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HomeMy WebLinkAbout09/07/99 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 7. 1999 The regular meeting ofthe Board ofPublic Works was convened at 9:35 a.m. on Tuesday, September 7,1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell present. Ms. M. Catherine Roemer arrived at 9:45 a.m. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEM Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, an agenda item for a Contractor Bond was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on August 30, 1999, were approved. OPENING OF BIDS - ONE (1) MORE OR LESS NEW SINGLE AXLE DUAL WHEELED WRECKER This was the date set for receiving and opening of sealed bids for the above referred to vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Kenneth Waite Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $65,499.07 - 2000 International 4700 W/Wrecker Body HILL TRUCK SALES 1011 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Ron Truhler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $65,865.95 - 2000 Freightliner FL60 Wrecker Body by B&B Add $2,000 - Aluminum Body Add $ 500 - Remote Throttle Control Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - ANNUAL UPDATES - AUDIONISUAL EXHIBITRY - COLLEGE FOOTBALL HALL OF FAME This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: VISIONS/GRASS ROOTS MEDIA 232 South Main/314 West Colfax Goshen, Indiana 46526/South Bend, Indiana 46601 Bid was signed by Mr. David Morgan Non -Collusion Affidavit was in order -0 .. REGULAR MEETING Non -Discrimination Commitment form was completed Ten percent (10%) Bid Security was submitted BID: Year 2000 $ 21,630.00 Year 2001 $ 22,015.00 Year 2002 $ 22,400.00 Year 2003 $ 23,404.00 Year 2004 $ 24,438.00 PROJECT TOTAL $113,887.00 VERITECH CORPORATION 37 Prospect Street East Longmeadow, Massachusetts 01028 Bid was signed by Mr. David Morgan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: Program Budget $39,950.00 Annual Update $19,950.00 per year thereafter SEPTEMBER 7. 1999 Upon a motion made by Mr, Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the College Football Hall of Fame for review and recommendation. OPENING OF QUOTATIONS - LONGFELLOW SOUTH & TWYCKENHAM INTERSECTION - TRAFFIC CALMING MEASURES - PROJECT NO. 99-65 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Mike Glenn QUOTATION: $32,571.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Kevin Kelly QUOTATION: $43,081.00 RIETH RILEY CONSTRUCTION COMPANY INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. Mike Nagle, Estimator QUOTATION: $34,437.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. r REGULAR MEETING SEPTEMEER 7, 1999 AWARD BID - SALE OF CITY OWNED PROPERTY-1217'h CORBY AND TWO (2) LOTS ON HOWARD STREET Mr. Caldwell advised the Board that on August 23, 1999, bids were received and opened for the above referred to properties. After reviewing the bid, the City Attorney's Office recommends that the Board award the properties to Mr. Paul Kuharic in the amount of $730.00, which is the amount of all three (3) properties. It was noted that Mr. Kuharic was the sole bidder on these properties. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - 1999 CONCRETE PAVEMENT REPAIRS - PHASE II - PROJECT NO. 99-007 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 30,1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana in the amount of $181,153.80. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - NEAR WESTSIDE PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 99-31 Mr. Caldwell advised that in accordance with the bid awarded on August 16, 1999, to Rieth Riley Construction Company, 25200 State Road 23, South Bend, Indiana, in the amount of $56,483.25 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - WESTSIDE PARTNERSHIP CENTER - CURB, SIDEWALK AND APPROACH REPAIRS PROJECT NO. 99-31 Mr. Caldwell advised that in accordance with the bid awarded on August 16, 1999, to Rieth Riley Construction Company, 25200 State Road 23, South Bend, Indiana, in the amount of $68,095.25, which is the base bid only, for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF PURCHASE AGREEMENT - SALE OF CITY OWNED PROPERTY - 263 MAPLE STREET Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Ynetter Jones, 1204 Thomas, South Bend, Indiana, for the purchase of the above referred to property. Mr. Caldwell noted that the Agreement is in the amount of $50.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENTS - BUILDING BLOCK GRANT AGREEMENT Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. T.White/1106 Kinyon $ 100 Bushes/Flowers God's Vineyard/1400 Block of Adams to 2000 North Meade $5,000 Trees/Flowers/Shrubs God's Bond/Bonds Avenue (8 properties) $5,000 Flowers/Trees/Shrubs Nineteen (19) properties on East Angela $4,410 Trees Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Agreements were approved. 1 REGULAR MEETING SEPTEMBER 7. 1999 APPROVAL OF PROPOSAL - PINE ROAD SANITARY SEWER CONSTRUCTION OBSERVATION - PROJECT NO 99-48 Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and KenHerceg and Associates, 211 West Washington, SouthBend, Indiana, forprofessional engineering services to provide part-time construction observation services for the extension of the sanitary sewer to service the property in the northeast quadrant of the Edison Road and Pine Road intersections. Mr. Caldwell noted that the Proposal is in the amount of $6,200.00, and funds have been appropriated from the Sewage Works. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS /TITLE SHEET PINE ROAD SANITARY SEWER - PROJECT NO. 99-64 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct sanitary sewer in the area of Pine Road from Ardmore Trail to 800 feet north of Edison Road. Funds have been appropriated from the Sewage Works. Additionally, Mr. Littrell stated that the Title Sheet for this project would be forthcoming, and asked the Board to approve it. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the requests were approved. APPROVAL OF REQUEST FOR INCREASE IN CODE ENFORCEMENT CLEAN-UP CHARGES In a memorandum to the Board, Ms. Kathleen Dempsey, Director, Code Enforcement, requested permission to increase fees for clean-up charges, as submitted. Ms. Dempsey stated that there has not been an increase in fees since September 1987. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the increase in Code Enforcement Clean -Up Charges was approved. ADOPT RESOLUTION NO. 39-1999 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 39-1999 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED LIST WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 7TH day of September, 1999. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President REGULAR MEETING s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LAPORTE FROM WASHINGTON TO COLFAX - NEIGHBORHOOD BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by, the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Paul Hayden, 914 Lincolnway West, South Bend, Indiana to conduct the above referred to block party, on September 11, 1999, from 8:00 a.m. until 5:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - ANNUAL GIFT OF WARMTH SIDEWALK SALE - NIPSCO Mr. Caldwell stated that favorable recommendations have been received by the Division. of Engineering and the Police Department, in reference to a request as submitted by Mr. Kevin Lucy;, NIPSCO, 307 North Michigan, South Bend, Indiana to conduct the above referred to sidewalk sale in front of 307 North Michigan, on September 10, 1999, from 9:00 a.m. until 5:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PARADE - INDIANA PRICE HALL GRAND LODGE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department and the Police Department, in reference to a request as submitted by Mr. Donnie Johnson, 51788 Gatehouse Drive, South Bend, Indiana to conduct the above referred to parade, on September 12, 1999, from 1:30 p.m. until 2:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - 1102 EAST LASALLE - HIGH HOLY DAYS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Lina Mintz, Sinai Synagogue,1102 East LaSalle, South Bend, Indiana to change parking restrictions in the 1100 block of East LaSalle, in conjunction with High Holy Days, on September 11, 12, 19 and 20, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. DENY REQUEST - TO CLOSE STREET - WAYNE STREET FROM ST. JOSEPH TO MICHIGAN - FINNIGANS Mr. Caldwell stated that unfavorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Julius Cheny, Finnigans Irish Pub, 113 East Wayne Street, South Bend, Indiana to conduct the above referred to hog roast, on September 17, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was denied. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: New Installation - Handicap 137 South Chicago Mr. Towels has met all requirements rSign Removal - 2 Hour Parking; 20"' Street, 50' north of IUSB will building a new eplace with No Parking Northside, west side of street parking lot at Northside/20th 1 1 1 REGULAR MEETING SEPTEMBER 7. 1999 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Certificates of Insurance were accepted for filing: Andrew Troeger & Company, Inc. Classic Construction Services 122 South Niles 3130 Crabtree Lane South Bend, Indiana 46617 Elkhart, Indiana 46514 APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Mark Vaughn d/b/a CM Concrete Approved Effective September 7, 1999 Thomas Diehl d/b/a Classic Construction Approved Effective September 7, 1999 Roger Reed d/b/a Precision Concrete Approved Effective September 7, 1999 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Powell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,441,582.22 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $47,818.11 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS ames R. Caldwell, President Lewis N. Powell, Member M. tatherine Roemer, omber AT Bela K. Jacob, Clerk 1 11