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Home My WebLink About07/12/99 Board of Public Works MinutesREGULAR MEETING JULY 12, 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 12, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Board Attorney Michelle Engel was not present; Assistant City Attorney Ann Carol Nash presided in her absence. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carved, a Bond of Contractor was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the minutes of the regular meetings of the Board held on July 6, 1999 and June 29, 1999 were approved. OPENING OF BIDS - LEIGHTON PLAZA - PLAZA FINISHES - TEACHERS CREDIT UNION BOUNDARY IMPROVEMENTS - PROJECT NO.97-57-9 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. R.V. Casteel, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (50/6) Bid Bond was submitted BID: $129,000.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bid was referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SAMPLE STREET SEWER RECONSTRUCTION - PROJECT NO.99-49 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Michael Silver, Jr. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $188,097,00 LAFREE EARTH, INC. Post Office Box 1752 Mishawaka, Indiana 46546 Bid was signed by Mr. Greg LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted REGULAR MEETING BID: $179,778.00 HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624 Bid was signed by Mr. Paul Fallon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $195,832.00 YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana 46680 Bid was signed by Mr. Kurt Youngs, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $177,557.99 JULY 12, 1999 HERRMAN & GOETZ INC. DBA UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $172,210.56 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - COLLEGE FOOTBALL HALL, OF FAME - ANNUAL UPDATES FOR AUDIOVISUAL EXIIIBITRY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were received. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LARRY LINTZ 51326 Kenilworth South Bend, Indiana 46.637 1 1 1 1 1 REGULAR MEETING DULY 12, 1999 No. Red Tag # Make Year Vin Number Bid 1 4187 BUICK 1988 2G4WB14W8J1420132 $ 67.50 2 5115 CHRYSLER 1988 1C3BU6639JD195483 $105.00 3 4359 DODGE 1963 W124912 $ 85.00 4 4952 CHRYSLER 1987 1B3BS44E1HN480081 $105.00 5 4144 PONTIAC 1991 1 G2AF54R7M6210918 $105.50 6 4753 LINCOLN 1988 1LNBM9843JY870719 $105.50 7 4945 PONTIAC 1986 1G2BT69Y7GX238185 $ 87.50 8 4591 FORD 1973 F25HLR44127 $105.00 9 4754 CADILLAC 1982 1G6AD69NOC9139512 $ 87.50 10 4715 CADILLAC 1985 1G6KS698SFE812767 $ 67.50 11 2268 CHRYSLER 1986 1C3BH48D4GN107473 $ 55.00 12 1511 JEEP 1982 1JCCE15N4CT039782 $126.50 13 4143 CHEVROLET 1990 IGIJC14GXLJ163643 $ 87.50 14 4982 DODGE 1986 1B4FK51G4GR713235 $107.50 15 2506 CHEVY 1954 P54JO09449 $107.50 16 3196 FORD 1985 1FDEE14H5FHB38412 $ 42.00 17 4832 OLDSMOBILE 1983 1G3AM47Y3DM344383 $ 42.00 18 1122 FORD 1971 FIOGCH52981 $147.50 INDIANA AUTO PARTS 3300 South Main South Bend, Indiana 46614 I: 1a No. Red Tag # Make Year Vin Number Bid 1 4187 BUICK 1988 2G4WB14W8J1420132 $ 65.50 2 5115 CHRYSLER 1988 1C3BU6639JD195483 $150.50 3 4359 DODGE 1963 W124912 $ 45.50 4 4952 CHRYSLER 1987 1B3BS44E1HN480081 $ 75.00 5 4144 PONTIAC 11991 1G2AF54R7M6210918 $ 65.50 6 4753 LINCOLN 1988 ILNBM9843JY870719 $135.50 7 4945 PONTIAC 1986 1G2BT69Y7GX238185 $ 75.60 8 4591 FORD 1973 F251HLR44127 $125.50 9 4754 CADILLAC 1982 1G6AD69NOC9139512 $ 85.50 10 4715 1 CADILLAC 1985 1 1G6KS698SFE812767 $ 85.60 11 2268 CHRYSLER 1986 1C3BH48D4GN107473 $ 45.50 12 1511 JEEP 1982 1 JCCE 15N4CT039782 $ 75.60 13 4143 CHEVROLET 1990 1G1JC14GXLJ163643 $ 76.50 14 4982 DODGE 1986 lB4FK51G4GR713235 $ 75.50 15 2506 CHEVY 1954 P54J009449 $125.60 16 3196 FORD 1985 1FDEE14H5FHB38412 $ 78.60 17 4832 OLDSMOBILE 1983 1G3AM47Y3DM344383 $ 65.50 18 1122 FORD 1971 F106CH52981 $ 78.60 RAY RICHARDSON 1019 Meade Street South Bend, Indiana 46628 BID: No. Red Tag # Make Year Vin Number Bid 2 5115 CHRYSLER 1988 1C3BU6639JD195483 $799.00 5 4144 PONTIAC 1991 1G2AF54R7M6210918 $265.00 11 2268 CHRYSLER 1986 1C3BH48D4GN107473 $111.00 12 1511 JEEP 1982 1JCCE15N4CT039782 $505.00 17 4832 OLDSMOBILE 1 1983 1G3AM47Y3DM344383 $358.00 WAYNE BERRY 238 Sadie Street South Bend, Indiana 46628 BID: No. Red Tag # Make Year Vin Number Bid 2 5115 CHRYSLER 1988 1C3BU6639JD195483 $200.00 4 4952 CHRYSLER 1987 1B3BS44E1HN480081 $175.00 5 4144 PONTIAC 1991 -1G2AF54R7M6210918 $150.00 6 4753 LINCOLN 1988 1LNBM9843JY870719 $180.00 11 2268 CHRYSLER 1986 1C3BH48D4GN107473 $190.00 12 1511 JEEP 1982 1JCCE15N4CT039782 $100.00 14 4982 DODGE 1986 1B4FK51G4GR713235 $125.00 17 4832 1 OLDSMOBILE 1983 1G3AM47Y3DM344383 $ 75.00 I LJ 1 xL F REGULAR MEETING JERRY' S TOWING 3719 Western Avenue South Bend, Indiana 46619 BID: JULY 12, 1999 No. Red Tag # Make Year Vin Number Bid 12 1511 JEEP 1982 1JCCE15N4CT039782 $ 20.00 115 2506 1 CHEVY 1954 P54J009449 $857.12 SCOTT HORACE RIPLEY 2205 Lincolnway West South Bend, Indiana 46628 BID: No. Red Tag # Make Year Vin Number Bid 12 1511 JEEP 1982 1JCCE15N4CT039782 $ 51.00 14 4982 DODGE 1986 1B4FK51G4GR713235 $ 68.00 15 2506 CHEVY 1954 P54J009449 $100.04 JOHN OMAN 1533 Lincolnway West South Bend, Indiana 46628 BID: No. Red Tag # Make Year Vin Number Bid 3 4359 DODGE 1963 W124912 $ 81.50 18 1 1122 1 FORD 1971 F l OGCH52981 $178.00 JEFF BIRTWHISTLE 2111 East LaSalle Avenue Mishawaka, Indiana 46545 BID: No. Red Tag # Make Year Vin Number Bid 7 4945 PONTIAC 1986 1G2BT69Y7GX238185 $ 77.00 8 14591 FORD 1973 F25BLR44127 $357.05 18 1122 FORD 1971 FIOGCH52981 $250.01 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. REGULAR MEETING~ =3" JULY 12, 1999 AWARD BID U.S. 31 INDUSTRIAL PARK -PHASE II - SANITARY SEWER WATER MAIN. DRAINAGE AND ROADWAY CONSTRUCTION - PROJECT NO.99-22 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 6, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to R&R Excavating, 2010 Went, Mishawaka, Indiana, in the amount of 515,747.50. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTATION - ONE (1) USED 1997 CHEVROLET ASTRO VAN Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 6,1999, one (1) quotation was received and opened for the above referred to vehicle. After reviewing the quotation, Mr. Chlebowski recommends that the Board award the bid to Gates Chevy World, 401 South Lafayette, South Bend, Indiana, in the amount of $13,450.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - REFURBISH ONE (1) 1985 105' AERIAL - PIERCE FIRE TRUCK Fire Chief -Luther Taylor advised the Board that on May 3, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Chief Taylor recommends that the Board award the contract to Renewed Performance, Inc., Tipton, Indiana, in the amount of $168,727.00, which includes the base bid of $98,876.00 plus optional repair costs of $22,606.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - SIDEWALK_ CURB AND APPROACH REPAIRS - SOCIAL SECURITY ADM 41STRATION - PROJECT NO. 99-26 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf ofNorthern Indiana Construction, Post Office Box 1333, Mishawaka, Indiana, for the above referred to project, indicating a final cost of $43,046.20. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Project Completion Affidavit was approved. APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER - AUDIO/VIDEO SYSTEMS - PROJECT NO. 98-25-6B Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Sweetwater Sound, Inc., 5335 Bass Road, Fort Wayne, Indiana; and National City Bank, 1 National City Center, Indianapolis, Indiana, for the above referred to project. Mr. Caldwell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Escrow Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - BUILDING BLOCK. GRANT AGREEMENT Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreement. This agreement will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. I Audrey Scruggs 11617 North Olive 1 $100 - Flowers/Marble Rocks I Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Grant Agreement was approved. APPROVAL OF PROPOSAL - PROFESSIONAL ENGINEERING SERVICES - FIRE STATION NO 4 REPLACEMENT - KEN HERCEG & ASSOCIATES. INC. Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg and Associates, Inc., 211 West Washington, South Bend, Indiana, for professional engineering services in an effort to replace the roof of Fire Station number 4. Mr. Caldwell noted that the Proposal is in the amount of $8,700.00. Mr. Caldwell noted that in a previous -Board of Public Works meeting, a proposal for professional engineering services to replace the roof at Fire Station No. 11 was approved, which was incorrect. The proposal should have been for Fire Station No. 4. Therefore, E 1 1 9 ° �& w! �!-► AM REGULAR MEETING DULY 12, 1999 upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal for Fire Station Number 4 was approved and executed, and the previous Proposal for Fire Station No. 11 was rescinded. APPROVAL OF LEASE AGREEMENT - NORTHEAST NEIGHBORHOOD COUNCIL, INC. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Lease Agreement was tabled. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: LaCasa De Amistad $17,000.00 Building Rehab - Second Floor of LaCasa Building - 746 South Meade Workforce Development No Funding WDS required to obtain this contract with Services the City Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above referred to Contracts were approved and executed. APPROVAL OF PROPOSAL - ELECTRICAL ENGINEERING SERVICES - COLFAX STREET PARKING GARAGE - M/E DESIGN SERVICES Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and M/E Design Services,120 South Hill, South Bend, Indiana, for electrical engineering services for the Colfax Street Parking Garage. Mr. Caldwell noted that the Proposal is in the amount of $3,800.00, and funding is provided by the Engineering budget. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVE CONSTRUCTION CONTRACT/CHANGE ORDER - WEST WASHINGTON - SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO. 99-29 Mr. Caldwell advised that in accordance with the bid awarded on June 29, 1999, to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $39,000 for the above referred to project, a Contract in said amount was being submitted for Board approval. In addition, Change Order No. 1, in the amount of a decrease for $18, 859.00 was submitted. This Change Order will bring the total contract amount to $20,141.0% which is %ndedby W estW a%Vm%ton Chapin Twx Increment Fund. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract and Charge Order were approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - ST. JOSEPH COUNTY COURTHOUSE - ST. JOSEPH COUNTY COMMISSIONERS Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the St. Joseph County Commissioners, for restoration of the Courthouse, which indemnifies the County against any claims, demands, liabilities, losses, expense, suits and actions for any injury resulting in the use of the pedestrian walkway, unless it is a result of the negligence of the County or Reinke Construction Company. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF MASTER EQUIPMENT LEASE - FIRST SOURCE BANK Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a Master Equipment Lease Agreement and Escrow Agreement, as submitted by First Source Bank, South Bend, Indiana, for a fire department pumper, medic unit, refurbishment of a pumper and turnout gear, was approved. This lease will allow the City of South Bend to purchase the aforementioned items. REQUEST TO CLOSE STREET - MICHIGAN BETWEEN JEFFERSON AND WASHINGTON - 1999 YOUTH FEST In a memorandum to the Board, Ms. Mikki Dobski, Community Affairs, requested permission to close 4 1"( REGULAR MEETING JULY 12, 1999 Michigan between Jefferson and Washington, on July 17, 1999, in conjunction with the 1999 Youthfest. Favorable recommendations have been received by the Engineering Department and the Police Department. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was approved. APPROVAL OF RECOMMENDATION - TO CLOSE O'BRIEN FROM PRAST TO HUEY - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Rachelle Burton, 821 North O'Brien, South Bend, Indiana to conduct the above referred to block party, on July 24, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE MARQUETTE FROM LAFAYETTE TO WAKEWA - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Al Kirsits, 722 Marquette, South Bend, Indiana to conduct the above referred to block party, on July 25,1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE KENDALL FROM INDIANA TO EDWARDS - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Kay Blower, 609 West Indiana, South Bend, Indiana to conduct the above referred to block party, on August 22, 1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE SOUTH 31M STREET FROM MISHAWAKA AVENUE TO WALL STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Ms. Doreen Miller, 826 South 32nd, South Bend, Indiana to conduct the above referred to block party, on August 3, 1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PARADE - FAMILY BEREAN S.D.A. CHURCH Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Philip Jenkins, 601 West Colfax, South Bend, Indiana to conduct the above referred to parade, on July 11, 1999, on the designated route as submitted. Upon a motion made by Mr. Powell, seconded by and carried, the recommendation was approved. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: I Metech International, Inc. 445 North Sheridan South Bend, Indiana 46619 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Wastewater Discharge Permit was approved. L 1 1 REGULAR MEETING JULY 12, 1999 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control device was approved: REMOVAL OF: Handicap Sign LOCATION: 454 South Gladstone REMARKS: Signs No Longer Needed FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Van Ausdall & Farrar, Inc. 1214 North Meridian Street Indianapolis, Indiana 46204 Slatile Roofing & Sheet Metal 1703 South Ironwood Drive South Bend, Indiana 46613 Insituform Technologies, Inc. Post Office Box 7396 Salem, Oregon 97303 Knapp Environmental Construction Services, Inc. 12875 McKinley Highway Mishawaka, Indiana 46545 APPROVE CONTRACTOR AND EXCAVATION Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Walter Saftiuk Approved Effective July 12, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,289,830.42 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $75,617.63 and $242,749.49 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the meeting adjourned at 10:04 a.m. T ST: 2 Angela K. acob, Clerk/ BOARD LI RK ames R. Caldwell, President Lewis N. Powell, Member M. Catherine Roemer, Me er