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Home My WebLink About06/01/99 Board of Public Works MinutesREGULAR MEETING TUESDAY, JUNE 1, 1999 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, June 1, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel._ The Board of Public Works meeting was held on Tuesday, as May 31, 1999 was Memorial Day. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following agenda items were added: - Request for a March for Education - Request to Award Portions of 1999 Street Materials Bid/Reject and Re -Bid Aggregates APPROVE MINUTES OF PREVIOUS MEETING Mr. Powell stated that there were two (2) errors in the minutes, i.e., Mr. Caldwell's name appeared in two agenda items, and Mr. Powell's name should have been noted. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on May 24, 1999, were approved, subject to the two (2) changes. OPENING OF BIDS - LAUREL ROAD SEWER/WATER EXTENSION - PROJECT NO. 98-71 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SMALL_ INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $559,499.87 LAFREE EARTH. INC. Post Office Box 1752 Mishawaka, Indiana 46546 Bid was signed by Mr. Greg LaFree Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $449,778.50 YOUNGS EXCAVATING, INC Post Office Box 2766 South Bend, Indiana 46680 Bid was signed by Mr. Kurt Youngs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $744,156.00 REGULAR MEETING OSELKA CONSTRUCTION COMPANY Post Office Box 253, 10900 Kruger Road Union Pier, Michigan 49129 TUESDAY, DUNE 1, 1999 Bid was signed by Mr. Leslie Badgley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per ^ent (5%) Bid Bond was submitted BID: $409,603.00 HRP CONSTRUCTION_ INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $545,925.00 ATLAS EXCAVATING, INC. 4740 Swisher Road, Building A West Lafayette, Indiana 47906 Bid was signed by Ms. Tina Dillon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $494,352.50 HERRMAN & GOETZ, INC. D/B/A UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $447,548.77 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SOUTHEAST PARTNERSHIP CENTER - SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO 99-17 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NILES CONCRETE SAWING & CONSTRUCTION INC. Post Office Box 1299 Miles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki b REGULAR MEETING TUESDAY, JUNE 1, 1999 Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Ma Total $ 79,125.20 Alternate A $ 29,656.80 Base & ,Alternate $108,782.00 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted M9 Total $ 81,045.50 Alternate A $ 28,954.50 Base & Alternate $110,000.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Ma Total $ 86,383.00 Alternate A $ 31,971.00 Base & Alternate $118,354.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard South Bend, Indiana 46624 Bid was signed by Mr. Randy Ziolkowski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 10 Total $ 88,101.79 Alternate A $ 30,906.70 Base & Alternate $119,008.49 L.E. BARBER. INC. 1200 East Napier Avenue Benton Harbor, Michigan 49022 1 I 1 r C Fi REGULAR MEETING TUESDAY, JUNE 1, 1999 Bid was signed by Mr. Leon Barber Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted ' Io Total $ 92,165.75 Alternate A $ 34,853.50 Base & Alternate $127,019.25 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Robert V. Batteast Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted ma Total $ 82,230.00 Alternate A $ 31,363.00 Base & Alternate $113,593.00 PIEEND AND BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Andrew Brown Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Total $103,282.00 Alternate A $ 38,666.90 Base & Alternate $141,948.90 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVE AND GENE'S 3109 Gertrude South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 1 1 3063 CHEW 1970? CS339F852873 $39.95 2 4724 MERCEDES 1940 A121.110-10-1924DB040G $29.95 3 2500 CHEVROLET 1992 2G1WA54X8N9240984 $69.95 4 3054 CHEVY 1962 21869S296668 $29.95 5 j2263 RIINKERBUILT BOAT 1971 ????? NO BID 6 2438 PONTIAC 1990 1G2JB54K2L7548248 $49.95 7 2423 MAZDA 1987 JM2UF4126HO120061 $29.95 8 1548 CHEVY 1987 2GNEG25Z8H4138590 $39.95 9 13049 CHEVY 1987 1G1JF11W3H7180419 $39.95 10 1171 FORD 1965 4D62X138564 $39.95 11 2431 CADILLAC 1982 1G6AD698XC9209852 $69.95 12 2397 OLDSMOBILE 1985 1G3BN69Y7F9034477 $59.95 13 3043 FORD 1975 511301-1105846 $39.95 14 2741 ACURA 1988 JH4KA4658JCO20608 $39.95 15 2496 CHEVY 1988 1G1LV14W7JY618950 $49.95 16 1178 OLDSMOBILE 1983 1G3AN69YODM905810 $39.95 17 4564 FORD 1976 F25MKDO2298-- --- $39.95 18 4752 MAZDA 1988 JMIBF2326JO155721 $39.95 19 2293 FORD 1982 FTDE14E7CHA47336 $39.95 LARRY LINTZ 51325 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 1 3063 CHEVY 1970? CS33917852873 $225.00 2 4724 MERCEDES 1940 A121.110-10-1924DB040G NO BID 3 2500 CHEVROLET 1992 2G1WA54X8N9240984 $225.00 4 13054 CHEVY 1962 21869S296668 NO BID 5 2263 RIINKERBUILT BOAT 1971 ????? NO BID 6 2438 PONTIAC 1990 1G2JB54K2L7548248 $115.00 7 2423 MAZDA 1987 JM2UF4126HO120061 $157.00 8 1548 CHEVY 1987 2GNEG25Z8H413859,0 $105.00 9 3049 CHEVY 1987 1G1JF11W3H7180419 $ 85.00 10 1171 FORD 1965 4D62X138564 NO BID 11 2431 CADILLAC 1982 1G6AD698XC9209852 $ 65.00 1 1 ray,. 1 Ll L REGULAR MEETING " TUESDAY, JUNE 1. 1999 12 2397 OLDSMOBILE 1985 1G3BN69Y7F9034477 $ 65.00 13 3043 FORD 1975 51130H105846 $127.00 14 2741 ACURA 1988 JH4KA4658JCO20608 $ 85.00 15 2496 CHEVY 1988 1G1LV14W7JY618950 $ 65.00 16 1178 OLDSMOBILE 1983 1G3AN69YODM905810 $ 85.00 17 4564 FORD 1976 F25MKD02298 _ $ 65.00 18 4752 MAZDA 1988 JMIBF2326J0155721 $105.00 19 2293 FORD 1982 FTDE14E7CHA47336 $157.50 DELBERT SCHLIPP a.A.P.) 3300 South Main South Bend, Indiana No. Red Tag # Make Year Vin Number Bid 1 3063 CHEVY 1970? CS339F852873 $125.50 2 4724 MERCEDES 1940 A121.110-10-1924DB040G $105.00 3 2500 CHEVROLET 1992 2G1WA54X8N9240984 $356.50 4 3054 CHEVY 1962 218695296668 $ 78.50 5 2263 RIINKERBUILT BOAT 1971 ????? $ 65.00 6 2438 PONTIAC 1990 1G2JB54K2L7548248 $156.60 7 2423 MAZDA 1987 JM2UF4126H0120061 $155.50 8 1548 CHEVY 1987 2GNEG25Z8H4138590 $ 75.60 9 3049 CHEVY 1987 1G1JF11W3H7180419 $ 56.50 10 1171 FORD 1965 4D62X138564 $ 56.60 11 2431 CADILLAC 1982 1G6AD698XC9209852 $ 76.50 12 12397 OLDSMOBILE 1985 1G3BN69Y7F9034477 $ 76.50 13 3043 FORD 1975 51130H105846 $ 56.50 14 2741 ACURA 1988 JH4KA4658JCO20608 $156.50 15 2496 CHEVY 1988 1G1LV14W7JY618950 $125.50 16 1178 OLDSMOBILE 1983 1G3AN69YODM905810 $ 65.50 17 4564 FORD 1976 F25M-D02298 $105.00 18 4752 MAZDA 1988 JMIBF2326J0155721 $ 65.50 19 2293 FORD 1982 FTDE14E7CHA47336 $ 76.50 RAYMOND E. RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 c'--%'-'1ti REGULAR MEETING TUESDAY. JUNE 1, 1999 No. Red Tag # Make Year Vin Number Bid 1 13063 CHEVY 1970? CS33917852873 $1,010.00 2 14724 MERCEDES 11992 1940 A121.110-10-1924DB040G $ 375.00 3 2500 CHEVROLET 2G1WA54X8N9240984 $1,010.00 4 3054 CHEVY 1962 21869S296668 NO BID 5 2263 RIINKERBUILT BOAT 1971 ????? $ 50.00 6 12438 PONTIAC 1990 1G2JB54K2L7548248 $ 600.00 7 2423 MAZDA 1987 JM2UF4126HO120061 $ 875.00 8 1548 CHEVY 1987 2GNEG25Z8H4138590 $ 250.00 9 3049 CHEVY 1987 1G1JF11W3H7180419 $ 475.00 10 11171 FORD 1965 4D62X138564 $ 500.00 11 2431 CADILLAC 1982 1G6AD698XC9209852 $ 275.00 12 2397 OLDSMOBILE 1985 1G3BN69Y7F9034477 $ 280.00 13 3043 FORD 1975 51-1301-1105846 $ 310.00 14 2741 ACURA 1988 JH4KA4658JCO20608 $ 200.00 15 2496 CHEVY 1988 1G1LV14W7JY618950 $ 520.00 16 1178 OLDSMOBILE 1983 1G3AN69YODM905810 $ 275.00 17 j4564. FORD 1976 F25MKDO2298 $ 79.00 18 14752 MAZDA 1988 JMIBF2326JO155721 $ 375.00 19 2293 1 FORD 11982 1 FTDE14E7CHA47336 $ 301.00 MELVIN WHITTAKER 1419 East Dubail Street South Bend, Indiana 46613 No. Red Tag # Make Year Vin Number Bid 1 3063 CHEVY 1970? CS33917852873 $210.00 3 2500 CHEVROLET 11992 1 2G1WA54X8N9240984 $ 50.00 NICK SKRZESZEWSKI 2170 Santa Monica Drive Granger, Indiana 46530 No ` Red Tag # Make Year Vin Number Bid 3 2500 CHEVROLET 1992 2G1WA54X8N9240984 $125.00 C: 1-7 L 1 REGULAR MEETING t '` TUESDAY, DUNE 1, 1999 18 1 4752 MAZDA 1988 JMIBF2326J0155721 1$25.00 BUTCH HARBIN 2038 East Jefferson Boulevard Mishawaka, Indiana 46545 No. Red Tag # Make Year Vin Number Bid 4 3054 CHEVY 1962 218695296668 $176.76 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 1 3063 CHEVY 1970? CS339F852873 - $145.50 2 4724 MERCEDES 1940 A121.110-10-1924DB040G $135.00 5 2263 RIINKERBUlLT BOAT 1971 ????? $ 95.50 110 1-1-171 FORD 1965 14D62XI38564 1$455.50 AMY LINTZ 51326 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 10 1171 FORD 1965 4D62X138564 $450.00 CHRISTINA FREEL 13284 6th C. Road. Plymouth, Indiana 46563 No. Red Tag # Make Year Vin Number Bid 8 1548 CHEVY 1987 2GNEG25Z8H4138590 $300.00 9 3049 CHEVY 1987 1G1JF11W3H7180419 $100.00 THOMAS C. VANBELLE 51860 Kenilworth South Bend, Indiana 46637 REGULAR MEETING TUESDAY. JUNE 1. 1999 No. Red Tag # Make Year Vin Number Bid 2 4724 MERCEDES 1940 A121.110-10-1924DB040G $327.77 BRIAN RENBARGER 1634 Webster South Bend, Indiana 46613 No Red Make Year Vin Number Bid Tag # 2263 RIINKERBUIL.T ' 1971 ????? $150.00 L BOAT JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 No. Red Make Year Vin Number Bid Tag # 3 12500 CHEVROLET 1992 2G1WA54X8N9240984 $350.00 5 12261 RIINKERBUILT 1971 ????? $165.00 BOAT JEFF BIRTWHISTLE 2111 East LaSalle Avenue Mishawaka, Indiana 46545 No. Red Tag # Make Year Vin Number Bid 1 13063 CHEVY 1970? CS33917852873 $555.55 2 4724 MERCEDES 1940 A121.110-10-1924DB040G $551.01 5 2263 RIINKERBUILT BOAT 1971 ????? $251.50 13 3043 FORD 1975 5H30H105846 $376.05 18 4752 MAZDA 1988 JMIBF2326JO155721 $155.05 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Code Enforcement for review and recommendation. AWARD BID - LIGHT BULBS Mr. George Zana, Purchasing, advised:the Board that on May 17, 1999, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the bids as follows: CONSOLIDATED ELECTRICAL DISTRIBUTORS 1213 South Main Street South Bend, Indiana 46601 1 REGULAR MEETING TUESDAY, NNE 1, 1999 1 75 Inside Frosted 15AI 5 130 $ .51 2 48 25G 16.5/C/W/13L 120 $ .37 4 100 40G 25/CL 120 $ .65 9 100 75A/W/RP/DLSW 120 $ .42 15 600 Inside Frost, SuperSaver 130 $ .99 16 100 Flood 120PAR/CAP/FL 125/130 $ 6.43 17 250 Flood 120BR/FL 130 $ 2.31 18 48 Flood SuperSaver 120 $ 5.26 19 300 Flood, Inside Frosted 125/130 $ 2.31 20 50 Spot, Inside Frosted 120 $ 1.81 21 350 200A21/99/XL 125 $ 1.78 22 350 200PS25/99/XL/IF 130 $ 1.81 23 40 250KR38/FL 130 $ 6.95 24 24 300PAR56/VvTL 125/130 $11.27 26 48 Inside Frosted 120 $ 1.12 29 60 500 PAR 64/VVTL 125/130 $21.54 30 24 300T21/2Q/CL 120 $ 3.88 31 24 Clear Krypton Filled 120 $10.33 32 24 500T3Q/CL 120 $ 3.54 33 36 1500T3Q/CL 240 $ 5.24 37 24 Clear 100 Wafts M90 $25.69 38 50 Clear 70W Metal Halide $25.49 39 36 Clear 250 Watts $13.50 40 40 Clear 400 Watts $12.87 41 12 Clear 1,000 Watts $31.07 42 50 Coated, 175 Watts $12.73 43 30 Clear Universal Burning $36.29 48 72 Coated, 100 Watts $14.99 53 20 Clear, 1000 Watts $44.45 62 48 Warm White, 15 Watts $ 1.85 63 150 Cool White, 20 Watts $ 1.50 65 100 Warm White 40 Wafts $ 1.13 66 3000 Cool White, F40/CW/SS, 40 Watts $ .82 67 1200 Daylight 40 Wafts, F40/D30 $ 1.54 70 50 Cool White $ 4.69 71 50 Cool White, 39 Watts $ 2.58 72 50 Cool White $ 3.39 74 60 Cool White, 60 Watts $ 2.96 75 30 Cool White (112), 100 Watts $ 2.62 76 60 71/2S/CO 130 $ .57 77 60 71/2S/CB 130 $ .57 78 60 71/2S/CG 130 $ .57 79 60 7 V2S/CR 130 $ .57 80 60 71/2S/CW 130 $ .57 82 40 Advance $ 8.97 83 10 Advance $55.94 84 100 4 Foot Ballast $ 8.44 85 150 72" or 96" High Output $20.75 86 150 60", 72", or 96" Slim Line $13.38 WESCO DISTRIBUTION 3412 Boland Drive South Bend, Indiana 46628 3 60 Exit Lamp Frosted 20T61/2/CF 120 $1.41 5 80 50 PAR 36/WFL 12 $9.71 REGULAR MEETING TUESDAY, JUNE 1. 1999 7 120 Inside Frosted, Daylight 60A17/52/SSXL. 130 $ .54 8 120 Inside Frosted 130 $ .54 10 75 90 PAR/HAL/FL 130 $ 3.73 11 120 Inside Frost, SuperSaver 120 $ .62 12 - 150 Soft White Super Saver 130 $ .36 IL 48 Inside Frosted Reflector Spot 120 $ 6.18 14_„^ 48 Flood, SuperSaver 130 $ 2.93 50 Clear 300M/99/XL 125 $ 1.72 27" 60 300M/IF/PS25 MED 120 $ 3.59 28' 300 500/991F/XL 125/130 $ 6.95 34 72 Bright White Deluxe 175 Watts, H39KC-175/DX $ 6.40 35 24 Brite White. Deluxe $ 8.82 36 36 Brite White Deluxe $ 9.03 44 24 Clear, M Watts $11.36 45 24. Clear, 70 Watts $11.36 46 60 Coated, 70 Watts $13.20 47 12 Clear,!jOO Watts $11.36 49 100 150 Watts, 55 Volt, Clear $11.36 50 100 Clear, 200'Watt $14.44 51 100 Clear, 250 Watts $11.36 52 20 Clear, 400 Watts $12.50 54 700 69A21/TS/8M 130 $ .81 55 6500 116A21/TS/8M 130 $ .89 56 3000 195OL/A23/8M 130 $ 1.56 57 50 Dulux 5 Watts $ 1.90 58 50 Dulux 9 Watts $ 1.90 59 150 Dulux 13 Watts, $ 2.00 60 50 Cool White, 15 Watts $ 1.16 61 50 Dulux 26 Watts, T-4 $ 6.11 64 75 Cool White, 30 Watts $ 2.14 68 100 White 40 Watts $ 1.32 69 20 U Shaped Lamp - Cool White $ 3.92 73 100 Cool White, 75 Watts $ 2.22 81 48 1141 Bulb $ .28 Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carved. AWARD BID - PAINT Mr. George Zana, Purchasing, advised the Board that on May 17, 1999, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the bids as follows: O'LEARY PAINT COMPANY 24615 County Road 45, Suite 2 Elkhart, Indiana 46516 8.0 550 HIS Toluene $ 1.17 55 gallon drum container. Must meet ASTM standard specs for Toluene. 9.0 4500 Exterior Traffic Paint $ 6.59 Chlorinated Rubber L 1 1 REGULAR MEETING TUESDAY, JUNE 1, 1999 M.A. BRUDER & SONS. INC. 600 Reed Road Broomall, Pennsylvania 19008 1.0 30 Mineral Spirits 5 gallon container (must meet ASTM $10.95 D235-87) standard specs for mineral spirits. Type III odorless. 2.0 25 Exterior/Interior $ 8.27 Acrylic Latex Porch & Deck Enamel Wood and Concrete 3.1 25 Exterior $ 7.69 Acrylic Latex, Flat BEST QUALITY 3.2 50 Exterior $ 9.15 Acrylic Latex, Semi -gloss 3.3 30 Exterior $10.80 Acrylic Latex Gloss 4.0 50 Exterior $ 8.64 Latex Primer 5.1 40 Interior $12.69 Acrylic Vinyl Latex - Gloss Enamel 5.2 100 Interior $ 7.89 Acrylic Vinyl Latex, Semi -gloss Enamel 5.3 30 Interior $ 5.69 Acrylic Vinyl Latex, Flat Enamel 6.0 40 Exterior ' $ 9.59 Oil -Alkyd, High Gloss for Metal 7.0 50 Interior/Exterior $ 9.59 Gloss Alkyd Enamel Metal paint for wood and metal Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - FIREFIGHTER'$ PROTECTIVE CLOTHING Chief Luther Taylor, South Bend Fire Department, advised the Board that on April 26, 1999, bids were received and opened for the above referred to items. After reviewing those bids, Chief Taylor recommends that the Board award the bid to Hoosier Fire Equipment, Inc., 4009 Montdale Park Drive, Valparaiso, Indiana in the amount of $229,400.00, which is two hundred forty-eight (248) sets of turnout gear at $891.00 per set with the additional option for the fire "Action Back" at $34.00 per set. The low bid of Midwest Fire and Safety of Indianapolis, Indiana for the Janesville Protective Clothing failed to meet our specifications. The following items are exceptions to the specifications: 17.2 Moisture barrier/thermal line attachment. Lion apparel will provide (as shown in samples) a liner attachment of zippers at (Jn e 4 REGULAR MEETING TUESDAY, JUNE 1, 1999 the front facings and 1 snap and Velcro at the sleeve ends in place of the 5 snaps at the front facings, and 2 snaps on cloth tabs at each sleeve end. (Does not meet specification) Two snap fasteners (on a 1 inch, heat resistant cloth tab) shall be attached on the right and left side seams near the bottom to engage the bottom of the liner. (Excluded) does not meet specifications. 17.5 Hanger Loop: 6 ox. Nomex vs. Shell material (Does not meet specifications) 17.10.1 Wristlet and sleeve well: Total different system in construction (material and attachment) (Does not meet specifications) 17.11 Front Closure Protective Overlap: System supplied has a 4 inch opening in the circumference of a closed coat and does not consist of specified shell, moisture barrier -and thermal liner material. (Does not meet specifications) 17.12 Storm Flap: The outside storm flap is constructed of a pile of outer shell material and a pile of Nomex. (Does not meet specifications) 17.13 Storm Flap and Jacket Closure system: Hook and pile tape 1 'h in. (Does not meet specifications) 17.14 Radio Pocket: The oversized pocket furnished is a large for the radio, . giving the radio and antenna and opportunity to get in the way of the firefighter. 17.16.1 Coat Trim: The 3 inch strip above the elbow does not go completely around. (Does not meet specifications) 17.17 Reflective lettering and numbering: Scotchlite material #8987 not used and no explanation of what material type used. (Does not meet specifications) 18.2 Moisture Barrier/Thermal Liner attachment: Zipper vs. Snaps used to attach Thermal/Moisture barrier. (Does not meet specifications) 18.3 Waistband: One layer of black ripstop nomex and one layer of en -guard vs. outer shell material and crosstech each suspender button shall be reinforced with a piece of leather. Specific material was specified because of maintenance. (Does not meet specifications) 18.4 Storm Fly/Closure: The storm fly closure shall be outer shell material lined with crosstech and thermal liner. Storm fly furnished is outer shell and nomex which does not give equal thermal protection. 18.4.1 Dee Ring: Not reinforced with leather. Leather added giving better strength and less maintenance. (Does not meet specifications) REGULAR MEETING 18.6.3 Pocket Fastener: Hoor and pile tape reversed. (Does not meet specifications) TUESDAY, JUKE 1. 1999 18.8.1 Knee Pad Construction: Knee pad is not double stitched to the outer shell. -padding not held in position. This will allow padding to drop or bunch. (Does not meet specifications) 18.9 Trouser Leg Water Dam: Water dam is attached at the cuff not approximately 3 inches from the cuff. If cuff rises so does the water dam, not as effective. (Does not meet specifications) 18.12 Reflective Lettering and Numbering: Scotchtlite material #8987 not used and no explanation of what material type used. (Does not meet specifications) Chief Randy Magdalinski, South Bend Fire Department, was present to state the differences in the bids. The source of funding will be from the Emergency Medical Service Capital Improvement Fund City's Lease purchase. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - ONE (1) MEDIUM TYPE AMBULANCE Chief Luther Taylor, South Bend Fire Department, advised the Board that on May 3, 1999, bids were received and opened for the above referred to ambulance. After reviewing those bids, Chief Taylor recommends that the Board award the bid to Goggan & Associates, Inc., 50811 Killian Lane, Elkhart, Indiana in the amount of $132,442.00. The bid of $124,270.00 from Rolland Speciality Vehicles & Products, Inc. representing American Emergency Vehicles failed to meet specifications. The vehicle proposed is a demonstration unit. Both the Chassis and module body have a number of exceptions and fail to meet specifications. The bid of $129,435.00 from Goggan & Associates, Inc., representing McCoy Miller Division of Warrick Industries failed to meet our specifications. The items as submitted are exceptions and are non -responsive to the bid specifications. The bid of $133,929 from Wheeled Coach, Winter Park, Fl., failed to meet specifications. The information supplied in the bid on the module body has a number of exceptions and no information supplied on the chassis. The Fire Department tried to contact Mr. Jim Gesiakowski, agent of bidder, for information, but he is no longer with Wheeled Coach. Mr. Rick DeRosa from Wheeled Coach contacted the Fire Department to clarify any issues or questions on the proposal. On May 11, 1999, the Fire Department met with Mr. DeRosa who provided additional information. The Fire Department feels that there are still a number of unanswered questions and exceptions and the requirements were not met. Chief Randy Magdalinski, South Bend Fire Department, was present, and stated the differences in the bids submitted. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PENNSYLVANIA AVENUE IMPROVEMENTS - PROJECT NO. 99-12-1 Mr. Carl P. Littrell, City Engineer, advised the Board that on May 24, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the bids as follows: REGULAR MEETING Division A Grade -Rite Excavating, Inc. $77,593.00 r 7 'TUESDAY, JUNE 1. 1999 Division B R&R Excavating, Inc. $121,266.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BIDS - 1999 STREET MATERIALS - CONCRETE AND BITUMINOUS PRODUCTS ONLY - PROJECT NO. 99-30 Mr. Sam Hensley, Director, Street Department, advised the Board that on May 24, 1999, bids were received and opened for the above referred to products. After reviewing those bids, Mr. Hensley recommends that the Board award the bids as follows: Bit Man Products No. 1 Bituminous Material Tack $132.00 No. 2 Dust Palative $ .60 No. 3 Dust Palative $ .76 No. 4 Polymer Bond AC-20 $ .82 No. 5 Polymer Bond AE90 $ .85 No. 6 Polymer, Picked Up $ .90 No. 7 Polymer, Delivered $ .92 Rose Fuel No. 16 Portland Cement, 47 lb. $ 3.60 No. 17 Portland Cement, 94 lb. $ 5.90 No. 18 Quick Setting Cement $ 12.80 Mr. Hensley also recommended that the bids for bituminous products be rejected, as the bids were too high, and that this portion of the 1999 Street Materials be re -bid. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above, and the bituminous products portion of the street materials be rejected and re -bid. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - IRONWOOD ROAD WIDENING - PROJECT NO. 98-25 Mr. Caldwell advised that Mr. Darrell Baker, Project Engineer, has submitted Change Order No. E1 on behalf of HRP Construction, 5777 Cleveland Road, South -Bend, Indiana, indicating that the Contract amount be increased $49,802.90 for a new Contract sum including this Change Order in the amount of $2,293,463.81. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - CONCRETE - PROJECT NO. 98-25-3B Mr. Caldwell advised that Mr. Toy Villa, Construction Manager, has submitted the following Change Orders on behalf of The Robert Henry Corporation, 404 South Frances Street, South Bend, Indiana, as follows: Change Order No. Amount New Contract Sum 001 Increase $7,492.00 $602,609.00 002 No change - Time/Material $602,609.00 003 Increase $51,906.00 $654,515.00 004 Increase $24,389.00 $670,904.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Orders were approved. 1 1 1 1 1 REGULAR MEETING TUESDAY, JUNE 1, 1999 APPROVAL OF AGREEMENTS - BUILDING BLOCK GRANT AGREEMENTS Mr. Caldwell stated that the Board is in receipt of six (6) Building Block Grant Agreements. These agreements will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. Grantee Address Project Amount Mary Hively 4002 South Michigan Patio Blocks/Bushes/Lava Rocks $100.00 Jamie Gaertig 417 North Sunnyside Flowers $100.00 Angie Gibbens 706 South 26th Flowers $100.00 Otto Simmermeyer 243 North Edison Shrubs/Flowers/Landscaping Stone $100.00 Teresa Stevens 308 Teri Street Flowers $100.00 Kathy Harrinton 1802 Leer Street Trees/Hedges/Flowers $100.00 Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreements were approved and executed. APPROVAL OF PURCHASE AGREEMENT - DEVELOPMENT OF NINE (9) HOMES IN THE SOUTHEAST NEIGHBORHOOD - AMERICAN HOMES DREAMS Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and American Home Dreams, for the development of nine (9) homes in the Southeast Neighborhood, as described in the Agreement as submitted. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Addendum I - Neighborhood Chalfant/Bissell/Sorin Amends contract to allow Housing Services, Inc. (NHS) Homeownership Project demolition of 3 vacant substandard homes rather than 2 Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. Ms. Roemer abstained from voting, as she is a member of the NHS Board. APPROVAL OF RECOMMENDATION - TO CONDUCT NEAR WESTSIDE NEIGHBORHOOD PRIDE DAY PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathryn Devezin-Joyner, Neighborhood Resources and Technical Services Corporation (NRTSC), 1200 County City Building, South Bend, Indiana to conduct the above referred to parade, on July 24, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NORTHSIDE FROM CLOVER TO 20TH STREET Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Martin Gersey, Indiana University at South Bend, 1700 Mishawaka Avenue, South Bend, Indiana to conduct the above referred to festival, on September 25, 1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. REGULAR MEETING TUESDAY, JUNE 1. 1999 APPROVAL OF REQUEST - POLICE ESCORT- SPECIAL OLYMPICS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sharon Evans, St. Joseph County Special Olympics, 2921 Milburn Boulevard, Mishawaka, Indiana, for a police escort for the Special Olympics, on June 3, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH FOR EDUCATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Calvin Johnson, 310 West Monroe Street, South Bend, Indiana to conduct the above referred to march, on June 7, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. ADOPT RESOLUTION NO. 27-1999 - WRITE-OFF OF UNCOLLECTIBLE EMERGENCY MEDICAL SERVICES ACCOUNTS Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 27-1999 W EREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, CBM Accounts Service, Inc. has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $311,941.53 be written off the accounts receivable of the City of South Bend as uncollectible. DATED June 1, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk TABLE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following traffic control device was tabled until the June 7, 1999 meeting. Restricted Residential Parking 600-700 block of Riverside Tabled Installed 1 1 r ? a ' 0 "'q REGULAR MEETING TUESDAY, JtJNE 1, 1999 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer, and carried, the following Certificates of Insurance were a cepted for. filing: Bradberry Brothers Lykowski Construction - r ' 20061 Dice Street 21707 West Ireland Road South Bend, Indiana South Bend, Indiana 46614 Martin, Inca Orbacom Systems, Inc. Post Office Box 522 1704 Taylors Lane Fort Wayne, Indiana 46801 Cinnaminson, New Jersey 08077 APPROVE EXCAVATION BOND Mr. Larry D. Spradfin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND Ameritech Communications, Inc. Approved June 1,1999 Ms. Roemer made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Powell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,480,864.17 and recommended approval. Ms. Cleo Hickey, Morris Performing Arts Center, submitted claims and recommended approval. Mr. Rahman Johnson, Fiscal Officer, submitted a claim for the New Fire Station No.10 project and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $106,705.97 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 10:13 a.m. =Presidennt S amesR. Caldwell, Lewis N. Powell, Member I, at enne Roemer, MeAber C ATTEST: Angela K. b6ob, Clerk