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HomeMy WebLinkAbout11/01/99 Board of Public Works MinutesREGULAR MEETING NOVEMBER 1, 1999 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, November 1, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Ann -Carol Nash, Assistant City Attorney was present in the absence of Board Attorney, Michelle Engel. APPROVAL OF NOVEMBER 1, 1999 MEETING MINUTES Upon a motion made by Mr. Powell, and seconded by Ms. Roemer, the October 25, 1999 minutes were approved. APPROVAL OF OCTOBER 18 1999 MEETING MINUTES WITH ADJUSTMENTS Upon a motion made my Ms. Roemer and approved by Mr. Powell, the October 18, 1999 minutes were accepted and approved with the necessary changes. CHANGES TO THE AGENDA Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer, the following changes were made to the agenda: —Addition of (51)), ESCROW AGREEMENT for Fellows Street Broadway to Wenger - Project No. 97-104 —Addition of 6C, CHANGE ORDER for Morris Performing Arts Center - Project No. 98-25-5.4 — Addition of 1 OB, RESOLUTION for Title sheets for Leighton Plaza Parking Garage, LeaseUnits 5 & 6 - Project No. 97-57-11 — Addition of AWARD BID for U. S. Industrial Park, Phase III Bituminous Pavement Construction - Project No. 99-79 OPENING OF OUOTES - U.S. INDUSTRIAL PARK. PHASE III BITUNIINOUS PAVEMENT CONSTRUCTION - PROJECT NO. 99-79 This was the date set for receiving and opening sealed quotes for the above -referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Michael Silver, Jr., Engineer/Estimator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $52,730.00 Walsh & Kelly, Inc. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $67,960.00 REGULAR MEETING Brooks Construction Co., Inc. 18130 U.S. Highway 20 Goshen, Indiana 46528 Bid was signed by Mr. Jeffrey L. Bender, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $68,230.00 Niblock Excavating, Inc. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by Mr. Gary Niblock, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $98,981.75 NOVEMBER 1, 1999 AWARD BID - STATE THEATER/HEARTLAND ALLEY LIGHTING RENOVATION - PROJECT NO. 99-19 Mr. Carl P. Littrell, P.E., Division of Engineering, advised the Board that on October 25, 1999, bids were received and opened for the above -referenced project. After reviewing these bids, Mr. Littrell recommends that the Board award the contract to Trans Tech Electric, Inc. in the amount of $14,487.00. Funding source is the County Option Income Tax Fund. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - U.S. INDUSTRIAL PARK PHASE III BITUNIINOUS PAVEMENT CONSTRUCTION - PROJECT NO. 99-79 Mr. Carl P. Littrell, P.E., Division of Engineering, advised the Board that on November 1, 1999, bids were received and opened for the above -referenced project. After reviewing these bids, Mr. Littrell recommends that the Board award the contract to Rieth-Riley Construction Co., Inc., in the amount of $52,730.00. Funding source is the Airport Economic Development Area Tax Increment Fund. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - QUEEN STREET SEWER EXTENSION - PROJECT NO. 99-73 Mr. Caldwell advised that in accordance with the bid awarded on October 18,1999 to HRP Construction Inc., Post Office Box 266, South Bend, Indiana 46624-0266, in the amount of $14,926.00 for the above -referenced project, a contract in said amount was submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond, as submitted was filed. APPROVE AGREEMENT - FOR FIRE DEPARTMENT - STATION 10 Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and Ameritech for Norstar Phone System. Mr. Caldwell noted that the agreement is in the amount of $4,070.19. Funding source is the General Fund - Fire. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the agreement was approved and executed. REGULAR MEETING NOVEMBER 1. 1999 APPROVAL OF ESCROW AGREEMENT - YOUNG'S COMMERCE PARK - PROJECT NO. 99-23 Mr. Caldwell stated that the Board is in receipt of an escrow agreement for Rieth-Riley, Contractor, for the above -mentioned project. First Source Bank is the banker. Mr. Caldwell noted that the escrow agreement is in the amount of $116,780.35. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the escrow agreement was approved and executed. APPROVAL OF ESCROW AGREEMENT - FELLOWS STREET BROADWAY TO WENGER - PROJECT NO. 97-104 Mr. Caldwell stated that the Board is in receipt of an escrow agreement for Rieth-Riley, Contractor for the above -mentioned project. First Source Bank is the banker. Mr. Caldwell noted that the escrow agreement is in the amount of $706,756.50. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the escrow agreement was approved and executed. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENT - 413 WEST ANGELA BOULEVARD Mr. Caldwell stated that the Board is in receipt of a block grant agreement for the above -mentioned address for landscaping the front yard with shrubs. Mr. Caldwell noted that the agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the agreement was approved and executed. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENT - 1323 HUFFMAN STREET Mr. Caldwell stated that the Board is in receipt of a block grant agreement for the above -mentioned address for landscaping the front yard with plants and flowers. Mr. Caldwell noted that the agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the agreement was approved and executed. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENT - 1025 SOUTH LOMBARDY Mr. Caldwell stated that the Board is in receipt of a block grant agreement for the above -mentioned address for landscaping the tree lawn with flowering ground cover plants. Mr. Caldwell noted that the agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the agreement was approved and executed. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENT - 503 & 515 EAST ANGELA STREET (ANGELA STREET NEIGHBORS) Mr. Caldwell stated that the Board is in receipt of a block grant agreement for the above -mentioned address for planting a trees in the front yard. Mr. Caldwell noted that the agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the agreement was approved and executed. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENT - 618 ECKMAN STREET Mr. Caldwell stated that the Board is in receipt of a block grant agreement for the above -mentioned address for planting a tree in the tree lawn. Mr. Caldwell noted that the agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the agreement was approved and executed. APPROVE NEIGHBORHOOD YOUTH GRANT PROGRAM EDISON MIDDLE SCHOOL, _ COMMUNITY KIDS NETWORK Mr. Caldwell stated that the Board is in receipt of a youth grant agreement for the above -mentioned organization for purposes of increasing participation and developing youth leadership. Mr. Caldwell noted that the agreement is in the amount of $1,507.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the agreement was approved and executed. REGULAR MEETING NOVEMBER 1, 1999 APPROVE CHANGE ORDER NO. 1 FOR SOUTH MICHIGAN STREETSCAPE IWROVEMENTS - PROJECT NO. 99-59 Mr. Caldwell advised that Mr. Carl Littrell, P.E., Division of Engineering submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., indicating that an increase in the contract amount by $581.69, with anew contract sum of $233,949.69. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER FOR ADDITIONAL SERVICES AGREEMENT NO. 1, SOUTH BEND PUBLIC WORKS SERVICE CENTER PRELIMINARY SITE SELECTION ANALYSIS Mr. Caldwell advised that Mr. Carl Littrell, P.E., Division of Engineering submitted Change Order No. One on behalf of Herceg & Associates, indicating that an increase in the contract amount from $59,100.00 to the new contract sum of $61,500.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 003 FOR MORRIS PERFORMING ARTS CENTER MASONRY & MASONRY RESTORATION - PROJECT NO. 98-25-5.4 Mr. Caldwell advised that Mr. Carl Littrell, P.E., Division of Engineering submitted Change Order No. 003 on behalf of Ramenda Masonry Co., Inc., indicating an increase in the contract amount by $7,200.00 with a new contract sum of $562,615.00. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by VGB LLC. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 51900 Mayflower Road, South Bend, Indiana, (Key # 04-1009-0158.01), the owners and successors waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Powell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Stephen R Troeger. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 52826 Brandel Avenue, South Bend, Indiana, (Key # 02-2162-7859), the owners and their successors waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Powell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by William A. and David L. Geyer. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to property on Northside Boulevard, (Key # 01-1017-0337), the owners and their successors waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mr. Powell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: James Jankowski with Carnegie Insurance Service Corporation for coverage on 1-91 Ford Aerostar. Northern Indiana Construction with Waterfield Insurance and additional insured being the City of South Bend. r REGULAR MEETING NOVEMBER 1, 1999 Rieth-Riley, with AON Risk Services, Inc. of Indiana for general liability in regards to South Michigan Streetscape Improvements. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: LOCATION: 1217 North Blaine REMARKS: Removal of handicap reserve parking sign LOCATION: 822 South Pulaski REMARKS: New installation of a handicap reserve parking sign LOCATION: 1160 East Fox REMARKS: New installation of handicap reserve parking sign LOCATION: 406 East Eckman REMARKS: New installation of handicap reserve parking sign LOCATION: 1829 Pulaski REMARKS: New installation of handicap reserve parking sign 1 1 APPROVE RESOLUTION TO ACCEPT TITLE TO PROPERTIES Upon a motion made by Mr. Caldwell and seconded by Ms. Roemer, the Board received quit -claim deeds and approved acceptance of properties at 710 West Indiana Avenue (132 Real Estate Fund, LP of Florida) and 714 West Indiana Avenue (American Banker's Life Insurance Company). The motion carried. APPROVE RESOLUTION TO ACCEPT TITLE SHEETS Upon a motion made by Mr. Caldwell and seconded by Mr. Powell, the motion carried to approve acceptance of title sheets for lease areas 5 & 6 of the Leighton Plaza Parking Garage - Project No. 97-57-11. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,415,789.36 and recommended approval. Additionally, the Morris Performing Arts Center submitted claims for the following projects: 98-25-4,8-25-5.9D, 98-25.5-5, 98-25-5.9A, 98-25-5.9E, 98-25-5.15A, 98-25-5.6, 98-25-5.15B, 98-25-5.6C, 98-25-5.16, 98-25-5.16, and 98-25-5.9F in the total amount of $1,104,596.84. Mr. Caldwell recommended approval and made a motion that the claims be approved and the reports be filed as submitted. Mr. Powell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 9:53 a.m. REGULAR MEETING NOVEMBER 1, 1999 BOARD OF PUBLIC WORKS 1 James R. Caldwell, President Lewis N. Powell, Member M. Catherine Roemer, Mel er I I I 1