Loading...
HomeMy WebLinkAbout06/14/99 Board of Public Works MinutesREGULAR MEETING JUNE 14, 1999 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, June 14, 1999,. by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED/TABLED Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a Construction Contract for the Southeast Neighborhood Redevelopment was added to the agenda, and a Lease Agreement for the Northeast Neighborhood Council was tabled. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on June 7, 1999, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - VALLEY WATERCOLOR SOCIETY Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. James Ferm, 1326 East Indiana Avenue, South Bend, Indiana, to conduct the sale of arts and crafts at Leeper Park, on June 26 and 27, 1999. Favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. James Ferm, 1326 East Indiana, South Bend, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the License Application was approved. OPENING OF BIDS - SCADA SYSTEMS OPERATOR INTERFACE REPLACEMENT - WASTEWATER TREATMENT PLANT - PROJECT NO. 99-15 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ]HERRMAN & GOETZ, INC. 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $322,000.00 Follow Up Training - $1,150.00 Operator Training - $1,850.00 Software Maintenance - $3,700.00 T-SQUARED ASSOCIATES, INC. 102 East Mishawaka Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Tashijan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $294,450.00 Follow Up Training - $640.00/Day Operator Training - $2,750.00 ALTERNATE BID: $275,500.00 Follow Up Training - $640.00/Day AUSTGEN ELECTRIC INC. 801 East Main Street Griffith, Indiana 46319 Bid was signed by Mr. Mike Austgen, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $248,120.00 Follow Up Training - $1,000.00/Day Operator Training - $2,100.00 Software Maintenance - $7,500.00 PRECISION CONTROL SYSTEMS OF INDIANAPOLIS INC. 7141 West Morris Street Indianapolis, Indiana 46241 Bid was signed by Mr. Larry Thompson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $153,150.00 Follow Up Training - $440.00 Operator Training - $1,550.00 Software Maintenance - $610.00 INTEGRATED PROCESS SYSTEMS, INC 22511 Taylor Street Fort Wayne, Indiana 46801 Bid was signed by Mr. Richard Kent, Vice President of Operations Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $234,700.00 Follow Up Training - $1,250.00 Operator Training - $500.00 Software Maintenance - $5,000.00 FRAKES ENGINEERING, INC 7950 Castelway Drive, Suite 160 Indianapolis, Indiana 46250 Bid was signed by Mr. James Frakes, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $234,433.00 REGULAR MEETING Follow Up Training - $1,291.00 Operator Training - $1,953.00 Software Maintenance - $6,500.00 JUNE 14, 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Environmental Services for review and recommendation. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - NEAR NORTHWEST NEIGHBORHOOD ALLEY CLOSURES - PROJECT NO 98-12 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of L.E. Barber, 1200 East Napier, Benton Harbor, Michigan, indicating that the contract amount be decreased by $10,945.98 for a new contract sum including this Change Order in the amount of $41,185.92. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 1998 SEWER LINING PROGRAM - PROJECT NO. 98-94 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Insituform Midwest, Inc., 12897 Main Street, Lemont, Illinois, indicating that the contract amount be decreased by $23,351.30 for a new contract sum including this Change Order in the amount of $744,350.30. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF SUPPLEMENTAL AGREEMENT - PINE ROAD SANITARY SEWER - PROJECT NO. 9947 Mr. Caldwell stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Ken Herceg and Associates, 211 West Washington, South Bend, Indiana, for additional surveying services for the above referred to project. Mr. Caldwell noted that the Supplemental Agreement is in the amount of $3,100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Supplemental Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - VANESS STREET SANITARY SEWER, PUMP STATION AND FORCE MAIN - PROJECT NO. 98-72 Mr. Caldwell advised that in accordance with the bid awarded on April 26, 1999, to Herrman and Goetz, 225 South Lafayette, South Bend, Indiana, in the amount of $117,325.47 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - HEADWORKS FACILITY - WASTEWATER TREATMENT PLANT - PROJECT NO. 98-26 Mr. Caldwell advised that in accordance with the bid awarded on June 7, 1999, to Superior Construction Company, Inc., 2045 East Dunes Highway, Gary, Indiana, in the amount of $11,392,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PROJECT NO. 99-12-1 Mr. Caldwell advised that in accordance with the bid awarded on June 1, 1999, to R&R Excavating, 2010 Went Avenue, Mishawaka, Indiana, in the amount of $121,266.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made REGULAR MEETING JUKE 14, 1999 by Ms. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENTS -BUILDING BLOCK GRANT AGREEMENTS Mr. Caldwell stated that the Board is in receipt of two (2) Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. Grantee Address Project Amount Patsy Gibbens 9521 W. Angela Bushes/Trees $100.00 James Husband 3914 Springbrook Flowers/Plants/Cobblestone $100.00 Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreements were approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS U.S. 31 INDUSTRIAL PARK - PHASE II - PROJECT NO 99-22 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct sanitary sewer, lift station, water main, drainage and roadway construction in the area of Brick Road and the U.S. 31 Bypass. Funding is provided by the Blackthorn Area Economic Development Tax Increment Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Bruce Bancroft, Memorial Hospital, 615 North Michigan, South Bend, Indiana to vacate the following street: West Navarre Street from the east right of way of North Main Street to the east right of way ofNorth Lafayette Street for a distance of approximately 443 feet and a width of 82.5 feet. Part located in South Bend. (Original Town) City of South Bend, St. Joseph County. Mr. Bancroft was present, and stated that Memorial Hospital has met with the South Bend Medical Foundation, as well as adjacent neighbors, and they concur with this vacation. Mr. Bancroft stated that Navarre Street will not be closed to traffic, it would become the property of the hospital. They are aware that they would be responsible for all maintenance of this street if vacated. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to a turn -around at the end of Main Street. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - LICENSE APPLICATION - SIDEWALK CAFE - HIGHER GROUNDS - 109 WEST WASHINGTON Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Building Commissioner, Fire Department and the City Attorney's office, in reference to a request as submitted by Mr. Ronald Martin, Higher Grounds, 109 West Washington, South Bend, Indiana to use a portion of the property in front of his establishment for a sidewalk cafe. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - 1342 EAST WAYNE NORTH Mr. Caldwell stated that favorable recommendations have been received by the Division of REGULAR MEETING JUNE 14, 1999 Engineering, Fire Department, Building Department and the Legal Department, in reference to a request as submitted by Mr. William Lamie, Architecture Design Group, South Bend, Indiana, to encroach two (2) feet into the existing four (4) foot utility and drainage easement at 1342 East Wayne North. An existing garage will be demolished and replaced with a new garage, and the south corner of the garage will project two (2) feet into the easement. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE SCOTT FROM INDIANA TO DUBAIL - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Bowlds, 1630 Scott Street, South Bend, Indiana to conduct the above referred to block parry, on June 19, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE LEBANON FROM INDIANA TO BROADWAY - NEIGHBORHOOD OUTREACH Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Tina Millins, 3615 North Michigan, South Bend, Indiana to conduct the above referred to neighborhood outreach, on June 12, 1999. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE PARKOVASH FROM LAFAYETTE TO IROQUOIS - BLOCK PARTY Mr. 'Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Paul Piller, 331 Parkovash, South Bend, Indiana to conduct the above referred to block party on July 25, 1999. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL, OF RECOMMENDATION - TO CLOSE CALIFORNIA FROM HARRISON TO SHERMAN - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Debra Swanson, 1004 California, South Bend, Indiana to conduct the above referred to block party, on July 3, 1999. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE MANITOU FROM PARK AVENUE TO FOREST AVENUE - NEIGHBORHOOD YARD SALE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Stan Molenda, 622 Park Avenue, South Bend, Indiana to conduct the above referred to neighborhood yard sale, on June 26, 1999. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE DORi�VOOD FROM OAK RIDGE TO THE DEAD END - ICE CREAM SOCIAL Mr. Caldwell stated that favorable . recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Keith Jackson, 1622 Oak Park Drive, South Bend, Indiana to conduct the above referred to ice cream social, on July 20, 1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate'as submitted by Ms. Patricia Vaughn. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service I 1 REGULAR MEETING JUNE 14, 1999 to 52450 Lilac Road, South Bend, Indiana, (Key # 04-1015-0261), Ms. Vaughn waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Ms. Roemer seconded the motion which carried. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Brett McCormick Approved June 14, 1999 Mr. Caldwell made a motion that the recommendations are accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Lykowski Construction Inc. 21707 West Ireland Road South Bend, Indiana 46614 APPROVE TITLE SHEET - U.S. 31 INDUSTRIAL PARK Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms-M. Catherine Roemer, City Controller, submitted claims in the amount of $3,213,680.51 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) fists containing claims in the amount of $43,756.79 and $194,548.03 and recommended approval. Mr. Rahman Johnson, Fiscal Officer, submitted a claim for the New Fire Station #10 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:05 a.m. BOARD OF PUBLIC WORKS James R. Caldwell, President lJ / Lewis N. Powell, Member M. Catherine Roemer, Member J ST: r Angela K: acob, Cler