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HomeMy WebLinkAbout08/23/99 Board of Public Works MinutesREGULAR MEETING AUGUST 23, 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 23, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on August 16, 1999, were approved. OPENING OF BIDS - CLEVELAND ROAD ADDED TRAVEL LANES - PROJECT NO. 98-87 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KANKAKEE VALLEY CONSTRUCTION CO.. INC. Post Office Box 1471 Laporte, Indiana 46352 Bid was signed by Mr. James B. Nelson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,097,715.76 RIETH - RILEY CONSTRUCTION CO.. INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard A. Jankowski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,121,538.11 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, ONE TON PRISONER TRANSPORT This was the date set for receiving and opening of sealed bids for the above referred to vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: D. YOUNG CHEVROLET, LLC 3210 East 96t' Street Indianapolis, Indiana 46240 Bid was signed by Mr. Dan Young Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $35,600.00 REGULAR MEETING AUGUST 23, 1999 GATES CHEVROLET CORP. 401 South Lafayette Blvd. South Bend, Indiana 46634 Bid was signed by Mr. Dan Young Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $34,951.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVE & GENES 3109 Gerturde South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 1 4941 CHEVROLET 1985 2GIAW19XOF1154187 $49.50 2 3068 TOYOTA 1989 JT2AE92E9K322317 $39.50 3 1982 CADILLAC 1985 1G6CD698XF4216360 $59.60 4 3070 CHEVROLET 1987 1G1JFllW8HJ253349 $49.85 5 3305 BUICK 1968 454678XI33513 $49.50 6 4336 CHEVY 1987 J8 I RF2177H8476641 $39.50 7 4967 NISSAN 1986 JN1HZ14S7GX164277 $39.00 8 5049 MERCURY 1990 1 MEPM6040LH601678 $49.85 9 5144 CHEVROLET 1987 J81RG5172H8471331 $39.95 10 5146 DODGE 1983 1B3BD26C8DF150209 $39.95 11 5067 OLDSMOBILE 1984 1 G3AM47A9EM307861 $49.95 12 2269 LINCOLN 1986 1LNBP98M8GY726597 $75.00 13 5035 FORD 1982 j 1FABP16138CF146673 $39.50 14 5068 MERCURY 1989 2MEPM36X2KB637495 $39.50 15 2303 GEO 1990 J81RF2360L7531062 $29.00 16 4437 OPEL 1985 OY07NC2996247 $20.00 117 14138 PONTIAC 1982 1G2AX8714CL522148 $49.50 t C J 1 REGULAR MEETING AUGUST 23. 1999 NICK SKRZESZEWSKI 52170 Santa Monica Drive Granger, Indiana 46530 No. Red Tag # Make Year Vin Number Bid 4 3070 CHEVROLET 1987 1G1JF11W8HJ253349 $75.00 LARRY LINTZ 513126 Kenilworth South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 1 4941 CHEVROLET 1985 2GIAW19XOF1154187 $67.00 2 3068 TOYOTA 1989 JT2AE92E9K322317 $105.00 3 1982 CADILLAC 1985 1 G6CD698XF4216360 $107.50 4 3070 CHEVROLET 1987 1G1JFllW8HJ253349 $107.00 5 3305 BUICK 1968 454678X133513 $200.00 6 4336 CHEVY 1987 J81RF2177H8476641 $67.00 7 4967 NISSAN 1986 JN1HZ14S7GX164277 $105.00 8 5049 MERCURY 1990 IMEPM6040LH601678 $87.00 9 5144 CHEVROLET 1987 J81 RG5172H8471331 $125.00 10 5146 DODGE 1983 1B3BD26C8DF150209 $68.00 11 5067 OLDSMOBILE 1984 1G3AM47A9EM307861 $85.00 12 2269 LINCOLN 1986 1LNBP98M8GY726597 $87.00 13 5035 FORD 1982 1FABP16B8CF146673 $67.50 14 5068 MERCURY 1989 2MEPM36X2KB637495 $127.00 15 2303 GEO 1990 J81RF2360L7531062 $87.00 17 4138 PONTIAC 1982 1G2AX8714CL522148 $87.00 KENNETH KAGEL 1015 Allen Street South Bend, Indiana 46616 No. Red Tag # Make Year Vin Number Bid 1 4941 CHEVROLET 1985 2GIAW19XOF1154187 $100.00 4 3070 CHEVROLET 1987 1G1JF11W8HJ253349 $50.00 9 5144 CHEVROLET 1987 J81RG5172H8471331 $50.00 10 15146 1 DODGE F1983 1B3BD26C8DF150209 $100.00 REGULAR MEETING JEFF BIRTWHISTLE 2111 East LaSalle Avenue Mishawaka, Indiana 46545 AUGUST 23, 1999 No. Red Tag # Make Year Vin Number Bid 5 3305 BUICK 1968 454678XI33513 $301.00 DEL SCHLIPP 3300 South Main Street South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 1 4941 CHEVROLET 1985 2G1AW19XOF1154187 $35.50 2 3068 TOYOTA 1989 JT2AE92E9K322317 $85.50 3 1982 CADILLAC 1985 IG6CD698XF4216360 $85.50 4 3070 CHEVROLET 1987 1G1JF11W8HJ253349 $42.50 5 3305 BUICK 1968 454678XI33513 $80.60 6 4336 CHEVY 1987 J81RF2177H8476641 $36.50 7 4967 NISSAN 1986 JN1HZ14S7GX164277 $55.50 8 5049 MERCURY 1990 IMEPM604OLH601678 $125.60 9 5144 CHEVROLET 1987 J81RG5172H8471331 $42.50 10 5146 DODGE 1983 1B3BD26C8DF150209 $42.50 11 5067 OLDSMOBILE 1984 1G3AM47A9EM307861 $86.50 12 2269 LINCOLN 1986 1LNBP98M8GY726597 $81.60 13 5035 FORD 1982 1FABP16B8CF146673 $50.25 14 5068 MERCURY 1989 2MEPM36X2KB637495 $56.50 15 2303 GEO 1990 J81RF236OL7531062 $56.50 16 4437 OPEL 1985 OY07NC2996247 $25.50 17 4138 PONTIAC 1982 1G2AX8714CL522148 $56.50 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 1217 % CORBY AND TWO (2 LOTS ON HOWARD STREET This was the date set for receiving and opening of sealed bids for the above referred to properties. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. PAUL KUHARIC 1201 Corby South Bend, Indiana 46617 BID: $730.00 1 REGULAR MEETING AUGUST 23, 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Legal Department for review and recommendation. AWARD BID - SALE OF CITY -OWNED PROPERTY - 263 MAPLE STREET Mr. Caldwell advised the Board that on June 29, 1999, bids were received and opened for the above referred to property. After reviewing those bids, the Legal Department recommends that the Board award the sale of 263 Maple Street to Ms. Ynetter Jones, 1204 Thomas Street, South Bend, Indiana in the amount of $50.00, plus filing and recording fees. Ms. Jones was the sole bidder on this property. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - WEST WASHINGTON SIDEWALK, CURB, APPROACH AND RAMP REPAIRS - PROJECT NO 99- 29 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order indicating that the contract amount be increased by $564.58 for a new contract sum including this Change Order in the amount of $20,705.58. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - IRONWOOD WIDENING PROJECT - CONTRACT R-22772 Mr. Darrell Baker, Project Engineer, submitted a Report of Contract Final Inspection and Recommendation for Acceptance for the Ironwood Widening Project, on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, and recommended approval. This document the substantial completion of the above referred to phase of the Ironwood Widening project. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Report of Contract Final Inspection and Recommendation for Acceptance was approved. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN CORPORATE PARK - BLACKTHORN COURT - PROJECT NO. 96-65 Mr. Caldwell advised that in accordance with the bid awarded on August 2, 1999, to Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $525,868.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - LEIGHTON PLAZA - TCU BOUNDARY IMPROVEMENTS - PROJECT NO 97-57-9 Mr. Caldwell advised that in accordance with the bid awarded on July 19,1999, to Casteel Construction Corporation, 23186 West Ireland Road, South Bend, Indiana, in the amount of $129,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - MORRIS PERFORMING ARTS CENTER - STAGE LIGHTING EQUIPMENT - PROJECT NO. 98-25-6C Mr. Caldwell advised that in accordance with the bid awarded on May 24, 1999, to Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of $495,310.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REGULAR MEETING AUGUST 23, 1999 APPIOVAL OF AGREEMENT - MEDICAL SERVICES - ST. JOSEPH' S REGIONAL MEDICAL CENTER Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and St. Joseph's Regional Medical Center, 801 East LaSalle, South Bend, Indiana, for medical services to workers compensation obligations. Therefore; upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT AGREEMENT - BEREAN SDA CHURCH YOUTH SUMMER CAMP PROJECT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Berean SDA Church, 601 West Colfax, South Bend, Indiana, for a summer camp project to purchase materials to make crafts. Mr. Caldwell noted that the Agreement is in the amount of $700.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENTS - BUILDING BLOCK GRANT AGREEMENT Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. D. Davidovic/1004 Lincolnway West $100.00 Bushes/Trees J. Good/5202 Windfall Drive $100.00 Flowers/Trees E. Jones/414 South Liberty $100.00 Flowers M. Sanders/206 South Kenmore $100.00 Flowers/Bushes E. Ramsey/1201 Napier $100.00 Flowers/Trees/Bushes M. Baumgartner $100.00 Flowers/Trees Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Grant Agreements were approved. ADOPT RESOLUTION NO. 37-1999 - RESOLUTION NO. 37-1999 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND PARK BOARD COMMISSIONERS Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 37-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND BOARD OF PARK COMMISSIONERS WHEREAS, the City of South Bend, Indiana, (the "City") by and through its Board of Park Commissioners (the "Park Board") is the owner of the certain real property and improvements situated in St. Joseph County, Indiana, described at Exhibit A, hereto, and commonly known as O'Brien School (the "Real Estate"); and WHEREAS, the Park Board desires to make certain improvements to the Real Estate in order to facilitate its use as a recreation center and Park Department administrative office space (the "Project"); and REGULAR MEETING AUGUST 23, 1999 WHEREAS, the Park Board desires to cause the City to finance the improvements which will comprise the Project utilizing the provisions of I.C. 36-1-10 and desires to convey the Real Estate to the City in order that it may undertake to enter into a lease with the South Bend Building Corporation for such purpose; and WHEREAS, pursuant to I.C. 36-10-4-9, the Park Board has exclusive control of all property used for park purposes; and WHEREAS, pursuant to I. C. 3 6-1-11-8, the Park Department, acting by and through the Park Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Park Board, at its meeting of August 16, 1999, adopted a Resolution approving the transfer of the Real Estate; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Estate for the sum of Ten Dollars ($10.00), to the City shall be, and hereby is, accepted. 2. That the Clerk is hereby authorized to record, or cause to be recorded, a quit claim deed conveying all of the right, title and interest of the City, by and through its Board of Park Commissioners in and to the Real Estate to the City. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works for the City of South Bend. ADOPTED at a meeting of the Board of Public Works held on August 23, 1999. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lew Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.38-1999 - RESOLUTION NO 38-1999 - REGARDING THE SALE OF CERTAIN PROPERTY TO THE CITY OF SOUTH BEND BUILDING CORPORATION AND THE APPROVAL OF AN AGENCY AGREEMENT WITH SAID BUILDING CORPORATION AND THE BOARD OF PARK COMMISSIONERS Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 38-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REGARDING THE SALE OF CERTAIN PROPERTY TO THE CITY OF SOUTH BEND BUILDING CORPORATION AND THE APPROVAL OF AN AGENCY AGREEMENT WITH SAID BUILDING CORPORATION AND THE BOARD OF PARK COMMISSIONERS 114)�" REGULAR MEETING AUGUST 23, 1999 WHEREAS, the City of South Bend, Indiana (the "City"), has previously executed a lease (the "Lease") whereby the City of South Bend, Indiana (the "City"), shall lease certain improvements to the former O'Brien School located at 321 E. Walter Street in the City (the "Project") from the City of South Bend Building Corporation (the "Building Corporation"); and WHEREAS, construction ofthe Project is to be financed by the Building Corporation through the issuance of its first mortgage bonds; and WHEREAS, the City desires to sell the property upon which the Project will be located to the Building Corporation, said property being described as set forth in the Lease (the "Property"); and WHEREAS, the City has had said Property appraised by two (2) appraisers professionally engaged in making appraisals, the average of which appraisals equals Five Hundred Twenty-seven Thousand five hundred 00/100 Dollars ($527,500.00); and WHEREAS, the Board of Public Works of the City (the "Board") desires to approve and authorize the execution of an agency agreement whereby the City, by and through the Board of Park Commissioners, shall exercise certain rights with respect to the Property during the term of the Lease; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that: 1. The Board hereby approves and ratifies the appointment of Bernard Diedrich and Philip Krause as appraisers for purposes of appraising the Property. The Board hereby approves and authorizes the sale of the Property for the price of Five Hundred Twenty-seven Thousand five hundred 00/100 Dollars ($527,500.00) or such greater amount determined by the Mayor which amount shall be set forth in a certificate relating to the sale of the Property. The Mayor and Clerk are hereby authorized to execute and attest, respectively, a deed transferring title to said property to the Building Corporation. 2. The Board hereby approves the form of the agency agreement presented to the Board at this meeting and authorizes the Mayor and Clerk to execute and attest, respectively, said agreement in the form presented at this meeting with such changes as may be suggested by counsel and approved by the Mayor and Clerk with such approval evidenced by the execution and attestation, respectively, thereof. 3. This Resolution shall be in full force and effect from and after its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on August 23, 1999, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lew Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.41-1999 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 41-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and r } r) ! 11 REGULAR MEETING AUGUST 23, 1999 WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT FRANK MURPHY has retired from the South Bend Police Department after twenty-six (26) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that sidearm Serial No. AD19833 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 23rd day of August, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Patrick/Zahoran Funeral Home, 1826 South Kemble, South Bend, Indiana to vacate the following alley: The first north/south alley east of Kemble Street from the north right of way of Calvert Street to the south right of way of Bruce Street for a distance of approximately 204 feet and a width of 14 feet. Part located in Kemble's Addition, City of South Bend, St. Joseph County. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to an easement at the south end of the alley which have garages that use the alley for access. Ms. Roemer seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Dea Andrews, South Bend Heritage, 914 Lincolnway West, South Bend, Indiana to vacate the following alley: The first east/west alley north of Lincolnway west from the west right of way of Cushing Street to the east right of way of the first north south alley west of Cushing Street for a distance of 128 feet and a width of 10 feet. Part located in Cushing and Lindsey's Sub., city of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, REGULAR MEETING AUGUST 23. 1999 Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT INTERSECTION SOLICITATION - MUSCULAR DYSTROPHY ASSOCIATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Stephanie Santos, Fox 28, South Bend, Indiana to conduct the above referred to intersection solicitation, on August 29, 1999, from 12:00 p.m. until 4:00 p.m., at Miami and Ironwood, Lincolnway and Twyckenham; and Lombardy and Western, in conjunction with the Muscular Dystrophy Association "Jerry's Kids" campaign. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT A BLOCK PARTY - FREMONT FROM HAMILTON TO MARQUETTE STREET Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, and the Police Department, in reference to a request as submitted by Mr. Larry Johnson, Housing Authority of South Bend, to conduct the above referred to block party, on August 28' 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT A CARNIVAL OR CIRCUS - POTAWATOMI ZOO Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Linda Eberle, Eberle Amusement Co., 270 Washington Avenue, Peru, Indiana, to conduct the above referred to carnival or circus, on August 261h thru the 29' 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF GRANTS OF EASEMENT - LEIGHTON PLAZA (4) In a memorandum to the Board, Ms. Ann Kolata, Community and Economic Development, recommended approval of four (4) Grants of Easement, between the City of South Bend, Redevelopment Commission and Teacher's Credit Union, as submitted to the Board, in conjunction with Leighton Plaza. In addition, the Redevelopment Commission will be acting on them at their regular meeting. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Grants of Easement were approved. APPROVAL OF REQUEST TO CONDUCT A PUBLIC AUCTION - OBSOLETE CITY VEHICLES In a letter to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to conduct a public auction for the sale of obsolete city vehicles and miscellaneous equipment, on September 11, 1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1)MORE OR LESS, 3/4 TON EXTENDED CAB CHASSIS In a letter to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Funding is provided by the Water Works capital budget. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) MORE OR LESS, BITUMINOUS DISTRIBUTOR In a letter to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding for this equipment will be provided by the Street Department capital budget. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. C� REGULAR MEETING AUGUST 23, 1999 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWENTY (20) MORE OR LESS, AUTOMATED EXTERNAL DEFIBRILLATORS WITH BIPHASIC WAVEFORM - POLICE DEPARTMENT In a letter to the Board, Captain Gary Horvath, Police Department, requested permission to advertise for the receipt of bids for the above referred to equipment. Captain Horvath stated that funding for this equipment is provided by a Department of Justice Block Grant already obtained by the South Bend Police Department. Therefore, upon a motion made by Ms. Roemer , seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NORTHEAST PARTNERSHIP CENTER - SORIN STREET -CURB SIDEWALK APPROACH AND RAMP REPAIRS - PROJECT NO. 99-33 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will removal and replace curbs, sidewalks, approaches, curb ramps and treelawns in the 1000 block of Sorin Street. Funding will be financed with Section 108. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - IRONWOOD DRIVE - SANITARY AND STORM LIFT STATIONS - PROJECT NO 99-60 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct a new wetwell/drywell lift station, along with renovations to an existing lift station. The work will also include construction of an access drive, a radio tower and a telemetry monitoring and control system and landscaping. Funding has been appropriated from the Sewage Works. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FELLOWS STREET WIDENING - BROADWAY STREET TO SAMPLE STREET - PROJECT NO 97-104 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct a new roadway in the above area, including all curbing and gutters, sidewalks, lighting, irrigation system and any necessary signage and pavement marking. Funding is provided by the Local Road and Street, Account, Community and Economic Development TIF, and Sewage Works. Therefore, upon a motion made by Ms. Roemer , seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF TEMPORARY OCCUPANCY BOND Mr. Larry Spradlin, Engineering, submitted an Application for a Permit for Temporary Occupancy on Public Property, on behalf of Midland Engineering, 52369 U.S. 933, South Bend, Indiana, for an occupancy bond to place a crane in the west bound lane of East Washington, in front of First Source Bank for re -construction of their roof. The bond is in the amount of $10,000.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Occupancy Bond was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control devices were approved: New Installation - Handicap 622 North Hill Mr. Chestnut has met all Signs requirements New Installation - % Parking 124 South Main, east side of Business turnover - 6 a.m. to 6 p.m. street FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: REGULAR MEETING Dye Mechanical Inc. Post Office Box 1728 LaPorte, Indiana 46350 AUGUST 23, 1999 Tree Preservation Company, Inc. Post Office Box 538 Willow Grove, Pennsylvania 19090-0538 APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Jamie Albright Approved Effective August 23, 1999 Bruce Majeski Approved Effective August 23,1999 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Powell seconded the motion which carried. APPROVE TITLE SHEETS - Ironwood/Inwood Lift Stations - Project No. 99-60 - Fellows Street Reconstruction - Broadway to Sample - Project No. 97-104 - Northeast Partnership Center - Sorin Street - Sidewalk, Curb, Approach and Ramp Repairs - Project No. 99-33 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,166,998.30 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $84,212.83 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at. BOARD OF PUBLIC WORKS qames �RCaldwelll, President fa".-- _d/ 8� Lewis N. Powell, Member 1- `f M. a erine Roemer, M mber T ST: Angela K.` cob, Cler