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Home My WebLink About12/13/99 Board of Public Works MinutesREGULAR MEETING DECEMBER 13, 1999 The regular meeting of the Board ofPublic Works convened at 9:37 a.m. on Monday, December 13, 1999. The meeting was called to order by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Ms. Michelle Engle, Board Attorney. ADDITIONS TO THE AGENDA Mr. James Caldwell advised the Board that the following items should be added to the agenda: 2F - Resolution to transfer property to South Bend Heritage Foundation Mr. Caldwell moved that the addition be made to the agenda. Mr. Powell seconded the motion, which carried. APPROVAL OF DECEMBER 6, 1999 MEETING MINUTES Upon a motion made by Mr. Caldwell, and seconded by Mr. Powell, the December 6, 1999 minutes were approved. APPROVE REOUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of 16 abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. Upon a motion made by Mr. Caldwell and seconded by Mr. Powell and carried, the request to advertise was approved by the Board. APPROVE CONSTRUCTION CONTRACT - SOCIAL SECURITY ADMINISTRATION BUILDING - PROJECT NO. 99-82 Mr. Caldwell advised that in accordance with the bid awarded on November 8, 1999, to Country Garden's Inc., 62971 U. 1.31 South, South Bend, Indiana 46637, in the amount of $1,121.00, for the above referenced project, a contract in said amount was submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the contract was approved. The appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted, were filed. The funding source for this project is Community and Economic Development Downtown Tax Increment Fund. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PROJECT NO. 99-77 Mr. Caldwell advised that in accordance with the bid awarded on November 22, 1999 to Bradberry Brothers, Inc., 20061 West Dice Street, South Bend, Indiana 46614, in the amount of $58,844.00, for the above referenced project, a contract in said amount was submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the contract was approved. The appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted, were filed. The funding source for this project is Tax Increment Fund. APPROVE CONSTRUCTION CONTRACT - COLFAX PARKING GARAGE LIGHTING IMPROVEMENTS - PROJECT NO. 99-56 Mr. Caldwell advised that in accordance with the bid awarded on November 8, 1999 to Trans Tech Electric, Inc., P.O. Box 3915, South Bend, Indiana 46619, in the amount of $184,610.00, for the above referenced project, a contract in said amount was submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the contract was approved. The appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted, were filed. The funding source for this project is the General Fund. APPROVE AGREEMENT - PROPERTY & WORKERS COMPENSATION Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and Gibson Risk Management Services, Inc., 333 East Jefferson Street, Post Office Box 610, Plymouth, Indiana 46563-0610, for the above referenced compensation. Mr. Caldwell noted that the agreements are in the amounts of Property - $21,600.00 and Worker's Compensation - $18,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the agreements were approved and executed. The funding source for this agreement is the Self Insurance Fund. �'l'*"71 REGULAR MEETING DECEMBER 13, 1999 APPROVE AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS BUILDING BLOCK GRANT - 1143 CEDAR Mr. Caldwell stated that the Board is in receipt of a building block grant for the above referenced address for continued work on the Daisy Hall Memorial Park, in the amount of $1,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding for this grant is through COIT. APPROVE RESOLUTION TO TRANSFER CITY -OWNED PROPERTY TO THE SOUTHBEND HERITAGE FOUNDATION Mr. Caldwell advised that the Board is in receipt of a resolution to transfer property in the Margaret R. Deardorff Subdivision, with the following key numbers: 18-3069-2706, 18-3069-2707, 18-3069- 2709 and 18-3069-2710. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the transfer of the property was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT FOR QUEEN STREET SEWER EXTENSION - PROJECT NO. 99-73 Mr. Caldwell advised that HRP Construction, Inc. submitted the final change order for the above referenced project. The change order indicated that the contract amount be decreased by $4,937.40, for a new contract sum of $9,988.60, because the pavement replacement was eliminated from the project. The Project Completion Affidavit with this new final cost was also submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Final Change Order and Project Completion Affidavit were approved, subject to the filing of the appropriate three-year Maintenance Bond. Funding for this project is the Sewage Works. CHANGE ORDERNO. 1 FORENGINEERING SERVICES -REMOVAL OF CONTAMINATED SOIL AND GROUNDWATER Mr. Caldwell advised that Triad Engineering Incorporated submitted the above referenced change order, indicating that the contract amount be increased by $29,600.00. Mr. Powell requested that the change order be tabled, in order to give the Board time to review it. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the change order was tabled. APPROVE FINAL INSPECTION RECOMMENDATION AND ACCEPTANCE - IRONWOOD ROAD RECONSTRUCTION PHASE III - PROJECT NO. 96-25 Mr. Caldwell advised that the Board is in receipt of the final inspection report for the above referenced project. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the final inspection was approved. Funding for this project is Good Neighbors/Good Neighborhoods. APPROVE RECOMMENDATION - EASEMENT REQUEST FOR TRASH ENCLOSURE FOR THE JEFFERSON CENTRE Mr. Caldwell advised that the Board is in receipt of the above recommendation from Cressy & Everett Commercial Property Management Corp., for the above easement request. The request received favorable recommendations from Community and Economic Development, the Police Department, Fire Department, and the Building Department. The Engineering Department recommended approval, subject to the removal of sidewalk or placement of a ramp to roll the dumpster into the street. Therefore, Mr. Caldwell made motion to approve the recommendation. Ms. Roemer seconded the motion, which carried. APPROVE EXCAVATION BONDS Ms. Deb Martin, in the absence of Mr. Larry D. Spradlin, Sr., Engineer in the Division of Engineering, recommended approval of the following excavation bond: Clarcko, Inc. 67230 County Road 11 Nappanee, Indiana 46550-9327 Mr. Caldwell made a motion that the recommendation be accepted and the bond be approved as outlined above. Mr. Powell seconded.the motion, which carried. F� C n REGULAR MEETING DECEMBER 13, 1999 APPROVE CLAIMS The following claims were submitted for approval: Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $4,287,790.63 Rahman Johnson, Department of Public Works' Fiscal Officer, submitted claims for the South Bend Building Corporation 1999A Construction Fund - $15,833.00 Cleo Hickey, Executive Director ofthe Morris Performing Arts Center, submitted Additional Services claims for Kessler Architects, totaling $54,541.33 Morns Performing Arts - $140,063.03 Workforce Development Services - Two totaling $46,007.12 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, separate approval was given to all claims except claims submitted on behalf of Kessler Architects, totaling $54,541.33. These claims were tabled until additional information could be gained about them. PRIVILEGE OF THE FLOOR Mr. Caldwell requested to add a request from the Housing Authority to rename a portion of Scott Street to Alonzo Watson Jr. Boulevard. Mr. Powell made a motion to add the item to the agenda, and Ms. Roemer seconded the motion, which carried. APPROVE NAME CHANGE - PORTION OF SCOTT STREET The Street Dedication Committee of the South Bend Housing Authority sent a request to the Board to rename a portion of Scott Street to Alonzo Watson Jr. Boulevard. The portion of the street to be renamed is from Western Avenue south, to South Street. This request received favorable recommendation from the Board of Public Works. Therefore, upon a motion made by Ms. Roemer and seconded by Mr. Powell, the request was approved, and the motion carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:53 a.m. BOARD OF PUBLIC WORKS J mes R. Caldwell, President Lewis N. Powell, Member t M. dathenne Roemer, Memb ATTEST: f die nes, Clerk (*,!I, rt"-o I I L-