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Home My WebLink About05/03/99 Board of Public Works MinutesREGULAR MEETING MAY 3, 1999 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, May 3, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following agenda items were added: - Recommendation Alley Vacation - Western & South Sheridan - Excavation Bond - Verkler, Inc. - Disbursement Authorization - Norwest Bank - North America Construction APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on April 26, 1999, were approved. OPENING OF BIDS - MORRIS PERFORMING ARTS CENTER - ACOUSTICAL CONCERT SHELL SYSTEM - PROJECT NO. 98-25-6A This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WENGER CORPORATION 555 Park Drive Owatonna, Minnesota 55060 Bid was signed by Mr. Vern O. White Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed Five per cent (5%) Bid Bond was submitted BID: $125,000.00 $169,000.00 (Voluntary Alternate) SECOA, INC. 8650 109th Avenue North Champlin, Minnesota 55316 Bid was signed by Mr. James Kunz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed Five per cent (5%) Bid Bond was submitted BID: $186,200.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Morris Performing Arts Center and Verkler, Inc. for review and recommendation. OPENING OF BIDS - MORRIS PERFORMING ARTS CENTER - AUDIO VIDEO SYSTEMS - PROJECT NO. 98-25-6B This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ASCOM, INC. 2417 Porter Sw Wyoming, Michigan 49509 REGULAR MEETING MAY 3, 1999 Bid was signed by Treasurer, Ascom, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $180,150.00 Alternate #1 Add $33,850.00 Alternate #2 Add $ 6,595.00 Alternate #3 Add $ 4,075.00 Alternate #4 Add $ 3,132.00 Alternate #5 Limiter/Compressor $1,243.00 Digital Reverb $ 918.00 Mini Disk Recorder $ 730.00 DAT Recorder $ 730.00 CD Player $1,625.00 ELECTRICAL SYSTEMS COMPANY 13645 McKinley Highway, Unit D Mishawaka, Indiana 46545 Bid was signed by the Vice President, Electrical Systems, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $127,506.00 Alternate #1 Add $27,506.00 Alternate #2 Add $ 5,900.00 Alternate #3 Add $ 6,960.00 Alternate #4 Add $ 3,439.00 Alternate #5 Limiter/Compressor $1,200.00 Digital Reverb $ 880.00 Mini Disk Recorder $ 725.00 DAT Recorder $ 725.00 CD Player $ 540.00 SWEETWATER SOUND, INC. 5335 Bass Road South Bend, Indiana 46808 Bid was signed by President, Sweetwater Sound, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $113,000.00 Alternate #1 Add $29,500.00 Alternate #2 Add $ 6,500.00 Alternate #3 Add $ 3,800.00 Alternate #4 Add $ 2,700.00 Alternate #5 Limiter/Compressor $1,500.00 Digital Reverb $1,100.00 Mini Disk Recorder $ 850.00 DAT Recorder $1,100.00 CD Player $1,050.00 INFOTECH 224 West Jefferson, Suite 200 South Bend, Indiana 46601 1 Fj 1 REGULAR MEETING Bid was signed by Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $167,529.00 Alternate #1 Add $30,050.00 Alternate #2 Add $ 4,060.00 Alternate #3 Add $ 4,390.00 Alternate #4 Add $ 2,850.00 Alternate #5 Limiter/Compressor $1,590.00 Digital Reverb $ 910.00 Mini Disk Recorder $ 865.00 DAT Recorder $ 830.00 CD Player $ 684.00 ANCHA ELECTRONICS, INC. 5540 Meadowbrook Court Rolling Meadows, Illinois 60008 Bid was signed by Mr. Bruce Gauger, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: 1244,365.00 Alternate #1 Add $35,665.00 Alternate #2 Add $ 7,155.00 Alternate #3 Add $12,200.00 Alternate #4 Add $ 5,045.00 Alternate #5 Limiter/Compressor $1,343.25 Digital Reverb $ 992.25 Mini Disk Recorder $ 789.75 DAT Recorder $ 789.75 CD Player $ 455.00 MAY 3, 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Morris Performing Arts Center and Verkler, Inc. for review and recommendation. OPENING OF BIDS - MORRIS PERFORMING ARTS CENTER - STAGE LIGHTING EQUIPMENT - PROJECT NO. 98-25-6C This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: TRANS TECH ELECTRIC. INC. 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by Mr. John Martell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $495,310.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bid was referred to the Morris Performing Arts Center and Verkler, Inc. for review and recommendation. REGULAR MEETING MAY 3, 1999 OPENING OF BIDS - ONE (1) MORE OR LESS 1,500 G.P.M. TRIPLE COMBINATION PUMPING APPARATUS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: PIERCE MANUFACTURING, INC. 2600 American Drive Appleton, Wisconsin 54915 Bid was signed by Mr. Michael Casse Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) Pierce Class A Triple Combination Fire Fighting Apparatus Mounted on a Pierce Custom Dash 2000 $283,883.00 If chassis portion ($147,396.00) is paid 90 days prior to completion -$ 4,293.00 Option: One (1) Saber Stock/Demo Pumper $249,000.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bid was referred to the South Bend Fire Department for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, MEDIUM DUTY TYPE I AMBULANCE This was the date set for receiving and opening of sealed bids for the above referred to Equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GOGGAN & ASSOCIATES. INC. 50811 Killian Lane Elkhart, Indiana 46514 Bid was signed by Mr. Thomas Goggan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted 1a One (1) or More New 1999 McCoy Miller ResQMedic Type I Ambulance - Chassis $ 47,127.00 McCoy Miller ResQMedic Conversion $ 72,710.00 Cot/Chair $ 3,125.00 Radio Equipment $ 2,608.00 Serve Personnel Training $ 800.00 Chassis Warranty Package $ 3,065.00 TOTAL BID $129,435.00 Each One (1) or More New 1999 Road Rescue Ultramedic Type I Ambulance - Chassis $ 47,127.00 Road Rescue Ultramedic Conversion $ 83,040.00 Cot/Chair $ 2,925.00 Radio Equipment $ 2,608.00 Serve Personnel Training $ 1,000.00 Chassis Warranty Package $ 3,065.00 REGULAR MEETING MAY 3, 1999 TOTAL BID $139,765.00 Each ROLLAND SPECIALTY VEHICLES & PRODUCTS INC. 4443 Stickney Toledo, Ohio 43612 Bid was signed by Rolland Specialty Vehicles & Products, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted me One (1) 1999 Navistar 4700 LP American Emergency Vehicle $136,270.00 Less Demonstration Discount-$8,000.00 TOTAL $124,270.00 WHEELED COACH 2737 North Forsyth Winter Park, Florida 32792 Bid was signed by Wheeled Coach Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) Medium/Heavy Duty Ambulance $133,929.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the South Bend Fire Department for review and recommendation. OPENING OF BIDS - REFURBISH ONE (1) 1985 PIERCE AERIAL/QUINT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RENEWED PERFORMANCE, INC. Post Office Box 196 Tipton, Indiana 46072 Bid was signed by Mr. Raymond D. Salati, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted PIERCE MANUFACTURING, INC. 2600 American Drive Appleton, Wisconsin 54915 Bid was signed by Mr. Michael Casse Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $132,208.00 REGULAR MEETING MAY 3, 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the South Bend Fire Department for review and recommendation. OPENING OF BIDS SALE OF ONE (1) GREEN PAVER, TWO (2) 5,000 GALLON TANDEM AXLE TRAILERS This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: JEFF VANBELLE 27161 Curtis Drive Edwardsburg, Michigan 49112 BID: 1973 Barber Green Paver Serial # SB 140 X 178 $1,500.00 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above bids were referred to Central Services for review and recommendation. AWARD QUOTATION SOCIAL SECURITY ADMINISTRATION -SIDEWALK CURB, APPROACH AND RAMP INSTALLATION - PROJECT NO. 99-26 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 26, 1999, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Northern Indiana Construction Company, Post Office Box 1333, Mishawaka, Indiana in the amount of $41,995.25. Funding is provided by the Central District Area Tax Increment Fund. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD QUOTATION - PEDESTRIAN ENTRANCE - PULASKI PARK - SIDEWALK CURB APPROACH AND RAMP INSTALLATION - PROJECT NO. 98-96 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 26, 1999, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana in the amount of $25,492.00. Funding is provided by the Park Department. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Powell seconded the motion which carried. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Joan Tobar, 734 South Grant, South Bend, Indiana, to cover costs associated with landscaping the front of 734 South Grant. Mr. Caldwell noted that the Agreement is in the amount of $100.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Housing Development $100,000 REWARD Program Corporation Housing Development Housing Fund Contract between City and HDC Corporation defining how the HDC can use CDBG generated program income Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the contracts were approved and executed. Ms. Roemer abstained from voting, as she is a member of the Housing Development Corporation Board. 1 1 REGULAR MEETING MAY 3. 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Addendum II for the Division of Redevelopment was tabled. ADOPT RESOLUTION NO. 22-1999 - ACCEPT_ THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 22-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (Redevelopment) is the owner of the following described real property situated in St. Joseph County, Indiana: A part of the west half of the Northeast quarter section 13, Township 37 north range 2 east, City of South Bend, Portage Township, St. Joseph County, Indiana; more particularly described as follows: Lots 22, 23, 24, 25, 26, 29, 30, 33 as shown on the recorded Plat of Southeast Neighborhood Redevelopment, Phase One, Section Two Subdivision, City of South Bend, St. Joseph County, Indiana, recorded April 1, 1999, and numbered 9914340 in the Office of the Recorder of St. Joseph County, Indiana, (hereinafter referred to as the Real Property), and; WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the City of South Bend, Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property; and WHEREAS, pursuant to I.C. 36-7-14-3, Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: A part of the west half of the Northeast quarter section 13, Township 3 7 north range 2 east, City of South Bend, Portage Township, St. Joseph County, Indiana; more particularly described as follows: Lots 22, 23, 24, 25, 26, 29, 30, 33 as shown on the recorded Plat of Southeast Neighborhood Redevelopment, Phase One, Section Two Subdivision, City of South Bend, St. Joseph County, Indiana, recorded April 1, 1999 in the Office of the Recorder of St. Joseph County, Indiana, by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted pursuant to Resolution No. 1682 of the South Bend Redevelopment Commission adopted April 23, 1999. REGULAR MEETING k 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on May 3, 1999, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend; Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/M. Catherine Roemer, 'Member s/Lewis N. Powell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF AUTHORIZATION FROM ENTRY UPON.PUBLIC PROPERTY FOR HOME CONSTRUCTION Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Authorization from Entry upon Public Property for Home Construction was approved. Mr. Marco Mariani, Planning Department, was present, and stated that this documents authorizes entry onto public property for American Home Dreams to perform construction. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Caldwell stated that the following Garbage and Rubbish Service application has been received: NAME: Himco Waste Away Service, Inc. ADDRESS: 707 North Wildwood, Elkhart, Indiana Mr. Caldwell further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1999 STREET MATERIALS In a memorandum to the Board, Ms. Deb Martin, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to materials. Ms. Martin stated that this project will furnish materials for the Bureau of Streets. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer.and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - DEMOLITION AND CURB SIDEWALK -AND APPROACH IMPROVEMENTS - PROJECT NO. 99-12-1 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. TABLE RECOMMENDATION - PETITION TO VACATE VARIOUS ALLEYS Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Anthony Zappia, 52582 U.S. 31 North, South Bend, Indiana to vacate the following alley(s): O-A REGULAR MEETING MAY 3, 1999 First east/west alley south of Western Avenue from the east right of way of South Albert Street to the west right of way of South Sheridan Street for a distance of approximately 284.26 feet in length and a width of 14 feet. Also, the first north/south alley west of South Sheridan from the south right of way of the first east/west alley south of Western Avenue to the extended lot lines of Lots 437 and 426 for a distance of approximately 108 feet in length and a width of 14 feet and including the angles at the intersection of the east west alley. Parks located in Belleville 3rd unit. Mr. John Ford, Attorney, representing approximately twenty-five (25) residents in this area, was present, to remonstrate this vacation. Mr. Ford stated that the public is very concerned with this vacation, and the subsequent problems which would occur if the alley(s) are vacation. Mr. Caldwell stated that he has been contacted by residents in this area, and there is a concern with the alley vacation. Therefore, upon a motion made by, Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was tabled, pending further investigation into this matter. APPROVAL OF DISBURSEMENT AUTHORIZATION - NORWEST BANK - NORTH AMERICA CONSTRUCTION Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, a Disbursement Authorization for Norwest Bank Indiana, for the escrow account for North America Construction was approved and executed. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR RK Lee Construction, Inc. EXCAVATION BOND Verkler, Inc. Approved Effective May 3, 1999 Approved Effective May 3, 1999 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Powell seconded the motion which carried. TABLE TITLE SHEET - PENNSYLVANIA AVENUE CUL-DE-SAC PROJECT Upon a motion made by Mr. Caldwell, seconded by Mr. Roemer and carried, the above referred to title sheet was tabled. APPROVE TITLE SHEET - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - DEMOLITION, PAVING, CURBS AND SIDEWALKS - PROJECT NO 99-12-1 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,407,576.37 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $130,408.43 and $49,317.23 and recommended approval. Mr. Rahman Johnson, Engineering, submitted claims for the new Fire Station No. 10 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. PRIVILEGE OF THE FLOOR The Clerk of Board informed memebers that Monday, May 31, 1999, was a holiday, and asked the Board to consider Tuesday, June 1, 1999, as the regular scheduled meeting. Board members discussed the matter, setting June 1, 1999 as the regular board meeting in lieu of the holiday on May 31, 1999. REGULAR MEETING MAY 3, 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:20 a.m. BOARD OF PUBLIC WORKS tames R. Caldwell, President Lewis N. Powell, Member M. Catherine Roemer, Member AT EST: Angela �acob,erk i�