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Home My WebLink About06/07/99 Board of Public Works MinutesP"�rN REGULAR MEETING JUKE 7. 1999 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, June 7, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED' Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following items were added to: the agenda: - Neighborhood Youth Grant Program Agreement - Change Order - North Pumping Station Improvements - Grant of Easement - De -Rue Court - Correction of Change Order - Enviroquip - Award Bid - Headworks Facility - Wastewater Treatment Plant APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on Tuesday, June 1, 1999, were approved. OPENING OF QUOTATIONS - WEST WASHINGTON - SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO. 99-29 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RIETH RILEY CONSTRUCTION COMPANY INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. Christopher Weinkauf QUOTATION: $39,000.00 NORTHERN INDIANA CONSTRUCTION COMPANY INC. Post Office Box 1333 Mishawaka, Indiana 46546 Quotation was submitted by Mr. David Walorski QUOTATION: $40,219.05 MCINTYRE JONES CONSTRUCTION COMPANY INC. 2526 West Sixth Street Mishawaka, Indiana Quotation was submitted by Mr. Kenneth McIntyre QUOTATION: $56,295.50 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to Division of Engineering for review and recommendation. OPENING OF BIDS - MORRIS PERFORMING ARTS CENTER - THEATER DRAPERY PACKAGE - PROJECT NO 98-25-8 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING I. WEISS & SONS. INC. 2-07 Borden Avenue L.I.C., New York 11101 Bid was signed by Mr. David Rosenberg, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $87,900.00 TIFFIN SCENIC STUDIO. INC. 146 Riverside Drive, P.O. Box 39 Tiffin, Ohio 44883 Bid was signed by Mr. Brad Hossler, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $73,433.00 JUKE 7. 1999 The bid received from Northwest Studios, Inc., 36415 Groesbeck Highway, Clinton Township, Michigan, was publicly read, in the amount of $76,400.00. However, this bid did not contain the prescribed State Board of Accounts Form 96. The Clerk was asked to contact the bidder to fax the Form 96 to the office of the Board of Public Works before the end of the day of June 7, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Verkler, Inc. for review and recommendation. AWARD BID - MORRIS PERFORMING ARTS CENTER-AUDIONVIDEO SYSTEMS - PROJECT NO. 98-25-6B Mr. Fred Lusk, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, advised the Board that on April 12,1999, bids were received and opened for the above referred to system. After reviewing those bids, Mr. Lusk recommends that the Board award the contract to Sweetwater Sound, Inc., 5335 Bass Road, Fort Wayne, Indiana, in the amount of $142,500.00, which includes the base bid of $113,000.00, plus Alternate No. 1, in the amount of $29,500.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - SOUTHEAST PARTNERSHIP CENTER - INDIANA AVENUE - SIDEWAL CURB, APPROACH AND RAMP REPAIRS - PROJECT NO 99-17 Mr. Carl P. Littrell, City Engineer, advised the Board that on June 1, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Niles Concrete Sawing and Construction, 2580 East Detroit Road, Niles, Michigan in the amount of $108,782.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BIDS - ABANDONED VEHICLES Mr Gary Libbey, Code Enforcement, advised the Board that on June 1, 1999, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: DELBERT SCHLIPP (I.A.P.) 3300 South Main South Bend, Indiana REGULAR MEETING JUNE 7, 1999 No. Red Tag # Make Year Vin Number Bid 17 4564 FORD 1976 F25MKDO2298 $105.00 TOTAL $105.00 RAYMOND E. RICHARDSON 1019 North Meade Street South Bend, Indiana. 46628 No. Red Tag # Make Year Vin Number Bid 1 3063 CHEVY 1970? CS339F852873 $1,010.00 3 2500 CHEVROLET 1992 2G1WA54X8N9240984 $1,010.00 6 2438 PONTIAC 1990 1G2JB54K2L7548248 $ 600.00 7 2423 MAZDA 1987 JM2UF4126110120061 $ 875.00 9 3049 CHEVY 1987 1G1JF11W3117180419 $ 475.00 10 1171 FORD 1965 4D62X138564 $ 500.00 11 2431 CADILLAC 1982 1 G6AD698XC9209852 $ 275.00 12 2397 OLDSMOBILE 1985 1G3BN69Y7F9034477 $ 280.00 14 2741 ACCURA 1988 JH4KA4658JCO20608 $ 200.00 15 2496 CHEVY 1988 1G1LV14W7JY618950 $ 520.00 16 1178 OLDSMOBILE 1983 1G3AN69YODM905810 $ 275.00 18 4752 MAZDA 1988 JMIBF2326JO155721 $ 375.00 19 2293 FORD 1982 FTDE14E7CHA47336 $ 301.00 BUTCH HARBIN 2038 East Jefferson Boulevard Mishawaka, Indiana 46545 TOTAL $6,696.00 No. Red Tag # Make Year Vin Number Bid 4 3054 CHEVY 1962 21869S296668 $176.76 TOTAL $176.76 CHRISTINA FREEL 13284 6th C. Road. Plymouth, Indiana 46563 No. Red Tag # Make Year Vin Number Bid 8 1548 CHEVY 1987 2GNEG25Z8H4138590 $300.00 TOTAL $300.00 1 1 1 1 REGULAR MEETING JEFF BIRTWHISTLE 2111 East LaSalle Avenue Mishawaka, Indiana 46545 JUNE 7.1999 No. Red Tag # Make Year Vin Number Bid 2 4724 MERCEDES 1940 A121.110-10-1924DB040G $551.01 5 2263 RINKERBUILT BOAT 1971 ????? $251.50 13 3043 FORD 1975 SH3011105846 $376.05 TOTAL $1,178.56 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - SALE OF CITY -OWNED PROPERTY - LOT 44. CHESTNUT STREET Mr. James R. Caldwell advised the Board that on May 24, 1999, bids were received and opened for the above referred to property. After reviewing those bids, the Legal Department recommends that the Board award the sale of the property to John and Donnelda Lohr, 320 Chestnut, South Bend, Indiana in the amount of $500.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - HEADWORKS FACILITY -WASTEWATER TREATMENT PLANT -PROJECT NO. 98-26 Mr. Jack Dillon, Director, Environmental Services, advised the Board that on April 19, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Dillon recommends that the Board award the contract to Superior Construction Company, Inc., 2045 East Dunes Highway, Gary, Indiana in the amount of $11,392,000.00. Therefore, W. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 (FINALI AND PROJECT COMPLETION AFFIDAVIT - CHIPPEWAAHCHIGAN LANDSCAPING - PROJECT NO. 98-88 Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Northern Indiana Construction, 55803 Dogwood Road, Mishawaka, Indiana, indicating that the contract amount be increased by $305.26 for a new contract sum including this Change Order in the amount of $53,247.56. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, Change Order No. 1(Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER - NORTH PUMPING STATION IlVIPROVEMENTS - PROJECT NO. 98-92 Mr. Caldwell advised that Mr. Toy Villa, Construction Manger, has submitted Change Order No. 3 on behalf of North America Construction, 3 500 West Highway 13, Burnsville, Minnesota indicating that the Contract amount be increased $21,319.00 for a new Contract sum including this Change Order in the amount of $6,096,143.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CORRECTION OF CHANGE ORDER -PROPOSAL FOR SUBSURFACE SOIL AND GROUNDWATER INVESTIGATION - FREDERICKSON PARK - ENVIROCORP Mr. Caldwell advised that Ms. Jennifer Mielke, Community & Economic Development, has submitted a memorandum to the Board, indicating that a Change Order submitted on behalf ofEnvirocorp, 3600 McGill Street, South Bend, Indiana was incorrect. Ms. Mielke stated that the original contract with REGULAR MEETING JUKE 7. 1999, Envirocorp signed on August 17, 1998 by the. Board of ,Public Works was in the amount of . $31,021.73. The Board approved a $1495.00 contract change,order on March 22, 1999,, for a total contract cost of $33, 516.83. Envirocorp mistakenly adjtisted the total contact amount to $3 3,5116.83, rather than $32,516.73. Ms. Mielke recommended that the Board approve the correction change_ order, for an increase of $1,495.00, bringing the contract total to $32,516.73.. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the correction was approved. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM AGREEMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Boys and Girls Club of St. Joseph County Kids `N Action Youth Group, 502 East Sample, South Bend, Indiana, for funding for the group to visit the Center for the Homeless to provide fun activities to the youth at the Center, and to provide care baskets to the mothers of the youth. Mr. Caldwell noted that the Agreement is in the amount of $500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed.. APPROVAL OF AGREEMENTS - BUILDING BLACK GRANT AGREEMENTS Mr. Caldwell stated that the Board is in receipt of two (2) Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. Grantee Address Project Amount Karen Youch 909 East Fox Flowers $100.00 Betsy Quinn 1341 East Monroe Flowers/Mulch 1$100.00 Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreements were approved and executed. GRANT OF EASEMENT - INSTALLATION OF GARBAGE DUMPSTER ENCLOSURE IN DERUE COURT Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, a Grant of Easement for the installation of a garbage dumpster enclosure in DeRue Court was approved. Mr. Caldwell noted that the recommendation for the encroachment was approved by the Board ofPublic Works on May 24, 1999. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ECKMAN FROM RUSH STREET TO ERSKINE BOULEVARD - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Virginia Basile, 618 East Eckman, South Bend, Indiana to conduct the above referred to block party, ott June 27, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATIONS FOR PUBLIC PARKING FACILITY Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Fire Department and the Department of Code Enforcement for the following License Applications for a Public Parking Facility. The People's Church of South Bend 320 West Washington Valley American Limited Partnership 211 West Washington Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the License Applications were approved. I REGULAR MEETING DUNE 7. 1999 APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Caldwell stated that the following Garbage and Rubbish Service application has been received: NAME: City of South Bend/Solid Waste ADDRESS: 3113 Riverside Drive, South Bend Mr. Caldwell further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Caldwell, seconded by Ms._ Roemer and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: New Installation - Residential Parking 600-700 Riverside West Drive Traffic study warrants the residential parking New Installation - Stop Sign Leland and Ashland "T" Intersection FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: LaPorte Construction Company, Inc. Post Office Box 577 LaPorte, Indiana 46352 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,058,317.70 and recommended approval. Mr. Rahman Johnson, Fiscal Officer, submitted a claim for the new Fire Station No. 10 and recommended approval. Mr. Kenneth Szulczyk, Housing Consortium, submitted claims and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $156,823.28 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:51 a.m. BOARD P.I WO S Jl� e-President Lewis N. Powell, Member M. Catherme Roemer, Mem er