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HomeMy WebLinkAbout08/02/99 Board of Public Works Minuteso �471 5 REGULAR MEETING AUGUST 2. 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 2, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell present. Board Member M. Catherine Roemer was not present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following items were added to the agenda: - Recommendation to Release an Easement - 135 Sylvan Glen - Contractor Bond - Jack Scott & Associates - To Close Street - Block Party - Bertrand from Meade to Fremont - Title Sheet - Cleveland Road Added Lanes - Project No. 98-87 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on July 26, 1999 was approved. The minutes of the meeting held July 19, 1999, were not approved, as Ms. Roemer was not in attendance. AWARD BID - BLACKTHORN CORPORATE OFFICE PARK - CRESCENT CIRCLE - PROJECT NO. 99-57 Mr. Carl P. Littrell, City Engineer, advised the Boar-d that on July 26, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana in the amount of $253,394.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - BLACKTHORN OFFICE PARK - BLACKTHORN COURT - PROJECT NO.96- 65 Mr. Carl P. Littrell, Director, City Engineer, advised the Board that on July 26, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Small, Inc., 25190 State Road 4, North Liberty, Indiana in the amount of $525,868.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - CONCRETE PAVEMENT REPAIRS - PHASE II - PROJECT NO, 99-07 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 26, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana in the amount of $220,695.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER - EAST WAYNE STREET HISTORIC DISTRICT STREET LIGHT UPGRADE - PROJECT NO. 98-56 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3 on behalf of Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana indicating that the Contract amount be increased $1,500.00 for a new Contract sum including this Change Order in the amount of $156,950.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - HEADWORKS FACILITY - WASTEWATER TREATMENT PLANT - PROJECT NO. 98-26 Mr. Caldwell advised that Mr. Jason Durr, Environmental Services, has submitted Change Order No. 1 on behalf of Superior Construction Company, 2045 East Dunnes Highway, Gary, Indiana indicating that the Contract amount be decreased $275,700.00 for a new Contract sum including this Change Order in the amount of $11,116,300.00. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Change Order was approved. ( REGULAR MEETING AUGUST 2. 1999 APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - MEMBER OF DOWNTOWN SOUTH BEND STEERING COMMITTEE - BUSINESS DISTRICTS. INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Business Districts, Inc., 627 Grove Street, Evanston, Illinois, for the time and costs for Mr. Terrence Jenkins, Business Districts, Inc., in his role supporting the Downtown South Bend Steering Committee, from August 1, 1999 through December 31, 1999. Mr. Caldwell noted that the Agreement is in the amount not to exceed $4,250.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - BUILDING BLOCK GRANT AGREEMENT Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreement. This agreement will convey the funds to the grantee to carry out ` the neighborhood physical improvement and beautification projects within the City of South Bend. i Edgar Alexander 1 315 East Broadway I $100 Shrubs/Tree I Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Grant Agreement was approved. APPROVAL OF LEASE AGREEMENT - NORTHEAST NEIGHBORHOOD CENTER, INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Northeast Neighborhood Center, 803 Notre Dame Avenue, for lease of the adjacent property at 839 Notre Dame Avenue, for the period of July 1999 through April, 2009. Mr. Caldwell noted that the Agreement is in the amount of $1.00 per year. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Redbud, Inc./C.I.T.Y. Youth, 333 Colfax Street, South Bend, Indiana, for eight (8) camperships to the Redbud, Inc., camp in Richmond, Indiana. These eight youth have been providing mentoring/counseling to the younger youth and will be doing the same at the camp in Richmond. Mr. Caldwell noted that the Agreement is in the amount of $1,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - REDBUD INC./LASALLE PARK HOMES GARDENING PROJECT/CAMPERSHIP S. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Redbud, Inc., LaSalle Park Homes Gardening Project, South Bend, Indiana, to provide funding for sixteen (16) Redbud youth to attend the Redbud Camp in Richmond Indiana. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. ADOPTION OF RESOLUTION NO 32-1999 - TRANSFER OF ONE (1) 1991 CHEVY CAVALIER SERIAL NO. 1G1JC54G7M7255153 TO WORKFORCE DEVELOPMENT SERVICES Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works RESOLUTION NO.32-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, TRANSFERRING ONE (1) 1991 CHEVY CAVALIER SERIAL #1G1JC54G7M7255153 TO WORKFORCE DEVELOPMENT SERVICES WHEREAS, pursuant to I.C. 36-9-6-3, the Board ofPublic Works ofthe City of South Bend (the Board) has custody of all personal property of the City of South Bend; and C 1 1 REGULAR MEETING AUGUST 2. 1999 WHEREAS, pursuant to I.C. 36-8-13-3, the Board ofDirectors of Workforce Development Services (the Directors) approve the purchase of all equipment for Workforce Development Services; and WHEREAS, the City of South Bend is the owner of certain personal property described as follows: One (1) 1991 Chevy Cavalier, Serial No. 1G1JC54G7M7255153 WHEREAS, the Board has determined that such equipment is no longer needed for the operation of Equipment Services of the City of South Bend and desires to transfer said equipment to Workforce Development Services; and WHEREAS, the Directors are interested in obtaining said equipment for Workforce Development Services; and WHEREAS, pursuant to I.C. 36-1-11-8, governmental entities may exchange property with one another upon terms and conditions agreed upon by the two entities as evidenced by the adoption of substantially identical resolutions by each entity. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, as follows: 1) That the transfer of one (1) 1991 Chevy Cavalier Serial No. 1G1JC54G7M7255153 described above to Workforce Development Services shall be, and hereby is, approved. 2) That this Resolution shall be in full force and effect upon its adoption. ADOPTED this 2' day of August, 1999. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member ADOPT RESOLUTIONNO. 34-1999- CONTRACTS FOREMERGENCYTOWINGFROMTHE PUBLIC RIGHT OF WAY Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 34-1999 RESOLUTION CONCERNING CONTRACTS FOR EMERGENCY TOWING FROM THE PUBLIC RIGHT OF WAY WHEREAS, the public welfare and safety of residents of the City of South Bend require that public streets and alleys be kept free of abandoned or illegal vehicles; and WHEREAS, the City of South Bend has the power under I.C. 9-13-2-1 et seq. to remove abandoned vehicles from it's streets and alleys; and NOW, THEREFORE, BE IT RESOLVED BY the Board ofPublic Works for the City of South Bend that the Police Chief of the City of South Bend be, and hereby is, designated as the agent of the Board for the limited purpose of entering into, and is authorized to enter into contracts with individual contractors for removal of illegal or abandoned vehicles from the pubic streets and alleys within the City of South Bend. BE IT FURTHER RESOLVED by the Board of Public Works that the following terms and conditions shall be, and hereby are, binding upon all individual contractors who provide emergency towing services to the City and shall be, and hereby are, made a part of every contract for emergency towing services entered into between the Chief of the South Bend Police Department and any such contractor for such services: 1. Contractors shall be called when necessary from a rotating list, (hereinafter called "list"), which the list is to be kept available for the public inspection at the South Bend Police Department. However, when an oversized vehicle must be towed, the next contractor on the list which has indicated in writing that it has the capacity for such a tow shall be called without losing its place on the list. 2. Any qualified contractor may apply to be placed on the list by filing an application with the Board of Public Works. Upon the application being formally filed with the Board, and a showing that all other requirements stated herein have been met, including the posting of the required bond, the new contractor shall be placed at the bottom of the list or on a waiting list. 3. Contractor may be removed from the list: a. At any time by the contractor's request. b. For a period of one year upon any of the following: i. On three (3) occasions within any one-year period the contractor fails to arrive at the requested scene within a reasonable time after receiving notice. ii. On three (3) occasions within a one-year period or on any two (2) consecutive occasions contractor cannot be reached by the South Bend Police Department Communication Center for any reason; or iii. Contractor ceases to comply with any paragraph from 5 (g) through and including 5 6) of this agreement; or iv. Discovery of any fraud, material misrepresentation, or false statement contained in the application for the list or for any license required by this Resolution. v. A contractor or any employee of contractor shall be convicted after the application date of a crime connected with the storage or towing of vehicles. c. For a period of 1 month, whenever there are 3 substantiated complaints within any one year period against the contractor or for a violation of any portion of this agreement other than those specifically mentioned in paragraph 3 (b). For purposes of this paragraph a complaint must be delivered to the officer in charge of the Traffic Bureau of the South Bend Police Department and investigated by that Agency. Said officer shall notify the complainant and contractor in writing of the finding, and that finding may be appealed by the contractor only to the Board of Public Safety within 10 calendar days after the date of mailing of the notice. The Board shall hear the appeal at its next regularly scheduled meeting occurring 72 hours after the filing of the appeal. The removal of the contractor from the list shall commence upon the 11 th day after the mailing of the letter, unless the contractor notifies the Traffic Bureau Commander that it wishes the suspension to commence at an earlier date. If a contractor is suspended from the list for any reason set fourth in paragraph 3(b) or 3(c), the contractor shall be placed at the bottom of the rotation list at the end of the suspension if a vacancy still exists. Otherwise the contractor shall be added to the waiting list at the end of the suspension. 4. Upon receipt of a request from the South Bend Police Department, the South Bend Police Communications Center will contact the approved contractors in order of rotation to impound the abandoned, illegal, or crashed vehicle until a contractor is located who can immediately commence impounding or towing. 5. Responsibility of contractor: a. Storage lot, Office and Records shall be open and available for South Bend Police Department inspection any time of the day or night; b. Any and all impounded vehicles stored over 72 hours must have Indiana report Form 322 completed. When twenty (20) or more such forms are collected, they will REGULAR MEETING. AUGUST 2, 1999 be delivered to the Traffic Office for VIN verification and a check to see if any of the vehicles are stolen. If the form cannot be read or the VIN does not conform to NATB Standards the form will be stamped DOES NOT CONFORM and returned to the towing company for correction. All vehicles going into State Sale will have the registration plates removed and hand carried to the Traffic Office where they will be recorded and stored. As these registration plates expire they will be destroyed and recorded as being destroyed. c. The towing vehicles used pursuant to this agreement must be well maintained and kept clean, as frequently citizens will be accompanying their vehicle back to the contractor to summon a ride; d. All towing vehicles used pursuant to this agreement will have a broom, bucket, and shovel and shall remove all debris from vehicle crash scenes; and shall otherwise meet the requirements of IC-9-18-13. e. Each towing vehicle will be clearly marked with the name of the tow service, address and telephone number on both cab doors of the vehicle; and shall otherwise meet the requirements of IC 24-4-6-2 . f. Each contractor will, make itself available for semi-annual inspections by the Fire Department and its Department of Code Enforcement without notice; g. Each contractor must meet all zoning ordinances established by the City; h. Each contractor must have an established business and storage lot within the City Limits of South Bend, Indiana. i. Each contractor shall have a valid license under Section 4-20.5 of the South Bend Municipal Code. j. If the impounded vehicle that is not stored at the business address of the contractor, the contractor must notify the Traffic Office of the location at which the vehicle will be stored. 6. All contractors shall abide by a uniform fee policy, which shall be set by the South Bend Police Department and filed with the Board of Public Safety of the City of South Bend and reviewed at least once a year. The initial setting of the fees and the yearly review shall include consultation with all contractors on the list at the time. 7. The initial list shall be limited to a maximum of 6 contractors. By March 1 of each calendar year, the South Bend Police Department shall submit to the Board of Public Safety a statement of the total number of impounds made pursuant to this resolution. Commencing March 1, 2000 the following procedures shall be utilized to fill any vacancies on the list: a. The optimum number of slots on the list shall be 1 for every 1000 regular tows (rounded off to the nearest 1000). b. No contractor shall be removed from the list because the list contains more names than the optimum number. c. If, when a contractor is removed from the list for any reason, the number of contractors remaining on the list is still above or at the optimum, no contractor shall be placed on the list. d. Whenever the number of contractors on the list is less than the optimum number for any reason, the next eligible contractor on the waiting list shall be notified by regular mail and shall have 2 weeks from the date of the letter to verify its application, post a current bond, and otherwise, comply with all requisites. If the contractor should fail to do so, it shall be stricken from the waiting list and the open spot shall be assigned to the next name on the waiting list subject to these conditions and notice issued. 8. Contractors shall be compensated by directly collecting from the owner of the property or by disposal of the vehicle in accordance with state law, Contractor shall not have any claim against the City for reimbursement of labor or materials furnished hereunder except to the extent that the City has been able to collect from the property owners. 9. Contractor shall provide a certificate of liability insurance in the amount of $300,000, naming the City of South Bend additional insured for all work done under these contracts. REGULAR MEETING `' AUGUST 2, 1999 10. Contractor agrees to indemnify the City for any liability costs, attorney fees, or damages arising out of any action of the contractor. 11. Nothing in this resolution shall prohibit the City of South Bend from modifying this policy from time to time, nor shall anything contained herein prohibit the City of South Bend from utilizing its own towing vehicles for any purpose. Dated this 2nd day of August, 1999. BOARD OF PUBLIC WORKS s/James R, Caldwell, President s/Lewis N. Powell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 35-199 - TERMINATION OF INTERIM TELECOMMUNICATIONS PERMIT AGREEMENTS WITHMCIMETRO AND USXCHANGE Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works. Ms. Michelle Engel, Assistant City Attorney, stated that these interim agreements were supposed to be temporary until the City could amend its Ordinance to accommodate the influx oftelecommunication providers. The agreements have become permanent because thr ordinance (Chapter 18) has not been amended. Further, there has been as influx of telecommunication provider inquiries, including Ameritech, Pathnet, McLeod USA, Hyperion Communications, Nillion Communications, KMC Telecom and Phone Michigan, all of whom wish to install fiber optics in South Bend's limited right ofway. The Telecommunications Act of 1996 and State law recently enacted by the Indiana Legislature do not support the interim agreement. The Telecommunications Act requires all providers to be treated equally. There is currently no charge to AT&T, Ameritech and Sprint to occupy the right of way. State law requires a quantifiable basis for charges to occupy the right of way. The interim agreements fulfil neither of those requirements. RESOLUTION NO. 35-1999 RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS TO TERMINATE OF INTERIM TELECOMMUNICATIONS PERMIT AGREEMENTS WITH MCI METRO AND USXCHANGE WHEREAS, the Board of Public Works entered into an Interim Telecommunications Permit Agreement on with MCI Metro on March 27, 1997 and with USXchange on March 2, 1998; and WHEREAS, the Board of Public Works intended for these to be temporary agreements; and WHEREAS, the Board of Public Works would like to terminate these agreements. NOW, THEREFORE, be it resolved that: I. The City of South Bend Board of Public Works hereby terminates its Interim Telecommunication Permit Agreements with MCI Metro and USXchange. 2. The Clerk of the Board of Public Works shall issue a letter to MCI Metro and USXchange notifying them of the cancellation. BE IT RESOLVED by the City of South Bend Board of Public Works on August 2, 1999 at a regularly scheduled meeting of the Board. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member ATTEST: s/Angela K. Jacob, Clerk 1 1 1 REGULAR MEETING AUGUST 2. 1999 APPROVAL OF RECOMMENDATION- TO CONDUCT UNITED RELIGIOUS COMMUNITY CROP WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, and the Police Department, in reference to a request as submitted by Mr. James Fisko, United Religious Community, 2015 Western Avenue, South Bend, Indiana to conduct the above referred to walk, on October 24, 1999, from 2:00 p.m. until 5:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE ALTGELD FROM CARROLL TO ST. JOSEPH - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department in reference to a request as submitted by Mr. Tony Tyler, 225 Altgeld, South Bend,. Indiana to conduct the above referred to block party, on August 21, 1999, from 11:00 a.m. until 7:00 p.m. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE' VAN BUREN FROM RUSH TO COTTAGE GROVE BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department in reference to a request as submitted by Ms. 011ie Turner, 203 N. Summit Drive, South Bend, Indiana to conduct the above referred to block party, on August 14, 1999, from 2:00 p.m. until 6:00 p.m. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Caldwell stated that the following Garbage and Rubbish Service application has been received: NAME: Timothy Hancz, ALT Truck Inc. ADDRESS: 16135 Chandler, Mishawaka, Indiana Mr. Caldwell further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BERTRAND FROM MEADE TO FREMONT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Joanna James, 2526 Bertrand, South Bend, Indiana to conduct the above referred to block party, on August 6, 1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) MORE OR LESS. PRISONER TRANSPORT VAN In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicle. Mr. Chlebowski stated that funding for this unit will be provided by a Department of Justice Block Grant. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS CLEVELAND ROAD WIDENING - BENDIX TO 150' EAST OF MEGHAN BEEHLER DRIVE- PROJECT NO. 98-87 In a memorandum to the Board, Mr. Carl Littrell; City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will "`fie €r .r :' 'v Ki-:- REGULAR MEETING AUGUST 2, 1999 provide two additional travel lanes between Meghan Beeler Drive and Bendix Drive. Funding is provided by the Local Roads and Streets Account. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the following traffic control device was approved: INSTALLATION OF: No Parking Signs LOCATION: Ironwood Drive from Northside to Mishawaka Avenue REMARKS: Ironwood Bridge of St. Joseph River Construction APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: EXCAVATION BOND Frank Baskovic DBA Bass Excavating & Trucking Approved Effective August 2, 1999 CONTRACTOR BOND Jack Scott & Associates and Jack Scott Concrete Approved Effective August 2, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Powell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following Certificates of Insurance were accepted for filing: Trans Tech Electric, Inc. Post Office Box 3915 South Bend, Indiana 46619 The Robert Henry Corporation 404 South Frances Street South Bend, Indiana 46624-1407 TABLE TITLE SHEET - CLEVELAND ROAD ADDED LANES - PROJECT NO. 98-87 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was tabled. DENY RELEASE OF EASEMENT - 135 SYLVAN GLEN In a letter to the Board, Mr. Larry Spradlin, Engineering, recommended that the Board of Public Works not approve a release of easement along the south property line of 135 Sylvan Glen Drive, Lot 60. The storm sewer which lies in the easement has been plugged and abandoned by the Sewer Department, and the City may at some time in the future, wish to use this easement. Mr. Spradlin recommended that in order to correct the problem, a fence could be erected down the center of the easement with the understanding the fence could be removed if the City of South Bended needed to construct a new sewer or re -activate the existing sewer. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,039,108.66 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $42,326.43 and recommended approval. In addition, Mr. Kenneth Szulczyk, St. Joseph County Housing Consortium, submitted claims and recommended approval. Mr. Powell made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. 1 REGULAR MEETING AUGUST 2. 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 9:56 a.m. BOARD OF PUBLIC WORKS James R. Caldwell, President ST: �je-la Jacob; Cler E, 1 Lewis N. Powell, Member M. Catherine Roemer, Member 1 [1 I m