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HomeMy WebLinkAbout09/13/99 Board of Public WorksREGULAR MEETING SEPTEMBER 13, 1999 The regular meeting ofthe Board ofPublic Works was convened at 9:40 a.m. on Monday, September 13, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by, seconded by and carried, the following items were added to the agenda: - Indemnification and Hold Harmless Agreements - (5) - Request to Advertise for the Receipt of Bids - Youngs Commerce Park - Award Bid - Annual Updates - College Football Hall of Fame - Excavation Bond - L. S. Plumbing - Title Sheet - Youngs Commerce Park - Certificate of Completion American Home Dreams APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on September 7, 1999, were approved. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE - MICHIANA VALLEY HAMFEST Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Robert Denniston, 21970 Kern Road, South Bend, Indiana, to conduct the sale of amateur radio and computer equipment, on January 9, 2000, at the Century Center, from 8:00 a.m. until 3:00 p.m.. Mr. Caldwell stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. Bob Gorick stated that this was the 23' annual swap meet, and that manufacturers as well as amateurs will be buying, trading and selling their equipment. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Transient Merchant License was approved. OPENING OF BIDS -NORTHEAST PARTNERSHIP CENTER - SORIN STREET - SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO. 99-33 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth-Riley Construction Co., Inc. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Mark Nagel Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $85,216.00 Phend & Brown, Inc. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Daniel F. Brown, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted REGULAR MEETING BID: $97,28282 Niles Concrete Sawing & Construction, Inc. 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel L. Kulvicki, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $74,181.00 L.E. Barber, Inc. 1200 Napier Avenue Benton harbor, Michigan 49022 Bid was signed by Mr. Carlous Berry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $128,706.70 i SEPT EMBER 13, 1999 Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - FELLOWS STREET - BROADWAY TO WENGER AND DEAN JOHNSON TO SAMPLE STREET IMPROVEMENTS - PROJECT NO. 97-104 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Walsh & Kelly, Inc. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $748,131.88 Phend and Brown, Inc. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Andrew J. Brown Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $761,312.20 J REGULAR MEETING HRP Construction, Inc. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $749,397.55 Rieth-Riley Construction, Co., Inca Post Office Box 1775 South Bend, Indiana 46634 SEPTEMBER 13, 1999 Bid was signed by Mr. Richard A. Jankowski, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $706,756.50 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - TWENTY (20) MORE OR LESS. AUTOMATED EXTERNAL DEFIBRILLATORS - POLICE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Medtronic Physio-Control Corporation Post Office Box 97023 Redmond, Washington 98073-9723 Bid was signed by Ms. Carole Haug Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $57,000.00 Survivalink 5420 Feltl Road Minneapolis, Minnesota 55343 Bid was signed by Mr. Tom Cosler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $49,280.00 for the FirstSave AED and $55,220.00 for the FirstSave R AED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Police Department for review and recommendation. REGULAR MEETING SEPTEMBER 13, 1999 OPENING OF BIDS - ONE (1) MORE OR LESS, BITUNIINOUS DISTRIBUTOR This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Southeastern Equipment Co., Inc. 3333 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by Mr. Mason D. Stearns Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $53,900.00 MacDonald Machinery Co., Inc. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Don L. Finn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $44,880.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, 3/4 TON EXTENDED CAB CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Gates Chevy World 401 South Lafayette South Bend, Indiana Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $20,310.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Central Services for review and recommendation. AWARD BID - LONGFELLOW SOUTH & TWYCKENHAM INTERSECTION - TRAFFIC CALMING MEASURES - PROJECT NO. 99-65 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 7, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to L.L. Geans Construction Company, 1923 North Home, Mishawaka, Indiana the amount of $32,571.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. 1 1 REGULAR MEETING SEPTEMBER 13, 1999 AWARD BID - FITNESS EQUIPMENT - SOUTH BEND FIRE DEPARTMENT Chief Luther Taylor, South Bend Fire Department, advised the Board that on August 16, 1999, bids were received and opened for the above referred to equipment. After reviewing those bids, Chief Taylor recommends that the Board award the contract to Gilles Cycling Fitness, 5439 South East Street, Indianapolis, 'Indiana the amount of $34,910.00, as follows: Seven (7) Treadmills $35,165.00 Six (6) Bikes $ 3,150.00 Freight, Delivery, Set Up 1,105.00 TOTAL $36,270.00 Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - FIRE STATION NO.4 RE -ROOF - PROJECT NO. 99-58 Chief Luther Taylor, South Bend Fire Department, advised the Board that on August 30, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Chief Taylor recommends that the Board award the contract to DRC Corporation, 2214 Huron Street, South Bend, Indiana in the amount of $71,919.00, which includes the base bid of $64,819.00 and alternate No. 1 of $7,000.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - ANNUAL UPDATES - COLLEGE FOOTBALL HALL OF FAME - 2000-2004 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 7,1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Visions and Grass Roots Media, 232 South Main/314 West Colfax/Goshen Indiana/South Bend, Indiana, as follows: Year 2000 $ 21,530.00 Year 2001 $ 22,015.00 Year 2002 $ 23,404.00 Year 2004 $ 24,438.00 TOTAL $113,887.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF MEMORANDUM OF UNDERSTANDING - BOYS AND GIRLS CLUB Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Boys and Girls Club of St. Joseph County, for the City of South Bend's support related to the provision of after school activities in the South Bend Community School Corporation, which includes one (1) after school director, five (5) part time coordinators, and related program and special project costs. Mr. Caldwell noted that the Agreement is in the amount of $77,000.00. Mr. Lynn Coleman Stated that he wanted to extend thanks to the Boy's and Girl's Club and the South Bend Community School Corporation for their help in the project. Mr. Gary Olund, Family Children Center and Mr. Rich Payton, Director Boy's and Girl's Club want the thank the city and Mayor Steve Luecke for their help in the project. Therefore, upon a motion made by Mr. Caldwell , seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF INDEMNIFICATION AND HOLD HARMLESS AGREEMENTS - GUS MACKER BASKETBALL TOURNAMENT Mr. Caldwell stated that the Board is in receipt of the following Indemnification ad Hold Harmless Agreements with the City of South Bend, for the Gus Macker Tournament, held on September 11 and 12, 1999. REGULAR MEETING SEPTEMBER 13. 1999 Holladay Property Services, Inc. Rose Fuel & Materials Inc. J.B. Lauber Batiste Construction Troeger Sheet Metal Main Engineering Company, LLC 105 N. Niles; 431 E. Colfax 513 E. Madison 504 E. LaSalle 430 E. LaSalle 122 S. Niles 319 Niles; 402 E. Madison Therefore, upon a motion made by Mr. Caldwell seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF REVISION TO AGREEMENT FOR PROFESSIONAL SERVICES - ST. JOSEPH'S HIGH SCHOOL ATHLETIC FIELD DEVELOPMENT - THE TROYER GROUP - PROJECT NO. 98-71 Mr. Caldwell stated that the Board is in receipt of a Revision to an Agreement between the City of South Bend and the Troyer Group, 550 South Union Street, Mishawaka, Indiana. Mr. Carl Littrell, City Engineer, stated that the City of South Bend has agreed to provide sanitary sewer and water service to the site of the St. Joseph's High School Athletic complex. The original Agreement with the Troyer Group developed plans and specifications for bidding the work. This revision provides for additional professional services to obtain all permits, coordinate all work done by American Electric Power to the site, and prepare amendments to the specifications as needed. Funding if provided by the Sewage Works Fund. Mr. Caldwell noted that the Agreement is in the amount of $9,500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Revision to the Agreement was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINALS AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT -SITE CLEARANCE -DEMOLITION - PROJECT NO. 99-12-1 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 (Final) on behalf of Grade Rite Excavating, Inc., 12877 Industrial Park Drive, Granger, Indiana, indicating that the contract amount be increased by $696.00 for a new contract sum including this Change Order in the amount of $78,289.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER - FIRE STATION NO. 10 - GENERAL CONSTRUCTION - PROJECT NO. 98-17 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Casteel Construction, 5303 York Road, South Bend, Indiana indicating that the Contract amount be increased $15,363.00 for a new Contract sum including this Change Order in the amount of $1,304,213.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eighteen (18) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - YOUNGS COMMERCE PARK - STREETS. SANITARY. STORM AND WATER MAINS - PROJECT NO. 99-23 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct streets, sanitary and storm sewers and water main in the proposed Park surrounded by Ewing Street and State Road 23. Funding is appropriated from the Local Roads and Streets fr��sw'! REGULAR MEETING SEPTEMBER 13, 1999 Account. - Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION•- TO CLOSE STREET - THOMAS FROM WALNUT TO MAPLE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department in reference to a request as submitted by Ms. Ynetter Jones, 1204 Thomas Street, South Bend, Indiana to conduct the above referred to block party, on September 18, 1999, from 11:00 a.m. until 11:00 p.m.. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MICHIGAN FROM ST. JOSEPH TO WASHINGTON STREETS - PUNT/PASS/KICK - COLLEGE FOOTBALL HALL OF FAME Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department in reference to a request as submitted by Ms. Nancy Eide, College Football Hall of Fame to conduct the above referred to event, on September 19. Upon a motion made by, Mr. Caldwell seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Debra Wray, Miami Village Consignment Shop, 2123 Miami street, South Bend, Indiana to conduct the above referred to sidewalk sale, on September 17 and 18,1999, in the 1600 through 2200 blocks of Miami Street. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. ADOPT RESOLUTION NO.42-1999 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA Upon a motion made by, seconded by and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.42-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA WHEREAS, St. Joseph County, Indiana (herein after, the "County") is the owner of the certain real property situated in St. Joseph County, Indiana and being more particularly described as Exhibit "A", hereto (hereinafter referred to as the "Real Property"); and WHEREAS, the City of South Bend, Indiana (herein after, the "City"), acting by and through the Board ofPublic Works, hereby expresses its desire to acquire Real Property from the County; and WHEREAS, the County is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-2-2-20, the Board of Commissioners of St. Joseph County, Indiana (herein after, the "Board") has custody of and may maintain all real property of St. Joseph County; and WHEREAS, pursuant to I.C. 36-1-11-8, County, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the County is willing to transfer the real property to the City upon payment of Ten Dollars ($10.00) per parcel and the City's agreement to assume responsibility for transfer fees .�,slrwirl REGULAR MEETING and recording costs associated with the transfer. SEPTEMBER 13, 1999 NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and more particularly described as Exhibit "A", hereto, by St. Joseph County, Indiana to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolution by the Board of Commissioners of St. Joseph County, substantially identical in its terms and conditions as this resolution. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from the from the County, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office ofthe St. Joseph County Recorder. 3. For and in consideration of such transfers, the City shall the County, St. Joseph County Auditor, the sum of Ten Dollars ($10.00) per parcel. The City shall assume all recording costs and any transfer fees. 4. That this shall be in full force and effect upon its adoption. ADOPTED at a meeting a the Board of Public Works of the City of South Bend, Indiana held on September 13, 1999, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. ATTEST: s/Angela R. Jacob, Clerk Key Number CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member EXHIBIT "A" Address Titled to: City of South Bend, Board of Public Works 18-8026-1036 1504 Kendall 1 property Purchase $10.00 x 1 = $10.00 Transfer Fee $2.00 x 1 = $2.00 Recording $10.00 x 1 = $10.00 Legal Lot 19, Raffis 3`d Addition St. Joseph County Auditor St. Joseph County Auditor St. Joseph County Recorder APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control devices were approved: Removal of Handicap Sign 608 South Sheridan Signs No Longer Needed New Installation - Handicap 439 Dundee Ms. Hamon has met all Sign requirements Nevi Installation - No Parking 800 South Carroll, both sides Requested for Fire - Tow Zone Department; street is too narrow New Installation - Handicap 702 East Indiana Mr. Cowan has met all Sign requirements REGULAR MEETING SEPTEMBER 13, 1999 APPROVAL OF CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be released and/or approved as follows: BOND OF CONTRACTOR C&B Concrete & Construction Cancelled Effective September 13, 1999 EXCAVATION BOND L.S. Plumbing & Heating Company Approved Effective September 13, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be released and approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEET - YOUNGS COMMERCE PARK Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,339,710.59 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $264,437.06 and recommended approval. Further, Mr. Ken Szulczyk, St. Joseph County Housing Consortium, submitted claims and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:21 a.m. BOARD OF PUBLIC WORKS J mes R. Caldwell, President -�L" fifo� Lewis N. Powell, Member /� M. lCatherine Roemer, M(mber ATTEST: atthew L. Bussell, Clerk I I I I I I