Loading...
HomeMy WebLinkAbout07/19/99 Board of Public Works MinutesREGULAR MEETING JULY 19. 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 19, 1999, by Board President James R. Caldwell, with Ms. M. Catherine Roemer present. Board Member Lewis N. Powell and Board Attorney Michelle Engel were not present. Also present was Assistant City Attorney Ann Carol Nash. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by and Mr. Roemer and carried, an Excavation Bond for Fenner Plumbing Inc. and an Emergency Concrete Patch were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 12, 1999, were approved. OPENING/AWARD OF QUOTATIONS - LEIGHTON PLAZA BUILD OUT FOR LEASE SPACES 7 & 8 - PROJECT NO. 97-57-10 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: FORSEY CONSTRUCTION INC. 2018 Ironwood Circle South Bend, Indiana 46635 Quotation was submitted by Mr. Michael Crawford, Vice President QUOTATION: $44,600.00 $40,700.00/Alternate Bid SHAMROCK DEVELOPMENT INC. 5775 Nimtz Parkway South Bend, Indiana 46628 Quotation was submitted by Mr. Lacey King, Estimator QUOTATION: $61,102.00 $55,691.00/Alternate Bid IDEAL INTERIORS OFMICMAXTA INC Post Office Box 2498 South Bend, Indiana 46680 Quotation was submitted by Ideal Interiors of Michiana, Inc. QUOTATION: $50,875.00 Deduct $8, 100. 00/Alternate Bid Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division ofEngineering for review and recommendation. After reviewing those quotations, Mr. Carl Littrell, City Engineer, recommended that the Board award the contract to Forsey Construction, South Bend, Indiana, in the amount of $40,700.00, which is the Alternate Bid. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - SAMPLE STREET SEWER RECONSTRUCTION - PROJECT NO. 99-49 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 12, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommended that the Board award the contract to Iierrman & Goetz, 225 South Lafayette, South Bend, Indiana in the amount of $172,210.56. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. REGULAR MEETING DULY 19, 1999 AWARD BID - LEIGHTON PLAZA - TEACHERS CREDIT UNION IMPROVEMENTS - PROJECT NO. 97-57-9 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 12, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Casteel Construction, 23186 West Ireland Road, South Bend, Indiana in the amount of $129,000.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BIDS- STREET MATERIALS - AGGREGATES ONLY Mr. Sam Hensley, Director of Transportation, advised the Board that on June 21, 1999, bids were received and opened for the above referred to materials. After reviewing those bids, Mr. Hensley recommends that the Board award the bids as follows: Item 1 St. Joseph Materials $12.95/ton Item 2 The Levy Company $ 8.40/ton Item 3 The Levy Company $ 8.90/ton Item 4 St. Joseph Materials $ 5.50/ton Item 5 Klink Trucking, Inc. $ 6.75/ton Item 6 Klink Trucking, Inc. $ 4.15/ton Item 7 St. Joseph Materials $ 7.95/ton Item 8 St. Joseph Materials $ 7.95/ton The secondary suppliers are as follows: Item 1 Klink Trucking $15.00/ton Item 2 Klink Trucking $ 8.70/ton Item 3 Klink Trucking $ 9.50/ton Item 4 Klink Trucking $ 6.75/ton Item 5 NO BID Item 6 St. Joseph Materials $ 4.60/ton Item 7 NO BID Item 8 Klink Trucking $ 8.50/ton Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on July 12, 1999, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommended that the Board award the bids to the highest bidders as follows: LARRY LINTZ 51326 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 1 4187 BUICK 1988 2G4WB14W8J1420132 $ 67.50 3 4359 DODGE 1963 W124912 $ 85.00 7 4945 PONTIAC 1986 1G2BT69Y7GX238185 $ 87.50 9 4754 CADILLAC 1982 1G6AD69NOC9139512 $ 87.50 13 4143 1 CHEVROLET 1 1990 1GIJC14GXLJ163643 $ 87.50 TOTAL $415.00 REGULAR MEETING INDIANA AUTO PARTS 3300 South Main South Bend, Indiana 46614 JULY 19. 1999 No. Iced Tag # Make . Year Vin Number Bid 10 4715 CADILLAC 1985 1G6KS698SFE812767 $ 85.60 F16 1 3196 FORD 1985 1FDEE14H5FHB38412 -T $ 78.60 TOTAL $164.20 RAY RICHARDSON 1019 Meade Street South Bend, Indiana 46628 No. Iced Tag # Make Year Vin Number Bid 2 5115 CHRYSLER 1988 1C3BU6639JD195483 $799.00 5 4144 PONTIAC 1991 1G2AF54R7M6210918 $265.00 12 1511 JEEP 1982 1JCCE15N4CT039782 $505.00 17 14832 1 OLDSMOBILE 1983 1G3AM47Y3DM344383 $358.00 TOTAL $1,927.00 WAYNE BERRY 238 Sadie Street South Bend, Indiana 46628 No. Red Tag # Make Year Vin Number Bid 4 4952 CHRYSLER 1987 1B3BS44E1HN480081 $175.00 6 4753 LINCOLN 1988 1LNBM9843JY870719 $180.00 11 2268 CHRYSLER 1986 1C3BH48D4GN107473 $190.00 14 14982 DODGE 1986 1B4FK51G4GR713235 $125.00 TOTAL $670.00 JERRY' S TOWING 3719 Western Avenue South Bend, Indiana 46619 No. Red Tag # Make Year Vin Number Bid 15 12506 CHEVY 1954 P54JO09449 $857.12 TOTAL $857.12 JEFF BIRTWHISTLE 2111 East LaSalle Avenue Mishawaka, Indiana 46545 1 REGULAR MEETING DULY 1.9, 1999 No. Red Tag # Make Year Vin Number Bid 8 4591 FORD 1973 F25ULR44127 $357.05 F18 11122 FORD 1971 FIOGCH52981 $250.01 TOTAL $607.06 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS - COLLEGE FOOTBALL HALL OF FAME - ANNUAL UPDATES - AUDIONVISUAL EXHIBITRY In a letter to the Board, Mr. Kent Stephen, College Football Hall of Fame, requested permission to re -advertise for the receipt of bids for the above referred to project. Bids were due on July 12, 1999, but no bids were received. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/APPROVE TITLE SHEET - NEAR WESTSIDE PARTNERSHIP CENTER- CURB SIDEWALK AND APPROACH IMPROVEMENTS - PROJECT NO. 99-31 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will include removal and replacement of concrete curbs, sidewalks and approaches on Bertrand Street. Funding is provided by Section 108 Funds. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids and the title sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/APPROVE TITLE SHEET - WEST SIDE PARTNERSHIP CENTER - CURB SIDEWAL AND APPROACH IMPROVEMENTS - PROJECT NO. 99-30 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will remove and replace concrete curbs, sidewalks and approaches on Meade Street, and funding is provided by Section 108 Funding. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for receipt of bids and the title sheet were approved. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - HOWARD PARK NEIGHBORHOOD CONCEPTUAL PLAN - THE TROYER GROUP Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, 550 South Union Street, Mishawaka, Indiana, for planning services for the above referred to project. Mr. Caldwell noted that the Agreement is in the amount of $10,000.00, and funding is provided by UDAG Predevelopment Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT -PROFESSIONAL ENGINEERING SERVICES -DOWNTOWN SOUTH BEND PLANNING - THE TROYER GROUP Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, 550 South Union Street, Mishawaka, Indiana, for a study of various sections of the central business district and its fringe area. Mr. Caldwell noted that the Agreement is in the amount of $7,500.00 and funding is provided by the UDAG Predevelopment Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - COLLEGE FOOTBALL HALL OF FAME - RESTAURANT SPACE - THE TROYER GROUP Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, 550 South Union Street, Mishawaka, Indiana, for a study on alternate floor layouts and access points for the restaurant space within the Hall of Fame. Mr. Caldwell noted that REGULAR MEETING JULY 19. 1999 the Agreement is in the amount of $2,000.00 and funding is provided by the UDAG Predevelopment Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF NEIGHBORHOOD YOUTH GRANT AGREEMENT - BOYS & GIRLS CLUB OF ST. JOSEPH COUNTY/SWOOSH CLUB YOUTH Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Boys and Girls Club of St. Joseph County/Swoosh Club, to send six (6) youth to a Leadership Camb at Lewis University in Chicago, Illinois. Mr. Caldwell noted that the Agreement is in the amount of $826.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ECKMAN FROM HIGH TO RUSH - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Robert Sheppard, 641 East Eckman, South Bend, Indiana to conduct the above referred to block party, on August 3, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET ASHLAND FROM REX TO LELAND - NEIGHBORHOOD BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Wendy Hurley, 803 Ashland, South Bend, Indiana to conduct the above referred to block parry, on August 1, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CARLISLE FROM INDIANA TO DUBAIL, - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Shirley Fulton, 609 West Indiana, South Bend, Indiana to conduct the above referred to block party, on August 3, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BEVERLY PLACE FROM WOODLAWN Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Tricia Heedkamp, 1918 Beverly Place, South Bend, Indiana to conduct the above referred to block parry, on July 25, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PARADE - PULASKI PARK AREA Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Corporal Ken Ryan, South Bend Police Department to conduct the above referred to parade, on August 3, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Caldwell stated that the following Garbage and Rubbish Service application has been received: NAME: Jose Granados ADDRESS: 726 South Meade Mr. Caldwell further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected 11 REGULAR MEETING JULY 19, 1999 the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Caldwell stated that the following Garbage and Rubbish Service application has been received: NAME: Calvin Fisher, D&L Janitorial ADDRESS: 2515 Riverside Mr. Caldwell further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN - LEIGHTON PLAZA Mr. Caldwell advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of a sign at the Memorial Leighton Plaza, 111 South Michigan, South Bend, Indiana, as submitted by Burkhart Advertising,1247 Mishawaka Avenue, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF REQUEST TO CHANGE STREET NAME ON A PORTION OF PRAIRIE AVENUE (THAT PORTION OF PRAIRIE AVENUE WHICH RUNS SOUTH OF SOUTH STREET TO CHAPIN STREET) In a letter to the Board, Mr. John Hosinski, Council Member at Large, requested a street name change for the above referred to street. Mr. Hosinski stated that there is considerable and ongoing confusion with the current street name, and that delivery trucks and members of the public have expressed their continuing frustration in attempting to locate this portion of the street as well as the businesses and merchants located on it. Favorable recommendations have been received by Engineering, Police Department, Fire Department, Legal Department, Code Enforcement, Building Department, Park Department and the Street Department. This approval is subject to United Beverage covering all costs of letterhead changes and address changes for any of the occupants in the area to be re -named. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a portion of Prairie Avenue re -named to "United Drive". APPROVAL OF LINE OF CREDIT - SOBIESKI FEDERAL SAVING & LOAN In a letter to the Board, Mr. Larry Spradlin, Engineer, requested approval of a "Line of Credit" by Sobieski Federal Savings and Loan for $500,000.00. This amount is Kurt and Mary Young's portion of the cost to develop Young's Commerce Park. The City of South Bend is sharing in the cost of the development. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried the Line of Credit was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: New Installation -Handicap 637 East Irvington Mr. Deal has met all Sign requirements New Installation - Handicap 1017 Kinyon Mr. Krill has met all Sign requirements FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Greeley and Hansen 100 South Wacker Drive Chicago, Illinois 60606 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR BE Meredith & Company, Inc. Wayne & Carol Keppler EXCAVATION BONDS Fenner Plumbing, Inc. Newton Hauling & Excavating Approved Effective July 19, 1999 Approved Effective July 19, 1999 Approved Effective JuR 19, 1999 Approved Effective July 19, 1999 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Caldwell seconded the motion which carried. INVOKE EMERGENCY POWERS In a memorandum to the Board, Mr. Carl P. Littrell, City Engineer, stated that on July 5, 1999, a section of Cleveland Road approximately1.0 mile west of Bendix sustained a concrete blow-up. An emergency crew was brought in from the Street Department after-hours to barricade mainline Cleveland Road, east and west bound due to the emergency situation. Motorists were detoured to adjacent asphalt shoulders. Due to the existing depth of asphalt shoulders not being able to maintain traffic for an extended length of time, the concrete repair needed to be expedited. Quotations were obtained from three (3) contractors. Walsh & Kelly, South Bend, Indiana, was the low bidder at $7,675.00 and was awarded the contract. The City of South Bend's Traffic and Lighting Department assisted in the project by performing traffic control that reduced the cost of the emergency project. Funding was available through the 1999 Concrete Pavement Repairs, Phase II, Project. No. 99-07. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the emergency powers were approved. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,841,318.98 and recommended approval. Ms. Cleo Hickey, Morris Performing Arts Center, submitted claims for the Morris Performing Arts Center project and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $198,639.65 and recommended approval. Mr. Ken Szulczyk, St. Joseph County Housing Consortium submitted claims for HOME, and recommended approval. I& Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. L- 1 REGULAR MEETING JULY 19, 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:48 a.m. ST: Angela C- Jacob, Cle" 7 L BOARD OF PUBLIC WORKS C4es R. Caldwell, Presi ent Lewis N. Powell, Member `4 aeeMa Roemer,