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HomeMy WebLinkAbout08/09/99 Board of Public Works Minutes�*f 4 g L 1 REGULAR MEETING AUGUST 9, 1999 The regular meeting of the Board of Public Works was,convened at 9:35 a.m. on Monday, August 9; 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following items were added to the agenda: - Request to Advertise for the Receipt of Bids - Abandoned Vehicles - Title Sheet - Roof Replacement - Fire Station No. 4 - Contractor Bonds - Construction Contract - Sample Street Sewer Reconstruction APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on August 2, 1999, were approved. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting ofthe Board held on July 19, 1999 were approved. OPENING OF BIDS - NEAR WESTSIDE PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 99-31 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Mark Nagle, Engineer/Estimator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $56,483.25 NILES CONCRETE SAWING & CONSTRUCTION, INC. 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $74,354.25 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Robert Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $67,533.00 REGULAR MEETING AUGUST 9. 1999 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted , BID: $67,433.75 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - WESTSIDE PARTNERSHIP CENTER - CURB. SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 99-32 This was the date set for receiving and opening of sealed bids for the above referred to project. The Cleric tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle South Bend, Indiana Bid was signed by Mr. Robert Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Total Cost Base Bid $75,599.00 Total Cost Alt. A $39,279.00 WALSH & KELLY, INC. 430 East LaSalle South Bend, Indiana Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Total Cost Base Bid $79,950.25 Total Cost Alt. A $40,013.00 NILES CONCRETE SAWING & CONSTRUCTION. INC. 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Total Cost Base Bid $83,181.40 Total Cost Alt. A $43,822.60 ` usfA..4 REGULAR MEETING AUGUST 9. 1999 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1776 South Bend, Indiana 46634 Bid was signed by Mr. Mark Nagle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Total Cost Base Bid $68,095.25 Total Cost Alt. A $35,698.25 Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD QUOTATION - MORRIS PERFORMING ARTS CENTER - SITE DRAINAGE AND SEWERS - PROJECT NO.98-25-9 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 26,1999, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to HRP Construction, 5777 Cleveland Road, South Bend, Indiana in the amount of $41,690.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD QUOTATION - MORRIS PERFORMING ARTS CENTER - PORTLAND CEMENT CONCRETE PAVING AND CURBS - PROJECT NO. 98-25-10 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 6, 1999, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Kaser Spraker Construction, 25487 State Road 2, South Bend, Indiana in the amount of $29,378.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD QUOTATION- MORRIS PERFORMING ARTS CENTER - FLEXIBLE PAVING AND SURFACING - PROJECT NO. 98-25-11 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 26,1999, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana in the amount of $44,000.00, which is the base quote of $45,000.00 with a voluntary deduct of $1,000.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CHANGE ORDER - LEIGHTON PLAZA - CONCRETE WORK - PROJECT NO.97- 57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3- 03.70C.6 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana indicating that the Contract amount be increased $87,971.25 for a new Contract sum including this Change Order in the amount of $1,911,017.83. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEIGHTON PLAZA -GENERAL CONSTRUCTION -PROJECT NO. 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3- 03.70C.7 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana indicating that the Contract amount be increased $18,578.76 for a new Contract sum including this Change Order in the amount of $953,805.48. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Change Order was approved. REGULAR MEETING AUGUST 9, 1999 APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - LEAD BASER PAINT ABATEMENT - PROJECT NO. 98-25-5.2 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 001 on behalf of Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana indicating that the Contract amount be increased $2,300.00 for a new Contract sum including this Change Order in the amount of $41,890.00. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried„the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - LEAD BASED PAINT ABATEMENT - PROJECT NO.98-25-5.2 Mr. Caldwell advised that Mr. Toy Villa, Construction Manger, has submitted Change OrderNo. 002 on behalf of Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana indicating that the Contract amount be increased $12,625.00 for a new Contract sum including this Change Order in the amount of $54,515.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER _-_MORRIS PERFORMING ARTS CENTER - EXCAVATION AND SHEETING - PROJECT NO. 98-25-3A Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 003 (revised) on behalf of Ritschard Brothers, Inc., 1204 West Sample, South Bend, Indiana indicating that the Contract amount be increased $3,630.00 for a new Contract sum including this Change Order in the amount of $252,960.00. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - MASONRY AND MASONRY RESTORATION - PROJECT NO. 98-25-5.4 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 001 on behalf of Ramenda Masonry Company, Inc., 54889 Lexington Avenue, South Bend, Indiana. This Change Order removes and installs the masonry, of which the amount balances out. There is no monetary increase/decrease for this Change Order. The Contract Sum remains at $551,600.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - CONCRETE - PROJECT NO. 98-25-313 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 004 (revised) on behalf of The Robert Henry Corporation, Post Office Box 1407, South Bend, Indiana indicating that the Contract amount be increased $24,389.00 for a new Contract sum including this Change Order in the amount of $678,904.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - NORTH PUMPING STATION IMPROVEMENTS - PROJECT NO. 98-92 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 4 onbehalfofNorth America Construction, 3500 West Highway 13, Burnsville, Minnesota indicating that the Contract amount be increased $58,531.00 for a new Contract sum including this Change Order in the amount of $6,154,674.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE AGREEMENT BETWEEN OWNER AND CONTRACTOR - LEIGHTON PLAZA - PHASE III - LEASE IMPROVEMENTS FOR LOTS 7 AND 8 - PROJECT NO. 97-57-10 Mr. Caldwell advised that in accordance with the bid awarded on July 19, 1999, to Forsey Construction, 2018 Ironwood Circle, South Bend, Indiana, in the amount of $40,700.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance as submitted was filed. 1 I REGULAR MEETING AUGUST 9. 1999 } ; APPROVE CONSTRUCTION CONTRACT - LAUREL ROAD SEWER AND WATER EXTENSION - PROJECT NO. 98-71 Mr. Caldwell advised that in accordance with the bid awarded on July 6, 1999, to Oselka Construction Company, 10900 Kruger Road, Union Pier, Michigan, in the amount of $409,603.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ESCROW AGREEMENT - SCADA PROJECT -WASTEWATER TREATMENT PLANT - PROJECT NO. 99-15 Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Bank One, Indianapolis, Indiana; and Precision Controls Systems, 7141 West Morris Street, Indianapolis, Indiana, for the above referred to project. Mr. Caldwell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Escrow Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Near Northwest Cottage Grove Rehab Project Extends service area to Scott Neighborhood, Inc. Street Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above referred to Addendum was approved and executed. APPROVAL_ OF PROPOSAL - PHASE II SITE ASSESSMENT - FORMER OLIVER PLOW WORKS - ENVIROCORP Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Envirocorp, 3600 McGill Street, South Bend, Indiana, to complete a site assessment at the former Oliver Plow Works, 533 South Chapin, South Bend, Indiana. Mr. Caldwell noted that the Proposal is in the amount of $71,035.00, and funding is provided by a CEDA TIF and an EDA Grant. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF GRANT AGREEMENTS - BUILDING BLOCK GRANT AGREEMENT Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. Goodland/Lincolnway West $1,942.62 Flowers/Shrubs/Mulch/Rocks Neighborhood Epworth Church, 2404 $5,000.00 Flowers/Shrubs/Lighting Lincolnway West Kendall Street Park $3,347.00 Flowers/Trees/Retaining Wall God's Property Neighborhood $5,000.00 Flowers/Trees/Shrubs/Mulch Association Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Grant Agreements were approved. APPROVE CONSTRUCTION CONTRACT - SAMPLE STREET SEWER CONSTRUCTION - PROJECT NO. 99-49 Mr. Caldwell advised that in accordance with the bid awarded on July 19,1999, to Herrman & Goetz, 225 South Lafayette, South Bend, Indiana, in the amount of $172,210.56 for the above referred to REGULAR MEETING AUGUST 9. 1999 project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance and the Performance Bond as submitted were filed. P. Mr. Caldwell advised that in accordance with the bid awarded on July 12,1999, to R&R Excavating, 2010 West Avenue, Mishawaka, Indiana, in the amount of $515,747.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, for emergency medical services for the University of Notre Dame football season for 1999. This Agreement will generate revenue for the Fire Department. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 36-1999 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 36-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, GUY CHAPMAN has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. REGULAR MEETING F AUGUST 9. 1999 BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 9th day of August, 1999 BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH BEND FIRE DEPARTMENT STATION NO.4 RE -ROOF PROJECT - PROJECT NO. 99-58 In a letter to the Board, Mr. Roger Nawrot, Ken Herceg & Associates, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department ofCode Enforcement, requested permission to advertise for the sale of approximately seventeen (17) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above request was approved. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY - HIGH/BROADWAY Mr. Caldwell stated that an unfavorable recommendation has been received by Community and Economic Development, in reference to a request as submitted by Mr. Johnnie Duke, 735 East Broadway, South Bend, Indiana to purchase two properties at High and Broadway Streets. The Department of Community and Economic Development has reviewed the request and has found it to be in the best interest of the City to retain this property. Community and Economic Development stated that the southeast neighborhood has experienced considerable redevelopment over the past six years, and the availability of vacant lots owned by the City has helped contribute to the overall redevelopment effort. A housing development study will be started in the near future. Until that study is complete and fully analyzes the impact of the remaining lots, Community and Economic Development recommends that the City retain this property. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was denied. APPROVAL OF RECOMMENDATION - APPLICATION AND AGREEMENT FOR SIDEWALK SALE - OUIZNO'S CLASSIC SUBS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Fire Enforcement, Police Department, Design Review, Building Department and the City Attorney's office, in reference to a request as submitted by Mr. David Risner, Quizno's Classic Subs, 131 South Michigan, South Bend, Indiana, for an application for a sidewalk cafe. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE WAKEWA FROM HILLCREST TO LAFAYETTE - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Steve Michael, 205 Wakewa, South Bend, Indiana to conduct the above referred to block party, on August 22,1999. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. REGULAR MEETING AUGUST 9. 1999 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Masonry Restoration Specialists, Inc. Peerless Midwest Jim Marnocha dba And Peerless Realty 1904 Hartman Drive 55860 Russell Industrial Parkway South Bend, Indiana 46617 Mishawaka, Indiana 46545 APPROVE TITLE SHEETS - CONCRETE PAVING REPAIRS - PHASE II - PROJECT NO. 99-007A - CLEVELAND ROAD ADDED LANES - PROJECT NO. 98-87 - SOUTHEAST ESTATES - SECTION SEVEN - FIRE STATION NO. 4 RE -ROOF - PROJECT NO. 99-58 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheets were approved and signed. APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Cement Techs Approved Effective August 9, 1999 Stuart Christiana Approved Effective August 9, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,278,079.90 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $47,725.21 and recommended approval. In addition, Mr. Rahman Johnson, Fiscal Officer, submitted a claim for Fire Station No. 10, and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Caldwell gave condolences to the family of Evan Sears, and thanked all City Departments for coming together to help the family. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:00 a.m.. ARD L 0 ames R. Caldwell, President Lewis N. Powell, Member ,, ine Roemer, TT ST- Angela ` J cob, Clerk