ 59.90 14 140302 Ford 1981 1FMDU15F6BLA24972 $ 49.90 15 140323 Buick 1984 1G4AH19R5E6401420 $ 39.90 16 139997 Nissan 1986 1N4PB12SXGC755751 $ 29.90 17 40241 Oldsmobile 1988 1G3HY54C2J1816197 $ 49.90 LAUREN CONWAY 615 West Indiana South Bend, Indiana 46613 m No. Red Tag Make Year VIN Bid Amount 9 39592 Nissan 1990 JNIHJOIP2LT354779 $500.00 JOHN OMAN 1533 Lincolnway West South Bend, Indiana 46628 W No. Red Tag Make Year VIN Bid Amount 6 39905 Ford 1969 9G56Y221936 $100.00 8 39604 Dodge 1987 1P3BZ18C7HD524044 $ 52.50 11 40056 Olds 1972 3J67K2M158915 $155.00 14 40302 Ford 1981 1FMDU15F6BLA24972 $ 75.00 JERRY' S TOWING 3719 Western South Bend, Indiana 46619 D Io 014 REGULAR MEETING JANUARY 19. 1998 No. Red Tag Make Year VIN Bid Amount 1 39521 Olds 1982 1G3AZ57Y8CE311833 $ 75.00 2 40439 Toyota 1991 4T1SV24E3MU422432 $151.00 3 40055 Ford 1988 IFAPP2095JW226737 $ 38.99 4 40033 GMC 1977 CKL187F175831 $ 90.00 5 40044 Mercury 1988 .2MEPM36X4JB600897 $ 38.99 6 39905 Ford 1969 9G56Y221936 $ 72.00 7 40229 Chevy 1984 I G1 AW 19X9E6842194 $ 47.95 8 39604 Dodge 1987 1P3BZ18C7HD524044 $ 37.00 9 39592 Nissan 1990 JNIHJOIP2LT354779 $501.99 10 40102 Ford 1983 IFABP4631DA122935 $ 42:00 11 40056 Olds 1972 3J67K2M158915 $225.00 12 40100 Buick 1986 1G4NJ27U3GM193668 $ 47.00 13 140101 Lincoln 1981 1MRBP96F4BY600557 $ 81.00 14 40302 Ford 1981 1FMDU15F6BLA24972 $ 87.00 15 40323 Buick 1984 1G4AH19R5E6401420 $ 47.00 16 1 39997 Nissan 1986 1N4PB12SXGC755751 $ 37.00 17 140241 Oldsmobile 1988 1G3HY54C2J1816197 $ 81.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD QUOTATION - CLEANING OF SECONDARY DIGESTERS - WWTP - PROJECT NO 97-49-1 Mr. Robert Toppel, Environmental Services, advised the Board that on December 1, 1997, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Toppel recommends that the Board award the contract to Wealing Brothers, 4161 N. 600 WE., Fowler, Indiana, in the amount of $21,650.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and thequotations be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - OLIVE/LOCUST ROAD SEWER & STREET IMPROVEMENTS - PROJECT NO. 97-54 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Rieth Riley Construction Company, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $7,303.66 for a new Contract sum including this Change Order in the amount of $450,047.29. Upona' motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. ♦TTT I��1T !\A1TfY T11T �/Vmt��r ��t�� • �... ��.��.. �� .___ Mr. Caldwell advised that in accordance with the bid awarded on January 5, 1998, to Michiana Industrial Maintenance, Inc., 3702 West Sample Street, South Bend, Indiana, in the amount of $67,280.43 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, and Performance Bond and Labor and Materials Payment Bond as submitted were filed. f] O 1 5 REGULAR MEETING JANUARY 19, 1998 APPROVE CONSTRUCTION CONTRACT - 1997 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONES 1 2 3 4 5 9 10 11A AND 11B - PROJECT NO. 97-19 Mr. Caldwell advised that in accordance with the bid awarded on April 27, 1997, to L.E. Barber, Inc., 1200 East Napier, Benton Harbor, Michigan, in the amount of $373,219.55 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that the Contract was in full force and effect as of April 27, 1998. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONTRACT FOR EXTENSION OF CONTRACTUAL PERIOD - STREET MATERIALS Mr. Caldwell advised that the Board is in receipt of a Contract for an extension of the contractual period to include the period of January 1, 1998 through December 31, 1998 for street materials between Walsh and Kelly, 24358 State Road 23, South Bend, Indiana, and the City of South Bend by and through the Board of Public Works. It was noted that the 1997 Street Materials bid award was in the amount of $1,105,400.00. Therefore, upon a motion made by Ms. Roemer seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOUR (4, MORE OR LESS, POLICE PATROL VEHICLES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Mr. Chlebowski stated that these vehicles will be used by the South Bend Police Department and funding will be provided by the Vehicle Capital Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Batteast Construction Co., Inc. EXCAVATION BOND Slutsky-Peitz Plumbing & Heating Co. Approved Retroactive to January 16, 1998 Approved Retroactive to January 13, 1998 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the following Certificate of Insurance was accepted for filing: LaFree Excavating, Inc. 1351 W. Third Street Osceola, Indiana 46561 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,291,009.65, dated January 19, 1998 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 016 REGULAR MEETING. JANUARY 19, 1998 ADJOURNMENT . There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 9:48 a.m. BOARD OF PUBLIC WORKS G� z* Carl P. Littrell, Member es ((ale , e er T ST. Angela K.•, cob, Clerl' I M. Catherine Roemer, Menfier 11 1