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Home My WebLink About01/05/98 Board of Public Works Minutesooi REGULAR MEETING JANUARY 5, 1998 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 5, 1998, by Board Member James R. Caldwell,, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. PRESIDENT OF THE BOARD OF PUBLIC WORKS ELECTED FOR 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, Mr. James R. Caldwell was elected President of the Board of Public Works for 1998. APPROVE NIINUTES OF PREVIOUS MEETING It was noted that several errors appeared in the Minutes of December 22, 1997. Resolution No. 1997-97 should read 1997-99, which appears on page 502. Also, on page 500, the Public Hearing indicates it was tabled. The Transient Merchant License for the Michiana Valley Hamfest Association was approved by the Board, as it states in the minutes. In addition, the agenda item for Approval of Acceptance of New Streets to be Added to the City of South Bend Street Inventory should read twenty-eight (28) streets instead of twenty-seven, which appears on page 505. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on December 29, 1997, were approved. APPEAL OF TAXI CAB LICENSE TABLED - PATRICK S. EVERLY This was the date set for an Appeal of a Taxi Cab License, as requested by Mr. Patrick S. Everly, 1305 Prairie Avenue, South Bend, Indiana. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the appeal was tabled, as Mr. Everly did not appear at the meeting. AWARD BID - SOUTH BEND WASTEWATER TREATMENT PLANT - REBUILDING OF GRIT CHANNELS - PROJECT NO. 97-114 Mr. Jason Durr, Environmental Services, advised the Board that on December 29, 1997, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to Michiana Industrial Maintenance, Inc., 3702 West Sample Street, South Bend, Indiana in the amount of $67,280.43. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. TABLE AWARD OF QUOTATION - BROADWAY STREET SIDEWALK AND CURB REPAIRS - PROJECT NO. 97-102 The Clerk of the Board indicated that funding has not been provided as yet for the above referred to project. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Award of Quotation was tabled. APPROVE CHANGE ORDER - 1997 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONES I IC AND I ID - (AMENDED) PROJECT NO. 97-19 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted an Amended Final Change Order on behalf of Rieth Riley Construction Co., Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $656.56 for a new Contract sum including this Change Order in the amount of $111,829.06. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - SAMPLE EWING REDEVELOPMENT AREA - SITE CLEARANCE STRUCTURE REMOVAL PACKAGES 1 AND 2 - PROJECT NO. 97-43 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Torok Excavating, Inc., 54195 Burdette, South Bend, Indiana indicating that the Contract amount be increased $450.00 for a new Contract sum including this Change Order in the amount of $74,063.00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. 002 REGULAR MEETING JANUARY 5. 1998 APPROVAL OF AGREEMENT - LEIGHTON PLAZA - PHASE III - BID PACKAGE 3-06.50 - GENERAL CONSTRUCTION - PROJECT NO. 97-57 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, for the above referred to project between Owner and Contractor. Mr. Caldwell noted that the Agreement is in the amount of $925,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - LEIGHTON PLAZA - PHASE III - BID PACKAGE 3-03.70 - CONCRETE WORK - PROJECT NO 97-57 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, for the above referred to project between Owner and Contractor. Mr. Caldwell noted that the Agreement is in the amount of $1,743,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ENGINEERING SERVICES - SEWER USE ORDINANCE Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for engineering services to review and update the Sewer Use Ordinance for the City of South Bend. Mr. Caldwell noted that the Proposal is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately seventeen (17) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above request was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: L.L. Geans & Sons, Inc. 1923 N. Home Street Mishawaka, Indiana 46545 Ideal Consolidated, Inc. 806 West Sample Street South Bend, Indiana 46601 Insulco Asbestos Management 2840 W. Vermont Blue Island, Illinois 60406 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,418,122.43 dated December 30, 1997 and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. 1 1 003 REGULAR MEETING JANUARY 5, 1998 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 9:40 a.m. 1 JEIT*"t�' Angela K. 4acob, Clekt 1 BOARD OF PUBLIC WORKS a� Carl P. Littrell, Member 71 Yam R. ^ well, .Member M. Catherine Roemer, Me ber