The URL can be used to link to this page

Home My WebLink About11/15/99 Board of Public Works MinutesREGULAR MEETING NOVEMBER 15, 1999 The regular meeting ofthe Board ofPublic Works convened at 9:35 a.m. on Monday, November 15, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Ms. Michelle Engle, Board Attorney. ADDITION TO THE AGENDA Mr. James Caldwell moved that the Open Bid for the Bituminous Distributor be added to the agenda as item 2.B., Abandoned Vehicles be added as item 4B and the Workforce Development Services Contract 99-750, item 5.B.1 be changed from 57 clients to 71 clients, and from $20,000.00 to $25,000.00. Mr. Caldwell made motion and Ms. Roemer seconded the motion, which carried. APPROVAL OF NOVEMBER 8, 1999 MEETING MINUTES Upon a motion made by Mr. Caldwell, and seconded by Mr. Powell, the November 8, 1999 minutes were approved. OPENING OF BIDS - BLOWER & ENGINES REPLACEMENT - PROJECT NO. 99-45 This was the date set for receiving and opening sealed bids for the above -referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Funding source for this project is the State Revolving Loan Fund. The following bids were opened and publicly read: HRP Construction Inc. 5777 Cleveland Road P.O. Box 266 South Bend, Indiana 46628-9418 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $2,503,000.00 Equipment: Caterpillar & Tublex Superior Construction 2045 East Dunes Highway Gary, Indiana 46402 Bid was signed by Mr. Theodore R. Cuson, Jr., Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $2,482,000.00 Equipment: Caterpillar & Tublex Bowen Engineering Corporation 505 West 840' Drive Merrillville, Indiana 46410 Bid was signed by Mr. Ken D. Thieneman, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $2,304,000.00 Equipment: Waukesha & Tublex Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the for review and recommendation. REGULAR MEETING NOVEMBER 15. 1999 . OPENING OF BIDS - ONE MORE OR LESS BITUMINOUS DISTRIBUTOR This was the date set for receiving and opening sealed bids for the above -referenced to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Funding source for this project is the Street Department Capital Budget Fund. The following bids were opened and publicly read: Southeastern Equipment Co., Inc. 3333 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by Mr. Paul Bell, Branch Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $53,900.00 Heating Option: 2 LPG burners (+) $600.00 2 Fuel Oil Burners (+) $2,500.00 MacDonald Machinery Co., Inc. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mr. Don L. Finn - Sales Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Selling Price $44,880.00 Modify Truck Chassis 2,500.00 Total Bid 47,300.00 Stepp Manufacturing Co., Inc. 12325 River Road North Branch, Minnesota 55056-6225 Bid was signed by Mr. Bruce Konrad, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $56,840.00 Option No. 1 - Diesel burners instead of propane (+) $1,400.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred for review and recommendation. OPENING OF QUOTES - BUILD -OUT LEASE UNITS 5 & 6 LEIGHTON PLAZA - PROJECT NO. 97-57-11 This was the date set for receiving and opening sealed quotes for the above -referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING Shamrock Development Inc. General Contractors 5775 Numtz Parkway South Bend, Indiana 46628 Bid was signed by Mr. Dave Hanover, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted NOVEMBER 15. 1999 BASE BID: $79,204.00 Alternate 1: Add $4,233.00 Alternate 2: Add $5,170.00 Alternate 3: Add $2,475.00 Ideal Interiors, Inc. Post Office Box 2498 South Bend, Indiana 46680 Bid was signed by Mr. Jay Seniff, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BASE BID: $85,988.00 Alternate l: $30,300.00 Alternate 2: $32,517.00 Kaser-Spraker Construction, Inc. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BASE BID: $85,988.00 Alternate 1: $46,593.00 Alternate 2: $42,052.00 Forsey Construction, Inc. 2018 Ironwood Circle South Bend, Indiana 46635 Bid was signed by Mr. F. Thomas Forsey, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BASE BID: $59,700.00 Alternate 1: $31,900.00 Alternate 2: $31,400.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above quotes were referred for review and recommendation. OPENING OF QUOTES - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT DEMOLITION, SITE CLEARANCE EXCAVATIONS SANITARY SEWER LATERAL AND WATER SERVICE REPLACEMENTS - PROJECT NO. 99-77 This was the date set for receiving and opening sealed quotes for the above -referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: l 1111" 3 REGULAR MEETING NOVEMBER 15, 1999 Ritschard Bros., Inc. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Donald Ritschard, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $110,482.00 Grade -Rite Excavating, Inc. 12877 Industrial Drive Granger, Indiana 46536 Bid was signed by Mr. David M. Horein, President/Owner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $63,100.00 Bradberry Brothers, Inc. 20061 West Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W. J. Bradberry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $58,844.00 B & J Excavation, Inc. 1104 West Donald Street South Bend, Indiana 46613 Bid was signed by Mr. Darnell O'Neal, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $60,275.00 Torok Excavating 54195 North Burdette Street South Bend, Indiana 46637 Bid was signed by Mr. William A. Torok, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $75,000.00 I 1 REGULAR MEETING HRP Construction 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $84,500.00 NOVEMBER 15, 1999 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above quotes were referred for review and recommendation. AWARD BID - PURCHASE OF FOUR NEW 2000 MODEL CHEVROLET POLICE PATROL VEHICLES - GATES CHEVY WORLD Matthew L. Chlebowski, Director of Central Services, submitted a letter to purchase four new 2000 Model Chevrolet Police Patrol Vehicles from the only bidder, Gates Chevy World. Funding for these vehicles is provided by the Police Departments Capital Budget Fund, PO#100220. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the vehicle purchases were approved. AWARD BID ABANDONED VEHICLES Mr. Jim Caldwell advised the Board that on November 8, 1999, bids were received and opened for abandoned vehicles. Bids were referred to Code Enforcement to award to the highest bidder. Bid awards are as follows: RAY RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 No. Red Tag # Make Year Vin Number Bid 5 4158 CHEVROLET 1988 1GILT5112JY515926 $130.00 7 2501 OLDSMOBILE 1986 2G3GM47Y6G2348688 $200.00 10 4469 OLDSMOBILE 1988 2G3AJ51W6J2387302 $ 95.00 TOTAL $ 425.00 JEFF BIRTWHISTLE 2111 East LaSalle Mishawaka, Indiana 46545 No. Red Tag # Make Year Vin Number Bid 4 4473 DODGE 1988 2B711B23X3JK175568 $151.01 12 1 4368 CADILLAC 1982 1G6AB6983C9184914 1$161.00 TOTAL $312.01 REGULAR MEETING AMY LINTZ 51326 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 2 3396 FORD 1988 1FTDF15H3JNA78068 $776.50 FlIT4,471 MERCURY 1991 12MEPM36XIMB618813 $115.00 TOTAL $901.50 L & H ALTO 51326 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 1 3584 OLDSMOBILE 1987 1G3CW513XH4348541 $ 69.50 6 5155 OLDSMOBILE 1982 1G3AX69Y5CM269815 $ 87.50 8 2677 MERCURY 1989 1MEBM5541KG660434 $ 87.50 9 3255 SUZUKI 1988 JS4JC51C4J4244050 $105.00 13 3439 LINCOLN 1984 1LNBP96F6EY660052 $105.00 14 3518 SUZUKI 1989 JS4TA51C1K4101380 $125.00 Ll 1 3677 CHRYSLER 1984 1C3BC55D1EG285920 $ 67.50 TOTAL $674.00 MIKE MAYFIELD 55060 Chamberlain Drive South Bend, Indiana 46628 No. Red Tag # Make Year Vin Number Bid 3 4470 MERCURY 1991 3MAPM10J7MR617287 $206.57 TOTAL $206.57 STEVE & GENE'S 3109 Gertrude Street South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 16 4645 FORD 1985 1FABP4032FG210305 $ 49.00 TOTAL $49.00 Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion, which carried. 1 LJI 1 F1 APPROVE CONSTRUCTION CONTRACT - U. S. 31 INDUSTRIAL PARK - PHASE III (Curbing and Pavement) - PROJECT NO. 99-79 Mr. Caldwell advised that in accordance with the bid awarded on November 8,1999 to Rieth Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana 46634, in the amount of $52,730.00 for the above -referenced project, a contract in said amount was submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond, as submitted was filed. Funding source for this project is A.E.D.A. T.I.F. APPROVE DIVERSITY CONTRACT - WORKFORCE DEVELOPMENT SERVICES Mr. Caldwell advised that in accordance with the diversity proposal from Workforce Development Services, Gateway Center/Suite 400, 425 North Michigan Avenue, Post Office Box 1048, South Bend, Indiana 46601, the'Board approved said contracts for the following: Contract 99-750 - (July 1, 2000 - December 31, 1999) for 71 clients and $25,000.00 Upon motion made by Ms. Roemer, seconded by Mr. Powell and carried, the 99-750 contract was approved. Contract 00-750 - (January 1, 2000 - December 31, 2000) for 200 clients and $70,000.00. Upon motion made by Mr. Powell, seconded by Ms. Roemer and carried, 00-750 contract was approved. APPROVE AGREEMENT FOR REASOR AVENUE SANITARY SEWER CONSTRUCTION - HERCEG & ASSOCIATES Mr. Caldwell advised that the Board is in receipt of an agreement between Ken Herceg and Associates, Inc., 211 West Washington Street, Suite 2100, South Bend, Indiana, 46601 and the City of Elkhart, for provision of approximately 900 lineal feet of sanitary sewer service to lots 14 through 23 ofHartman Terrace along Reasor Avenue. Mr. Caldwell noted that the agreement is in the amount of $19,380.00. Therefore, upon motion by Mr. Powell and seconded by Ms. Roemer, the agreement was approved and executed. Motion carried. Funding for this project is provided by Sewage Works Fund. APPROVE AGREEMENT FOR ST. JOSEPH COUNTY GEOGRAPHIC INFORMATION SYSTEM - POLIS CENTER OF IUPUI Mr. Caldwell stated that the Board is in receipt of an agreement between The Polis Center, 1200 Waterway Boulevard, Suite 100, Indianapolis, Indiana 46202 and the City of South Bend for participation in the use of geographic related data obtained from the St. Joseph County Geographic Information System with the Polis Center. Mr. Caldwell noted that the agreement is in the amount of $75,000.00 for the participation fee and $118,750.00 for the annual maintenance fee (years 1999 - 2002). Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding for this project is through Sewage Works. APPROVE PROPOSAL FOR INDUSTRIAL PLANNING CONCEPTUAL SITE PLAN - TROYER GROUP Mr. Caldwell stated that the Board is in receipt of a proposal from The Troyer Group to determine land needs, utilities, transportation and associated infrastructure items for various areas in the community. The contract, as Mr. Caldwell noted, is not to exceed $75,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the agreement was approved and executed. Funding source for this project is Predevelopment. APPROVE BUILDING BLOCK GRANT AGREEMENT FOR 803 NOTRE DAME AVENUE Mr. Caldwell stated that the Board is in receipt of a building block grant agreement for the above - mentioned address to beautify the neighborhood, restore a landmark (fountain on the property). Mr. Caldwell noted that the agreement is in the amount of $5,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the agreement was approved and executed. APPROVE CHANGE ORDER NO. 4-4 FOR LEIGHTON PLAZA PROJECT NO. 97-57 Mr. Caldwell advised that Mr. Carl Littrell, P.E., Division of Engineering submitted Change Order No. 4-4 on behalf of CDM Group., for general conditions through October 31, with an increase in the contract amount of $8,754.00 and a new contract sum of $140,247.00. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. The funding REGULAR MEETING source is Leighton Plaza Bonds. NOVEMBER 15, 1999 RECOMMENDATION FROM ST. MARGARET' S HOUSE Mr. Caldwell. stated that the Board is in receipt of a request for recommendations for a Winter Walk, sponsored by St. Margaret's House. The walk is to take place on February 13, 2000 from 2:00 p.m. - 4:00 p.m. All recommendations received were favorable. Mr. Caldwell made motion that the recommendation be approved. Mr. Powell seconded the motion, which carried. FILING OF. CERTIFICATE OF INSURANCE Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Landmark Outdoor Advertising Co., Inc., with General Insurance Services for coverage and the City of South Bend as additional insured. Trans Tech Electric, Inc., with John L. Wortham & Son, L.L.P. for coverage for work performed at a work site/yard at the southeast corner of Sample and Franklin Streets. REQUEST TO RELEASE BONDS Mr. Carl Littrell, P.E., Department of Public Works, recommended that the following Contractors be approved and/or released as follows: BOND OF CONTRACTOR Edward Hinz Construction 2240 Redfield Road Niles, Michigan 49120 Bond No. 23037342 Mr. Powell made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,231,824.15 and recommended approval. Additionally, Workforce Development Services submitted claims in amounts of $22,404.48 and $291,310.35. Ms. Roemer recommended separate approval and made a motion that the claims be approved and the reports be filed as submitted. Mr. Powell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:57 a.m. 1 REGULAR MEETING i 1 NOVEMBER 15, 1999 BOARD OF PUBLIC WORKS J es R. Caldwell, President Lewis N. Powell, Member ,4 a M. Catherine Roemer, Me ber