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Home My WebLink About07/06/99 Board of Public Works MinutesREGULAR MEETING JULY 6. 1999 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, July 6, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, an Amendment to the SCADA System Engineering Services contract was added. TABLE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on June 29, 1999, were tabled, as Mr. Powell did not review the changes. OPENING OF BIDS - U.S. 31 INDUSTRIAL PARK - PHASE II - PROJECT NO. 99-22 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION. INC. 5777 Cleveland Road South Bend, Indiana 46624 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $652,520.70 Alternate #1-$29,000.00 HERRMAN & GOETZ, INC. 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas, J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $566,717.94 Alternate #1 $29,000.00 PHEND AND BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Andrew Brown, Secretary -Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $663,548.80 Alternate #1-$41,600.00 fed REGULAR MEETING SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Rowell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $594,163.00 Alternate #1-$29,320.00 NIBLOCK EXCAVATING, INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by Mr. Gary Niblock, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $717,026.20 Alternate #1-$57,000.00 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Richard Jankowski, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $593,639.00 Alternate #1-$23,000.00 LAFREE EARTH, INC. Post Office Box 1752 Mishawaka, Indiana 46546 Bid was signed by Mr. Greg LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $582,911.74 Alternate #1-$58,640.00 YOUNGS EXCAVATING. INC. Post Office Box 2766 South Bend, Indiana 46680 Bid was signed by Mr. Kurt Youngs, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $6382907.59 Alternate #1 $29,000.00 JULY 6. 1999 REGULAR MEETING R&R EXCAVATING. INC 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $515,747.40 Alternate #1 +$87,960.00 JULY 6. 1999 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - LAUREL ROAD SEWER AND WATER EXTENSION - PROJECT NO. 98-71 Mr. Carl P. Littrell, City Engineer, advised the Board that on June 1, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Oselka Construction Company, 10900 Kruger Road, Union Pier, Michigan in the amount of $409,603.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD QUOTATION -TRAVELING COLLEGE FOOTBALL HALL OF FAME EXHIBIT Mr. John Penny, College Football Hall of Fame, advised the Board that on March 29, 1999, quotations were received and opened for the above referred to item. After reviewing those quotations, Mr. Penny recommends that the Board award the contract to Omnicraft International, 512 West Ireland Road, South Bend, Indiana, in the amount of $45,000.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 1999 CONCRETE PAVEMENT REPAIRS - PROJECT NO 99-07 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will include removal and replacement of concrete curbs, sidewalks, drives and streets. Funding is provided by the Local Roads and Streets Account. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS BLACKTHORN OFFICE PARK - PROJECT NO 96-65 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide roadway, lighting, sanitary sewer, storm sewer and water mains to the Blackthorn Court. Funding is provided by the Airport Economic Development Tax Increment Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS BLACKTHORN CORPORATE OFFICE PARK - CRESCENT CIRCLE - PROJECT NO. 99-27 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide roadway, lighting, sanitary sewer, storm sewer and water mains for Crescent Circle in Blackthorn Corporate Office Park. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. REGULAR MEETING t . JULY 6, 1999 APPROVAL OF NEIGHBORHOOD YOUTH GRANT AGREEMENT -RUM VILLAGE YOUTH GROUP Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Rum Village Youth Group, for the purpose of enhancing the Kendall Street Park in the Rum Village Neighborhood, including games and activities at a planned picnic. Mr. Caldwell noted that the Agreement is in the amount of $1,385.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENTS - BUILDING BLOCK GRANT AGREEMENTS Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. Grantee Address Project Amount Charlie Howell 1118 Duey Flowers/Shrubs $400.00 Shelia Atkins 504 East Dubail Landscaping Front Yard $100.00 Barbara Bolin 2201 Hollywood Place Flowers/Mulch $100.00 Rebecca Linarello 3306 Addison Street Tree in Front Yard $100.00 Carol Heilman 3918 South Michigan Landscaping $100.00 Eveyln Searcy 222 South Kenmore Flowers/Rose Bush $100.00 Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreements were approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: City of Mishawaka $12,000.00 Mishawaka will pay Community/Economic Development for staff support for HCD plan and CDBG monitoring Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above referred to Contract was approved and executed. APPROVE ADDENDUMNO.1 TO CONTRACT - SCADA OPERATORINTERFACE SYSTEM REPLACEMENT - PROJECT NO. 99-15 - Mr. Caldwell advised the Board that Mr. Jack Dillon, Director, Environmental Services, submitted Addendum No. 1 to the SCADA Operator Interface System Replacement contract for the Wastewater Treatment Plant. Mr. Dillon stated that Addendum No. 1. includes additional engineering services for the original contract. The contract will be increased $10,000.00, from $35,000.00 to $45,000.00, and is funded from the Sewage Works O&M. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Addendum No. 1 was approved and executed. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - MECHANICAL - PROJECT NO. 98-25-5.15A Mr. Caldwell advised that Pair. Toy Villa, Public Construction Manager, has submitted Change Order No. 005 on behalf of Slutsky Peltz, 844 South Rush Street, South Bend, Indiana indicating that the Contract amount be increased $4,674.30 for a new Contract sum including this Change Order in the amount of $1,322,343.30. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. 1 REGULAR MEETING DULY 6. 1999 APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - STRUCTURAL STEEL PAINTING - CONRAIL BRIDGE AT WESTERNIWALNUT -PROJECT NO. 98-81 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of N.I. Spanos Painting, Post Office Box 10908, Merrillville, Indiana, indicating no change. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - PEDESTRIAN ENTRANCE - PULASKI PARK - PROJECT NO. 97-54 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order, on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $101.93 for a new contract sum including this Change Order in the amount of $25,390.08. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER - SIDEWALK CURB AND APPROACH REPAIRS - SOCIAL SECURITY ADMINISTRATION BUILDING - PROJECT NO. 99-26 Mr. Caldwell advised that h& Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Northern Indiana Construction Company, Post Office Box 1333, Mishawaka, Indiana indicating that the Contract amount be increased $1,050.95 for a new Contract sum including this Change Order in the amount of $43,046.20. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER - IRONWOOD WIDENING PROJECT - PROJECT NO. 98-25 Mr. Caldwell advised that Mr. Darrell Baker, Division of Engineering, has submitted Change Order No. E2 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $6,329.50 for a new Contract sum including this Change Order in the amount of $2,299,793.31. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. ADOPT RESOLUTION NO. 31-1999 - AUTHORIZING THE CITY OF SOUTH BEND'S BOARD OF PUBLIC WORKS TO SELL CERTAIN PROPERTY OWNED BY THE BOARD OF PARK COMMISSIONERS Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 31-1999 WHEREAS, the Board of Park Commissioners for the City of South Bend is the owner of the real property located at 1043 LaSalle Court (Key # 18-1043-1849), in the City of South Bend; and WHEREAS, the Board of Park Commissioners for the City of South Bend, Indiana, desires to sell the real property located at 1043 LaSalle Court, in the City of South Bend, Indiana; and WHEREAS, the City of South Bend's Board of Public Works is willing and able to oversee and conduct the legal sale of this real property; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: That pursuant to this resolution, the City of South Bend's Board of Public Works is hereby authorized to enter into a contract for sale of the real property located at 1043 LaSalle Court in the City of South Bend, Indiana. REGULAR MEETING DULY 6, 1999 2. That in authorizing this resolution, the Board of Park Commissioners for the City of South Bend assigns and grants any and all appropriated authority to the City of South Bend's Board of Public Works in order to permit the Board of Public Works to sell the real property at 1043 LaSalle Court in the City of South Bend, Indiana. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 6th day of July, 1999. BOARD OF PARK COMMISSIONERS s/Robert Henry, President s/Robert Goodrich, Member s/Garrett Mullins, Member BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/M. Catherine Roemer, Member s/Lewis N. Powell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CALIFORNIA FROM PORTAGE TO DEMAUDE - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rita Kopczynski, 1005 Portage, South Bend, Indiana to conduct the above referred to block party, on July 17, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: New Installation - Handicap 1836 Kemble Ms. Pittman has met all Sign requirements New Installation - Handicap 2422 Poland Ms. Taylor has met all Sign requirements New Installation - Handicap 1609 Magnolia Ms. Coffman has met all Sign requirements New Installation - Handicap 934 Sancome Ms. Leyba has met all Sign requirements FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Shaum Electric Co Inc. and Elkhart Supply Co., Inc. 1125 N. Nappanee Street Elkhart, Indiana 46514 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: 11 1 REGULAR MEETING JULY 6. 1999 BOND OF CONTRACTOR Fiskars Construction Company, Inc. Approved July 6, 1999 EXCAVATION BOND Scott Robinson Approved July 6, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEETS - CRESCENT CIRCLE - BLACKTHORN CORPORATE OFFICE PARK - PROJECT NO.99-27 - BLACKTHORN OFFICE PARK - BLACKTHORN COURT - PROJECT NO. 96-65 Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,424,147.19 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $175,111.07 and recommended approval. Mr. Rahman Johnson, Fiscal Officer, submitted claims for the new Fire Station No. 10 and recommended approval, Mr. Kenneth Szulczyk, St. Joseph Housing Consortium, submitted claims and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. PRIVILEGE OF THE FLOOR Ms. Bev Crone, County Commissioner, was present, and stated that Mr. Carl Littrell, Division of Engineering, issued a letter to the Commissioner's office stating that the City would revoke the permits for a pedestrian walkway near the County Courthouse on July 12, 1999. Ms. Crone asked if Mr. Caldwell would look into the situation, as the County would be more that happy to work with the City in completing the construction near the courthouse. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS J mes R. Caldwell, President Lewis N. Powell, Member M. Catherine Roemer, Me ber A TST: Angela K. ob, Clerk/ I