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Home My WebLink About05/10/99 Board of Public Works Minutes0 a REGULAR MEETING MAY 10. 1999 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, May 10, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell present. Board Member M. Catherine Roemer was not present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED/REMOVED Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following items were added/removed from the agenda: - Resolution No. 24-1999 - Towing Resolution -Removed from agenda - Added to Agenda - Request to Advertise for the Receipt of Bids - Laurel Road Sewer and Water - Project No. 98-71 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on May 3, 1999, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - DESALLE PROMOTIONS Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Don DeSalle, 5106 Knollwood, Anderson, Indiana, to conduct the sale of toys, on May 23, 1999, from 10:00 a.m. until 3:00 p.m., at the Century Center. Mr. Caldwell stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. Mark Bradley, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the License Application for a Transient Merchant was approved. OPENING OF BIDS - ONE (1) MORE OR LESS, 3/4 TON EXTENDED CAB CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were received by the Board of Public Works for this item. OPENING OF BIDS - JANITORIAL SUPPLIES This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STANZ CHEESE 1840 North Commerce Drive South Bend, Indiana 46624 Bid was signed by Ms. Shirley Geraghty Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Tissues and Paper Towels 1 (R) 100 2 Ply Toilet Tissue Encore #702 $28.35 4.5 x 4.5, 500 sheets/roll Standard Size Rolls 96 rolls/case 2 (R) 120 2 Ply Toilet Tissue Encore #791 $23.35 REGULAR MEETING 3 (R) 60 5 25 6 (R) 80 7 (R) 75 8 (R) 300 9 (R) 150 10 (R) 50 MAY 10. 1999 3.9 x 1000, 1000 sheets/roll James River #162 or equivalent must fit J.R. Twinsaver cabinet 12 rolls/case 2 Ply Toilet Tissue Encore #792 12" Roll, 2000 sheets/roll Scott 781 or equivalent must fit Scott Jumbo roll cabinet 6 rolls/case Single Fold Tissue NO BID 1000 sheets/pkg., 60 pkg./case F.H. #171 or equivalent 2 Ply Facial Tissue NO BID 140 sheets/box, 48 box/case Kleenex #21600 or equivalent C fold Towels -White Encore #4814 10.25 x 13.25, 200 tw1/pkg Scott 151 or equivalent 12 pkg/case 2 Ply Roll Towel (Perf) Encore #4500 11 x 9.3, 100 sheets/roll Marcal #710 or equivalent 15 rolls/package Roll Towel - Natural Encore #4861 7.875 W, 1.5 Core Size F.H. #264 or equivalent 400 ft/roll, 12 roll/case Must work in STD 8" Roll cabinet Roll Towel-White/Quilted Encore #4860 8" W 1.5" core size FH280 or equivalent 350 ft./roll 12 roll/case Roll Towel - Natural Encore #4867 8" W, 1.5" Core Size F.H. 263 or equivalent 850/roll, 6 roll/case Soaps, Cleaners & Disinfectant 11 20 Ivory Bar Soap 3.1 oz. wrapped, 192/case 12 20 Lava Bar Soap 5 oz. wrapped, 48/case 13 35 Safeguard Bar Soap 3.5 oz. wrapped, 48/case NO BID Q101wc 14 20 Dial Bar Soap NO BID $23.35 $14.20 $13.10 $16.40 $16.15 L� Fj 1 REGULAR MEETING MAY 10, 1999 3.5 oz. Wrapped, 72/case 15 40 Liquid Hand Cleaner NO BID w/pumas and lotion, Sani-tuff or equivalent, 3.5 liter ctn, 2/case 16 30 Liquid Soap for dispenser, Stanz $20.50 Pink lotion 1 gal. container, 6/ctn. 17 50 Floor Degreaser Warsaw $17.00 Femco F35B or equivalent 5 gallon container 18 20 Foaming Germicidal Cleaner NO BID Kills HIV and others 24 oz., 12/case 19 10 Comet Powder Cleaner NO BID 21 oz., 24/cnt 20 40 Glass Cleaner/Ready to Use Stan $14.00 1 gallon liquid/ 6/ctn 21 40 Vinegar, White 5 % NO BID 1 gallon liquid, 6/ctn 22 40 Ammonia NO BID 1 gallon liquid, 6/ctn 23 50 Bleach, 5.25 SH NO BID 1 gallon liquid, 6/ctn 24 15 Drain Opener Warsaw $16.20 The Works or equivalent, 1 qt, 12/ctn 25 20 Spic -N-Span Powder NO BID 27 oz., 12/ctn 26 10 Furniture Wax Polish NO BID 20 oz. spray, 12/case 27 80 Bowl Cleaner - 9% HCL Stanz $10.30 32 oz. liquid, 12/ctn 28 30 Bowl Cleaner - 23 % HCL 32 oz. liquid, 12/ctn Stan $11.50 29 65 Deodorant Blocks/Urinal NO BID 4 oz. cherry w/screen, 12/box. 30 50 Deodorant Blocks/Urinal NO BID 4 oz. w/hanger, 12/box Bags, Liners and Misc. REGULAR MEETING MAY 10. 1999 31 60 ea. Corn Brooms, Heavy Duty NO BID Warehouse 32 200 ea. Plastic Spray Bottles NO BID 32 oz. w/spray nozzle 33 250 ea. Sponge 2 x 4.5 x 7 5/8 NO BID General purpose individually wrapped 34 40 ea. Plastic Bucket NO BID 10 qt. w/handle 35 15 Johnny Mops, Polyester NO BID 144/ctn 36 15 Oven Cleaner NO BID 16 oz. , 12/ctn 37 36 Trash Bags, Black Pitt Plastics $14.65 24 x 33, 15 gal H.D. 38(A) 300 38 x 58, 55/60 gal, Pitt Plastics $17.60 PG6-6151, 100/cs. 38(B) 120 30 x 36, 20/30 gal, Pitt Plastics $10.65 PG6-3751, 250/cs. 38(C) 175 40 x 47, 40/45 gal, Pitt Plastics $18.25 PG6-4651, 100/cs. TEPE SANITARY SUPPLY, INC. 361 South Elkhart Avenue Elkhart, Indiana 46516 Bid was signed by Mr. Gary Tepe Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Tissues and Paper Towels 1 (R) 100 2 Ply Toilet Tissue 2012000 2 (R) 120 4.5 x 4.5, 500 sheets/roll Standard Size Rolls 96 rolls/case 2 Ply Toilet Tissue 20119800 3.9 x 1000, 1000 sheets/roll James River #162 or equivalent must fit J.R. Twinsaver cabinet 12 rolls/case $33.15 $29.90 3 (R) 60 2 Ply Toilet Tissue 20119700 $29.90 1 1 a wow) 1 1 1 REGULAR MEETING 4 (R) 40 5 25 6 (R) 80 7 (R) 75 8 (R) 300 9 (R) 150 10 (R) 50 MAY 10, 1999 12" Roll, 2000 sheets/roll Scott 781 or equivalent must fit Scott Jumbo roll cabinet 6 rolls/case Single Fold Tissue NO BID 1000 sheets/pkg., 60 pkg./case F.H. #171 or equivalent 2 Ply Facial Tissue 20118900 140 sheets/box, 48 box/case Kleenex #21600 or equivalent C fold Towels -White 20120300 10.25 x 13.25, 200 twl/pkg Scott 151 or equivalent 12 pkg/case 2 Ply Roll Towel (Perf) 20102600 11 x 9.3, 100 sheets/roll Marcal #710 or equivalent 15 rolls/package Roll Towel - Natural 20121000 7.875 W, 1.5 Core Size F.H. #264 or equivalent 400 ft/roll, 12 roll/case Must work in STD 8" Roll cabinet Roll Towel-White/Quilted 20121200 8" W 1.5" core size FH280 or equivalent 350 ft. /roll 12 roll/case Roll Towel - Natural 20121100 8" W, 1.5" Core Size F.H. 263 or equivalent 850/roll, 6 roll/case SoaD_s,_ Cleaners & Disinfectant 11 20 Ivory Bar Soap 10132800 3.1 oz. wrapped, 192/case 12 20 Lava Bar Soap 10134700 5 oz. wrapped, 48/case 13 35 Safeguard Bar Soap 10137000 3.5 oz. wrapped, 48/case 14 20 Dial Bar Soap 00910 3.5 oz. Wrapped, 72/case 15 40 Liquid Hand Cleaner 10135900 w/pumas and lotion, Sani-tuff or equivalent, 3.5 liter ctn, 2/case 16 30 Liquid Soap for dispenser, 10138000 $17.00 $18.45 $10.40 $18.75 $24.00 $31.25 $20.55 $36.00 $33.00 $58.85 $20.00 $44.90 REGULAR MEETING 17 50 18 20 19 10 20 40 21 40 22 40 23 50 24 15 25 20 26 10 27 80 28 30 29 65 30 50 Bags, Liners and Misc. 31 60 ea. 32 200 ea. MAY 10, 1999 Pink lotion 1 gal. container, 6/ctn. Floor Degreaser 10114700 $24.00 Femco F35B or equivalent 5 gallon container Foaming Germicidal Cleaner 10122100 $ 2 2 . 0 0 Dills HIV and others 24 oz., 12/case Comet Powder Cleaner 10146300 $22.80 21 oz., 24/cnt Glass Cleaner/Ready to Use 10130600 $ 7.90 1 gallon liquid/ 6/ctn Vinegar, White 5 % 10130300 $15.90 1 gallon liquid, 6/ctn Ammonia 10128900 $15.00 1 gallon liquid, 6/ctn Bleach, 5.25 SH 10129000 $ 7.80 1 gallon liquid, 6/ctn Drain Opener 10145200 $47.68 The Works or equivalent, 1 qt, 12/ctn Spic -N-Span Powder 10157900 $64.20 27 oz., 12/ctn Furniture Wax Polish 10100500 $ 2 4 . 5 0 20 oz. spray, 12/case Bowl Cleaner - 9 % HCL 10145700 $15.50 32 oz. liquid, 12/ctn Bowl Cleaner - 23% HCL 10147100 $15.10 32 oz. liquid, 12/ctn Deodorant Blocks/Urinal 10119600 $21.00 4 oz. cherry w/screen, 12/box. Deodorant Blocks/Urinal 10119200 $ 4.95 4 oz. w/hanger, 12/box Corn Brooms, Heavy Duty 40100800 $ 6.00 Warehouse Plastic Spray Bottles 40135100 $ 1.00 32 oz. w/spray nozzle 40135800 REGULAR MEETING MAY 10. 1999 33 250 ea. Sponge 2 x 4.5 x 7 5/8 40133300 $ .75 General purpose individually wrapped 34 40 ea. Plastic Bucket 5502 $ 2.55 10 qt. w/handle 35 15 Johnny Mops, Polyester 40142000 $86.40 144/ctn 36 15 Oven Cleaner 6/32 91208 $35.20 16 oz., 12/ctn 37 36 Trash Bags, Black 20125200 $22.55 24 x 33, 15 gal H.D. 38(A) 300 38 x 58, 55/60 gal, 20126600 $20.90 PG6-6151, 100/cs. 38(B) 120 30 x 36, 20/30 gal, TGG36XH $24.30 PG6-3751, 250/cs. 38(C) 175 40 x 47, 40/45 gal, 20126850 $15.90 PG6-4651, 100/cs. KSS ENTERPRISES 616 East Vine Street Kalamazoo, Michigan 49001 Bid was signed by Mr. Mike Jacobs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: Tissues and Paper Towels 1 (R) 100 2 Ply Toilet Tissue BayWest 500 $26.32 4.5 x 4.5, 500 sheets/roll Standard Size Rolls 96 rolls/case 2 (R) 120 2 Ply Toilet Tissue BayWest 1002 $21.05 3.9 x 1000, 1000 sheets/roll James River #162 or equivalent must fit J.R. Twinsaver cabinet 12 rolls/case 3 (R) 60 2 Ply Toilet Tissue BayWest 2002 $21.05 12" Roll, 2000 sheets/roll Scott 781 or equivalent must fit Scott Jumbo roll cabinet 6 rolls/case 4 (R) 40 Single Fold Tissue NO BID REGULAR MEETING 5 25 6 (R) 80 7 (R) 75 8 (R) 300 MAY 10, 1999 1000 sheets/pkg., 60 pkg./case F.H. #171 or equivalent 2 Ply Facial Tissue BayWest 130 140 sheets/box, 48 box/case BayWest 6130 Kleenex #21600 or equivalent C fold Towels -White BayWest 495 10.25 x 13.25, 200 twl/pkg Scott 151 or equivalent 12 pkg/case 2 Ply Roll Towel (Perf) BayWest 410 11 x 9.3, 100 sheets/roll Marcal #710 or equivalent 15 rolls/package Roll Towel - Natural BayWest 460 7.875 W, 1.5 Core Size F.H. #264 or equivalent 400 ft/roll, 12 roll/case Must work in STD 8" Roll cabinet 9 (R) 150 Roll Towel-White/Quilted BayWest 465 8" W 1.5" core size FH280 or equivalent 350 ft./roll 12 roll/case 10 (R) 50 Roll Towel - Natural BayWest 461 8" W, 1.5" Core Size F.H. 263 or equivalent 850/roll, 6 roll/case Soaps, Cleaners & Disinfectant 11 20 Ivory Bar Soap NO BID 3.1 oz. wrapped, 192/case 12 20 Lava Bar Soap Lava - 5 oz. 5 oz. wrapped, 48/case 13 35 Safeguard Bar Soap NO BID 3.5 oz. wrapped, 48/case 14 20 Dial Bar Soap Dial 3.5 oz. 3.5 oz. Wrapped, 72/case 15 40 Liquid Hand Cleaner NO BID w/pumas and lotion, Sani-tuff or equivalent, 3.5 liter ctn, 2/case 16 30 Liquid Soap for dispenser, Office Hand Soap Pink lotion 1 gal. container, 6/ctn. 17 50 Floor Degreaser KSS Degreaser Femco F35B or equivalent 5 gallon container $13.50 $16.00 $12.25 $15.43 $20.25 $22.90 $33.10 $ 3.75 $15.50 $36.90 1 1 ►w R1 1 I I REGULAR MEETING MAY 10, 1999 18 20 Foaming Germicidal Cleaner Hiligard Germicide $20.40 Kills HIV and others 24 oz., 12/case 19 10 Comet Powder Cleaner Comet $19.95 21 oz., 24/cnt 20 40 (class Cleaner/Ready to Use KSS Glass Cleaner $ 2.10 1 gallon liquid/ 6/ctn 21 40 Vinegar, White 5 % White Vinegar $ 1.50 22 40 Ammonia Ammonia $ 1.50 1 gallon liquid, 6/ctn 23 50 Bleach, 5.25 SH NO BID 1 gallon liquid, 6/ctn 24 15 Drain Opener KSS Drain Solve $17.28 The Works or equivalent, 1 qt, 12/ctn 25 20 Spic -N-Span Powder Spic & Span $51.00 27 oz., 12/ctn 26 10 Furniture Wax Polish KSS Hynote $25.56 20 oz. spray, 12/case 27 80 Bowl Cleaner - 9% HCL KSS Mild $10.80 32 oz. liquid, 12/ctn 28 30 Bowl Cleaner - 23 % HCL KSS Strong $10.32 32 oz. liquid, 12/ctn 29 65 Deodorant Blocks/Urinal Urinal Screen $13.56 4 oz. cherry w/screen, 12/box. 30 50 Deodorant Blocks/Urinal Urinal Bloc $ 5.52 4 oz. w/hanger, 12/box BaLys, Liners and Mi 31 60 ea. Corn Brooms, Heavy Duty Warehouse Broom $ 5.87 Warehouse 32 200 ea. Plastic Spray Bottles Bottle, 32 oz. $ .34 32 oz. w/spray nozzle Trigger $ .50 33 250 ea. Sponge 2 x 4.5 x 7 5/8 3M Cellulose $ 1.00 General purpose individually wrapped 34 40 ea. Plastic Bucket 10 Qt. Bucket $ 2.50 10 qt. w/handle 35 15 Johnny Mops, Polyester Bowl Scrub $ .40 144/ctn REGULAR MEETING 36 15 37 36 38(A) 300 38(B) 120 38(C) 175 MAY 10, 1999 Oven Cleaner Oven Cleaner $29.16 16 oz., 12/ctn Trash Bags, Black H-24339-EK $11.25 24 x 33, 15 gal H.D. 38 x 58, 55/60 gal, DJV-60 $15.06 PG6-6151, 100/cs. 30 x 36, 20/30 gal, DJV-37 $16.10 PG6-3751, 250/cs. 40 x 47, 40/45 gal, DJV-48 $15.65 PG6-4651, 100/cs. TM-37 $ 8.65 HP PRODUCTS CORPORATION 4220 Saguaro Trail Indianapolis, Indiana 46268 Bid was signed by Mr. Don Moore Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Tissues and Paper Towels 1 (R) 100 2 Ply Toilet Tissue Encore 702 $25.79 4.5 x 4.5, 500 sheets/roll Standard Size Rolls 96 rolls/case 2 (R) 120 2 Ply Toilet Tissue Encore 782 $18.95 3.9 x 1000, 1000 sheets/roll James River #162 or equivalent must fit J.R. Twinsaver cabinet 12 rolls/case 3 (R) 60 2 Ply Toilet Tissue Encore 792 $18.95 12" Roll, 2000 sheets/roll Scott 781 or equivalent must fit Scott Jumbo roll cabinet 6 rolls/case 4 (R) 40 Single Fold Tissue Fort James 157-90 $59.85 1000 sheets/pkg., 60 pkg./case F.H. #171 or equivalent 5 25 2 Ply Facial Tissue Kimberly Clark 21606 $37.37 140 sheets/box, 48 box/case Kleenex #21600 or equivalent 6 (R) 80 C fold Towels -White Encore 4812 $12.11 10.25 x 13.25, 200 twl/pkg Scott 151 or equivalent 1 1 1 1 1 h� REGULAR MEETING 7 (R) 75 8 (R) 300 MAY M 1999 12 pkg/case 2 Ply Roll Towel (Perf) Fort James 279-90 $16.11 11 x 9.3, 100 sheets/roll Marcal #710 or equivalent 15 rolls/package Roll Towel - Natural Encore 4861 7.875 W, 1.5 Core Size F.H. #264 or equivalent 400 ft/roll, 12 roll/case Must work in STD 8" Roll cabinet 9 (R) 150 Roll Towel-White/Quilted Encore 4869 8" W 1.5" core size FH280 or equivalent 350 ft./roll 12 roll/case 10 (R) 50 Roll Towel - Natural Encore 4867 8" W, 1.5" Core Size F.H. 263 or equivalent 850/roll, 6 roll/case Soaps, Cleaners & Disinfectant 11 20 Ivory Bar Soap Ivory Bar Soap 3.1 oz. wrapped, 192/case 12 20 Lava Bar Soap Lava Bar Soap 5 oz. wrapped, 48/case 13 35 Safeguard Bar Soap Safeguard Soap 3.5 oz. wrapped, 48/case 14 20 Dial Bar Soap Dial Soap 3.5 oz. Wrapped, 72/case 15 40 Liquid Hand Cleaner Sani-Tuff w/pumas and lotion, Sani-tuff or equivalent, 3.5 liter ctn, 2/case 16 30 Liquid Soap for dispenser, Pink Lotion Pink lotion 1 gal. container, 6/ctn. 17 50 Floor Degreaser Spartan Tough F35B or equivalent 5 gallon container 18 20 Foaming Germicidal Cleaner Claire C-873 Kills HIV and others 24 oz., 12/case 19 10 Comet Powder Cleaner Comet 21 oz., 24/cnt 20 40 Glass Cleaner/Ready to Use Acclaim RTU $11.06 $13.43 $12.11 $32.00 $34.02 $28.57 $36.87 $29.51 $12.15 $ 2 0 . 3 6 $19.51 $15.49 REGULAR MEETING MAY 10, 1999 1 gallon liquid/ 6/ctn 21 40 Vinegar, White 5 % Vinegar $ 6.75 1 gallon liquid, 6/ctn 22 40 Ammonia HP Ammonia $ 5.77 1 gallon liquid, 6/ctn 23 50 Bleach, 5.25 SH HP Bleach $ 5.39 1 gallon liquid, 6/ctn 24 15 Drain Opener Spartan Consume $18.92 The Works or equivalent, 1 qt, 12/ctn 25 20 Spic -N-Span Powder Spic-N-Span $50.63 27 oz., 12/ctn 26 10 Furniture Wax Polish Claire C-811 $18.63 20 oz. spray, 12/case 27 80 Bowl Cleaner - 9 % HCL Spartan M-95 $ 9.35 32 oz. liquid, 12/ctn 28 30 Bowl Cleaner - 23% HCL Spartan Germicide $10.17 32 oz. liquid, 12/ctn 29 65 Deodorant Blocks/Urinal Fresh 12-UPSB $14.02 4 oz. cherry w/screen, 12/box. 30 50 Deodorant Blocks/Urinal Fresh 12-4BB $ 5.52 4 oz. w/hanger, 12/box Bags, Liners and Misc. 31 60 ea. Corn Brooms, Heavy Duty ABCO BR1001 $ 5.35 Warehouse 32 200 ea. Plastic Spray Bottles Impact Bottle $ .81 32 oz. w/spray nozzle 33 250 ea. Sponge 2 x 4.5 x 7 5/8 Hydra W4PKU $ .54 General purpose individually wrapped 34 40 ea. Plastic Bucket Tucker 256 $ 1.08 10 qt. w/handle 35 15 Johnny Mops, Polyester Impact 202 $77.76 144/ctn 36 15 Oven Cleaner Claire C-824 $17.64 16 oz., 12/ctn 37 36 Trash Bags, Black Inteplast $10.53 24 x 33, 15 gal H.D. J C 1 1 REGULAR MEETING MAY 10, 1999 38(A) 300 38 x 58, 55/60 gal, Heritage 1.2Mi1 $14.25 PG6-6151, 100/cs. Heritage 1.5 Mil $15.96 38(B) 120 30 x 36, 20/30 gal, Heritage 1.1 Mil $17.75 PG6-3751, 250/cs. Heritage 1.5 Mil $20.09 38(C) 175 40 x 47, 40/45 gal, Heritage 1.1 Mil $10.66 PG6-4651, 100/cs . Heritage 1.5 Mil $12.77 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to Central Services for review and recommendation. APPROVE CHANGE ORDER - LEIGHTON PLAZA - PLAZA FINISHES AND SITE CONSTRUCTION - PROJECT NO 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 2-03.60- 2 on behalf of L.L. Geans Construction, 1923 North Home Street, Mishawaka, Indiana, indicating that the Contract amount be increased $4,008.54 for a new Contract sum including this Change Order in the amount of $959,573.54. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEIGHTON PLAZA - ELECTRICAL SYSTEM - PROJECT NO. 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3-16.20- 1 on behalf of Thompson, Inc., 53971 North Park Avenue, Elkhart, Indiana indicating that the Contract amount be increased $10,551.00 for a new Contract sum including this Change Order in the amount of $628,471.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEIGHTON PLAZA - PRECAST PARKING GARAGE STRUCTURE - PROJECT NO 97-57-5 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3-03.73- 4 on behalf of Prestress Services, Inc., 7855 NW Winchester Road, Decatur, Indiana indicating that the Contract amount be increased $9,450.00 for a new Contract sum including this Change Order in the amount of $4,067,261.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - EAST WAYNE STREET HISTORIC DISTRICT STREET LIGHT UPGRADE - PROJECT NO. 98-56 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 1 on behalf of Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana indicating that the Contract amount be increased $450.00 for a new Contract sum including this Change Order in the amount of $155,450.00. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Change. Order was approved. APPROVE CHANGE ORDER - FIRE STATION NO. 10 - PROJECT NO. 97-18 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana indicating that the Contract amount be decreased $2,650.00 for a new Contract sum including this Change Order in the amount of $1,288,850.00. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER - CHIPPEWA/MICHIGAN LANDSCAPING - PROJECT NO.98- 88 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Northern Indiana Construction, 55803 Dogwood Road, Mishawaka, Indiana indicating that the Contract amount be increased $795.00 for a new Contract sum including this Change Order in the amount of $52,942.30. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Change Order was approved. REGULAR MEETING MAY 10, 1999 APPROVAL OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - SECONDARY CLARIFIER IMPROVEMENTS - WASTEWATER TREATMENT PLANT - PROJECT NO.98-18 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Bowen Engineering, Post Office Box 40729, Indianapolis, Indiana, for the above referred to project. Mr. Caldwell noted that the Agreement is in the amount of $4,429,300.00. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - SHOWERLUX DRIVE - SANITARY SEWER STORM SEWER AND WATER MAIN EXTENSIONS - PROJECT NO.94-95 Mr. Caldwell advised that in accordance with the bid awarded on April 26, 1999, to Small, Inc., 25190 State Road 4, North.Liberty, Indiana, in the amount of $192,773.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Addendum II - Scope of Broadway Public Works Amends contract to allow Services Improvements funds to be used on Pennsylvania Cul-de-Sac Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 99-0731-A ISSUED BY: Neelthak Financial Services 1405 Chews Landing Road Laurel Springs, New Jersey 08021 FOR: Field Pointe Subdivision Phase Two, Section 1 AMOUNT: $210,552.00 EXPIRES: April 14, 2000 Mr. Caldwell made a motion that the Letter of Credit, as outlined above, be approved. Mr. Powell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by to vacate the following alley: First east/west alley north of West Tasher Street from the east right of way of South Main Street to the west right of way of the first north south alley east of South Main Street for a distance of approximately 166 feet and a width of 14 feet. Part located in Whitcomb & Keller's Beverly Heights Addition, City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Mr. Carl Littrell, City Engineer, stated that the petition was signed by Mr. Fred Voynovich only. A letter from the Voynovich's states that the owners of the other property bounded by the alley, Kathleen and Elizabeth Sagi, join in the petition, however, their signatures are not on the letter or the petition. 1 1 REGULAR MEETING MAY 10, 1999 There is a garage on the Sagi property at 3110 South Main Street. The full width of the subject alley is needed to access that garage. That would potentially be pre-empted by the split of the alley to the Sagi and Voynovich properties. The commercial traffic that is cited in the petition uses the alley to move between Main Street and Michigan Street in both directions. Leaving the east west ally in the other half of the block will allow that commercial traffic to make it's turn off Michigan without easy or convenient exit from the alley. The Engineering Division recommends approval, hoping that there are not consequences to the petitioners that the petitioners did not intend. If approved, Traffic and Lighting will post an appropriate sign on Michigan at the alley. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Powell seconded the motion which carried, subject to the comments from the Division of Engineering. TABLE REQUEST TO PURCHASE CITY -OWNED LOT - 1201 WEST FORD Mr. Caldwell stated that an unfavorable recommendations have been received by the Division of Engineering, in reference to a request as submitted by Mr. Joel Viramontes, South Bend, Indiana to purchase the above referred to City -owned Lot. The Division of Engineering has stated that the City may wish to widen the right-of-way in the future, and does not want to re -purchase the right of way property. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the request to purchase the property at 1201 West Ford was tabled, pending further investigation by the Division of Engineering. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Caldwell stated that the following Garbage and Rubbish Service application has been received: NAME: Milton Lax ADDRESS: 750 North Olive Mr. Caldwell further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FIELD DAY - ST. MATTHEW SCHOOL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Clark, St. Matthew Cathedral School, 1015 East Dayton, South Bend, Indiana to conduct the above referred to Field Day on Dayton from Miami and Dale, on June 10, 1999. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FIELD DAY - PARKING LOT SALE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Catherine Roney, St. Matthew Athletic Association, 1015 East Dayton, South Bend, Indiana to conduct the above referred to Parking Lot Sale on Dayton from Miami and Dale, on May 15, 1999. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. It was noted that Ms. Roney has canceled this request. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - "OUR HOUSE" PROJECT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rita Kopczynski, Near Northwest Neighborhood, 1005 Portage, South Bend, Indiana to conduct the above referred to event on Cushing from Lincolnway West to Lindsey, on May 22, 1999. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. REGULAR MEETING MAY 10, 1999 APPROVAL OF RECOMMENDATION - TO CONDUCT PROCESSION - BENDIX DRIVE TO CITY CEMETERY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Paul Lunz, Robert Blum Lodge #278, 1625 Bendix Drive, South Bend, Indiana to conduct the above referred to procession, on June 10, 1999, on the designated route as submitted. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - OPEN HOUSE AND COMMUNITY AFFAIR Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Terrina Chism, Partners in Caregiving, Inc., 1129 East Bissell Street, South Bend, Indiana to conduct the above referred to event on Bissell from Eddy to Arthur, on May 15, 1999. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATIONS FOR SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement and the Fire Department for a License Application for Scrap Metal Dealer/Junk Dealers/Recycling Operations/Transfer Stations, for each of the businesses listed below: South Bend Scrap & Processing South Bend Iron & Metal 3113 S. Gertrude 429 W. Indiana South Bend, Indiana South Bend, Indiana South Bend Waste Paper A-1 Auto Parts 1519 S. Franklin 2014 S. Lafayette South Bend, Indiana South Bend, Indiana Northside Iron & Paper Corporation Western Avenue Iron & Metal 3123 S. Gertrude 3123 S. Gertrude South Bend, Indiana South Bend, Indiana Weaver Truck & Equipment Metech International, Inc. 3605 S. Gertrude 445 N. Sheridan South Bend, Indiana South Bend, Indiana Hurwich Iron Co., Inc. Hurwich Iron Co., Inc. 1700 S. Lafayette 1602 S. Lafayette South Bend, Indiana South Bend, Indiana South Bend Baling Iron Co., Inc. Hurwich Iron Co., Inc. 1420 S. Walnut 1610 Circle Avenue South Bend, Indiana South Bend, Indiana Hurwich Iron Co., Inc. Indiana Auto Parts 2016 W. Washington 3300 S. Main South Bend, Indiana South Bend, Indiana Steve & Gene's Auto Truck Salvage South Bend Scrap 3109 Gertrude 1305 Prairie South Bend, Indiana South Bend, Indiana Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the License Applications were approved. REGULAR MEETING MAY 10, 1999 ADOPT RESOLUTION NO. 23-1999 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 1999 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.23-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 1999 WHEREAS, sixteen (16) scrap metal/junk dealers/transfer stations license renewal application for the year 1999 have been received by the Board of Public Works; and WHEREAS, inspections of the property has been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: South Bend Scrap & Processing 3113 S. Gertrude South Bend, Indiana South Bend Waste Paper 1519 S. Franklin South Bend, Indiana Northside Iron & Paper Corporation 3123 S. Gertrude South Bend, Indiana Weaver Truck & Equipment 3605 S. Gertrude South Bend, Indiana Hurwich Iron Co., Inc. 1700 S. Lafayette South Bend, Indiana South Bend Baling Iron Co., Inc. 1420 S. Walnut South Bend, Indiana Hurwich Iron Co., Inc. 2016 W. Washington South Bend, Indiana South Bend Iron & Metal 429 W. Indiana South Bend, Indiana A-1 Auto Parts 2014 S. Lafayette South Bend, Indiana Western Avenue Iron & Metal 3123 S. Gertrude South Bend, Indiana Metech International, Inc. 445 N. Sheridan South Bend, Indiana Hurwich Iron Co., Inc. 1602 S. Lafayette South Bend, Indiana Hurwich Iron Co., Inc. 1610 Circle Avenue South Bend, Indiana Indiana Auto Parts 3300 S. Main South Bend, Indiana REGULAR MEETING Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana MAY 10, 1999 South Bend Scrap 1305 Prairie South Bend, Indiana BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 1 Oth day of May, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the following traffic control devices were approved: New Installation - Handicap 211 East Donald Mr. Niles has met all Sign requirements New Installation - One Hour 321 & 319 Hill Request made by Kambols Parking Floral Shop for business turnover Removal - Handicap Sign 1336 East Madison Signs no longer needed New Installation - Handicap 608 S. Sheridan Ms. Torok has met all Sign requirements APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTHEAST PARTNERSHIP CENTER - INDIANA AVENUE - SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO. 99-17 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will construct curbs, sidewalks and approaches on Indiana Avenue, in the area of the Southeast Partnership Center. Funding is provided by the Community Block Grant account. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MORRIS PERFORMING ARTS ENTER - THEATER DRAPERIES - PROJECT NO.98-25-8 In a memorandum to the Board, Mr. Fred Lusk, Verkler, Inc., requested permission to advertise for the receipt of bids for the above referred to items. Mr. Lusk stated that Ms. Cleo Hickey, Morris Performing Arts Center, has concurred with this request. Funding is provided by a bond issue. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. APPROVE REOUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Sherri Penn, Department of Code Enforcement, requested permission to advertise for the sale of approximately nineteen (19) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above request was approved. 1 1 1 S REGULAR MEETING MAY 10, 1999 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LAUREL ROAD SANITARY SEWER AND WATER MAIN EXTENSION - PROJECT NO. 98-71 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will extend sanitary sewer and water main on Laurel Road. Funding is provided by Sewage Works. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was"approved. APPROVAL OF SOUTHEAST RESIDENTIAL TAX ABATEMENT APPLICATION - AMERICAN HOME DREAMS. Mr. Marco Mariani, Planning Department, submitted an application for a tax abatement for lots owned by the Board of Public Works that will be transferred to American Homes Dreams for housing development. Mr. Mariani noted that in February of 1999, the Board approved an application for the lots in questions, but the application was rejected by the City Council Attorney due to new procedural issues. This new application has been signed by Mr. Rick Milton on behalf of American Home Dreams. Mr. Caldwell stated that American Home Dreams is on notice for issues of construction of the homes being built in a timely and orderly manner. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Tax Abatement Application was approved and executed. APPROVAL OF GRANT OF EASEMENT - LASALLE GRILLE - INSTALLATION OF PLANTER Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, a Grant of Easement for installation of a planter in front of LaSalle Grille, 115 West Colfax, South Bend, Indiana, was approved. FILING OF REQUESTS TO BE PLACED ON EMERGENCY BOARD UP LIST In a letter to the Board, K.C.R. Construction, 55265 Butternut Road, South Bend, Indiana, requested to placed on the Emergency Board Up List. In addition, High Tech, 905 West Western, South Bend, Indiana, requested to be placed on the Emergency Board Up List. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the requests were filed, and the request from K.C.R. Construction was tabled to determine if this company has a bond from the Building Department. APPROVE TITLE SHEETS - SOUTHEAST PARTNERSHIP CENTER - INDIANA AVENUE - SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO 99-17 - LAUREL ROAD - SANITARY SEWER AND WATER MAIN EXTENSIONS - PROJECT NO. 98-71 Mr. Caldwell advised that the Title Sheets for the above referred to project were beg presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $729,145.56 and recommended approval. Mr. Ken Szulczyk, Housing Consortium, submitted three claims and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. REGULAR MEETING MAY 10. < 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms Roemer and carried, the meeting adjourned at 10:15 a.m. BOARD OF PUBLIC WORKS James R. Caldwell, President f"-' aP Lewis N. Powell, Member therine Roemer,MberMtu ATTEST: J - Angela Jacob, Cl 1 1