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Home My WebLink About05/17/99 Board of Public Works Minutes1 REGULAR MEETING MAY 17, 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 17, 1999, by Mr. Lewis N. Powell with Ms. M. Catherine Roemer present. Board President James R. Caldwell was not present. Also present was Attorney Ann Carol Nash, who presided in the absence of Board Attorney Michelle Engel. AGENDA ITEMS ADDED/TABLED Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, an agenda item to Award Bids for Janitorial Supplies was added, and the agenda item to Intent to Award the Bid for the Wastewater Treatment Plant Headworks Project was tabled. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on May 10, 1999, were approved. OPENING OF BIDS - LIGHT BULBS This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ALL PHASE ELECTRIC SUPPLY 1385 North Bendix Drive South Bend, Indiana Bid was signed by Mr. John Blackburn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 1 75 2 48 3 60 4 100 5 80 6 100 7 120 8 120 9 100 10 75 11 120 12 150 Inside Frosted 15A15 25G 16.5/C/W/13L Exit Lamp Frosted 20T61/2/CF 40G 25/CL 50 PAR 36/WFL 50R50/CL Inside Frosted, Daylight 60A17/52/SSXL Inside Frosted 75A17/67/SSXL 75A/W/RP/DLSW 90 PAR/HAL/FL Inside Frost, SuperSaver 100A17/99XL Soft White Super Sav,,�r 130 $ .54 120 $ .39 120 $1.62 120 $ .69 12 NO BID 130 $2.50 130 $ .58 130 $ .58 120 $ .44 130 $8.08 120 NO BID 130 $ .58 REGULAR MEETING MAY 17, 1999 13 48 Inside Frosted Reflector Spot 120 $1.91 100R/SP 14 48 Flood, SuperSaver 130 $3.15 120ER/FL/SS 15 600 Inside Frost, SuperSaver 130 $1.05 150A/135/SSXL . 16 100 Flood 120PAR/CAP/FL 125/130 $6.78 17 250 Flood 120BR/FL 130 $2.43 18 48 Flood SuperSaver 120 $5.54 120PAR/FL/SS 19 300 Flood, Inside Frosted 125/130 $2.43 15OR/FL 20 50 Spot, Inside Frosted 120 $2.43 150R/SP 21 350 200A21/99/XL, 125 $1.88 22 350 200PS25/99/XL/IF 130 $1.29 23 40 250KR38/FL 130 $7.32 24 24 300PAR56/WFL 125/130 $11.87 25 50 Clear 300M/99/XL 125 $2.23 26 48 Inside Frosted 120 $1.18 300M/PS30/MED 27 60 300M/1F/PS25 MED 120 NO BID 20 300 500/99IF/XL 125/130 NO BID 29 60 500 PAR 64/WFL 125/130 $22.69 30 24 300T21/2Q/CL 120 $4.09 31 24 Clear Krypton Filled 120 NO BID 400T3Q/CL/SS 32 24 500T3Q/CL 120 $3.73 33 36 1500T3Q/CL 240 $5.52 34 72 Bright White Deluxe 175 Watts, H39KC-175/DX $7.63 35 24 Brite White Deluxe $12.03 250 Watts, H37KC-250/DX 36 36 Brite White Deluxe $10.93 400 Watts, H33GL400/DX n C Y REGULAR MEETING MAY 17, 1999 37 24 Clear 100 Watts M90 $40.58 MP 100/U/MED 38 50 Clear 70W Metal Halide $28.39 MP70/C/U/MED 39 36 Clear 250 Watts $15.04 M250/C/U/MOG 40 40 Clear 400 Watts $15.31 M400/C/U/MOG 41 12 Clear 1,000 Watts $36.19 M1000/C/U/MOG 42 50 Coated, 175 Watts $13.41 M175/C/U/NIED 43 30 Clear Universal Burning $38.22 1500 Watts. Ml500/BU-HOR 44 24 Clear, 35 Watts $13.42 S76 LU35/MED 43 24 Clear, 70 Watts $13.42 LU70/MED 46 60 Coated, 70 Watts $14.00 S62 LU70/MED 47 12 Clear, 100 Watts $15.22 LU100/MED 48 72 Coated, 100 Watts $15.79 S54 LU100/MED 49 100 150 Watts, 55 Volt, Clear $13.87 S55/LU150/55 50 100 Clear, 200 Watt $18.28 S66/LU200 51 100 Clear, 250 Watts $19.51 S50/LU250/D 52 20 Clear, 400 Watts $13.91 S51/LU400 53 20 Clear, 1000 Watts $46.81 S52ALU1000 54 700 69A21/TS/8M 130 $ 1.29 Min. Lumens - 640 55 6500 116A21/TS/8M 130 $ 1.17 Min. Lumens - 1260 56 3000 1950L/A23/8M 130 $ 2.10 Nominal Watts - 165 (A * 4.42, REGULAR MEETING MAY 17, 1999 57 50 Dulux 5 Watts $2.48 CF5DS/827 50 50 Dulux 9 Watts $2.35 CF5DS/827 59 150 Dulux 13 Watts, $2.54 CF13 DS/827 60 50 Cool White, 15 Watts $1.52 F15T8/CW 61 50 Dulux 26 Watts, T-4 $6.63 CF26DD/827 62 48 Warm White, 15 Watts $1.95 F15T12/WW 63 150 Cool White, 20 Watts $1.58 F20T 12/CW/SS 64 75 Cool White, 30 Watts $2.40 F30T 12/CW/RS/SS 65 100 Warm White 40 Watts $1.19 F40WW/SS 66 3000 Cool White, F40/CW/SS, 40 Watts $ .86 67 1200 Daylight 40 Watts, F40/D30 $1.88 60 100 White 40 Watts $1.62 F40/W/SS 69 20 U Shaped Lamp - Cool White $4.36 40 Watts, FB40/CW/6/SS 70 50 Cool White $4.94 F72T8/CW 71 50 Cool White, 39 Watts $2.72 F48T12/CW 72 50 Cool White $3.57 F64T 12/CW/HO 73 100 Cool White; 75 Watts $2.54 F96T 12/CW/SS 74 60 Cool White, 60 Watts $3.12 F48T 12/CW/HO 75 30 Cool White (112), 100 Watts $2.76 F96T12/CW41O/SS 76 60 7'/z S/CO 130 $ .60 Orange 77 60 7'/2 S/CB 130 $ .60 C 1 C 1 REGULAR MEETING MAY 17, 1999 78 60 7'h S/CG 130 $ .60 Green 79 60 7'/s S/CR 130 $ .60 Red 80 60 7'h S/CW 130 $ .60 White 81 48 1141 Bulb Sylvania # 363770 or equivalent 82 40 Advance V2S34TP 83 10 Advance VZT-3 S32 84 100 4 Foot Ballast R-2540-TP 85 150 72" or 96" High Output RS-25110-TP 86 150 60", 72", or 96" Slim Line R 2E75-S-ST 87 50 4 Foot Ballast (for Two 4 E Bulbs) VDC - 2540 TP CONSOLIDATED ELECTRICAL DISTRIBUTORS 1213 South Main Street South Bend, Indiana 46601 Bid was signed by Mr. Doyle Weaver Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $ .71 $9.66 $58.90 $ 9.10 $21.87 $14.40 $44.01 1 75 Inside Frosted 15A15 130 $ .51 2 48 25G 16.5/C/W/13L 120 $ .37 3 60 Exit Lamp Frosted 20T61/2/CF 120 $1.55 4 100 40G 25/CL 120 $ .65 5 80 50 PAR 36/WFL 12 NO BID 6 100 50R50/CL 130 NO BID 7 120 Inside Frosted, Daylight 60A17/52/SSXL 130 $ .56 REGULAR MEETING 8 120 Inside Frosted 75A17/67/SSXL 9 100 75A/W/RP/DLSW 10 75 90 PAR/HAL/FL 11 120 Inside Frost, SuperSaver 100A17/99XL 12 150 Soft White Super Saver 100A17/90/SSXL 13 48 Inside Frosted Reflector Spot 100R/SP 14 48 Flood, SuperSaver 120ER/FL/SS 15 600 Inside Frost, SuperSaver 150A/135/SSXL 16 100 Flood 120PAR/CAP/FL 17 250 Flood 120BR/FI, 10 48 Flood SuperSaver 120PAR/FL/SS 19 300 Flood, Inside Frosted l5OR/FL 20 50 Spot, Inside Frosted 150R/SP 21 350 200A21/99/XI, 22 350 200PS25/99/XL/IF 23 40 250KR38/FL 24 24 300PAR56/WFL 25 50 Clear 300M/99/XL, 26 48 Inside Frosted 300M/PS30/MED 27 60 3001VI/IF/PS25 MED 20 300 500/99IF/XL, 29 60 500 PAR 64/WFL 30 24 300T21/2Q/CL 31 24 Clear Krypton Filled 400T3Q/CL/SS MAY 17, 1999 130 $ .56 120 $ .42 130 $4.74 120 NO BID 130 $ .56 120 NO BID 130 $3.00 130 $ .99 125/130 $6.43 130 $2.31 120 $5.26 125/130 $2.31 120 $1.81 125 $1.78 130 $1.81 130 $6.95 125/130 $11.27 125 $2.12 120 $1.12 120 NO BID 125/130 NO BID 125/130 $21.54 120 $3.88 120 $10.33 G REGULAR MEETING MAY 17, 1999 32 24 500T3Q/CL 120 $ 3.54 33 36 1500T3Q/CL 240 $ 5.24 34 72 Bright White Deluxe 175 Watts, H39KC-175/DX $ 7.24 35 24 Brite White Deluxe $11.43 250 Watts, H37KC-250/DX 36 36 Brite White Deluxe $10.38 400 Watts, H33GL-400/DX 37 24 Clear 100 Watts M90 $25.69 MP 100/U/MED 38 50 Clear 70W Metal Halide $25.49 MP70/C/U/MED 39 36 Clear 250 Watts $13.50 M250/C/U/MOG 40 40 Clear 400 Watts $12.87 M400/C/U/MOG 41 12 Clear 1,000 Watts $31.07 M1000/C/U/MOG 42 50 Coated, 175 Watts $12.73 M175/C/U/MED 43 30 Clear Universal Burning $36.29 1500 Watts. M1500BU-HOR 44 24 Clear, 35 Watts $11.74 S76 LU35/MED 45 24 Clear, 70 Watts $12.74 LU70/MED 46 60 Coated, 70 Watts $13.29 S62 LU70/MED 47 12 Clear, 100 Watts $14.45 LU100/MED 48 72 Coated, 100 Watts $14.99 S54 LU100/MED 49 100 150 Watts, 55 Volt, Clear $13.17 S55/LU150/55 50 100 Clear, 200 Watt $17.35 S66/LU200 51 100 Clear, 250 Watts $13.19 S50/LU250/D 52 20 Clear, 400 Watts $13.21 REGULAR MEETING MAY 17, 1999 53 20 Clear, 1000 Watts $44.45 S52/L.U1000 54 700 69A21/TS/8M 130 $1.26 Min. Lumens - 640 53 6500 116A21/TS/8M 130 $1.14 Min. Lumens -1260 56 3000 1950L/A23/8M 130 $2.20 Nominal Watts - 165 Min. Lumens - 1950 57 50 Dulux 5 Watts $2.36 CF5DS/827 58 50 Dulux 9 Watts $2.23 CF5DS/827 59 150 Dulux 13 Watts, $2.41 CF13 DS/827 60 50 Cool White, 1-5 Watts $1.45 F15T8/CW 61 50 Dulux 26 Watts, T4 $6.30 CF26DD/827 62 48 Warm White, 15 Watts $1.85 F15T12/WW 63 150 Cool White, 20 Watts $1.50 F20T 12/CW/S S 64 75 Cool White, 30 Watts $2.28 F30T12/CW/RS/SS 65 100 Warm White 40 Watts $1.13 F40WW/SS 66 3000 Cool White, F40/CW/SS, 40 Watts $ .82 67 1200 Daylight 40 Watts, F40/D30 $1.54 60 100 White 40 Watts $1.54 F40/W/SS 69 20 U Shaped Lamp - Cool White $4.14 40 Watts, FB40/CW/6/SS 70 50 Cool White $4.69 F72T8/CW 71 50 Cool White, 39 Watts $2.58 F48T 12/CW 72 50 Cool White $3.39 F64T 12/CW/HO I I 1 fk— �3 REGULAR MEETING MAY 17, 1999 73 100 Cool White, 75 Watts $2.41 F96T12/CW/SS 74 60 Cool White, 60 Watts $2.96 F48T 12/CW/HO 75 30 Cool White (112), 100 Watts $2.62 F96T12/CW/HO/SS 76 60 7 '/2 S/CO 130 $ .57 Orange 77 60 7'/2 S/CB 130 $ .57 Blue 78 60 7'/2 S/CG 130 $ .57 Green 79 60 7'/2 S/CR 130 $ .57 Red 80 60 7'h S/CW 130 $ .57 White 81 48 1141 Bulb $ .63 Sylvania # 363770 or equivalent 82 40 Advance $8.97 V2S34TP 83 10 Advance $55.94 VZT-3 S32 84 100 4 Foot Ballast $ 8.44 R-2540-TP 85 150 72" or 96" I1igh Output $20.75 RS-25110-TP 86 150 60", 72", or 96" Slim Line $13.38 R-2E75-S-ST 87 50 4 Foot Ballast NO BID (for Two 4 E Bulbs) VDC - 2540 TP WESCO DISTRIBUTION 3412 Boland Drive South Bend, Indiana 46628 Bid was signed by Mr. Jack Carter Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 1 75 Inside Frosted 15A15 130 $ .51 REGULAR MEETING 2 48 25G 16.5/C/W/13L 3 60 Exit Lamp Frosted 20T61/2/CF 4 100 40G 25/CL 5 80 50 PAR 36/WFL 6 100 50R50/CL 7 120 Inside Frosted, Daylight 60A17/52/SSXL 8 120 Inside Frosted 75A17/67/SSXL 9 100 75A/W/RP/DLSW 10 75 90 PAR/HAL/FL 11 120 Inside Frost, SuperSaver 100A17/99XL 12 150 Soft White Super Saver 100A17/90/SSXL 13 48 Inside Frosted Reflector Spot 100R/SP 14 48 Flood, SuperSaver 120ER/FL/S S 15 600 Inside Frost, SuperSaver 150A/135/SSXL 16 100 Flood 120PAR/CAP/FL 17 250 Flood 120BR/FL 18 48 Flood SuperSaver 120PAR/FL/SS 19 300 Flood, Inside Frosted 15OR/FL 20 50 Spot, Inside Frosted 150R/SP 21 350 200A21/99/XL 22 350 200PS25/99/X 11F 23 40 250KR38/FL 24 24 300PAR56/WFL 23 50 Clear 300M/99/XI, MAY 17, 1999 120 $ .91 120 $1.41 120 $ .95 12 $9.71 130 NO BID 130 $ .54 130 $ .54 120 NO BID 130 $3.73 120 $ .62 130 $ .36 120 $6.18 130 $2.93 130 $1.06 125/130 NO BID 130 $2.56 120 $15.96 125/130 $15.96 120 NO BID 125 $2.57 130 $4.15 130 NO BID 125/130 $11.17 125 $1.72 r� 1 REGULAR MEETING 26 48 Inside Frosted 300M/PS30/MED 27 60 300b"/PS25 MED 28 29 300 60 500/99IF/XI, 500 PAR 64/WFL 30 24 300T21/2Q/CL 31 24 Clear Krypton Filled 400T3Q/CL/SS 32 24 500T3Q/CL 31 36 1500T3Q/CL 34 72 Bright White Deluxe 175 Watts, H39KC-175/DX 33 24 Brite White Deluxe 250 Watts, H37KC-250/DX 36 36 Brite White Deluxe 400 Watts, H33GL400/DX 37 24 Clear 100 Watts M90 MP 100/UN ED 38 50 Clear 70W Metal Halide W70/C/U/MED 39 36 Clear 250 Watts M250/C/U/MOG 40 40 Clear 400 Watts M400/C/U/MOG 41 12 Clear 1,000 Watts M1000/C/U/MOG 42 50 Coated, 175 Watts M175/C/U/MED 43 30 Clear Universal Burning 1500 Watts. M1500/13U-HOR 44 24 Clear, 35 Watts S76 LU35/MED 45 24 Clear, 70 Watts LU70/MED 46 60 Coated, 70 Watts S62 LU70/MED 47 12 Clear, 100 Watts LU100/MED MAY 17, 1999 120 $ 4.02 120 $ 3.59 125/130 $ 6.95 125/130 $40.40 120 NO BID 120 $12.64 120 $ 8.75 240 NO BID $ 6.40 $ 8.82 $ 9.03 $27.77 $40.00 $14.44 $21.25 $31.50 $17.64 $36.33 $11.36 $11.36 $13.20 $11.36 REGULAR MEETING MAY 17, 1999 48 72 Coated, 100 Watts $ 18.57 S54 LU100/MED 49 100 150 Watts, 55 Volt, Clear $ 11.36 S55/LU150/55 50 100 Clear, 200 Watt $ 14.44 S66ALU200 551 100 Clear, 250 Watts $ 11.36 S50/LU250/D 52 20 Clear, 400 Watts $ 12.50 S51ALU400 53 20 Clear, 1000 Watts $142.74 S52/LU1000 54 700. 69A21/TS/8M 130 $ .81 Min. Lumens - 640 55. 6500 11.6A21/TS/8M 130 $ .89 Min. Lumens - 1260 56 3000 1950L/A23/8M 130 $ 1.56 Nominal Watts - 165 Min. Lumens - 1950 57 50 Dulux 5 Watts $ 1.90 CF5DS/827 58 50 Dulux 9 Watts $ 1.90 CF5DS/827 59 150 Dulux 13 Watts, $ 2.00 CF13 DS/827 60 50 Cool White, 15 Watts $ 1.16 F15T8/CW 61 50 Dulux 26 Watts, T-4 $ 6.11 CF26DD/827 62 48 Warm White, 15 Watts $ 3.47 F15T12/WW 63 150 Cool White, 20 Watts $ 1.51 F20T 12/CW/SS 64 75 Cool White, 30 Watts $ 2.14 F30T 12/CW/RS/SS 65 100 Warm White 40 Watts $ 1.38 F40WW/SS 66 3000 Cool White, F40/CW/SS, 40 Watts $ .95 67 1200 Daylight 4.0 Watts, F40/D30 $ 3.41 C E 1 (A I REGULAR MEETING MAY 17, 1999 68 100 White 40 Watts $1.32 F40/W/SS 69 20 U Shaped Lamp - Cool White $3.92 40 Watts, FB40/CW/6/SS 70 50 Cool White NO BID F72T8/CW 71 50 Cool White, 39 Watts $5.60 F48T 12/CW 72 50 Cool White $7.07 F64T 12/CW/HO 73 100 Cool White, 75 Watts $2.22 F96T12/CW/SS 74 60 Cool White, 60 Watts $6.26 F48T 12/CW/HO 75 30 Cool White (112), 100 Watts $3.50 F96T 12/CW/HO/SS 76 60 7 V2 S/CO 130 $1.24 Orange 77 60 71/2S/CB 130 NO BID Blue 78 60 71/2S/CG 130 NO BID Green 79 60 71/2 S/CR 130 $ 1.24 Red 80 60 71/2 S/CW 130 $ 1.24 White 81 48 1141 Bulb $ .28 Sylvania # 363770 or equivalent 82 40 Advance $ 9.24 V2S34TP 83 10 Advance $57.63 VZT-3 S32 84 100 4 Foot Ballast $ 8.70 R-2540-TP 85 150 72" or 96" High Output $21.38 RS-25110-TP 86 150 60", 72", or 96" Slim Line $13.78 R-2E75-S-S'T REGULAR MEETING MAY 17, 1999 87 50 4 Foot Ballast NO BID (for Two 4 E Bulbs) VDC - 2540 TP Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the bids from VWV Grainger, Inc., 1750 Commerce Drive, .South Bend, Indiana, and Crescent Electric, 316 East Monroe, South Bend, Indiana, were rejected, as they did not include bid security or a Form No. 95, respectively. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - PAINT This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: O'LEARY PAINT COMPANY 24615 County Road 45, Suite 2 Elkhart, Indiana 46516 Bid was signed by Mr. James Nadolny Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ma Mineral Spirits 1.0 30 5 gallon container (must meet ASTM $ 2.99 D235-87) standard specs for mineral spirits. Type III odorless. $14.42 2.0 25 Exterior/Intenor Acrylic Latex Porch & Deck Enamel Wood and Concrete 1 1 3.1 25 Exterior $ 8.42 Acrylic Latex, Flat BEST QUALITY 3.2 50 Exterior $14.60 Acrylic Latex, Semi -gloss 3.3 30 Exterior $16.22 Acrylic Latex Gloss 4.0 50 Exterior $12.62 Latex Primer 5.1 40 Interior $12.90 Acrylic Vinyl Latex - Gloss Enamel 5.2 100 Interior $ 8.71 Acrylic Vinyl Latex, Semi -gloss Enamel 5.3 30 Interior $ 5.75 Acrylic Vinyl Latex, Flat Enamel REGULAR MEETING MAY 17, 1999 6.0 40 Exterior $12.10 Oil -Alkyd, High Gloss for Metal 7.0 50 Interior/Exterior $12.10 Gloss Alkyd Enamel Metal paint for wood and metal 8.0 550 HM Toluene $ 1.17 55 gallon drum container. Must meet ASTM standard specs for Toluene. 9.0 4500 Exterior Traffic Paint $ 6.59 Chlorinated Rubber ICI DULUX PAINTS 4111 Grape Road Mishawaka, Indiana Bid was signed by Mr. Patrick Barhart Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Mineral Spirits 1.0 30 5 gallon container (must meet ASTM $11.50 D235-87) standard specs for mineral spirits. Type III odorless. 2.0 25 Exterior/Interior $11.50 Acrylic Latex Porch & Deck Enamel Wood and Concrete 3.1 25 Exterior $ 9.99 Acrylic Latex, Flat BEST QUALITY 3.2 50 Exterior $10.50 Acrylic Latex, Semi -gloss 3.3 30 Exterior $10.75 Acrylic Latex Gloss 4.0 50 Exterior $9.50 Latex Primer 5.1 40 Interior $13.75 Acrylic Vinyl Latex - Gloss Enamel 5.2 100 Interior $13.75 Acrylic Vinyl Latex, Semi -gloss Enamel 5.3 30 Interior $ 6.99 Acrylic Vinyl Latex, Flat Enamel 6.0 40 Exterior $11.99 Oil -Alkyd, High Gloss for Metal 7.0 50 Interior/Exterior $13.99 Gloss Alkyd Enamel Metal paint for wood and metal 8.0 550 HM Toluene NO BID 55 gallon drum container REGULAR MEETING . MAY 17, 1999 9.0 4500 Exterior Traffic Paint $29,925.00 Chlorinated Rubber M.A. BRUDER & SONS. INC 600 Reed Road Broomall, Pennsylvania 19008 Bid was signed by Mr. James Bruder Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Mineral Spirits 1.0 30 5 gallon container (must meet ASTM $10.95 D235-87) standard specs for mineral spirits. Type III odorless. 2.0 25 Exterior/Interior $ 8.27 Acrylic Latex Porch & Deck Enamel Wood and Concrete 3.1 25 Exterior $ 7.69 Acrylic Latex, Flat BEST QUALITY 3.2 50 Exterior $ 9.15 Acrylic Latex, Semi -gloss 3.3 30. Exterior $10.80 Acrylic Latex Gloss 4.0 50 Exterior $ 8.64 Latex Primer 5.1 40 Interior $12.69 Acrylic Vinyl Latex - Gloss Enamel 5.2 100 Interior $ 7.89 Acrylic Vinyl Latex, Semi -gloss Enamel 5.3 30 Interior $ 5.69 Acrylic Vinyl Latex, Flat Enamel 6.0 40 Exterior $ 9.59 Oil -Alkyd, High Gloss for Metal 7.0 50 Interior/Exterior $ 9.59 Gloss Alkyd Enamel Metal paint for wood and metal 8.0 550 HM Toluene $175.00 55 gallon drum container. Must meet ASTM standard specs for Toluene. 9.0 4500 Exterior Traffic Paint NO BID Chlorinated Rubber Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to Central Services for review and recommendation. 1 1 1 REGULAR MEETING MAY 17, 1999 OPENING OF PROPOSALS - DEB COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS - FIRE DEPARTMENT This was the date set for receiving and opening of sealed proposals for the above referred to service. The Cleric tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HELVEY & ASSOCIATES INC. 1029 East Center Street Warsaw, Indiana 46580-3420 Bid was signed by Helvey & Associates Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 30% fee - all primary accounts 45% fee - any accounts referred for legal action C.B.M. ACCOUNTS SERVICE INC. 1320 Mishawaka Avenue South Bend, Indiana 46615 Bid was signed by Mr. Robert Martin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 25% fee - past due accounts 40% fee - accounts forwarded to debtor's local area 40% fee - accounts referred for legal action CREDIT BUREAU OF SOUTH BEND Post Office Box 1757 South Bend, Indiana 46634 Bid was signed by Ms. Gail Walker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 24% fee - all collections 40% fee - any accounts referred for legal action MALCOLM S. GERALD AND ASSOCIATES INC. 332 South Michigan Avenue Chicago, Illinois 60604 Bid was signed by Mr. Tom Vaughn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 23.5% fee - all accounts placed for collection, that are collected Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above proposals were referred to the Fire Department for review and recommendation. AWARD BID - SALE OF 1973 BARBER GREEN PAVER Mr. Larry Donica, Central Services, advised the Board that on May 3, 1999, bids were received and opened for the above referred to item. After reviewing those bids, Mr. Donica recommends that the Board award the sale of the equipment to Mr. Jeff Van Belle, 27161 Curtis Drive, Edwardsburg, REGULAR MEETING MAY 17. 1999 Michigan in the amount of $1,500.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - ONE (1) 1,500 G.P.M. TRIPE COMBINATION PUMPING APPARATUS Fire Chief Luther Taylor, advised the Board that on May 3, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Chief Taylor recommends that the Board award the contract to Pierce Manufacturing, Inc., 2600 American Drive, Appleton, Wisconsin in the amount of $293,849.71, which includes a base bid of an alternate bid for a stock fire pumper of $283,883.00, plus options. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BIDS - JANITORIAL SUPPLIES Mr. George Zana, Purchasing, advised the Board that on May 10, 1999, bids were received and opened for the above referred to supplies. After reviewing those bids, Mr. Zana recommends that the Board award the bids as follows: KSS ENTERPRISES 7 (R) 2 Ply Roll Towel (Perf) BW 410 $15.43 9 (R) Roll Towel - White Quilted DS-205 $32.00 12 Lava Bar Soap 5 oz. Wrapped, 48/cs Same $33.10 17 Floor Degreaser KSS H.D. $15.50 20 Glass Cleaner/Ready to Use KSS $2.10/gd 21 Vinegar, White 5% Same $1.50/89 24 Drain Opener KSS Drain Solve $17.28 29 Deodorant Blocks/Urinal Vanal Scree wBlock $13.56 30 Bowl Blocks 4 oz. Vanal $5.52 4 oz. w/hanger, 12/box 33 Sponge 2 x 4.5 x 7 5/8 3 M $1.00ea. 35 Johnny Mops, Polyester Bowel Scrub $.40 ea. 38(A) 38 x 58, 55/60 gal, DJV-60 $15.00 PG6-6151, 100/cs. 38(B) 30 x 3.6, 20/30 gal, DJV-37, 1.3 mil. $16.10 PG6-3751, 250/cs. 38(C) 40 x 47, 40/45 gal, DJV48 $15.65 1 PG6-4651, .125/cs. (R) 2 Ply Toilet Tissue Encore 702 $25.79 4.5 x 4.5, 500 sheets/roll Standard Size Rolls 96 rolls/case 2 (R) 2 Ply Toilet Tissue Encore 782 $18.95 3 (R) 2 Ply Toilet Tissue Encore 792 $18.95 4 (R) Single Fold Tissue Fort James 157-90 $59.85 1000 sheets/pkg., 60 pkg./case. F.H. #171 or equivalent REGULAR MEETING 5 6 (R) HP PRODUCTS 10 (R) 11 13 14 15 18 19 22 HP PRODUCTS 23 25 26 27 28 31 MAY 17, 1999 2 Ply Facial Tissue KC 21606 140 sheets/box 48 box/case Kleenex #21600 or equivalent C fold Towels -White Encore 4812 10.25 x 13.25, 200 twl/pkg Scott 151 or equivalent 12 pkg/case Roll Towel - Natural Encore 4861 7.875 W, 1.5 Core Size F.H. #264 or equivalent 350 ft/roll, 12 roll/case Must work in STD 8" Roll cabinet Roll Towel - Natural Encore 4867 8" W, 1.5" Core Size Ivory Bar Soap Same 3.1 oz. wrapped, 192/case Safeguard Bar Soap Same 3.5 oz. wrapped, 48/case Dial Bar Soap Same 3.5 oz. Wrapped, 72/case Liquid Hand Cleaner Sani-Toff w/pumas and lotion, Sani-Tuffor 91757 equivalent, 3.5 liter ctn, 2/case Liquid Soap for dispenser, Same Pink lotion 1 gal. container, 4/ctn. Foaming Germicidal Cleaner Claire C-873 Kills HIV and others 18 oz., 12/case Comet Powder Cleaner Same 21 oz., 24/cnt Ammonia HP Ammonia 1 gallon liquid, 6/ctn Bleach, 5.25 SH HP Bleach 1 gallon liquid, 6/ctn Spic -N-Span Powder Same 27 oz., 12/ctn Furniture Wax Polish Claire C-811 19 oz. spray, 12/case Bowl.Cleaner •- 9% HCL Spartan M-95 32 oz. liquid, 12/ctn Bowl Cleaner - 23% HCL Corn Brooms, Heavy Duty $37.37 $12.11 $11.06 $12.11 $32.00 $28.57 $36.87 $29.51 $12.15 $15.49 $19.51 $ 5.77 $ 5.39 $50.63 $18.63 $9.35 Spartan Germ. $10.17 ABCO BRIO $ 5.35 (V# 0 REGULAR MEETING MAY 17, 1999 32 Plastic Spray Bottles Impact 32oz $ .81 32 oz. wlspray nozzle Bottle & Trigger 34 Plastic Bucket Tucker 256 $1.08 10 qt. w/handle 36 Oven Cleaner Claire C-824 $17.64 18 oz., 12/ctn 37 Trash Bags, Black Inter Plast $10.53 Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - PEDESTRIAN ENTRANCE - PULASKI PARK - SIDEWALK. CURB. APPROACH AND RAMP INSTALLATION - PROJECT NO 98-96 Mr. Powell advised that in accordance with the bid awarded on May 3, 1999, to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $25,492.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT 1999 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - CURB AND SIDEWALK - ZONE 1 - PROJECT NO. 99-02 Mr. Powell advised that in accordance with the bid awarded on March 29, 1999, to L.E. Barber, Inc., 1200 East Napier, Benton Harbor, Michigan, in the amount of $107,803.25 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ESCROW AGREEMENT - MORRIS PREFORMING ARTS CENTER - MISCELLANEOUS METAL FABRICATION - PROJECT NO 98-25-5 A AND B Mr. Powell stated that the Board is in receipt of an Agreement between the City of South Bend, General Steel Fabricating Company, 5230 East 26 and L Street, Indianapolis, Indiana; and NBD Bank, Indianapolis, Indiana, for the above referred to project. Mr. Powell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. TABLE COMMUNITY DEVELOPMENT ADDENDUM This Addendum was tabled, as Ms. Roemer is a Board Member of the Neighborhood Housing Services. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - EXPANSION AND RENOVATION - SOUTH BEND ANIMAL CONTROL SHELTER - CRUMLISH AND CRUMLISH Mr. Powell stated that the Board is in receipt of an Agreement between the City of South Bend and Crumlish and Crumlish, 3215 Sugar Maple Court, South Bend, Indiana, for the above referred to project. Mr. Powell noted that the Agreement is in the amount of $4,800.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ORGANIC RESOURCES FACILITY LAND USE STUDY - GREELEY AND HANSEN Mr. Powell stated that the Board is in receipt of a Proposal between the City of South Bend and Greeley and Hansen, 105 East Jefferson Boulevard, South Bend, Indiana, for a study to examine the various current uses of the organic resources site and to identify the best use(s) for the site in the future. Mr. Powell noted that the Proposalis in the amount of $9,700.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. 1J 1 (A,* 0 ! REGULAR MEETING MAY 1711999 APPROVAL OF AGREEMENT -LOCAL PUBLIC AGENCY AGREEMENT CONSTRUCTION AND PROJECT MANAGEMENT FOR FEDERAL AID PROJECTS - EAST BANK WALKWAY - CEDAR TO HAGERTY STREET Mr. Powell stated that the Board is in receipt of an Agreement between the City of South Bend and the State of Indiana, for the above referred to project. Mr. Powell noted that the Agreement is in the amount of $50,570.00, which isthe City of South Bend's share. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PINE ROAD SANITARY SEWER PROFESSIONAL SERVICES - KEN HERCEG AND ASSOCIATES Mr. Powell stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg and Associates, 211 West Washington, South Bend, Indiana, for professional engineering services to extend sanitary sewer service to the property in the northeast quadrant of the Edison Road and Pine Road intersection. Mr. Powell noted that the Proposal is in the amount of $15,120.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MADISON ELEMENTARY P.TO. ICE CREAM SOCIAL AND FUN FAIR Mr. Powell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Elizabeth Eldon, Madison Elementary School, 832 North Lafayette, South Bend, Indiana to conduct the above referred to ice cream social, on May 21, 1999, from 4:00 p.m. until 9:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK DAY PARADE Mr. Powell stated that favorable recommendations have been received by the Division of Engineering, Police Department, Park Department, and the City Attorney's office, in reference to a request as subnutted by Reverend Warren Banks, River park Business Association, Post Office Box 4211, South Bend, Indiana to conduct the above referred to parade, on September 25, 1999, beginning at 9:00 am., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR RACE UNITY Mr. Powell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Glenda Hernandez, Coalition for Humanity, 702 East South Street, South Bend, Indiana to conduct the above referred to walls, on June 12, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CLEVELAND FROM HUMBOLDT TO VASSAR - BLOCK PARTY Mr. Powell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jamie McKinstry, 1141 Cleveland, South Bend, Indiana to conduct the above referred to block party, on June 19, 1999, from 11:00 a.m. to 3:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT AMERICAN DIABETES WALK FOR DIABETES Mr. Powell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Paula Keswick, American Diabetes Association, 53631 Fir Road, Granger, Indiana to conduct the above referred to walk, on September 25, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE JACOB FROM MINER TO CEDAR - BLOCK PARTY Mr. Powell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Johnnie Robinson, 521 North Jacob, South Bend, Indiana to conduct the above referred to block party, on May 30, 1999, from 3:00 p.m. until 10:30 p.m. Upon a motion made by Ms. Roemer, Ck A, REGULAR MEETING MAY 17, 1999 seconded by Mr. Powell and carried, the recommendation was approved. APPROVE CONSENT TO ANNEXATION AND -WAIVER OF RIGHTS TO REMONSTRATE Mr. Powell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Michael Chrobot, 52350 Laurel Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 52350 Laurel Road, South Bend, Indiana, (Key # 02- 1005-008917), Mr. Chrobot waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Powell seconded the motion which carried. ADOPT RESOLUTION NO. 25-1999 DISPOSAL OF CITY -OWNED PROPERTY Upon a motion -made by Mr. Powell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.' 25-1999 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED LIST WHEREAS, Indiana Code 36-141-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 17th day of May, 1999. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 26-1999 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 26-1999 WHEREAS, I.C. 36-9-64 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council oft he City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and 1 n 1 REGULAR MEETING MAY 17, 1999 WHEREAS, SERGEANT MAX A. REEDER has retired from the South Bend Police Department after forty three (43) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19152 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 17th day of May, 1999. BOARD OF PUBLIC WORKS s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. IN Tek - IN Kote 30755 Edison Road New Carlisle, Indiana 46552 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Wastewater Discharge Permit was approved. APPROVE AND/OR TABLE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or tabled as follows: BOND OF CONTRACTOR Ready Concrete Approved May 17, 1999 Kenny Grove d/b/a/ Tabled KAC Concrete EXCAVATION BONDS Todo Excavation, Inc. Tabled Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or tabled as outlined above. Mr. Powell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,106,976.83 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted three (3) lists containing claims in the amount of $149,424.97, $276,137.27 and $55,306.12 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. REGULAR MEETING MAY 17, 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the meeting adjourned at 10:13 a.m. BOARD OF PUBLIC WORKS James R. Caldwell, President Lewis N. Powell, Member 4M,eer a e Roeme A ST: Angela cob, Cler 1 1