Loading...
HomeMy WebLinkAbout11/29/99 Board of Public Works MinutesREGULAR MEETING NOVEMBER 29. 1999 The regular meeting of the Board ofPublic Works convened at 9:37 a.m. on Monday, November 29, 1999. The meeting was called to order by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Ms. Michelle Engle, Board Attorney. ADDITIONS TO THE AGENDA Mr. James Caldwell moved that items 2A, Open Quotes for Studebaker Corridor Environmental Remediation - Project No. 99-74-4, Equipment Removal, 11D and E - Certificates of Liability for Country Garden, Inc. and Utility Contracting Co. be added to the agenda, and item 7F, Good Neighbors/Good Neighborhoods Grant for 1312 South 30`' Street be removed. Mr. Powell made motion that the agenda changes be approved. Mr. Caldwell seconded the motion, which carried. APPROVAL OF NOVEMBER 22, 1999 MEETING_ MINUTES Upon a motion made by Mr. Powell, and seconded by Mr. Caldwell, the November 22, 1999 minutes were approved. OPENING OF QUOTES - STUDEBAKER CORRIDOR ENVIRONMENTAL REMEDIATION - PROJECT NO. 99-74-4 This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: Ritschard Bros., Inc. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Donald J. Ritschard Jr., Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $36,589.00 Warner and Sons, Inc. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by John Bamber, Project Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted I:I0 ''. �11 11 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Mr. Carl Littrell, P.E., City Engineer, for review and recommendation. APPROVE REOUEST TO ADVERTISE - SODIUM CHLORIDE - ROCK SALT Mr. James Caldwell advised that the Board is in receipt of a request, from Mr. Sam Hensley, Public Works/Transportation Division, to advertise for sodium chloride - rock salt. Upon motion made by Mr. Powell, seconded by Ms. Roemer, and carried, approval was given to advertise. Funding source is Sewage Works. APPROVE REOUEST TO ADVERTISE -ONE (1) NEW ORREFURBISHED PAINT MACHINE Mr. James Caldwell advised that the Board is in receipt of a request, from Mr. Matthew L. Chlebowski, Director of the Central Services Division, for the above referenced item. Upon motion made by Ms. Roemer, seconded by Mr. Powell, and carried, approval was given to advertise. Funding source is the Engineering Capital Budget Fund. w REGULAR MEETING NOVEMBER 29. 1999 APPROVE REJECTION OF PREVIOUS BIDS AND RE -ADVERTISEMENT - BLOWER AND ENGINES REPLACEMENT - PROJECT NO 99-45 Mr. Caldwell advised that the Board in receipt of a request to reject previous bids and re -advertise for the above referenced project. Upon motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Board approved the request. Funding source is the State Revolving Fund - IDEM. APPROVE REQUEST TO BYPASS USUAL BID PROCEDURES - DIESEL ENGINE Mr. Caldwell advised that the Board is in receipt of the above request from Mr. Jack Dillon of Environmental Services. Mr. Dillon was asked to expound on the request. In response, Mr. Dillon explained the necessity of the engine. He further explained that the bidding process would jeopardize the availability of the engine. The Division requested quotes from Waukesha and MacAllister. MacAllister responded favorably, with the Caterpillar, Model 3512 ($250,000.00) available. However, Mr. Dillon in a letter to Ms. Roemer, requested the quote be increased to $30,000.00, to cover necessary adjustments to the engine. The funding source is Sewage Works (unexpended funds) item number IC5-22-10, per Ms. Engel. Therefore, a motion to approve the request was made by Mr. Powell, seconded by Ms. Roemer and carried. AWARD BID - COLFAX PARKING GARAGE LIGHTING IMPROVEMENTS - PROJECT NO. 99-56 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 22, 1999, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Trans Tech Electric, Inc., 4601 Cleveland Road, South Bend, Indiana 46628, the amount of $184,610.00. Funding source for this project is the General Fund. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - STATE THEATER/HEARTLAND ALLEY LIGHTING RENOVATION - PROJECT NO 99-19 Mr. Caldwell advised that in accordance with the bid awarded on November 1, 1999 to Trans Tech Electric, Inc., 4601 Cleveland Road, South Bend, Indiana 46628, in the amount of $14,487.00 for the above referenced project. A contract in said amount was submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond, as submitted, was filed. Funding source for this project is the County Option Income Tax Fund. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER CORRIDORENVIRONMENTAL REMEDIATION - CONTRACT NOS. 2 and 3 - PROJECT NO 97-74-2 Mr. Caldwell advised that in accordance with the bid awarded on October 25, 1999 to Taplin Environmental Contracting Corp., 5100 West Michigan Avenue, Kalamazoo, Michigan 49006, in the amount of Contract No. 2 - $67,536.85 and Contract No. 3 - $29,890.20 for the above referenced project, contracts in said amounts were submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the contracts were approved and the appropriate Certificate of Insurance, Performance Bonds and Labor and Materials Payment Bonds, as submitted were filed. Funding source for this project is the Sample -Ewing Tax Increment Fund and Studebaker Corridor Bond. The Studebaker Corridor Bond was thought to be expended, but Ms. Kolata, of Community and Economic Development explained that there is $600.00 that remains on the Bond, and that this amount will be used, as well, for this project. APPROVE AGREEMENT - UTILITY REIMBURSEMENT AGREEMENT Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and TransMontaigne Pipeline, Inc., 280 North College Avenue, Fayetteville, AR 72701, for reimbursement for cost to relocate the pipeline from the retention basin in Erskine Plaza. Mr. Littrell expounded on the pipeline relocation. Mr. Caldwell noted that the agreement is in the amount of $149,400.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the agreement was approved and executed. 1 1 REGULAR MEETING NOVEMBER 29 1999 APPROVE AGREEMENT - FELLOWS STREET RECONSTRUCTION - BROADWAY TO SAMPLE STREET - PROJECT NO. 97-104 Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana 46615, for an amendment to professional services. Mr. Caldwell noted that the agreement reduced the cost of the agreement by $40.00, with a new agreement amount of $137,960.00. Funding for this project is the Sample - Ewing Tax Increment Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the agreement was approved and executed. APPROVE AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS - MAYOR'S AFTER SCHOOL PROGRAM Mr. Caldwell stated that the Board is in receipt of a grant agreement between the City of South Bend and Harrison Middle School, for the After School Computer Program. Mr. Caldwell noted that the agreement is in the amount of $5,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the agreement was approved and executed. BEND REDEVELOPMENT COMMISSION Mr. Caldwell stated that the Board is in receipt of the above referenced resolution for Margaret R. Deardorff s Subdivision. The resolution is for the transfer of Lot No. 15, Key Nos. 18-3069-2706 and 18-3069-2707, Lot No. 14, Key No. 18-3069-2709, and Lot No. 13, Key No. 18-3069-2710. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the resolution was approved. APPROVE RELEASE OF EASEMENT Mr. Caldwell stated that the Board is in receipt of the above referenced release for vacated Pennsylvania Street west of High Street, in order to reduce the 60 foot wide easement to a 25 foot wide easement. This would enable the Department of Community and Economic Development to develop Phase One, Sections Two and Three of the Southeast Neighborhood Project, in which a 25 foot easement is sufficient to maintain the water main and combine the sewer line. Upon motion made by Ms. Roemer and seconded by Mr. Powell, the release was approved, and the motion carried. APPROVE RECOMMENDATION - BLOCK PARTY ON MONROE_STREET Mr. Caldwell advised that the Board is in receipt of a recommendation for the above referenced block party. Recommendations from the Police Department and Traffic and Lighting were favorable for the December 5, 1999 party. Therefore, upon a motion made by Ms. Roemer and seconded by Mr. Powell, the recommendation was approved, and the motion carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following Certificate of Insurance was accepted for filing: DuPont Flooring Systems, Inc., with J & H Marsh & McLennan, Inc. as the insurance company, for liability coverage regarding the Morris Performing Arts Center Project - materials stored at 35801 Mound Road, Sterling Heights, Michigan, in the amount of $101,407.38. The City of South Bend, Morris Performing Arts Center, Verkler, Inc. and Kessler Associated is additional insured. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Clean Air Systems, with Bridge Holland & Associates as the insurance company, for liability coverage regarding the Studebaker Corridor Property No. 92 project. Michael & Stacey Williamowski dba Tom's Restaurant, for limited liability, with Rockstroh Insurance Agency, Inc. as the insurance company. REGULAR MEETING NOVEMBER 29, 1999 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Country Garden, Inc., with Allied Agency as the insurance company. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following Certificate of Insurance was accepted for filing: Utility Contracting Co., with Lacy Linkfield & Cross Agency as the insurance company. APPROVE RELEASE OF CONTRACTOR AND EXCAVATION BONDS Ms. Deb Martin for Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following bonds be released as follows: BOND OF CONTRACTOR Lee Gushwa 56707 Lake Osceola, Indiana 46561 Bond No.: 5740619 Mike B Concrete 117 East Louis Osceola, Indiana 46561 Bond No.: 5740613 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,255,220.75 and recommended approval. Ms. Roemer made motion that the claims be approved. Mr. Powell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Carl Littrell, P.E., Dept. ofPublic Works, presented a request for permission to enter Ironwood Corridor in the CEI 2000 Engineering Excellence Award competition. Upon a motion made b6y Mr. Powell, seconded by Mr. Caldwell and carried, the request was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC WORK 1 James R. Caldwell, President C�-E- h�ot,-& Lewis N. Powell, Member �✓tt__ M. Catherine Roemer, ember 1 1