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HomeMy WebLinkAbout10/11/99 Board of Public Works MinutesREGULAR MEETING OCTOBER 11. 1999 APPROVAL OF CHANGE ORDER - INDOT - PROJECT NO. 96-25 R Mr. Caldwell advised that Mr. Darrell Baker, Division ofEngineering, has submitted a Change Order No. Ion behalf of Rieth-Riley, P.O. Box 1775, South Bend, Indiana, indicating that the Contract amount be increased by the amount of $8,084.95 for a new Contract sum including this Change Order in the amount of $2,258,075.36. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer, and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BLOWER AND ENGINES REPLACEMENT PROJECT - PROJECT NO. 99-45 In a memorandum to the Board, Mr. John J. Dillon, Division of Environmental Services requested permission to advertise for the receipt of bids for the above referred to project. Funding will be provided by the County Option Income Tax Fund. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer, and carried, the request to advertise was approved. APPROVAL OF RECOMMENDATION - 2000 HOLIDAY SCHEDULE FOR CITY EMPLOYEES In a memorandum to the Board, Ms. Cathy Hubbard-Shead, Director of Human Resources, requested the Board's approval ofthe 2000 holiday schedule for City employees. Therefore, Ms. Roemer made a motion that the request be approved. Mr. Powell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO PURCHASE CITY -OWNED PROPERTY - MS. DeVON HAMPTON FULLER Mr. Caldwell stated that an unfavorable recommendation has been received from Mr. Larry Magliozzi of Community and Economic Development. He said that until a study and analysis of the impact of the remaining lots on the redevelopment of the neighborhood is completed and analyzed, no City - owned lots should be transferred at this time. Therefore, Mr. Caldwell made a motion that the request be denied. Mr. Powell seconded the motion which carried. APPROVAL OF RECOMMENDATION - ACCEPTANCE OF CROSS CREEK SUBDIVISIOiN Mr. Caldwell stated that the Board is in receipt of a letter dated October 5, 1999, asking that the Board accepts the above -mentioned subdivision. The Department of Engineering completed its inspection and found that the subdivision complies with Engineering Standards for subdivisions. Therefore, Mr. Caldwell made a motion that the request be approved. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - POLICE ESCORT - BOY SCOUTS OF AMERICA - ALL NIGHTER Mr. Caldwell stated that the Board received a request from Mr. M. Andrew Dickey, Boy Scouts of America, for site to site police escort during an all-nighter on Friday, October 22, 1999 until Saturday, October 23, 1999. Therefore, Mr. Caldwell made a motion that the request be approved. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - CLOSE STREETS FROM MANITOU PLACE FROM PARK AVENUE TO NORTH FOREST AVENUE - BLOCK PARTY In a memorandum from Stanley J. Molenda, requesting closure of the streets from Manitou Place from Park Avenue to North Forest Avenue for a Halloween Party, on October 24, 1999. Therefore, Ms. Roemer made a motion that the request be approved. Mr. Powell seconded the motion which carried. APPROVAL OF RECOMMENDATION - FERTILIZER MANUFACTURING FACILITIES APPLICATION Mr. Caldwell stated that the Board received a request for review of Application for Fertilizer Manufacturing Facilities, to ensure complete information is required. Mr. Powell requested more time to review the document. Therefore, Mr. Caldwell made a motion that the request be tabled. Ms. Roemer seconded the motion which carried. REGULAR MEETING OCTOBER 11, 1999 APPROVE TITLE SHEET - BLOWERS AND ENGINES REPLACEMENT - PROJECT NO.99- 45 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Funds for this project is provided through the State Revolving Fund. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following traffic control device was approved: INSTALLATION OF: HANDICAP SIGN LOCATION: 1614 KENDALL REMARKS: ALL REQUIREMENTS MET APPROVE RELEASE OF EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be released as follows: EXCAVATION BONDS Haskins, Inc. 2520 Oak Road Plymouth, Indiana 46563 Release Effective: October 11, 1999 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Goepfrich Construction 5121 Packard Avenue South Bend, Indiana 46619 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $3,161,211.49 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $283,930.93 and recommended approval. Further, Ms. Denise Chambers, Morris Performing Arts, submitted claims and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. Fil REGULAR MEETING OCTOBER 11, 1999 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, October 11, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following items were added to the agenda: —Installation of Handicap Parking Signs - 741 S. 25 h and 224 N. Taylor —Contractor Bond - Phillip Valdez —INDOT Change Order - Ironwood Drive - Project No. 96-25 Jim Caldwell welcomed Judie Jones as new Clerk of the Board. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on October 4, 1999, were approved. OPENING OF BIDS - IRONWOOD DRIVE SANITARY AND STORM LIFT STATIONS - PROJECT NO. 99-60 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Herrman & Goetz, Inc. DBA Underground Services 225 S. Lafayette Blvd., South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $984,174.26 ALTERNATE BID: $706,014.26 Dye Mechanical, Inc. 3535 Monroe Street LaPorte, Indiana 46352 Bid was signed by Mr. Charles T. Dye, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,350,000.00 ALTERNATE BID: $1,220,000.00 Small, Inc. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $1,122,277.00 REGULAR MEETING OCTOBER 11, 1999 Youngs Excavating, Inc. P.O. Box 2766 South Bend, Indiana 46680 Bid was signed by Mr. Kurt D. Young, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $1,032,538.50 BRP Construction, Inc. 5777 Cleveland Road; P.O. Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $947,757.00 ALTERNATE BID: $865,757 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - PORTABLE SEWER VACUUM This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Sewer Equipment Company of America 1148 Depot Street Glenview, Illinois 60025 Bid was signed by Dan O'Brien, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $32,918.00 OPTION #1: add $1,210.00 OPTION #2: add $372.00 Deeds Equipment Company, Inc. 7720 Records Street Lawrence, Indiana 46226 Bid was signed by John K. Brennan, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $ 20,571.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the for review and recommendation. REGULAR MEETING OCTOBER 11, 1999 OPENING OF QUOTATIONS - QUEEN STREET SEWEREXTENSION - PROJECT NO.99-73 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the Queen Street Sewer Extension - Project No. 99-73. The following Quotations were opened and read: Herrman & Goetz, Inc., DBA Underground Services 225 South Lafayette Blvd. South Bend, Indiana 46601 Quotation was submitted by Thomas J. Herrman, President QUOTATION: $23,715.00 Dye Mechanical, Inc. 3535 Monroe Street LaPorte, Indiana 46352 Quotation was submitted by Charles T. Dye, President QUOTATION: $26,700.00 HRP Construction, Inc. P.O. Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Paul J. Fallon, President QUOTATION: $14,926.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD BID -YOUNG'S COMMERCE PARK ROADWAYS INSTALLATION -PROJECT NO. 99-23 Mr. Carl Littrell, City of South Bend Engineering, advised the Board that on October 4, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction Co., Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $116,780.35. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVAL CONSTRUCTION CONTRACT - SOUTH MICHIGAN STREET SCAPE IMPROVEMENTS - PROJECT NO. 99-59 Mr. Caldwell advised that in accordance with the bid awarded on September 28, 1999, to Rieth-Riley Construction Co., Inc., P.O. Box 1775, South Bend, Indiana 46634, in the amount of $233,368.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL CONSTRUCTION CONTRACT - NEIGHBORHOOD HOUSING SERVICES - CURB, SIDEWALK, AND APPROACH RvIPROVEMENTS - PROJECT NO. 99-33 Mr. Caldwell advised that in accordance with the bid awarded on September 20, 1999, to Niles Concrete Sawing & Construction, Inc., in the amount of $74, 181.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REGULAR MEETING OCTOBER 11, 1999 APPROVAL OF AGREEMENT - BUILDING BLOCKS GRANT AGREEMENTS The following Building Blocks Grant Agreements were presented to the board for approval: Cybulski, Ronald 115 S. Walnut St. Planting flowers in front yard Basile, Pete 906 E. Dubail Planting bushes in front yard Basile, Pete 912 E. Dubail Planting bushes in front yard Nespo, Dan Various Locations Purchasing neighborhood entrance signs at various corners Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreements were approved and executed. APPROVAL OF AGREEMENT - SOUTH BEND HERITAGE FOUNDATION AND ARCHITECTURE DESIGN GROUP Mr. Caldwell advised that submitted to the Board on October 11, 1999, an agreement between South Bend Heritage Foundation and Architecture Design Group to conduct a study of the building at 101 North Michigan for design and possible construction of a new building at the location, was approved by the Board in the amount of $15,000.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell, and carried, this Agreement was approved. APPROVAL OF AGREEMENT - SOUTH BEND HERITAGE FOUNDATION AND HULL AND ASSOCIATES, INC. Mr. Caldwell advised that an agreement between South Bend Heritage Foundation and Hull and Associates to perform activities in order to develop an estimate of costs for environmental investigation and cleanup of the former Studebaker Motor Company property was submitted to the Board on October 11, 1999. The agreement was approved by the Board in the amount of $1,500.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell, and carried, this Agreement was approved. APPROVAL OF CHANGE ORDER/PROJECT COMPLETION AFFIDAVIT - SAMPLE STREET SEWER RECONSTRUCTION - PROJECT NO. 99-49 W. Caldwell advised that Mr. Toy Villa, Division of Engineering, has submitted the Final Change Order and Project Completion Affidavit on behalf of Herrman & Goetz DBAUnderground Services, 225 South Lafayette Boulevard, South Bend 46601, indicating that the Contract amount be increased by the amount of $20,942.22 for a new Contract sum including this Change Order in the amount of $193,152.78. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell, and carried, the Change Order and Project Completion Affidavit were approved. APPROVAL OF CHANGE ORDER - BLACKTHORN CORPORATE PARK - BLACKTHORN COURT - PROJECT NO. 96-65 Mr. Caldwell advised that Mr. Toy Villa, Division ofEngineering, has submitted Change Order No. Ion behalf of Small Inc., 25190 State Road 4, North Liberty, Indiana 46554, indicating that the Contract amount be increased by the amount of $50,420.00 for a new Contract sum including this Change Order in the amount of $576,288.00. Upon a motion made by Mr. Powell, seconded by Ms. Roemer, and carried, the Change Order was approved. APPROVAL OF CHANGE ORDER - U. S. 31 INDUSTRIAL PARK - PHASE I.1- PROJECT NO. 90-22 CGa Mr. Caldwell advised that Mr. Toy Villa, Division of Engineering, has submitted Change Order No. Ion behalf of R&R Excavating, 2010 West Avenue, Mishawaka, Indiana 46545, indicating that the Contract amount be increased by the amount of $68,458.50 for a new Contract sum including this Change Order in the amount of $584,205.90. Upon a motion made by Mr. Powell, seconded by Ms. Roemer, and carried, the Change Order was approved. 1k REGULAR MEETING OCTOBER 11, 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 10:06 a.m. ATTEST: J iie L. o s, Clerk 1 BOARD OF PUBLIC WORKS 4� James R. Caldwell, Presiders fe,t,, ' 46�� Lewis N. Powell, Member { C therme Roemer, Member I- I