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Home My WebLink About10. 2017 Budget Presentation Hearing Session IV - VPA Morris Complex Morris Performing Arts Center & Palais Royale August 30, 2016 TABLE OF CONTENTS POWERPOINT PRESENTATION ......................................................................... 2-6 MORRIS PERFORMING ARTS CENTER ........................................................... 7-27 101-0404 MORRIS PERFORMING ARTS CENTER ...................................................................... 7-17 273 MORRIS & PALAIS MARKETING ..................................................................................... 18-22 416 MORRIS PERFORMING ARTS CENTER IMPROVEMENT ................................................. 23-27 PALAIS ROYALE BALLROOM ........................................................................... 28-43 101-0405 PALAIS ROYALE BALLROOM .................................................................................. 28-38 450 PALAIS HISTORIC PRESERVATION .................................................................................. 39-43 1 August 30th , 2016 MORRIS PERFORMING ARTS CENTER COMPLEX •Introduction of Team •Department Vision •Overall Budget Summary •Overall Staffing Changes •2016 Accomplishments •2017 Goals and Challenges •Key Performance Indicators •Key Programs and Costs MORRIS PERFORMING ARTS CENTER COMPLEX Today’s Agenda 2 •The goal of Morris Performing Arts Center Complex is to be the Premier Performing Arts Center and Banquet ‐Meeting facility in the region, to serve as an economic catalyst. •This goal can be achieved by: Continuously increasing the economic impact that the Morris Complex has in our community. Providing diverse events throughout the year fulfilling the needs and wishes of all who might use the facilities. Providing an improved quality of life to the City Citizens, and foster historic preservation of landmark City. Being recognized as one of the best rental venue in the nation. MORRIS PERFORMING ARTS CENTER COMPLEX Department Vision MORRIS PERFORMING ARTS CENTER COMPLEX Overall Budget Summary •In an effort to save money, the Marketing and Maintenance expenditures are managed in the Marketing and Maintenance department of the new Venues, Parks and Arts Department. •The 2017 budget reflects changes in expenditures in Personnel, Supplies, Printing/Advertising, Building Maintenance due to re‐allocation of the same in Services and Charges within the new Venues, Parks and Arts Department ($652,564). •Due to the changes in the Overtime regulations, the 2017 budget includes a total of $24,670 in personnel expenditure (no Overtime Expenditures prior to 2017). •The 2017 budget reflects an increase in allocations of $171,207. •General Fund 101: The 2017 budget reflects a total revenue of 1,323,902 with an increase in revenues over 2016 in the amount of $49,890. •Non‐Reverting Fund 273 (Marketing), Fund 416 (CIF) and Fund 450 (Historic Preservation): The 2017 budget reflects a budgeted revenue of $139,400. •Fund 416 is used for Capital expenditures (no general fund requests)‐this year we plan to install a Fire escape ladder on stage ($30,000), and, start 1 of 3 part project to upgrade the Dimmer Rack (lighting equipment, $20,000). 3 MORRIS PERFORMING ARTS CENTER COMPLEX Overall Staffing Changes •The Maintenance and Marketing positions for the Morris Complex (Custodian, Director of Marketing, Manager‐Assistant Facility Operations, Manager‐ Interactive Marketing and Manager‐Facility Operations) are transferred in the Maintenance and Marketing / Promotions departments within the new Venue, Parks and Arts department. •The Director of Financial Services position is transferred to the Administration and Finance Department and the related expenditures are part of the City Admin Fixed Allocation #1. •The Morris Performing Arts Center was ranked in Top 100 theatres in the United States by Pollstar Magazine for the 16th consecutive year. •The Morris Performing Arts Center was awarded the 2016 “Prime Site Award” by Facilities Magazine for the 11th consecutive year. •The Palais Royale was voted “Best Meeting Site for Larger Groups” in Greater South Bend/Michiana by readers of Northwest Indiana Business Quarterly Magazine. •The Palais Royale remains the Premier Banquet / Meeting facility in this region for all events demanding superior services, fine dining, and well‐maintained historical atmosphere. We are striving to increase the economic impact that the Palais Royale currently has on the downtown South Bend. MORRIS PERFORMING ARTS CENTER COMPLEX 2016 Accomplishments 4 MORRIS PERFORMING ARTS CENTER COMPLEX 2016 Goals & Challenges What We Have Accomplished So Far 2016 Goals & Challenges How We Are Proceeding to Meet Goals Booking major national acts at the Morris is a challenge because the number of similar competing venues across the country exceeds the number of major acts on the road to play them. Venues are being asked to do a lot more and take more financial risk than in years past. Morris Entertainment Inc. has promoted an event in 2016 ‐Tedeschi Trucks. This memorable performance delighted the entire audience, some patrons are still talking about it. Morris staff are extremely proactive in soliciting events By attending numerous national and regional conferences to meet with promoters, phone and email contact with promoters and tour managers. By year end, we expect to have installed four (4) new 3’ x 5’ digital display boards replacing the existing paper posters to better promote the multiple events available to our patrons. Morris Entertainment Inc. is underwriting the project 100%. The fundraising part of this project is 90% completed, with the expected time frame of having this project completed by the end of October 2016. We joined the TNO (Theater Network Organization) whose purpose is to provide greater representation to agents and information to its members with the goal of increasing venue bookings. This membership has already aided us in securing/booking two events and strong leads on several future events. •To build upon successes and book a wide variety of events including national tours of Broadway musicals, Pop concerts, Country concerts, R&B, Christian shows, Comedians, Children’s shows, Ballet events, etc. •To continuously be the Premier Performing Arts Center in the region while providing a safe and well maintained historical facility. •To be recognized as one of the best theater rental venues worldwide based on the number of gross tickets sold annually •To remain the premier banquet/meeting facility in the region for all events demanding superior service, fine dining, and well‐maintained historical atmosphere. •To continuously increase the positive economic impact the Morris Center currently has in the community: ‐Morris PAC economic impact study published in 2013 is $8.1 million ‐Palais Royal economic impact study published in 2013 is $2.4 million MORRIS PERFORMING ARTS CENTER COMPEX 2017 Goals & Challenges 5 MORRIS PERFORMING ARTS CENTER COMPLEX Key Performance Indicators Measure Mayoral Goal Type 2018 Long Term Goal 2015 Actual 2016 Estimate 2017 Target Number of Gross tickets issued annually (MPAC)GG Output 120,000 96,006 102,500 100,000 Number of shows booked (MPAC)ED Output 95 67 90 90 Revenue earned (MPAC)GG Output 1,011,000 779,189 950,000 965,000 Palais Royale Revenue Earned ED Output 400,000 304,922 324,012 358,902 Palais Royale Hotel Rooms Generated ED Output 1,700 1,440 1,600 1,700 MORRIS PERFORMING ARTS CENTER COMPLEX Key Programs and Costs Estimated Program Program Program Name Description Cost Box Office Ticketing Services Box Office Operations-event and ticket set-up, accounting, ticketing system/software updates and maintenance, program ticket set-up, generating promoter reports, selling tickets, guest services 211,809 Historic Facility Rental Event booking and contracts for public and private events 59,323 Historic facility Maintenance and Repairs Upkeep and maintenance of the historic facility, repair and maintenance, inventory control, interdepartmental liaison with IT 649,692 Event Operations and Administrative Support Day to day Administrative support 203,203 Event Operations Technical Support Day to day Tech set-up support 122,788 Advertising and Promotions Provide marketing and promotional support for facility and events. Public and community relations liaison.294,725 Day to day Accounting Services Support Provide accounting support services for facility operations, payroll. Liaison between the facility and city administration 84,675 Event Operations Accounting Service Support Provide accounting support for Event Settlements 51,628 Food,Beverage and Catering Outsourced to Navarre Hospitality Inc.22,560 6 City of South Bend, Indiana 2017 Budget Morris PAC - 101-0404 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change EXPENDITURES BY PROGRAM 1 Historic Facility Rental- - 2 Box Office Ticketing Services- - 3 Historic Facility Maintenance- - 4 Event Operations Administrative Support- - 5 Event Operations Technical Support- - 6 Advertising and Promotions- - 7 Day to day Accounting Services Support- - 8 Event Operations Accounting Services Support- - 9 Food, Beverage and Catering- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages 459,503 499,447 550,921 211,709 325,414 331,922 338,561 345,332 352,238 (225,507) -40.9% Fringe Benefits 194,522 227,925 272,691 107,445 177,853 192,081 207,448 224,044 241,967.09 (94,838) -34.8% Total Personnel 654,025 727,372 823,612 319,154 503,267 524,003 546,008 569,375 594,205 (320,345) -38.9% Supplies 18,106 21,331 22,698 4,614 3,600 3,672 3,745 3,820 3,897 (19,098) -84.1% Services & Charges Professional Services - 2,007 - - - - - - - - - Printing & Advertising 32,472 38,991 37,713 20,122 175,315 178,821 182,398 186,046 189,767 137,602 364.9% Utilities 83,484 100,029 99,000 46,829 100,000 102,000 104,040 106,121 108,243 1,000 1.0% Education & Training 6,184 5,432 6,250 1,719 5,900 6,018 6,138 6,261 6,386 (350) -5.6% Travel 13,540 15,161 20,802 5,931 13,300 13,566 13,837 14,114 14,396 (7,502) -36.1% Repairs & Maintenance 66,167 46,230 63,721 23,474 226,821 231,357 235,985 240,704 245,518 163,100 256.0% Payment In Lieu of Taxes- - - - - - - - - - - Other Interfund Allocations 38,594 37,632 42,401 19,331 192,115 195,957 199,876 203,874 207,951 149,714 353.1% Debt Service: Principal- - - - - - - - - - - Interest & Fees- - - - - - - - - - - Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges 9,730 10,921 13,700 4,617 11,110 11,332 11,559 11,790 12,026 (2,590) -18.9% Total Services & Charges 250,171 256,403 283,587 122,023 724,561 739,052 753,833 768,910 784,288 440,974 155.5% Capital- - - - - - - - - - - Total Expenditures by Type 922,302 1,005,106 1,129,897 445,791 1,231,428 1,266,728 1,303,587 1,342,106 1,382,390 101,531 9.0% Explain Significant Revenue and Expenditure Changes Below: The 2017 budget reflects the changes in personnel expenditures: - dictated by the New Overtime Regulation issued by the Department of Labor ($8,620) - due to the transfer on one position to the City Admin and Finance and it is part of the new City Administration Fee Fixed Allocation #1 ($60,825) - inclusive of an 8% increase for Health Care ($12,530) (lower than 2015 to 2016 by 12%) The 2017 budget reflects changes in expenditures in Personnel, Supplies, Printing / Advertising, Building Maintenance due to re-allocation of the same in Services and Charges payable to the new Venue, Parks and Arts Department ($399,586). The 2017 budget reflects an increase in allocations in the amount of $153,877. 7 City of South Bend, Indiana 2017 Budget Morris PAC - 101-0404 Fund Summary - Description, Accomplishments, Goals, KPI's Fund Description & Purpose 2016 Accomplishments & Outcomes - - - - - - - - - - 2017 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - - Good Government (GG) - - - - People/Places (PP) - - - - - - Key Performance Indicators (KPI's) 2018 City Long Term 2015 2016 2017 Measure Goal Type Goal Actual Estimated Target -Number of gross tickets issued annually GG Output 120,000 96,006 102,500 100,000 -Number of shows booked PP Output 95 67 90 90 -Revenue earned GG Output $1,011,000 779,189 950,000 965,000 - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2017 Significant Changes/Challenges/Opportunities (with a focus on solutions) - - - - The Theater Network national organization membership continues to provide greater representation to agents and information to its members with the goal of increasing venue bookings. This membership has already aided in securing events AND strong leads on several future events. 2013: $8.1 million Morris Center receives NO financial support from the Hotel/Motel Tax Board. Booking major national acts at the Morris is a challenge because the number of similar competing venues across the country exceeds the number of major acts on the road to play them. Booking deals are even more complicated, and venues across the country are being asked to assume some financial risk of the show as well as guarantee money to the artist and split of the profits. Venues are being asked to do a lot more and take more financial risk than in years past. The Morris Entertainment, Inc., board of directors is fundraising to install 4 new 3'x6' digital display boards to replace existing paper posters to better promote the multiple events available to patrons. Morris Entertainment, Inc., is underwriting the project 100%. It is expected that the Integration of the Venue Parks and Arts department will reduce expenditures in building maintenance and promotions. Morris staff continue to be more proactive in soliciting events by attending national and regional conferences to meet with promoters and by phone and email contact with promoters, and tour managers. A 3-minute video was professionally produced which highlights the Morris Center. Morris staff are handing out fold-over business cards highlighting Morris event marketing support which is included in venue rental such as show messages on electronic marquee and lobby monitors, posters and signage designed and printed, website, fan club email blasts, social media/Facebook, Google+, and Twitter promo, event fliers designed and printed, and strip ads in various publications. To strive to increase the positive economic impact the Morris Center currently has on Downtown South Bend It should be remembered that the Morris Complex has a yearly economic impact of over 10.5 million Dollars on the City of South Bend. Economic Impact has grown each time on Economic Impact Study was published: 2004: $3.12 million 2012: $6.8 million To be recognized as one of the best theater rental venues worldwide based on the number of gross tickets sold annually. To build upon successes and book a wide variety of events including national tours of Broadway musicals, Pop concerts, Country concerts, R&B, Christian shows, Comedians, Children's shows, Ballet events and to also use the stage and lobby for Wedding Receptions/Social events. To be the Premier Performing Arts Center in this region and provide a safe and well-maintained historical facility. 90 events booked in 2016 - Morris compared with similar theaters: 84 events booked in 2016- Warner Theater in Erie, PA (2,200 seats) 52 events booked in 2015 - Star Plaza in Merrillville, IL (3,400 seats) 51 events booked in 2015 - Rialto Theater in Joliet, IL (1,900 seats) Operating expenses of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the county. Provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. Ranked in Top 100 theatres in the United States by Pollstar Magazine for the 16th consecutive year. Awarded the 2016 "Prime Site Award" by Facilities Magazine for the 11th consecutive year which created positive publicity (both national and local) for the Morris.gg y published Spring 2016 which created positive publicity for the Morris. The award is voted on by the publication's readership of booking agents, talent buyers, promoters, as well as facility managers - demonstrating recognition by both clients and industry peers.gg y p g outstanding service to patrons, clients, promoters, tour managers, and visitors to the area. The award created positive regional publicity for the Morris.. 8 City of South Bend, Indiana 2017 Budget Morris PAC - 101-0404 Fund Summary - Full-Time Employees Report ONLY Full-Time positions 2016 2017 2015 Amended 6/30/2016 Proposed Forecast Position Actual Budget Actual Budget 2018 2019 2020 2021 Staffing (Full-Time Employees) Non-Bargaining Administrative Assistant 1.0 - - - - - - - Executive Assistant- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Custodian 1.0 1.0 1.0 - - - - - Director of Financial Services 0.6 0.7 0.7 - - - - - Director of Marketing and Promotions 0.6 0.7 0.7 - - - - - Executive Director Morris PAC 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 Manager I - Assistant Box Office 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Manager II - Assistant Box Office 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Manager - Assistant Facility Operations 0.2 0.4 0.4 - - - - - Manager - Interactive Marketing 1.0 1.0 1.0 - - - - - Manager - Facility Operations 0.6 0.6 0.6 - - - - - Manager - Production 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Box Office Services 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Booking & Events 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Non-Bargaining 10.6 11.0 11.0 6.6 6.6 6.6 6.6 6.6 Bargaining - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Bargaining- - - - - - - - Total Full-Time Employees 10.6 11.0 11.0 6.6 6.6 6.6 6.6 6.6 Explain Significant Staffing Changes Below: - The Maintenance and Marketing - Promotions Positions from the Morris Complex (Custodian, Director of Marketing, Manager - Assistant Facility Operations, Manager - Interactive Marketing and Manager - Facility Operations) are transferred in the Maintenance and Marketing / Promotions departments within the new Venue, Parks and Arts department. - The Director of Financial Services position from the Morris Complex is transferred to the Administration and Finance Department and the related expenditures are part of the City Admin Fixed Allocation #1. 9 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue 101-0404-360.00-00MISCELLANEOUSREVENUE 39,93729,13030,00030,00022,88522,88130,000 LEVELTEXT TEXTAMT 02MISCELLANEOUSREVENUESFROMTHEBOXOFFICEACC. 30,000 2017ESTIMATE 30,000 101-0404-360.12-00ROOMRENTAL 173,877129,681175,000175,00093,91093,910175,000 LEVELTEXT TEXTAMT 022017ESTIMATE 175,000175,000 101-0404-360.13-00EQUIPMENTRENTAL 5,1054,2156,0006,0001,9001,9006,000 LEVELTEXT TEXTAMT 022017ESTIMATE 6,0006,000 101-0404-360.15-00BOXOFFICECOMMISSIONS 33,02737,10835,00035,00029,05529,05540,000 LEVELTEXT TEXTAMT 022017ESTIMATE 40,00040,000 101-0404-360.16-00TICKETHANDLINGFEES 383,041279,073285,000285,000185,345185,345285,000 LEVELTEXT TEXTAMT 02TICKETHANDLINGFEESPHONE/INTERNET 285,000 2017ESTIMATE 285,000 101-0404-360.17-00MERCHANDISESALES 12,5619,18415,00015,0007,4397,43915,000 LEVELTEXT TEXTAMT 022017ESTIMATE 13,00013,000 101-0404-360.18-00CONCESSION 82,11567,05185,00085,00045,52842,36885,000 LEVELTEXT TEXTAMT 022017ESTIMATE 85,00085,000 101-0404-360.19-00FACILITYFEE 157,318136,415197,000197,000102,914102,914197,000 LEVELTEXT TEXTAMT 022017ESTIMATE 197,000 10 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue197,000 101-0404-360.21-00CREDITCARDFEES 50,00020,09050,00050,00010,00010,00050,000 LEVELTEXT TEXTAMT 022017ESTIMATE 50,00050,000 101-0404-360.22-00SECURITY 9,9448,56910,00010,0004,4274,42710,000 LEVELTEXT TEXTAMT 022017ESTIMATE 10,00010,000 101-0404-360.23-00MPACSTAGEMANAGER 17,37523,46020,00020,00014,94814,94830,000 LEVELTEXT TEXTAMT 022017ESTIMATE 30,00030,000 101-0404-360.25-00THEATRESEATINGLEASING35,00030,00035,00035,000 0 035,000 LEVELTEXT TEXTAMT 022017ESTIMATED 35,00035,000 101-0404-360.90-00SETTLEMENTFEES 449 0 0 0 0 0 0------------------------------------------------------------------------------------ * 999,749773,976943,000943,000518,351515,186958,000 101-0404-380.10-99MISC.REIMBURSEMENTS 6,2135,2137,0007,0003,4323,1997,000 LEVELTEXT TEXTAMT 022017ESTIMATE 7,0007,000 ------------------------------------------------------------------------------------ * 6,2135,2137,0007,0003,4323,1997,000------------------------------------------------------------------------------------ **MORRISPAC 1,005,962779,189950,000950,000521,783518,384965,000 11 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 101-0404-453.10-01REGULAR 440,299477,515525,921525,921292,043217,706294,664 LEVELTEXT TEXTAMT 021EXECUTIVEDIRECTORMPACAT60%OF$93,636 56,182 1DIRECTOROFBOOKING&EVENTSERVICES 57,665 1DIRECTOROFBOXOFFICESERVICES 57,665 1DIRECTOROFFINANCIALSERVICES-ADMINDEPARTMENT1EXECUTIVEASSISTANT 46,818 1PRODUCTIONMANAGER 47,892 1MANAGER-ASSISTANTBOXOFFICEII 37,177 1MANAGER-ASSISTANTBOXOFFICEI 33,265 FULLTIME7PARTTIMEBOXOFFICE4X.5=2SALARYADJUSTMENT 42,000-294,664 101-0404-453.10-04EXTRAANDOVERTIME 0 0 0 0 0 06,095 LEVELTEXT TEXTAMT 021MANAGER-ASSIS.BOXOFFICEI-OT120HRS 2,879 1MANAGER-ASSIS.BOXOFFICEII-OT120HRS 3,2166,095 101-0404-453.10-05TEMPORARYSERVICES 984 02,0002,000 384 384 0 101-0404-453.10-09PERMANENTPARTTIME 18,22021,93223,00023,00015,88011,39124,655 LEVELTEXT TEXTAMT 02BOXOFFICEPARTTIMETEMPORARYANDSEASONAL 24,65524,655 101-0404-453.11-01FICA-REGULAR 33,72036,71641,99241,99222,77116,90528,107 LEVELTEXT TEXTAMT 02TOTALSALARIESINCLUDINGPARTTIME@7.65% 28,10728,107 101-0404-453.11-04PERF-REGULAR 49,31353,48258,90358,90332,70924,38338,389 LEVELTEXT TEXTAMT 02ELIGIBLESALARIESFULLTIME@11.2% 38,38938,389 101-0404-453.11-07UNEMPLOYMENTCOMP 1,2421,3131,3721,372 509 311 983 LEVELTEXT TEXTAMT 02AT.25% 983983 12 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures101-0404-453.11-08GROUPINSURANCE-HEALTH101,368127,147159,456159,45689,59470,757103,264LEVELTEXT TEXTAMT 02LONG-TERMDISABILITY:6EMPX$96.00 576 1EMPX$96.00X60.00% 58 HEALTHINSURANCECOVERAGE:6EMPX$15,500.00 93,300 1EMPX$15,500.00X60.00% 9,330 HEALTHINSURANCEREBATE:N/A 103,264 101-0404-453.11-09GROUPINSURANCE-LIFE 1,2321,2671,3201,320 732 576 792 LEVELTEXT TEXTAMT 026EMPX$120.00 720 1EMPX$120.00X60.00% 72 792 101-0404-453.11-22PARKINGALLOWANCE 4,8844,4725,9405,9403,0152,2233,942 LEVELTEXT TEXTAMT 026EMPLOYEESX12MONTHSX$45.00 3,240 1EMPLOYEEX12MONTHSX$45.00X60.00% 324 1EMPLOYEEX12MONTHSX$45.00X70.00% 378 3,942 101-0404-453.11-24CELLPHONEALLOWANCE 2,7633,5283,7083,7081,8961,6092,376 LEVELTEXT TEXTAMT 023EMPWITH$55.00PERMONTHFOR12MONTH 1,980 1EMPWITH$55.00PERMONTHFOR12MONTHAT60% 396 2,376 ------------------------------------------------------------------------------------ *PERSONNELSERVICES 654,025727,372823,612823,612459,533346,245503,267 101-0404-453.21-02PRINTSHOP 3,6576,650 651 651 117 113 0 101-0404-453.21-03C.S.OTHEROFFICESUPPLIES 530 448 600 600 301 234 500 LEVELTEXT TEXTAMT 02CSOFFICESUPPLIES 500500 101-0404-453.21-04OTHER-OFFICESUPPLIES 2,9342,9723,2003,2001,3551,2492,000 LEVELTEXT TEXTAMT 13 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 02OUTSIDESOURCEFOROFFICESUPPLIES 2,0002,000 101-0404-453.21-05SMALLOFFICEEQUIPMENT 284 201 7501,050 595 595 400 LEVELTEXT TEXTAMT 02SMALLOFFICEEQUIPMENT 400400 101-0404-453.22-05UNIFORMS 9841,6211,0001,197 475 475 400 LEVELTEXT TEXTAMT 02VESTS,PINSANDNAMETAGSFORUSHERS 200 LOGOSHIRTSFORSTAFFUSEDURINGEVENTS 200400 101-0404-453.22-21HOUSEHOLD,LAUNDRY,CLEAN 3,4885,1698,0008,0001,1611,161 0 101-0404-453.22-24OTHEROPERATINGSUPPLIES 516 273 700 700 127 127 300 LEVELTEXT TEXTAMT 02OTHEROPERATIONALSUPPLIES 300300 101-0404-453.23-01BUILDINGMATERIALS 4,3182,4784,5004,5002,0991,976 0 101-0404-453.23-20SMALLTOOLS&EQUIPMENT 352 652 800 800 391 353 0 101-0404-453.23-99OTHERREPAIR&MAINT.SUP1,043 8672,0002,000 466 36 0------------------------------------------------------------------------------------ *SUPPLIES 18,10621,33122,20122,6987,0876,3183,600 101-0404-453.31-06OTHERPROFESSIONALSVCS 02,007 0 0 0 0 0 101-0404-453.31-70CITYADMINISTRATIONALLOC 0 0 0 0 0 038,343 LEVELTEXT TEXTAMT 022017FIXEDALLOCATION#1 38,343 CITYADMINISTRATIONFEE 38,343 101-0404-453.31-71CENTRALSTORESALLOCATION2,2322,6712,3912,3911,3931,1942,566LEVELTEXT TEXTAMT 022017FIXEDCOSTALLOCATION#3 2,566 CENTRALSTORES 2,566 101-0404-453.31-73PRINTSHOPALLOCATION 0 07,0497,0494,1093,5228,337 LEVELTEXT TEXTAMT 022017FIXEDALLOCATION#4 8,337 14 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures PRINTSHOP 8,337 101-0404-453.32-02POSTAGE 4,7116,0918,5008,5003,6752,2667,200 LEVELTEXT TEXTAMT 02POSTAGE-EXPECTMASSMAILING 7,2007,200 101-0404-453.32-05OTHERCOMM/TRANS 678 680 780 780 516 516 0 101-0404-453.32-21TRAVEL-MILEAGE 0 459 250 250 132 132 250 LEVELTEXT TEXTAMT 02MILEAGE 250250 101-0404-453.32-22TRAVEL-AIRFARE 3,6333,2184,2504,750 869 7473,250 LEVELTEXT TEXTAMT 02AIRFARE 3,250 APAP,CIC,IVAMNAT.,INTIX,IEBA,LHATCONFERENCE/WORKSHOPS 3,250 101-0404-453.32-23TRAVEL-HOTEL 7,3278,6097,50010,8705,3584,0957,000 LEVELTEXT TEXTAMT 02HOTEL 7,000 APAP,CIC,IVAMNAT.,INTIX,IEBA,LHATCONFERENCE/WORKSHOPS 7,000 101-0404-453.32-24TRAVEL-MEALS 9651,0281,2502,102 707 5831,250 LEVELTEXT TEXTAMT 02MEALS 1,250 APAP,CIC,IVAMNAT.,INTIX,IEBA,LHATCONFERENCE/WORKSHOPS 1,250 101-0404-453.32-25TRAVEL-OTHER 9371,1671,5002,050 903 7581,550 LEVELTEXT TEXTAMT 02OTHER 1,550 APAP,CIC,IVAMNAT.,INTIX,IEBA,LHATCONFERENCE/WORKSHOPS 1,550 15 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 101-0404-453.33-01OTHERTHANOFFICESUPPLY 3,0932,8393,1003,376 820 820 250 LEVELTEXT TEXTAMT 02MISC.PRINTING 250250 101-0404-453.33-03PROMOTIONAL 29,37936,15230,00034,33721,13419,689175,065 LEVELTEXT TEXTAMT 022017MARKETING/PROMOTIONALSERVICES 175,065175,065 101-0404-453.34-02LIABILITYINSURANCE 23,43622,14020,46620,46611,93510,23020,760 LEVELTEXT TEXTAMT 022017FIXEDCOSTALLOCATION#5 20,760 LIABILITYINSURANCE 20,760 101-0404-453.35-01ELECTRIC 56,74773,10870,00070,00044,78635,04170,000 LEVELTEXT TEXTAMT 02ELECTRIC,INCLUDINGMONTHLYALLOCATION 70,00070,000 101-0404-453.35-02GAS 15,44114,13516,00016,00012,25311,92116,000 LEVELTEXT TEXTAMT 02GAS,INCLUDINGMONTHLYALLOCATIONS 16,00016,000 101-0404-453.35-04WATER 11,29612,78613,00013,00010,0287,61614,000 LEVELTEXT TEXTAMT 02WATER 14,00014,000 101-0404-453.36-01BUILDINGSERVICES 59,47943,68852,01956,95625,49723,908224,521 LEVELTEXT TEXTAMT 022017MAINTENANCESERVICES 224,521224,521 101-0404-453.36-04COMPUTEREQUIPMENT 12,92612,8218,33212,4958,7647,720122,109 LEVELTEXT TEXTAMT 022017FIXEDALLOCATION#7 122,109 ITALLOCATION 16 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures122,109 101-0404-453.36-05OTHEREQUIPMENT 6,6882,5426,6006,7651,6131,6132,300 LEVELTEXT TEXTAMT 02TICKETFORCEANNUALFEES 1,300 EVENTBOOKINGANNUALFEES 1,0002,300 101-0404-453.39-10SUBSCRIPTIONS 1,0711,0711,2001,200 971 9711,200 LEVELTEXT TEXTAMT 02SBTRIBUNEDAILY&WEEKEND,BILLBOARD,POLLSTAR 1,200 VENUESTODAY,ARTSREACHUNLIMITED 1,200 101-0404-453.39-11DUES 2,9402,7763,0003,0001,4881,2602,710 LEVELTEXT TEXTAMT 02LHAT,IVAM,INTIX,SAMSCLUB 2,710 IEBA,ETC. 2,710 101-0404-453.39-70EDUCATION&TRAINING 6,1845,4326,2506,2501,8411,7195,900 LEVELTEXT TEXTAMT 02APAP,CIC,IAAMNATIONAL,INTIX, 5,900 IEBA,LHAT-CONF/WORKSHOPREGISTRATIONFEES 5,900 101-0404-453.39-89MISC.CHARGES&SERVICES 1,008 9831,0001,000 240 240 0------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 250,171256,403264,437283,587159,032136,560724,561------------------------------------------------------------------------------------ **MORRISPAC 922,3021,005,1061,110,2501,129,897625,652489,1241,231,428 17 City of South Bend, Indiana 2017 Budget Morris & Palais Marketing - 273 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes- - - - - - - - - - - Other Taxes- - - - - - - - - - - Grants/Intergovernmental- - - - - - - - - - - Charges for Services 10,610 11,021 18,000 8,318 18,000 18,360 18,727 19,102 19,483.78 - 0.0% Interfund Allocations- - - - - - - - - - - Fines & Forfeitures- - - - - - - - - - - Donations- - - - - - - - - - - Other Income 75 158 250 158 300 306 312 318 324.73 50 20.0% Transfers In- - - - - - - - - - - Total Revenue 10,685 11,179 18,250 8,476 18,300 18,666 19,039 19,420 19,809 50 0.3% EXPENDITURES BY PROGRAM 1- - 2- - 3- - 4- - 5- - 6- - 7- - 8- - 9- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages- - - - - - - - - - - Fringe Benefits- - - - - - - - - - - Total Personnel- - - - - - - - - - - Supplies- - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising 11,957 7,541 18,878 2,457 18,000 18,360 18,727 19,102 19,483.78 (878) -4.7% Utilities- - - - - - - - - - - Education & Training- - - - - - - - - - - Travel- - - - - - - - - - - Repairs & Maintenance- - - - - - - - - - - Payment In Lieu of Taxes- - - - - - - - - - - Other Interfund Allocations- - - - - - - - - - - Debt Service: Principal- - - - - - - - - - - Interest & Fees- - - - - - - - - - - Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 11,957 7,541 18,878 2,457 18,000 18,360 18,727 19,102 19,484 (878) -4.7% Capital- - - - - - - - - - - Total Expenditures by Type 11,957 7,541 18,878 2,457 18,000 18,360 18,727 19,102 19,484 (878) -4.7% Net Surplus / (Deficit)(1,272) 3,638 (628) 6,019 300 306 312 318 325 Beginning Cash Balance 27,985 26,729 30,391 30,391 29,763 30,063 30,369 30,681 31,000 Cash Adjustments(1,256) 3,662 - (39) - - - - - Ending Cash Balance 26,729 30,391 29,763 36,372 30,063 30,369 30,681 31,000 31,324 Cash Reserves Target 2,989 1,885 4,720 614 4,500 4,590 4,682 4,775 4,871 25.00% Explain Significant Revenue and Expenditure Changes Below: - Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. Starting 2013, we were able to not only advertise on the Electronic Billboard at the Linebacker, but to secure sponsorships to help fund the advertising for it. Note: The Cash Reserves Target for this fund is equal to 25% of annual expenditures. 18 City of South Bend, Indiana 2017 Budget Morris & Palais Marketing - 273 Fund Summary - Description, Accomplishments, Goals, KPI's Fund Description & Purpose 2016 Accomplishments & Outcomes - - - - - - - - - - 2017 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - - - - - - - Good Government (GG) - - - - - - - People/Places (PP) - - - - - - - Key Performance Indicators (KPI's) 2018 City Long Term 2015 2016 2017 Measure Goal Type Goal Actual Estimated Target -Number sponsorships ticket stock and outer envelopes GG Output 2 2 2 2 -Secure Sponsorships for the TV monitors in the Lobby GG Outcome 5 5 5 5 -Give tours of the Morris Complex (Note: 450 tours in 2015 were part of SB150 celebration.)GG Outcome 70 712 100 100 -Secure future Sponsorships for the DTSB billboard (weeks)GG Outcome 45 25 35 40 - - - - - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2017 Significant Changes/Challenges/Opportunities (with a focus on solutions) - - - - Revenue for the fund is collected through donations and sponsorships and used to assist with continued promotion of and within the Morris Complex. Challenge: Securing business sponsorships when many NFP also seeking funds. Solutions - Will inquire and ask for the support from multiple businesses when deemed appropriate. Secured sponsors for the DTSB Electronic Billboard message Co-Op The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from the selling of commercial promotions and advertising on the marquee attached to The Morris Performing Arts Center; to receive monies from marketing sponsorships such as commercial ads on the ticket envelopes; and to accept donations to the Morris Performing Arts Center and Palais Royale (Morris Complex). All sums collected are used for the sole purpose of assisting with continued promotions for both the Morris PAC and the Palais Royale (Morris Complex). Secured sponsors for Ticket Stock Secured sponsors for Ticket Envelopes Renewed 5 sponsors for the TV Monitors in the Lobby Gave approximately 7 tours which included over 70 people 19 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue MORRIS&PALAISMARKETING273-0000-361.00-00INTERESTEARNINGS 75 158 150 250 174 158 300 LEVELTEXT TEXTAMT 022017ESTIMATEDINTERESTONFUNDBALANCES 300300 ------------------------------------------------------------------------------------ * 75 158 150 250 174 158 300------------------------------------------------------------------------------------ **MORRIS&PALAISMARKETING 75 158 150 250 174 158 300 20 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue 273-0404-360.24-00MARQUEESALES 10,61011,02118,00018,0009,7538,31818,000 LEVELTEXT TEXTAMT 022017ESTIMATE 18,000 SPONSOREDTICKETSTOCKSPONSOREDTICKETENVELOPESSPONSOREDDTSB/BILLBOARDADSTOURDONATIONSSPONSORSFORTHELOBBYMONITORSDONATIONSINTHEBOXOFFICE 18,000 ------------------------------------------------------------------------------------ * 10,61011,02118,00018,0009,7538,31818,000------------------------------------------------------------------------------------ **MORRISPAC 10,61011,02118,00018,0009,7538,31818,000------------------------------------------------------------------------------------ ***MORRIS&PALAISMARKETING 10,68511,17918,15018,2509,9278,47618,300 21 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures MORRIS&PALAISMARKETING273-0404-415.33-01OUTSIDEPRINTINGSERVICES11,9577,54118,00018,8782,4572,45718,000LEVELTEXT TEXTAMT 02PRINTINGANDADVERTISINGTICKETENVELOPES 3,800 PRINTINGANDADVERTISINGTICKETSTOCK 3,000 DTSBELECTRONICBILLBOARDMESSAGECO-OP 3,600 DTSBCO-OPCOMMERCIALSONWSBT 4,000 MISCELLANEOUS 3,600 18,000 ------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 11,9577,54118,00018,8782,4572,45718,000------------------------------------------------------------------------------------ **MORRISPAC 11,9577,54118,00018,8782,4572,45718,000------------------------------------------------------------------------------------ ***MORRIS&PALAISMARKETING 11,9577,54118,00018,8782,4572,45718,000 22 City of South Bend, Indiana 2017 Budget Morris PAC Improvement - 416 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes- - - - - - - - - - - Other Taxes- - - - - - - - - - - Grants/Intergovernmental- - - - - - - - - - - Charges for Services 79,779 61,164 100,000 41,755 100,000 102,000 104,040 106,121 108,243.22 - 0.0% Interfund Allocations- - - - - - - - - - - Fines & Forfeitures- - - - - - - - - - - Donations- - - - - - - - - - - Other Income 1,353 2,969 3,000 2,551 4,000 4,080 4,162 4,245 4,329.73 1,000 33.3% Transfers In- - - - - - - - - - - Total Revenue 81,132 64,133 103,000 44,306 104,000 106,080 108,202 110,366 112,573 1,000 1.0% EXPENDITURES BY PROGRAM 1- - 2- - 3- - 4- - 5- - 6- - 7- - 8- - 9- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages- - - - - - - - - - - Fringe Benefits- - - - - - - - - - - Total Personnel- - - - - - - - - - - Supplies 9,583 30,025 30,000 6,080 20,000 20,000 20,000 20,000 20,000.00 (10,000) -33.3% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities- - - - - - - - - - - Education & Training- - - - - - - - - - - Travel- - - - - - - - - - - Repairs & Maintenance 5,056 32,803 48,923 13,743 27,500 25,000 25,000 25,000 25,000.00 (21,423) -43.8% Payment In Lieu of Taxes- - - - - - - - - - - Other Interfund Allocations- - - - - - - - - - - Debt Service: Principal- - - - - - - - - - - Interest & Fees- - - - - - - - - - - Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges 7,883 - - - - - - - - - - Total Services & Charges 12,939 32,803 48,923 13,743 27,500 25,000 25,000 25,000 25,000 (21,423) -43.8% Capital- - - - 50,000 15,000 30,000 50,000 20,000 50,000 - Total Expenditures by Type 22,522 62,828 78,923 19,824 97,500 60,000 75,000 95,000 65,000 18,577 23.5% Net Surplus / (Deficit)58,610 1,305 24,077 24,482 6,500 46,080 33,202 15,366 47,573 Beginning Cash Balance 456,810 515,718 517,398 517,398 541,475 547,975 594,055 627,257 642,623 Cash Adjustments 58,908 1,680 - (672) - - - - - Ending Cash Balance 515,718 517,398 541,475 541,208 547,975 594,055 627,257 642,623 690,196 Cash Reserves Target 5,631 15,707 19,731 4,956 24,375 15,000 18,750 23,750 16,250 25.00% Explain Significant Revenue and Expenditure Changes Below: - Lighting Equipment Upgrade much needed as the existing one is more than 15 years old and out of date with current production needs - this capital expenditure replacement is projected to phase out over 3 years. - Fire prevention Regulations require that a fire escape to be installed on each side of the house stage right and left. Note: The Cash Reserves Target for this fund is equal to 25% of annual expenditures. 23 City of South Bend, Indiana 2017 Budget Morris PAC Improvement - 416 Fund Summary - Description, Accomplishments, Goals, KPI's Fund Description & Purpose 2016 Accomplishments & Outcomes - - - - - - - - - - 2017 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - - - Good Government (GG) - - - People/Places (PP) - - - - - - - Key Performance Indicators (KPI's) 2018 City Long Term 2015 2016 2017 Measure Goal Type Goal Actual Estimated Target -Surcharge Collected GG Outcome$100,000 61,164 100,000 100,000 - - - - - - - - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2017 Significant Changes/Challenges/Opportunities (with a focus on solutions) - - - - One of the challenges of attracting more acts / performances depends on our marketability and availability of house equipment to be up to date. Morris electronic marquee was originally installed in November 2005 and electronic physical panels are becoming obsolete with limited replacement supply from manufacturer. Electronic components, outside physical electronic panels, computer equipment and operating system are in need of upgrade. In the process of replacing the Carpet in the Box Office administrative offices This fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or services to the patrons of the Morris Performing Arts Center. Funds are received from a per ticket surcharge included on every sold ticket. Decorative Painting repairs were completed on the South Interstitial wall Loading Dock Door Upgrade were completed Re-cable the First Electric project was completed Purchased 5 tents to replace the existing damaged ones used for Fridays by the Fountain 24 City of South Bend, Indiana 2017 Budget Morris PAC Improvement - 416 Fund Summary - Five-Year Capital Improvement Plan Minimum Equipment$10,000 Thresholds Buildings$100,000Funding2016BUDGET FORECAST Name SourceBudget20172018201920202021Total Justification Replacement CapitalDimmer Rack Upgrade (Lighting 1/3) Cash- 20,000 - - - - 20,000 Existing equipment is 15 yrs old & out of date with current production needs ETC Console Replacement (Lighting 2/3) Cash- - 15,000 - - - - Existing equipment is 15 yrs old & out of date with current production needs Unison Control Upgrade (Lighting 3/3) Cash- - - 30,000 - - 30,000 Existing equipment is 15 yrs old & out of date with current production needs Main Stage Curtain Replacement Cash- - - - 50,000 - 50,000 Existing curtains have exceeded life expectancy and are showing signs of dry-rot Main Stage hardwood floor re-finishing Cash- - - - - 20,000 20,000 Existing floor is showing signs of deterioration and need to be sanded and refinished - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Project Capital Full Arrest System & Escape Ladders for the House Left & Right (Torms)Cash- 30,000 - - - - 30,000 Required by regulations - Fire escape ladders for staff and Union workers- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Totals - 50,000 15,000 30,000 50,000 20,000 150,000 25 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue MORRISCIVICIMPROVEMENT416-0000-347.02-01TICKETSURCHARGE 79,77961,164100,000100,00041,75541,755100,000 LEVELTEXT TEXTAMT 022017ESTIMATEDBASEDONHISTORICALTRENDS 100,000100,000 ------------------------------------------------------------------------------------ * 79,77961,164100,000100,00041,75541,755100,000 416-0000-361.00-00INTERESTEARNINGS 1,3532,9692,0003,0002,7992,5514,000 LEVELTEXT TEXTAMT 022017ESTIMATEDINTEREST 4,0004,000 ------------------------------------------------------------------------------------ * 1,3532,9692,0003,0002,7992,5514,000------------------------------------------------------------------------------------ **MORRISCIVICIMPROVEMENT 81,13264,133102,000103,00044,55444,306104,000------------------------------------------------------------------------------------ ***MORRISCIVICIMPROVEMENT 81,13264,133102,000103,00044,55444,306104,000 26 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures MORRISCIVICIMPROVEMENT416-0404-453.23-20SMALLTOOLS&EQUIPMENT 9,58330,02525,00030,0006,0806,08020,000 LEVELTEXT TEXTAMT 02MISC.&UNEXPECTEDREPAIRS/IMPROVMENTS 20,00020,000 ------------------------------------------------------------------------------------ *SUPPLIES 9,58330,02525,00030,0006,0806,08020,000 416-0404-453.36-01BUILDINGSERVICES 5,05632,80339,00048,92320,52313,74327,500 LEVELTEXT TEXTAMT 02DECORATIVEPAINTING/REPAIRS 7,500 MISC.&UNEXPECTEDREPAIRS/IMPROVEMENTS 20,00027,500 416-0404-453.39-89MISC.CHARGES&SERVICES 7,883 0 0 0 0 0 0------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 12,93932,80339,00048,92320,52313,74327,500 416-0404-453.43-08THEATEREQUIPMENT 0 0 0 0 0 050,000 LEVELTEXT TEXTAMT 02DIMMERRACKUPGRADES(LIGHTING1/3) 20,000 FALLARRESTSYS.&ESCAPELADDERSFORTHEATER 30,000 HOUSELEFTANDRIGHT(REQUIREDBYREGULATIONS) 50,000 ------------------------------------------------------------------------------------ *CAPITAL 00000050,000------------------------------------------------------------------------------------ **MORRISPAC 22,52262,82864,00078,92326,60319,82497,500------------------------------------------------------------------------------------ ***MORRISCIVICIMPROVEMENT 22,52262,82864,00078,92326,60319,82497,500 27 City of South Bend, Indiana 2017 Budget Palais Royale - 101-0405 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change EXPENDITURES BY PROGRAM 1 Historic Facility Rental- - 2 Box Office Ticketing Services- - 3 Historic Facility Maintenance and Repairs- - 4 Event Operations Administrative Support- - 5 Event Operations Technical Support- - 6 Advertising and Promotions- - 7 Day to day Accounting Services Support- - 8 Event Operations Accounting Services Support- - 9 Food, Beverage and Catering- - 10 Retail Space- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages 162,316 165,894 167,529 75,577 79,137 80,720 82,334 83,981 85,660 (88,392) -52.8% Fringe Benefits 66,905 71,712 77,028 38,221 60,443 65,279 70,501 76,141 82,233 (16,585) -21.5% Total Personnel 229,221 237,606 244,557 113,798 139,580 145,999 152,835 160,122 167,893 (104,977) -42.9% Supplies 8,026 14,688 28,855 8,822 1,600 1,632 1,665 1,698 1,732 (27,255) -94.5% Services & Charges Professional Services - 892 - - - - - - - - - Printing & Advertising 36,961 39,419 54,472 13,770 80,006 81,606 83,238 84,903 86,601 25,534 46.9% Utilities 67,146 67,704 75,000 34,865 75,000 76,500 78,030 79,591 81,182 - 0.0% Education & Training 805 240 1,000 349 651 664 677 691 705 (349) -34.9% Travel 1,718 616 1,952 507 - - - - - (1,952) -100.0% Repairs & Maintenance 46,068 46,721 78,163 25,431 174,732 178,227 181,791 185,427 189,136 96,569 123.5% Payment In Lieu of Taxes- - - - - - - - - - - Other Interfund Allocations 10,176 11,009 11,939 4,975 29,269 14,073 14,355 14,642 14,935 17,330 145.2% Debt Service: Principal- - - - - - - - - - - Interest & Fees- - - - - - - - - - - Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges 1,205 1,559 2,500 606 1,200 1,224 1,248 1,273 1,299 (1,300) -52.0% Total Services & Charges 164,079 168,160 225,026 80,503 360,858 352,294 359,340 366,527 373,857 135,832 60.4% Capital- 12,072 - - - 40,000 25,000 35,000 20,000 - - Total Expenditures by Type 401,326 432,526 498,438 203,123 502,038 539,925 538,840 563,347 563,482 3,600 0.7% Explain Significant Revenue and Expenditure Changes Below: The 2017 budget reflects an increase in revenues of $37,500 (Catering Commission) due to a projected increase in catering sales (total conservative projections from $650,000 to $800,000 of catering sales). The 2017 budget reflects changes in personnel costs: - dictated by the New Overtime Regulations issued by the Department of Labor ($9,358) - due to the transfer on one position to the City Admin and Finance and it is part of the new City Administration Fixed Allocation #1 ($26,068). - inclusive of an 8% increase for Health Care ($14,335) (lower than 2015 to 2016 by 12%). The 2017 budget reflects overall, changes in expenditures in Personnel, Supplies, Printing / Advertising, Building Maintenance due to re-allocation of the same in Services and Charges payable to the new Venues, Parks and Arts Department ($252,988). The 2017 budget reflects an increase in allocations in the amount of $17,330. 28 City of South Bend, Indiana 2017 Budget Palais Royale - 101-0405 Fund Summary - Description, Accomplishments, Goals, KPI's Fund Description & Purpose 2016 Accomplishments & Outcomes - - - - - - - - - - 2017 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - - - Good Government (GG) - - - - - - - People/Places (PP) - - - - - - - Key Performance Indicators (KPI's) 2018 City Long Term 2015 2016 2017 Measure Goal Type Goal Actual Estimated Target -Palais Royale Revenue Earned ED Output 400,000 304,922 324,012 358,902 -Palais Royale Hotel Rooms Generated ED Output 1,700 1,440 1,600 1,700 - - - - - - - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2017 Significant Changes/Challenges/Opportunities (with a focus on solutions) - - - - Revenues has increased yearly towards being self sufficient. In February 2016, the newly contracted catering company took the reins - it is projected that catering sales will significantly increase (from $650,000 to more than $800,000), hence, revenues generated by the catering commissions are expected to increase. Hotel rooms generated is under reported as we are unable to get exact numbers from hotels, but the numbers we do capture are excellent. Once again, the Palais does not receive support from the Hotel/Motel Tax Board. Palais continue to collaborate with DoubleTree Hotel staff to negotiate special room rates to help entice new clients to hold events at the Palais Royale. The Renovated Morris Inn located at the University of Notre Dame is a competitor for Notre Dame Basilica wedding receptions and guests can book hotel room at that location Economic Development (ED) To strive to increase the positive economic impact the Palais Royale currently has on the downtown South Bend. The Palais Royale has a yearly economic impact of over 2.4 million Dollars on the City of South Bend. To remain the premier banquet/meeting facility in the region for all events demanding superior service, fine dining, and well-maintained historical atmosphere. To build upon successes and book a wide variety of events. Today, after being returned to its 1920s grandeur, the Palais Royale is now the preferred venue in the area for wedding receptions, corporate events, trade shows, fund-raising events,. Proms, reunions, holiday parties and more! We are striving to increase the positive economic impact the Palais Royale currently has on the downtown South Bend. Operating expenses of the Palais Royale, Premier banquet/meeting facility in the region; provide exquisite food and beverage catering service, support the economy and growth of downtown South Bend. Palais Royale is distinguish by its history and ambiance and expects to serve a wide and far reaching customer base-social and business. The Palais Royale was voted “Best Meeting Site for Larger Groups” in Greater South Bend/Michiana by readers of Northwest Indiana Business Quarterly Magazine announced Spring 2016. The Palais Royale has received many unsolicited positive comments on the facility, food and especially the service. We are building upon success and booking a wide variety of events including wedding receptions, corporate events, trade shows, fundraising events, proms, reunions, holiday parties and more! We remain the Premier banquet/meeting facility in this region for all events demanding superior services, fine dining, and well-maintained historical atmosphere. 29 City of South Bend, Indiana 2017 Budget Palais Royale - 101-0405 Fund Summary - Full-Time Employees Report ONLY Full-Time positions 2016 2017 2015 Amended 6/30/2016 Proposed Forecast Position Actual Budget Actual Budget 2018 2019 2020 2021 Staffing (Full-Time Employees) Non-Bargaining Director of Financial Services 0.4 0.3 0.3 - - - - - Director of Marketing and Promotions 0.4 0.3 0.3 - - - - - Event Service Technician I 1.0 - - - - - - - Executive Director Morris PAC 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 Manager - Assistant Facility Operations 0.8 0.6 0.6 - - - - - Manager - Facility Operations 0.4 0.4 0.4 - - - - - Event Service Technician II- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant- - 1.0 1.0 1.0 1.0 1.0 1.0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Non-Bargaining 3.4 3.0 4.0 2.4 2.4 2.4 2.4 2.4 Bargaining - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Bargaining- - - - - - - - Total Full-Time Employees 3.4 3.0 4.0 2.4 2.4 2.4 2.4 2.4 Explain Significant Staffing Changes Below: - The Maintenance and Marketing - Promotions Positions for the Morris Complex (Director of Marketing, Manager - Assisting Facility Operations and Manager - Facility Operations) are transferred to the Maintenance and Marketing / Promotions departments within the new Venues, Parks and Arts department. - The Director of Financial Services for the Morris Complex is transferred to the Administration Finance Department and the related expenditures are part of the City Admin Fixed Allocation #1. 30 City of South Bend, Indiana 2017 Budget Palais Royale - 101-0405 Fund Summary - Five-Year Capital Improvement PlanMinimum Equipment$10,000 Thresholds Buildings$100,000Funding2016BUDGET FORECAST Name SourceBudget20172018201920202021Total Justification Replacement CapitalAV Upgrade - Lighting Cash - - 15,000 - - - 15,000 Upgrading existing lights to LED reducing energy costs Curtain Replacement (1/3) Cash - - 25,000 - - - 25,000 Existing curtains have exceeded life expectancy and are showing signs of dry-rot Curtain Replacement (2/3) Cash - - - 25,000 - - 25,000 Existing curtains have exceeded life expectancy and are showing signs of dry-rot Masonry Repairs (exterior) Cash - - - - 10,000 - 10,000 Repairs needed to protect against weathered related damages Curtain Replacement (3/3) Cash - - - - 25,000 - 25,000 Existing curtains have exceeded life expectancy and are showing signs of dry-rot Ballroom Hardwood floor re-finish Cash - - - - - 20,000 20,000 Existing floor is showing signs of deterioration and need to be sanded and refinished - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Project Capital - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Totals - - 40,000 25,000 35,000 20,000 120,000 31 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue 101-0405-360.00-00MISCELLANEOUSREVENUE 3,45413,1457,0007,0004,6614,6617,000 LEVELTEXT TEXTAMT 022017ESTIMATE 7,000 HOLOWEENPARTY,BOBANDTOM,ETC. 7,000 101-0405-360.12-00ROOMRENTAL 38,35741,31049,57249,57224,78624,78649,572 LEVELTEXT TEXTAMT 022017ESTIMATE 49,572 RENTALOFTHERETAILSPACE 49,572 101-0405-360.18-00CONCESSION 123,980169,967162,500162,50072,69751,919200,000 LEVELTEXT TEXTAMT 022017ESTIMATE 200,000 INCREASEINCATERINGSALESPROJECTEDFOR2017 200,000 ------------------------------------------------------------------------------------ * 165,791224,422219,072219,072102,14481,366256,572 101-0405-362.02-00BALLROOMRENTAL 41,82961,96882,50082,50040,64629,23382,500 LEVELTEXT TEXTAMT 022017ESTIMATE 82,500 MOREWR,LUNCHEONS,HOLIDAYPARTIES,NFPAVERAGEOF55EVENTSAT$1,500.00 82,500 ------------------------------------------------------------------------------------ * 41,82961,96882,50082,50040,64629,23382,500 101-0405-380.10-99MISC.REIMBURSEMENTS 14,79418,53222,44022,4408,5456,85519,830 LEVELTEXT TEXTAMT 022%$750,000MIMIMUMOFCATERINGSALES 15,000 MISC.REIMBURSEMENTS-DUMPSTER 3,330 MISC.REIMBURSEMENTS-PHONE,EMAIL,ETC. 1,500 2017ESTIMATE 19,830 ------------------------------------------------------------------------------------ * 14,79418,53222,44022,4408,5456,85519,830------------------------------------------------------------------------------------ 32 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue **PALAISROYALEBALLROOM 222,414304,922324,012324,012151,335117,454358,902 33 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 101-0405-453.10-01REGULAR 146,743150,366146,529166,529105,52682,19079,137 LEVELTEXT TEXTAMT 021EXECUTIVEDIRECTOR-MORRISPACATX.40OF$93,636 37,454 1DIRECTOROFFINANACIALSERVICES-ADMINFINANCE1EVENTSERVICETECHNICIANII 30,733 1ADMININISTRATIVEASSISTANT 38,950 FULLTIME-2SALARYADJUSTMENT 28,000-79,137 101-0405-453.10-04EXTRAANDOVERTIME 0 0 0 0 3 0 0 101-0405-453.10-05TEMPORARYSERVICES 0 01,0001,000 256 256 0 101-0405-453.10-09PERMANENTPARTTIME 15,57315,52820,000 0 0 0 0 101-0405-453.11-01FICA-REGULAR 12,11912,68312,74012,7407,7656,0488,196 LEVELTEXT TEXTAMT 02REGULARSALARIESX7.65% 8,1968,196 101-0405-453.11-04PERF-REGULAR 16,43516,82116,41116,41111,8199,20511,999 LEVELTEXT TEXTAMT 02SALARIES11.2% 11,99911,999 101-0405-453.11-07UNEMPLOYMENTCOMP 450 473 416 416 171 113 268 LEVELTEXT TEXTAMT 02SALARIESX.25% 268268 101-0405-453.11-08GROUPINSURANCE-HEALTH34,28538,09743,48943,48929,39024,66737,550LEVELTEXT TEXTAMT 02LONGTERMDISABILITY:2EMPX$96.00 192 1EMPX$96.00X40.00% 38 HEALTHINSURANCECOVERAGE:2EMPX$15,550.00 31,100 1EMPX$15,550.00X40.00% 6,220 37,550 101-0405-453.11-09GROUPINSURANCE-LIFE 408 393 360 360 308 254 288 LEVELTEXT TEXTAMT 02LIFEINSURANCE:2EMPX$120.00 240 34 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 1EMPX$120.00X40.00% 48 288 101-0405-453.11-22PARKINGALLOWANCE 1,8361,8632,1602,160 900 7021,458 LEVELTEXT TEXTAMT 02PARKINGALLOWANCE:2EMPX$45.00X12MONTHS 1,080 1EMPX$45.00X12MONTHSX40.00% 216 1EMPX$45.00X12MONTHSX30.00% 1621,458 101-0405-453.11-24CELLPHONEALLOWANCE 1,3721,3821,4521,452 819 726 684 LEVELTEXT TEXTAMT 021EMPWITH$55.00AT40%FOR12MONTHS 264 1EMPWITH$35.00AT100%FOR12MONTHS 420684 ------------------------------------------------------------------------------------ *PERSONNELSERVICES 229,221237,606244,557244,557156,957124,161139,580 101-0405-453.21-02PRINTSHOP 3,8203,9201,0001,000 167 65 0 101-0405-453.21-03C.S.OTHEROFFICESUPPLIES 58 88 300 300 85 85 250 LEVELTEXT TEXTAMT 02OTHEROFFICESUPPLIES-CS 250250 101-0405-453.21-04OTHER-OFFICESUPPLIES 301 16 750 750 98 98 550 LEVELTEXT TEXTAMT 02OTHEROFFICESUPPLIES 550550 101-0405-453.21-05SMALLOFFICEEQUIPMENT 01,982 500 500 0 0 200 LEVELTEXT TEXTAMT 02SMALLOFFICEEQUIPMENT 200200 101-0405-453.22-05UNIFORMS 517 83 6001,105 505 505 500 LEVELTEXT TEXTAMT 02UNIFORMS 500500 101-0405-453.22-21HOUSEHOLD,LAUNDRY,CLEAN 1,8542,77211,50011,5007,0687,068 0 35 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 101-0405-453.22-24OTHEROPERATINGSUPPLIES 106 70 200 200 8 8 100 LEVELTEXT TEXTAMT 02OTHEROPERATINGSUPPLIES(OUTSIDE) 100100 101-0405-453.23-01BUILDINGMATERIALS 7755,2232,0002,0001,4261,426 0 101-0405-453.23-10REPAIRPARTS 0 0 500 500 232 232 0 101-0405-453.23-20SMALLTOOLS&EQUIPMENT 351 31010,00010,000 672 672 0 101-0405-453.23-99OTHERREPAIR&MAINT.SUP 244 2241,0001,000 90 90 0------------------------------------------------------------------------------------ *SUPPLIES 8,02614,68828,35028,85510,35110,2481,600 101-0405-453.31-06OTHERPROFESSIONALSVCS 0 892 0 0 0 0 0 101-0405-453.31-70CITYADMINISTRATIONALLOC 0 0 0 0 0 016,311 LEVELTEXT TEXTAMT 02CITYALLOCATION#1 16,31116,311 101-0405-453.31-71CENTRALSTORESALLOCATION 180 341 289 289 168 144 271 LEVELTEXT TEXTAMT 022017FIXEDCOSTALLOCATION#3 271 CENTRALSTORES 271 101-0405-453.31-73PRINTSHOPALLOCATION 0 01,8611,8611,085 9302,499 LEVELTEXT TEXTAMT 022017PRINTSHOPFIXEDALLOCATION#4 2,4992,499 101-0405-453.32-02POSTAGE 269 2561,0001,000 236 1961,000 LEVELTEXT TEXTAMT 02POSTAGE 1,0001,000 101-0405-453.32-05OTHERCOMM/TRANS 300 301 300 302 226 226 0 101-0405-453.32-22TRAVEL-AIRFARE 576 0 600 600 356 356 0 101-0405-453.32-23TRAVEL-HOTEL 637 185 650 650 618 618 0 101-0405-453.32-24TRAVEL-MEALS 75 130 200 200 0 0 0 101-0405-453.32-25TRAVEL-OTHER 130 0 200 200 0 0 0 101-0405-453.33-01OTHERTHANOFFICESUPPLY 1,4821,4161,5002,402 902 902 250 LEVELTEXT TEXTAMT 02MISC.PRINTINGITEMS 250 36 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures250 101-0405-453.33-03PROMOTIONAL 35,47938,00335,00052,07018,49118,16679,756 LEVELTEXT TEXTAMT 022017MARKETING/PROMOTIONALSERVICES 79,75679,756 101-0405-453.34-02LIABILITYINSURANCE 9,99610,6689,7899,7895,7124,89610,188 LEVELTEXT TEXTAMT 022017FIXEDCOSTALLOCATION#5 10,188 LIABILITYINSURANCE 10,188 101-0405-453.35-01ELECTRIC 40,83443,41645,00045,00028,62225,02245,000 LEVELTEXT TEXTAMT 02INCLUDESCOSTALLOCATION 45,00045,000 101-0405-453.35-02GAS 11,64810,66315,00015,0007,7527,50115,000 LEVELTEXT TEXTAMT 02INCLUDESCOSTALLOCATION 15,00015,000 101-0405-453.35-04WATER 14,66413,62515,00015,0009,6547,50015,000 LEVELTEXT TEXTAMT 02WATERUSAGE 15,00015,000 101-0405-453.36-01BUILDINGSERVICES 43,03943,56565,00072,36526,66825,119173,232 LEVELTEXT TEXTAMT 022017MAINTENANCESERVICES 173,232173,232 101-0405-453.36-04COMPUTEREQUIPMENT 2,2001,4883,0003,0001,9331,8331,500 LEVELTEXT TEXTAMT 02EVENTBOOKINGANNUALFEES 1,250 MISC.SERVICES 250 1,500 101-0405-453.36-05OTHEREQUIPMENT 8291,6682,5002,7981,3091,309 0 101-0405-453.39-10SUBSCRIPTIONS 100 100 200 200 0 0 200 37 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures LEVELTEXT TEXTAMT 02SUBSCRIPTIONS 200200 101-0405-453.39-11DUES 45 460 300 300 290 290 0 101-0405-453.39-70EDUCATION&TRAINING 805 2401,0001,000 349 349 651 LEVELTEXT TEXTAMT 02EDUCATION,TRAINING 651651 101-0405-453.39-89MISC.CHARGES&SERVICES 791 7431,0001,000 120 120 0------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 164,079168,160199,389225,026104,49195,478360,858 101-0405-453.43-08THEATEREQUIPMENT 012,072 0 0 0 0 0------------------------------------------------------------------------------------ *CAPITAL 012,072 0 0 0 0 0------------------------------------------------------------------------------------ **PALAISROYALEBALLROOM 401,326432,526472,296498,438271,799229,887502,038 38 City of South Bend, Indiana 2017 Budget Palais Historic Preservation - 450 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes- - - - - - - - - - - Other Taxes- - - - - - - - - - - Grants/Intergovernmental- - - - - - - - - - - Charges for Services 9,607 12,864 17,000 5,597 16,500 17,300 17,646 17,999 18,358.90 (500) -2.9% Interfund Allocations- - - - - - - - - - - Fines & Forfeitures- - - - - - - - - - - Donations- - - - - - - - - - - Other Income 159 388 450 382 600 700 714 728 742.85 150 33.3% Transfers In- - - - - - - - - - - Total Revenue 9,766 13,252 17,450 5,979 17,100 18,000 18,360 18,727 19,102 (350) -2.0% EXPENDITURES BY PROGRAM 1- - 2- - 3- - 4- - 5- - 6- - 7- - 8- - 9- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages- - - - - - - - - - - Fringe Benefits- - - - - - - - - - - Total Personnel- - - - - - - - - - - Supplies- - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities- - - - - - - - - - - Education & Training- - - - - - - - - - - Travel- - - - - - - - - - - Repairs & Maintenance- - - - 5,000 5,200 5,400 5,600 5,800 5,000 - Payment In Lieu of Taxes- - - - - - - - - - - Other Interfund Allocations- - - - - - - - - - - Debt Service: Principal- - - - - - - - - - - Interest & Fees- - - - - - - - - - - Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges- - - - 5,000 5,200 5,400 5,600 5,800 5,000 - Capital- - - - - - - - - - - Total Expenditures by Type- - - - 5,000 5,200 5,400 5,600 5,800 5,000 - Net Surplus / (Deficit)9,766 13,252 17,450 5,979 12,100 12,800 12,960 13,127 13,302 Beginning Cash Balance 58,304 63,198 76,450 76,450 93,900 106,000 118,800 131,760 144,887 Cash Adjustments 36 13,252 - - - - - - - Ending Cash Balance 63,198 76,450 93,900 82,429 106,000 118,800 131,760 144,887 158,189 Cash Reserves Target- - - - 1,250 1,300 1,350 1,400 1,450 25.00% Explain Significant Revenue and Expenditure Changes Below: There are no staffing or other operations related expenditures - this fund was created to be able to help maintain the Historical nature of the multimillion dollar building - at this point there is a need for small repairs of the plaster/decorative paint. Note: The Cash Reserves Target for this fund is equal to 25% of annual expenditures. 39 City of South Bend, Indiana 2017 Budget Palais Historic Preservation - 450 Fund Summary - Description, Accomplishments, Goals, KPI's Fund Description & Purpose 2016 Accomplishments & Outcomes - - - - - - - - - - 2017 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - - - - - - - Good Government (GG) - - - - - - - People/Places (PP) - - - - - - - Key Performance Indicators (KPI's) 2018 City Long Term 2015 2016 2017 Measure Goal Type Goal Actual Estimated Target -Increase fund balances to be able to maintain the historic building GG Efficiency 129,063 76,513 93,963 111,063 - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2017 Significant Changes/Challenges/Opportunities (with a focus on solutions) - - - - N/A The Palais Royale Historic Preservation Fund was established as a separate non-reverting fund to receive monies from a 2% charge assessed on all services provided in connection with the use and rental of the Palais Royale facilities, and to receive monies from donations to the Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale and related facilities. 40 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue PALAISHISTORICPRESVFUN450-0000-361.00-00INTERESTEARNINGS 159 388 300 450 420 382 600 LEVELTEXT TEXTAMT 022017ESTIMATEDINTEREST 600600 ------------------------------------------------------------------------------------ * 159 388 300 450 420 382 600------------------------------------------------------------------------------------ **PALAISHISTORICPRESVFUN 159 388 300 450 420 382 600 41 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue 450-0405-368.00-00HISTORICPRESERVATIONFND9,60712,86417,00017,0006,8545,59716,500LEVELTEXT TEXTAMT 022017ESTIMATE2%OF$750,000MINIMUMCATERINGSALES 15,000 2%OF$75,000CHARGESFORRENT(EXCLUDINGNFP) 1,500 16,500 ------------------------------------------------------------------------------------ * 9,60712,86417,00017,0006,8545,59716,500------------------------------------------------------------------------------------ **PALAISROYALEBALLROOM 9,60712,86417,00017,0006,8545,59716,500------------------------------------------------------------------------------------ ***PALAISHISTORICPRESVFUN 9,76613,25217,30017,4507,2745,97917,100 42 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures PALAISHISTORICPRESVFUN450-0405-453.36-01BUILDINGSERVICES 0 0 0 0 0 05,000 LEVELTEXT TEXTAMT 02PLASTER/PAINTREPAIRS 5,0005,000 ------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 0 0 0 0 0 05,000------------------------------------------------------------------------------------ **PALAISROYALEBALLROOM 0 0 0 0 0 05,000------------------------------------------------------------------------------------ ***PALAISHISTORICPRESVFUN 0 0 0 0 0 05,000 43