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Home My WebLink About10/18/99 Board of Public Works MinutesREGULAR MEETING OCTOBER 18, 1999 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, October 18, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following items were added to the agenda: — WDS Contract #99-503 — WDS Contract #99-750 — Agreement - College Football Hall of Fame - Visions - la` Addendum to Lease - I' Source Bank — Agreement - AMPCO - Equipment Purchase Agreement — Walk for Peace - New Horizons Outreach Ministry — Award - Studebaker Corridor APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on October 11, 1999, were approved. OPENING OF BIDS - SOUTH BEND ANIMAL CONTROL SHELTER. PHASE 2 - PROJECT NO. 99-62 This was the date set for receiving and opening of sealed bids for the above -referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Kaser-Spraker Construction, Inc. 25487 W. State Rd. 2; P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $118,750.00 Fred Wright & Son Construction Corp. 1011 Herman Street Elkhart, Indiana 46516 Bid was signed by Mr. Fred Wright, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $122,915.00 Verkler, Inc. 4406 Technology Drive South Bend, Indiana 46628 Bid was signed by Mr. Fred H. Lusk, CEO/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $123,700.00 REGULAR MEETING OCTOBER 18. 1999 Casteel Construction Corp. 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. R.V. Casteel, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $127,400.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SIX (6) MORE OR LESS 2000 MODEL FULL SIZE FRONT WHEEL DRIVE POLICE PATROL VEHICLES This was the date set for receiving and opening of sealed bids for the above -referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Gates Chevrolet Corporation 401 South Lafayette Boulevard P.O. Box 4056 South Bend, Indiana 46634 Bid was signed by Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $113,082.00 NET PRICE ONE: $18,847.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Board for review and recommendation. OPENING OF QUOTATIONS - QUEEN STREET SEWER EXTENSION - PROJECT NO 99-73 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the River Park Partnership Center - Project No. 99-76. The following Quotations were opened and read: Herrman & Goetz, Inc., DBA Underground Services 225 South Lafayette Blvd. South Bend, Indiana 46601 Quotation was submitted by Thomas J. Herrman, President QUOTATION: $23,715.00 Dye Mechanical, Inc. 3535 Monroe Street LaPorte, Indiana 46352 Quotation was submitted by Charles T. Dye, President QUOTATION: $26,700.00 REGULAR MEETING OCTOBER 18, 1999 HRP Construction, Inc. P.O. Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Paul J. Fallon, President QUOTATION: $14,926.00 Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the above quotations were referred to the Division of Engineering for review and recommendation. AWARD BID - STUDEBAKER CORRIDOR ENVIRONMENTAL REMEDIATION PROJECT NO. 99-74 Mr. Carl Littrell, City of South Bend Engineering, advised the Board that on October 18, 1999, bids were received and opened for the above -referenced project. After reviewing those bids, Mr. Littrell recommends that the Board award contract #1 to Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, in the amount of $23,545.00. Contract # 2 was awarded to Taplin Environmental Contracting Corporation, 5100 West Michigan Avenue, Kalamazoo, Michigan, in the amount of $67, 531.85. D & B Environmental Services bid was rejected as non -responsive. Contract #3 was also awarded to Taplin for $23,545.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTE - QUEEN STREET SEWER EXTENSION - PROJECT NO. 99-73 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 18, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to HRP Construction, Inc., 5777 Cleveland Road, P.O. Box 266, South Bend, Indiana the amount of $14,926.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE HOUSE MOVE In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested approval to issue a moving permit to Lykowski Construction Company, 23158 West Ireland Road, South Bend, to move a residential dwelling from 1025 East LaSalle Avenue to 1002 Niles Avenue. Mr. Fozo stated that favorable recommendations have been received by the utility companies, Traffic and Lighting and the Police Department. Additionally, the Certificate of Insurance has been submitted, and all the appropriate permits have been issued. Upon a motion made by Ms. Roemer and seconded by Mr. Powell and carried, the recommendation was approved. APPROVE CONSTRUCTION CONTRACT - FELLOWS STREET FROM BROADWAY TO WENGER AND DEAN JOHNSON BOULEVARD TO SAMPLE STREET - PROJECT NO 97- 104 Mr. Caldwell advised that in accordance with the bid awarded on October 18, 1999, to Rieth-Riley Construction Co., Inc., P.O. Box 1775, South Bend, Indiana 46634, in the amount of $706,756.50 for the above -referenced project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted was filed. APPROVE AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Boys and Girls Club of St. Joseph County and Keystone's Youth Group, for neighborhood youth programs. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. a �iyta"'"�f► a REGULAR MEETING OCTOBER 18, 1999 APPROVE AGREEMENT - MASTER PLANNING FOR PARKING AND LANDSCAPING SCHEMES/VARIOUS DOWNTOWN LOCATIONS . . ' Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, Inc., for master planning for the development of alternative parking and landscaping schemes for various locations in downtown South Bend. Mr. Caldwell noted that the Agreement is in the amount not to exceed $5,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE PURCHASE AGREEMENT - PURCHASE OF CITY -OWNED PROPERTY Mr. Caldwell advised that submitted to the Board on October 18, 1999, a purchase agreement for the property at 714 Oak Street. City -owned property was purchased for $166.00 by Mr. Orfanos. Upon a motion made by Ms. Roemer, seconded by Mr. Powell, and carried, this Agreement was approved. APPROVE ADDENDUM NO. I - HOUSING ASSISTANCE OFFICE INC. - BROADWAY STREET MORTGAGE SUBSIDY Mr. Caldwell advised that submitted to the Board for approval is Addendum No. 1 to the Broadway Street Mortgage Subsidy (1998). Mr. Caldwell advised that this Addendum be approved. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, this Addendum No.1 was approved and executed. APPROVE CONTRACT FOR WORKFORCE DEVELOPMENT SERVICES CONTRACT NO. 99-503 Mr. Caldwell advised that the Board is in receipt of a Contract for purchase of the services from the Assistant City Attorney for advice and assistance on Legal Matters relating to the conduct of the WDS Program, between Workforce Development Services and the City of South Bend City Attorney. It is noted that this Contract is in the amount of $6,000.00. It is further noted that services to be provided include items such as contract review, certification and advisement; assistance on organizational statutory matters; Workforce Investment Board issues, and Personnel Issues most specifically as they relate to disputes and claims. Therefore, upon a motion made by Mr. Powell. Seconded by Ms. Roemer and carried, the Contract was approved and executed. CONTRACT FOR WORKFORCE DEVELOPMENT SERVICES CONTRACT NO. 99-750 Mr. Caldwell advised that the Board is in receipt of a Contract for job placement of 200 individuals, between Workforce Development Services and City of South Bend Community and Economic Development. It is noted that this Contract is in the amount of $70,000.00. Therefore, upon a motion made by Ms. Roemer. Seconded by Mr. Caldwell and carried, the Contract was tabled until the next Board meeting, due to the lack of wWentified funding. Ate_ AUDIOVISUAL EXFIIBITRY- Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Visions/Grass Roots Media, for annual updates of the museum's Audio/Visual Exhibitry. Mr. Caldwell noted that the Agreement is in the amount of Year 1 (2000) - $21,630.00; Year 2 (2001) - $22,015.00; Year 3 (2002) - $22,400.00; Year 4 (2003) - $23,404.00; Year 5 (2004) - $24,438.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE ADDENDUM NO. 1 -ADDENDUM TO LEASE - 1ST SOURCE BANK Mr. Caldwell advised that submitted to the Board for approval is Addendum No. 1 to the I' Source Lease. Mr. Larry Magliozzi gave a presentation about the annual lease renewal with the bank. Caldwell advised that this Addendum be approved. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, this Addendum No. 1 was approved and executed. REGULAR MEETING OCTOBER 18, 1999 APPROVE PURCHASE EXPENDITURE -PURCHASE OF ACCESS CONTROL EOUIPMENT PURCHASE & INSTALLATION Mr. Caldwell advised that a purchase expenditure from AMPCO Systems Parking to purchase and install access control equipment was submitted to the Board on October 18, 1999. The expenditure was approved by the Board in the amount of $15,133.00. Upon a motion made by Mr. Powell, seconded by Ms. Roemer, and carried, this Agreement was approved. APPROVE CHANGE ORDER - #3-15.20.4 FOR LEIGHTON PLAZA PHASE III PARKING GARAGE STRUCTURE - PROJECT NO. 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, Division of Engineering has submitted Change Order No. 3-15.20.4 on behalf of McDaniel Fire Systems, Inc. indicating that the Contract amount be increased by $3,995.00 for a new Contract sum including this Change Order in the amount of $180,274.60. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - 3-20.10-01 FOR LEIGHTON PLAZA PHASE III PARKING GARAGE AND RETAIL SPACE - PROJECT NO. 97-57-10 Mr. Caldwell advised that Mr. Carl Littrell, Division of Engineering has submitted Change Order No. 3-20.10-01 on behalf of Forsey Construction, Inc. indicating that the Contract amount be increased by $4,073.00 for a new Contract sum including this Change Order in the amount of $44,773.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Diane L. & Paul E. Parlin, 26391 West Edison Road, South Bend. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 26391 West Edison Road, South Bend, Indiana, (Key # 21-1043-0730), the owners and successors waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Powell made a motion that the Consent be approved. Ms. Roemer seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by St. Joseph County, The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 227 West Jefferson Boulevard, South Bend, Indiana, (Key # 02-1005-0087 (Healthwin), the owners and their successors waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Powell seconded the motion which carried. APPROVE RECOMMENDATION - CERTIFICATE OF APPROPRIATENESS HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST JOSEPH COUNTY Mr. Caldwell stated that the Board received a request for approval of recommendation of the Application for Certificate of appropriateness Historic Preservation Commission of South Bend and St. Joseph County to rehabilitate the fountain at 839 South Bend Avenue and install part benches at the same location. Therefore, Mr. Powell made a motion that the request be approved. Mr. Caldwell seconded the motion, which carried. APPROVE RECOMMENDATION - WALK FOR PEACE - NEW HORIZONS OUTREACH MINISTRY Mr. Caldwell stated that the Board received a request for review of recommendation for A Walk for Peace by the New Horizons Outreach Ministry on October 19, 1999. Therefore, Mr. Powell made a motion that the request be approved. Ms. Roemer seconded the motion, which carried. # e n�-9 REGULAR MEETING OCTOBER 18, 1999 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following traffic control device was approved: LOCATION: Wenger & Rush REMARKS: New installation of stop sign at "T" intersection APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Turrell Concrete, Inc. 535 Webster Street Mishawaka, Indiana 46545 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Powell seconded the motion, which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,446,645.59 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $102,468.19 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the meeting adjourned at 10:06 a.m. 1� r 4� h oar' v� - ` O V p � 1999 a �_��OARD OF PUBLIC WORKS qaes R. Caldwell, President Y== Aze_,'� Lewis N. Powell, Member e 4M.therine Roemer, Mem er ATTEST-, die tLJ es, Clerk