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Home My WebLink About04/26/99 Board of Public Works MinutesREGULAR MEETING APRIL 26, 1999 The regular meeting of the Board of Public Works was convened at 9.40 a.m. on Monday, April 26, 1999, by Board President James R. Caldwell, with Ms. M. Catherine Roemer present. Board Member Lewis N. Powell was not present. Also present was Board Attorney Michelle Engel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on April 19, 1999, were approved. OPENING OF BIDS - TWO HUNDRED FORTY-EIGHT (248), MORE OR LESS, FIREFIGHTER' S PROTECTIVE CLOTHING This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HOOSIER FIRE EQUIPMENT, INC. 4009 Montdale Park Drive Valparaiso, Indiana 46383 Bid was signed by Mr. Nick Swartz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Two Hundred Forty Eight (248) Sets Glove Model 110849 $891.00/Set Elbow Patches $ 11.50/Set Coat Pockets $ 10.00/Set Sewn -On Name Panel $ 9.00/Set 2" or 3" Scotchlite Letters $ .95/Each Replaceable Padded Leather Knees $ 21.00/Pair Gold Basofil Outer Shell (Coat & Pants) DEDUCT $ 90.00/Set Action Back Feature $ 34.00/Coat MIDWEST FIRE & SAFETY EQUIPMENT COMPANY, INC. 1605 Prospect Street Indianapolis, Indiana 46203 Bid was signed by Mr. James McHugh Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ill Two Hundred Forty Eight (248) Sets Glove Model 110849 $877.00 $217,496.00 Letter Patch $ 3.68 Twill Lining $ 21.84 Tether $ 60.53 Scotchlite Letters $ •92 Scotchlite Letters $ SO Scotchlite Letters $ •92 Scotchlite Letters $ •92 Bellow Knee $ 33.49 Seat Harness $164.47 .s. REGULAR MEETING Alternate Bid Letter Patch Letter Patch Twill Lining Scotchlite Letters Scotchlite Letters Scotchlite Letters Tether Scotchlite Letters Bellow Knee Seat Harness A.A.A. FIRE EQUIPMENT INC 1605 Prospect Street Indianapolis, Indiana 46203 $837.00 $ 3.68 $ .87 $ 21.84 $ .92 $ .80 $ .92 $ 60.53 $ .92 $ 33.49 $164.47 Bid was signed by Mr. David Warren Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted on APRIL 26, 1999 $207,576.00 Two Hundred Forty -Eight (248) Sets $855.90/Set $212,263.20 Janesville Super Coat - Deluxe Paint Two Hundred Forty -Eight (248) Sets $857/86/Set $212,749.28 Janesville Super Coat - Super Paint Two Hundred Forty -Eight (248) Sets $818.33/Set $202,945.84 Janesville Super Coat - Commando Coat Bellows Coat $ 25.75/Pari Seat Harness/Paint Only $185.00/Each Seat Harness & Tether $250.00/Each Removable Bellows Knee $ 42.00/Each Letter Patch - 2" $ 1.50/Each Letter Patch - 3" ' $ 1.75/Each TM SOMERS FIRE EQUIPMENT INC 608 West Lake Street Griffith, Indiana 46319 Bid was signed by Mr. Thomas Somers Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted iM Two Hundred Forty -Eight (248) Morning Pride MPLTO-2511 C Two Hundred Forty -Eight (248) Morning Pride WLTO-2511P SOUTHWESTERN FIRE & SAFETY INC. 33 East Main Street Mooresville, Indiana 46158 $524.31 $130,028.88 $418.58 $103,807.84 1 1 LJ REGULAR MEETING Bid was signed by Mr. Darren Sluder Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .M Two Hundred Forty -Eight (248) Cairns Clothing Basofil-Omni DEDUCT Elbow Patches Lettering Patch, Sew On 2" Letters/Numbers Knee Pocket w/Padding 3" Letters/Numbers APRIL 26, 1999 $1,005.50/Each $ 70.00/Set $ 9.00/Set $ 9.00/Set $ 1.00/per Letter or Number $ 10.50/Set $ 1.00/per Letter or Number Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the South Bend Fire Department for review and recommendation. OPENING OF QUOTATIONS - PEDESTRIAN ENTRANCE - PULASKI PARK -SIDEWALK, CURB APPROACH AND RAMP INSTALLATION - PROJECT NO. 98-96 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project . The following Quotations were opened and read: NORTHERN INDIANA CONSTRUCTION CO., INC. Post Office Box 1333 Mishawaka, Indiana 46546 Quotation was submitted by Mr. David Walorski QUOTATION: $41,995.25 NILES CONCRETE SAWING & CONSTRUCTION, INC. 2580 East Detroit Road Niles, Michigan 49120 Quotation was submitted by Mr. Daniel Kulwicki QUOTATION: $42,939.50 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker QUOTATION: $47,066.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - SOCIAL SECURITY ADMINISTRATION SIDEWALK, CURB, AND APPROACH REPAIRS - PROJECT NO. 99-26 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: NORTHERN INDIANA CONSTRUCTION, INC. Post Office Box 1333 Mishawaka, Indiana 46546 REGULAR MEETING Quotation was submitted by Mr. David Walorski QUOTATION: $26,703.75 KASER SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker QUOTATION: $26,269.00 RIETH RILEY CONSTRUCTION COMPANY INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. Christopher Weinkauf QUOTATION: $25,492.00 APRIL 26, 1999 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS TABLED - DEMOLITION SERVICES SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PROJECT NO. 99-12-1 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the opening of quotations for the above referred to project was tabled. AWARD BID - SECONDARY CLARIFICATION IMPROVEMENTS - PROJECT NO. 98-18 Mr. John J. Dillon, Director, Division of Environmental Services, advised the Board that on March 22, 1999, bids were received and opened for the above referred to project. Ms.. Dillon advised the board that he has received approval to award the contract, from the Department of Environmental Management (IDEM). With the approval from (IDEM) Mr. Dillon recommends that the Board award the bid to Bowen Engineering Corporation, 10315 Allisonville Road, Fishers, Indiana, in the amount of $5,529,300.00 . Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - MORRIS PERFORMING ARTS CENTER - PAINTING - PROJECT NO. 98-25- 9E Mr. Fred Lusk, Verkler Inc., advised the Board that on April 19, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Lusk recommends that the Board award the contract to Forsey Construction, 2018 Ironwood Circle, South Bend, Indiana in the amount of $538,835.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - VANESS STREET SANITARY SEW UP, PUMP STATION AND FORCE MAIN PROJECT NO. 98-72 ' Mr. Carl P. Littrell, City Engineer, advised the Board that on April 19, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Herrman & Goetz, 225 South Lafayette, South Bend, Indiana in the amount of $117,325.47. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - SHOWERLUX STRIVE - SANITARY SEWER - PROJECT NO. 94-95 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 19, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Small Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $192,773.00. Therefore, Ms. Roemer made a motion that the recommendation be 1 �I n 1 1 accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BIDS - ABANDONED VEHICLES Mr. Gary L. Libbey, Administrative Services Director, Code Enforcement, advised the Board that on April 19, 1999, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: RAYMOND & RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 TOTAL BID: $2,200.00 No. Red Tag # Make Year Vin Number Bid 2 2356 CHEVY 1987 1GIFP21SXHN129758 $500.00 8 2597 PLYMOUTH 1989 1P3BP44K6KN701638 $150.00 10 1619 MAZDA 1993 IYVGE22AXP5109929 $800.00 12 1586 PONTIAC 1986 1G2NV69L2GC664014 $125.00 13 1782 CHRYSLER 1987 1B3BS44D6HN398662 $125.00 18 1082 FORD 1986 1FTCR14TIGPA68774 $500.00 JEFF BIRTWHISTLE 2111 East LaSalle Mishawaka, Indiana 46545 TOTAL BID: $401.00 No. Red Tag # Make Year Vin Number Bid 14 2368 CHEVY 1956 B56AO64609 $155.00 16 2274 CHEVY 1974 CCT244J110266 $126.00 19 1609 FORD 1984 2FTEF14YXEC82BO45 $120.00 STEVE BICE 21210 Osborne Road Lakeville, Indiana 46536 TOTAL BID: $346.00 No. Red Tag # Make Year Vin Number Bid 5 12262 CAMPER ???? ????? $ 26.00 6 1145 DODGE 1990 2B4FK25KOLR501813 $210.00 9 2275 JEEP 1985 1JCUX7821FT116955 $110.00 o's REGULAR MEETING LARRY LINTZ 2038 East Jefferson Mishawaka, Indiana 46545 TOTAL BID: $120.00 APRIL 26, 1999 No. Red Tag # Make Year Vin Number Bid 3 2390 DODGE 1987 1B3BX48K2HN350263 $ 55.00 L7_ 1 1613 DODGE J1988 1B3BS44K4JN145778 $ 65.00 CHARLA BRIDWELL 1816 East LaSalle Mishawaka, Indiana 46545 TOTAL BID: $202.36 No. Red Tag # Make Year Vin Number Bid 1 2757 CHEVY 1984 1G1AP87HX. EN165714 $202.36 BUTCH HARBIN 2038 East Jefferson Mishawaka, Indiana 46545 TOTAL BID: $127.50 No. Red Tag # Make Year Vin Number Bid 4 1094 CHEVY 1979 CCD 149F428942 $127.50 KEY WHOLESALE 2418 South Michigan Street South Bend, Indiana 46614 TOTAL BID: $115.00 No. Red Make Year Vin Number Bid Tag # 15 1780 FORD 1987 1FABP6033BH228482 $115.00 JEFFERY ROSS 812 West Fifth Street Mishawaka, Indiana 46544 TOTAL BID: $301.00 No. Red Tag # Make Year Vin Number Bid 11 1878 NISSAN 1987 JNIPN34SXHM013181 $301.00 I I f REGULAR MEETING APRIL 26, 1999 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER- MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98- 25-2B Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1, on behalf of Patent Construction Systems, 2100 South Kilbourn Avenue, Chicago, Illinois, indicating that the Contract amount be increased $5,265.00 for a new Contract sum including this Change Order in the amount of $92,765.00 . Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98- 25-5.6 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 on behalf of Reinke Construction Corporation, 1216 West Sample Street, South Bend, Indiana indicating that the Contract amount be increased $14,881.00 for a new Contract sum including this Change Order in the amount of $927,881.00. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND CERTIFICATE OF SUBSTANTIAL COMPLETION - STANDBY GENERATOR SYSTEM - SOUTH BEND FIRE DEPARTMENT - PROJECT NO. 98-32 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $1,328.80 for a new contract sum including this Change Order in the amount of $178,036.80. Additionally submitted was the Certificate of Substantial Completion indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Certificate of Substantial Completion were approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT WAYNE STREET PARKING GARAGE - BRICK VENEER REPAIR AND CAULK - PROJECT NO. 96-23-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 (Final) with no increase or decrease, for a new contract sum including this Change Order in the amount of $4,120.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF PROPOSAL - INFRASTRUCTURE COST ANALYSIS - ABONMARCHE CONSULTANTS Mr. Caldwell stated that the Board is in receipt of an Proposal between the City of South Bend and Abonmarche Consultants, 1711 East McKinley Avenue, Mishawaka, Indiana, for an infrastructure cost analysis to provide the City with the probable costs to develop a subdivision within the City limits as opposed to a subdivision in the unincorporated areas. Mr. Caldwell noted that the Proposal will not exceed the amount of $1,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Near Northwest Neighborhood $70,000 Cover Administrative costs Christmas in April $100,000 Homeowner rehab activities in the Westside and Near Westside Neighborhoods Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to REGULAR MEETING " APRIL 26, 1999 Contracts were approved. APPROVAL OF BUILDING BLOCKS GRANT PROGRAM AGREEMENTS The following Building Block Grant Program Agreements were presented to the Board for approval: Big Brothers Big Covers costs associated with $1000 - Funding - Building Sisters of St. Joseph landscaping the front yard Blocks Grant Program County Judy Butler - 130 Covers costs associated with $100 -Funding -Building Huey landscaping the front yard and Blocks Grant Program partial right side of house Sabrina Butler - 732 Covers costs associated with $100 - Funding - Building South Grant Street landscaping front yard and right Blocks Grant Program and left side of yard Gene & Maureen Covers cost associated with $100 - Funding - Building Defauw - 628 Park. landscaping front yard Blocks Grant Program Avenue Near Northwest Covers costs associated with $1000 - Funding - Building Neighborhood planting flowers on entryways to Blocks Grant Program the Near Westside Neighborhood Denisa Lynk - 813 Covers costs associated with $100 - Funding - Building South Meade Street landscaping front yard Blocks Grant Program Paul Retek - 1001 Covers costs associated with $100 - Funding - Building Mayflower landscaping front yard Blocks Grant Program Sharone Smith - 529 Covers costs associated with $100 - Funding - Building East Altgeld landscaping front yard Blocks Grant Program Timothy & Jean Covers costs associated with $100•- Funding -Building Stout - 1809 East landscaping the driveway island Blocks Grant Program Altgeld 1800 Block residents Covers costs associated with $550 - Funding - Building of Magnolia Street landscaping and all materials Blocks Grant Program needed John Thornton - 1631 Covers cost associated with $100 - Funding -Building Scott Street landscaping front yard Blocks Grant Program Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Building Block Grant Agreements were approved. APPROVAL OF PROPOSAL - PROFESSIONAL SERVICES - EVALUATION OPTIONS FOR THE END USE OF ROAD MILL MATERIAL FROM THE NEW COUNTY JAIL SITE - TRIAD ENGINEERING Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Triad Engineering, 300 North Michigan, South Bend, Indiana, for the above referred to project. Mr. v Caldwell noted that the Proposal is in not exceed the amount of $4,800.00 for professional services and not to exceed $5,000.00 for analytical services. Funding is provided by the Studebaker Corrdior Tax Increment Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF RECOMMENDATION - APPLICATION FOR SIDEWALK SALE PERMIT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Fire Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Matthew O'Donnell, Wig Fashion & Jewelry, 307 South Michigan Street, South Bend, Indiana to conduct the above referred to sidewalk sale May through 1 1 0 REGULAR MEETING APRIL 26, 1999 October, 1999, in front of 307 South Michigan. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the License Application was approved. APPROVE LICENSE APPLICATIONS - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license applications have been received: Oxian's Home Furnishings 1527 Lincolnway West Used Furnishings West End Trading 1222 West Western New and Used Items Jim & Pat's Retail Store 2210 Huron Miscellaneous Classic Boutique -T- 1636 Lincolnway West Antiques & Used Furniture Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE LICENSE APPLICATIONS - GARBAGE AND RUBBISH SERVICE Mr. Caldwell stated that the following Garbage and Rubbish Service applications have been received: Key Waste/Griffin Waste 15469 State Road 17, Culver, Indiana Eddie Ivory Rubbish 1302 West Linden Avenue Mr. Caldwell further advised that a favorable recommendations have been received by the Department of Code Enforcement concerning these applications. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with these businesses, and has found them to be satisfactory. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF BRICK AND LIMESTONE STRUCTURES - PARK AVENUE NEIGHBORHOOD Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Building Department, Fire Department and the City Attorney's office, in reference to a request as submitted by Mr. Stan Molenda, Park Avenue Neighborhood Association, to install six brick and limestone structures to be placed in the tree lawn areas in the Park Avenue Neighborhood, as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBIC RIGHT OF WAY - PLACEMENT OF PLANTER IN FRONT OF THE LASALLE GRILL - 115 WEST COLFAX Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Building Department, Fire Department and the City Attorney's office, in reference to a request as submitted by Mr. David Hoath, LaSalle Grille, 115 West Colfax, South Bend, Indiana to install a planter in front of 115 West Colfax. Upon a motion made by Mr. Caldwell, seconded by Mr. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 4TH ANNUAL RIVERSIDE 4K RUN - PARKS AND RECREATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police. Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan O'Connor, South Bend Recreation Department, to conduct the above referred to run, on June 19, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. REGULAR MEETING APRIL 26, 1999 APPROVAL OF RECOMMENDATION - TO CONDUCT MAURICE MATTHYS LITTLE LEAGUE PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Kring, South Bend, Indiana to conduct the above referred to parade, on May 1, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Michelle Eli, 1621 Hoover Street, South Bend, Indiana to vacate the following alley: The first north south alley west of Robinson Street from the north right of way of Randolph Street to the south right of way of the first east west alley north of Randolph Street for a distance of approximately 143 feet and a width of 7 feet. Located in Bungalow Place sub., City of South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which -carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS LIGHT BULBS In a letter to the Board, Mr. George Zana, Purchasing Manager, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Zana stated that each department will be responsible for purchasing the products they require. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt'of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS PAINT In a letter to the Board, Mr. George Zana, Purchasing Manager, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Zana stated that each department will be responsible for purchasing the products they require. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the -request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOk THE RECEIPT OF BIDS PENNSYLVANIA AVENUE CUL-DE-SAC In a memorandum to the Board, Mr. Marco Mariani, Planning Department, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Marian stated that funding for this project :s provided by a Community Development Block Grant and Tax Increment Financing, and will construct a cul-de-sac on Pennsylvania Avenue. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR PROPOSALS COLLECTION OF PAST DUE AMBULANCE ACCOUNTS - SOUTH BEND FIRE DEPARTMENT - 1999 In a memorandum to the Board, Fire Chief Luther Taylor, requested permission to advertise for the solicitation of proposals for collection of past due ambulance accounts for the the South Bend Fire Department for 1999. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS COMMUNICATION DESPATCH CENTER - SOUTH BEND POLICE DEPARTMENT In a letter to the Board, Captain Gary Horvath, South Bend Police Department, requested permission to advertise for the receipt of proposals for the above referred to equipment. Captain Horvath stated that the equipment will be funded by a State of Indiana Law Enforcement Assistance Grant Program 1 1 0-4 1 0 1 REGULAR MEETING APRIL 26, 1999 and a Department of Justice Block Grant. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Cloverleaf Farms, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Key Number 02-1015-030515, South Bend, Indiana, (Key # 02-1015- 030515), Cloverleaf Farms waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Al Bayman Custom Homes. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 52493 Leland Road, South Bend, Indiana, (Key # 02-1092-4349), Al Bayman Homes waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Paul and Geraldine Jonas, Cypress Circle South. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Cypress Circle South, South Bend, Indiana, (Key # 02-1015-031215), the Jonas' waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following traffic control devices were approved: New Installation - Handicap Sign 212 North Johnson Ms. Logan has met all requirements New Installation - Handicap Sign 509 East Irvington Ms. Przybysz has met all requirements New Installation - Handicap Sign 1023 Lincolnway West Mr. Rorest has met all requirements APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,677,891.15 and recommended approval. In addition, Mr. Kenneth Szulczyk, Housing Consortium, submitted claims and recommended approval. Further, Ms. Cleo Hickey, Morris Performing Arts Center, submitted claims and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR The Clerk advised Board Members that the Fraternal Order of Police, South Bend Lodge No. 36, has extended an invitation to join them at their annual tribute and memorial service to those police officers who have lost their lives in the line on duty, on May 10, 1999, at 3:00 p.m., at the Municipal Services Facility. Mr. Carl Littrell, City Engineer, was present, and stated that in addition, the Police Department would like to close Sample Street for the twenty (20) minute dedication. Mr. Caldwell asked Mr. Littrell to finalize these plans. In addition, Mr. Carl Littrell stated that the quotations which were tabled for the Southeast Neighborhood Redevelopment Demolition Project will be returned to the contractors. Engineering will solicit quotations at a later date. ��► 11 914 AO REGULAR MEETING APRIL 26, 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:13 a.m. BOARD OF PUBLIC WORKS James -a well, President Lewis N. Powell, Member TTFST: Angela Jacob, Cl rk 2. Oatherme Roemer, Mei I I a