Loading...
HomeMy WebLinkAbout07/26/99 Board of Public Works MinutesREGULAR MEETING JULY 26, 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 26, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell present. Board member M. Catherine Roemer was not present. Also present was Board Attorney Michelle Engel. ADD AGENDA ITEMS Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following items were added to the agenda: I- - Construction Contract - SCADA System Operator Interface Replacement - Block Party - 500 block of Scott Street - Crime Walk - River Park Neighborhood TABLE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on July 19,1999, were tabled, as Mr. Powell was not in attendance at the July 19, 1999 meeting. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - RIVER PARK DAY Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Ms. Diann Becker, River Park Business Association, South Bend, Indiana, to conduct the sale of food and crafts on Mishawaka Avenue, during River Park Day on September 25,1999. Pastor Warren Banks, President, River Park Business Association, and Mr. Dennis Whittaker, President, River Park Neighborhood Association; were present, and recommended approval. Additionally, Mr. Marco Mariani, Planning Department, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - 1999 CONCRETE PAVEMENT REPAIRS - PROJECT NO 99-07 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY. INC 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Michael Silver, Engineer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $220,695.00 NILES CONCRETE SAWING & CONSTRUCTION INC 2580 East Detroit Road, Post Office Box 1299 Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $410,209.50 REGULAR MEETING JULY 26, 1999 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - BLACKTHORN OFFICE PARK - BLACKTHORN COURT - PROJECT NO. 96-65 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication ofNotice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ INC. DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $615,732.60 SMALL. INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $525,868.00 ATLAS EXCAVATING, INC. 4740 Swisher Road, Bldg. A West Lafayette, Indiana 47906 Bid was signed by Ms. Tina Dillon, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $629,535.00 PHEND AND BROWN. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Andrew Brown, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $720,905.72 RIETH RILEY CONSTRUCTION COMPANY INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf, Sales Manager r. REGULAR MEETING Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $534,103.00 DULY 26, 1999 Upon a motion made by .Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - BLACKTHORN OFFICE PARK -CRESCENT CIRCLE - PROTECT NO. 99-27 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $283,240.00 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $253,394.00 ATLAS EXCAVATING, INC. 4740 Swisher Road, Bldg. A West Lafayette, Indiana 47906 Bid was signed by Ms. Tina Dillon, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $257,110.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin T. Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $279,885.00 (Written bid not legible; could have been $379,885.00) HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Michael Silver, Engineer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $293,284.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - MORRIS PERFORMING ARTS CENTER - FLEXIBLE PAVING AND SURFACING - PROJECT NO. 98-25-11 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Quotation was submitted by Mr. Michael Silver, Jr. QUOTATION: $44,366.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Roger Knip QUOTATION: $45,000.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - MORRIS PERFORMING ARTS CENTER - SITE DRAINAGE AND SEWERS - PROJECT NO. 98-25-9 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46624 Quotation was submitted by Mr. Paul Fallon QUOTATION: $41,690.00 YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana 46680-2766 Quotation was submitted by Mr. David Dudash QUOTATION: $59,594.00 REGULAR MEETING ,_ JULY 26, 1999 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - MORRIS PERFORMING ARTS CENTER - PORTLAND CEMENT CONCRETE PAVING - PROJECT NO. 98-25-10 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker, President QUOTATION: $29,378.00 RIETH RILEY CONSTRUCTION. INC. 25200 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr.1Viichael Silver, Jr. QUOTATION: $29,867.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE CERTIFICATION OF SUBSTANTIAL COMPLETION - ROOF REPLACEMENT - MUNICIPAL SERVICES FACILITY - PROJECT NO. 98-14 Mr. Caldwell advised that Mr. Carl P. Littrell, City Engineer, has submitted the Certification of Substantial Completion, on behalf of City Roofing, Inc., 2300 Sterling Avenue, Elkhart, Indiana, for the above referred to project, indicating a final cost of $463,882.00. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Certification of Substantial Completion was approved. APPROVAL OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - MORRIS PERFORMING ARTS CENTER - THEATER DRAPERY PACKAGE - PROJECT NO. 98-25-8 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Tiffin Scenic Studios, Inc., 146 Riverside Drive, Tiffin, Ohio, for the above referred to contract, which is in the amount of $73,433.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: Bureau of Housing $311,255.00 Staff support for various housing programs in 1999 Bureau of Housing Affordable Housing/Repair Extends 1998 contract to end Grant/Good Neighbors of August Addendum I - Scope of Redevelopment Expands service area to Services - South Gateway include a few blocks located Improvements, Phase II in flood plain Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Contracts and Addenda were approved and executed. 11 1 REGULAR MEETING JULY 26. 1999 APPROVAL OF PROPOSAL - TECHNICAL ASSISTANCE - DEVELOPMENT OF LOCAL EFFLUENT LMTATIONS -WASTEWATER TREATMENT PLANT -TRIAD ENGINEERING Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Triad Engineering, 325 East Chicago Street, Milwaukee, Wisconsin, for the development of a revised local effluent limitation for nickel. Mr. Caldwell noted that the Proposal is in the amount of $1, 500.00, and funding will come from the Wastewater Operating Budget. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - TECHNICAL ASSISTANCE - DEVELOPMENT PLAN FOR THE CONVERSION OF THE WHITE FARM SITE - DEVELOPMENT CONCEPTS INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Development Concepts, Inc., 200 South Meridian Street, Indianapolis, Indiana, to provide technical assistance needed for assembling a development plan for the conversion of the White Farm site into an industrial park. Mr. Caldwell noted that the Agreement is in the amount of $5,000.00, and funding will come from UDAG Predevelopment. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - REVIEW OF THE EAST BANK/DOWNTOWN AREA AND RELATED MEDICAL HEALTH SYSTEM DEVELOPMENT OPPORTUNITIES - BUSINESS DISTRICTS. INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Business Districts, Inc., 627 Grove Street, Evanston, Illinois, to assist in the review of the East Bank/Downtown area and related medical health system development opportunities. Mr. Caldwell noted that the Agreement is in the amount of $4,500.00, and funding will come from UDAG Predevelopment. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT - LACASA DE AMISTAD YOUTH Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and LaCasa de Amistad Youth, 746 South Meade, South Bend, Indiana, for the refurbishment of the migrant farm workers mural on the KO -OP 65 building at Western and Taylor. Mr. Caldwell noted that the Agreement is in the amount of $1,144.00. Therefore, upon a motion made by W. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - URBAN LEAGUE/NULITES YOUTH Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Urban League/NuLites Youth, 914 Lincolnway West, South Bend, Indiana, for a National NuLites Leadership Conference in Texas, which will be attended by two (2) youth and (1) adult. Mr. Caldwell noted that the Agreement is in the amount of $1,850.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENTS - BUILDING BLOCK GRANT AGREEMENT Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. Beverly Cannoot 2237 Hollywood Place $100 - Flowers/Stones Alice Christian 1305 West Jefferson $100 - Flowers/Rose Bush Barbara Jewell 821 Gartner $100 - Landscaping Stones Barbara Brugh 152 East Tasher $100 - Bushes/Mulch/Timber Jon Speer 629 East Eckman $100 - Bushes Vpon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Grant Agreements REGULAR MEETING DULY 26, 1999 A` 'wefd approved. APPROVE CONSTRUCTION CONTRACT - SCADA SYSTEM OPERATOR INTERFACE REPLACEMENT - PROJECT NO. 99-15 Mr. Caldwell advised that in accordance with the bid awarded on June 29,1999, to Precision Control Systems of Indianapolis, Inc., 7141 West Morris Street, Indianapolis, Indiana, in the amount of $153,150.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CONCRETE PAVEMENT REPAIRS - PHASE II - PROJECT NO.99-07 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will repair concrete curbs, sidewalks, driveways, alley approaches, curb ramps and street pavement. Funding is provided by the Local Roads and Streets Account. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 4-H FAIR PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Kring, 803 Greenview Avenue, South Bend, Indiana to conduct the above referred to parade, on August 1, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE BROOKFIELD FROM LINDEN TO ORANGE - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Verline Wilson, 220 North Brookfield, South Bend, Indiana to conduct the above referred to block parry, on July 31, 1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE 2300 BLOCK OF PEBBLE CREEK COURT - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Rolland Cabana, 2353 Pebble Creek, South Bend, Indiana to conduct the above referred to block party, on August 1, 1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE SHERMAN FROM BEALE TO ROSE - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, i4 reference to a request as submitted by Mr. Bill Borders, 946 Roosevelt, South Bend, Indiana to conduct the above referred to block party, on August 7,1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE SOUTH STREET FROM MICHIGAN TO ST. JOSEPH - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Norman Northcutt, 115 East South Street, South Bend, Indiana to conduct the above referred to block party, on August 3, 1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. 1 I REGULAR MEETING JULY 26, 1999 APPROVAL OF RECOMMENDATION - TO CLOSE OAK RIDGE FROM SCOTTSWOOD TO DORWOOD - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Tammie Acoff, 1719 Dorwood Drive, South Bend, Indiana to conduct the above referred to block party, on July 31, 1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE WASHINGTON FROM ST. JOSEPH TO MICHIGAN - COLLEGE FOOTBALL HALL OF FAME ENSHRINEMENT FESTIVITIES Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Bernie Kish, College Football Hall of Fame, South Bend, Indiana to conduct the above referred to enshrinement festivities, on August 13 and 14, 1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - TEMPLE BETH EL HOLY DAYS W. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. David Hachen, Temple Beth -El, 305 West Madison, South Bend, Indiana, to make both sides of West Madison and North Lafayette Boulevard parking for their Holy Day services, on September 10, 11, 19 and 20, 1999. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET -NORTH SCOTT FROM WEST MARION TO ALLEY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Rhonda Redman, 518 North Scott Street, South Bend, Indiana to conduct the above referred to block party, on August 3, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CRIME WALK - RIVER PARK NEIGHBORHOOD ASSOCIATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dennis Whittaker, River Park Neighborhood Association, 2124 Mishawaka Avenue, South Bend, Indiana to conduct the above referred to walk, on August 3,1999, from 6:00 p.m. until 7:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,918,785.28 and recommended approval. In addition, Ms. Cleo Hickey, Morris Performing Arts Center, submitted claims and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 9:56 a.m. REGULAR MEETING ST: Angela Aacob, Cler JULY 26, 1999 BOARD OF PUBLIC WORKS ames R. Caldwe , President fv'� fifetvv-p Lewis N. Powell, Member M. Catherine Roemer, Member J