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Home My WebLink About04/19/99 Board of Public Works Minutes(A-4 r' q REGULAR MEETING APRIL 19, 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 19, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following items were added to the agenda: - Change Orders - Leighton Plaza - Contractor Bond - Jack Snyder APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on April 12, 1999, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - POTUCEK ENTERPRISES INC. Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Michael Potucek, 24 West Potomac Avenue, Lombard, Illinois, to conduct the sale of children's clothing at the Century Center, on April 24, 1999. Favorable recommendations have been received by the Fire Department, Police Department, Building Commissioner and the Legal Department. Mr. Mark Bradley, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Roemer, seconded by Mr. Powell and carried, the License Application was approved. OPENING OF BIDS - HEADWORKS FACILITY PROJECT - PROJECT NO 98-26 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BOWEN ENGINEERING 10315 Allisonville Road Fishers, Indiana 46038 Bid was signed by Mr. Gary Moon, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted n Item 1 $11,407,000 Item 2 $13,200 $ 66,000 Item 3 $64,000 $ 32,000 Item 4 $ 28 $ 742,000 Item 5 $ 10 $ 1,000 Item 6 $ 15 $ 1,500 Item 7 $ 250 $ 25,000 TOTAL $12,274,500 1 1 1 I REGULAR MEETING r � i ) ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, CEO Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,552,035.00 EVERGREENS PAINTING STUDIOS INC 450 West 31 st Street, 7th Floor New York, New York 10001 Bid was signed by Evergreene Painting Studios, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $593,000.00 GIBSON-LEWIS, LLC 1001 West I Ith Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $574,000.00 FORSEY CONSTRUCTION, INC. 2018 Ironwood Circle South Bend, Indiana 46635 Bid was signed by Mr. F. Thomas Forsey, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $538,835.000 APRIL 19, 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Morris Performing Arts Center for review and recommendation. OPENING OF BIDS - VANESS STREET - SANITARY SEWER, PUMP STATION AND FORCE MAIN - PROJECT NO. 98-72 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ_, DB/A UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 4660124 Bid was signed by Mr. Thomas J. Herrman Non -Collusion Affidavit was in order 1 REGULAR MEETING SUPERIOR CONSTRUCTION CO.. INC. 2045 East Dunes Highway, P.O. Box M-888 Gary, Indiana 46402 Bid was signed by Mr. Theodore Cuson, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted e Item 1 $10,614,500 Item 2 $10,000 $ 50,000 Item 3 $ 8,000 $ 40,000 Item 4 $ 25 $ 662,500 Item 5 $ 55 $ 5,500 Item 6 $ 45 $ 4,500 Item 7 $ 150 $ 15,000 TOTAL $11,392,000 RIVER CITY CONSTRUCTION 1050 West Washington Street East Peoria, Illinois 61611 Bid was signed by Mr. Luigi Ori, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted M Item 1 $11,292,000 Item 2 $10,000 $ 50,000 Item 3 $ 3,000 $ 15,000 Item 4 $ 25 $ 662,500 Item 5 $ 5 $ 500 Item 6 $ 25 $ 2,500 Item 7 $ 75 $ 7,500 TOTAL $12,030,000 APRIL 19, 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS - MORRIS PERFORMING ARTS CENTER - PAINTING - PROJECT NO. 98-25-5.9E This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted e Base Bid $117,325.47 Alternate A $ 18,911.03 Base Bid Less Items $ 98,414.44 Alternate A Total $ 29,422.82 Total Plus Alternate $127,837.26 HRP CONSTRUCTION_ INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted APRIL 19, 1999 Base Bid $146,370.00 Alternate A $ 12,435.00 Base Bid Less Items $133,935.00 Alternate A Total $ 19, 823.00 Total Plus Alternate $153,758.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SHOWERLUX DRIVE - SANITARY SEWER AND STORM LINES - PROJECT NO. 94-95 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $240,000.00 HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $261,068.65 REGULAR MEETING SMALL, INC. _ 25190 Stat Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $192,773.00 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 APRIL 19, 1999 Bid was signed by Mr. Christopher Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $214,999.15 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS INC. 3300 South Main South Bend, Indiana 46614 t No. Red Tag # Make Year Vin Number Bid 1 2757 CHEVY 1984 IGIAP87HXEN165714 $ 75.50 2 2356 CHEVY 1987 IGIFP21SXHN129758 $110.50 3 2390 DODGE 1987 1B3BX48K2HN350263 $ 45.50 4 1094 CHEVY 1979 CCD14917428942 $ 78.50 5 2262 CAMPER ???? ????? NO BID 6 1145 DODGE 1990 2B4FK25KOLR501813 $ 76.50 7 1613 DODGE 1988 1B3BS44K4JN145778 $ 35.50 8 2597 PLYMOUTH 1989 1P3BP44K6KN701638 $ 56.00 9 2275 JEEP 1985 IJCUX782IFT116955 $ 76.00 10 j 1619 MAZDA 1993 IYVGE22AXP5109929 W276.50 11 1878 NISSAN 1987 JNIPN34SXHM013181 $ 35.50 12 1586 PONTIAC 1986 I G2NV69L2GC664014 $ 46.50 1 I� 1 E 1 1 REGULAR MEETING APRIL 19, 1999 13 1 1782 CHRYSLER 1987 1B3BS44D6HN398662 $ 35.50 14 2368 CHEVY 1956 B56A064609 $ 35.50 15 1780 FORD 1987 IFABP6033BH228482 $ 76.50 16 2274 CHEVY 1974 CCT244J110266 $ 72.50 17 1 1171 FORD 1965 4D62X138564 $ 56.60 18 1082 FORD 1986 IFTCR14TIGPA68774 $ 76.50 19 1609 FORD 1984 2FTEF14YXEC82B045 $ 76.50 STEVE & GENE'S AUTO TRUCK SALVAGE 3300 South Main South Bend, Indiana 46614 me No. Red Tag # Make Year Vin Number Bid 1 2757 CHEVY 1984 IGIAP87HXEN165714 $ 39.95 2 2356 CHEVY 1987 IGIFP21SXHN129758 $ 39.95 3 2390 DODGE 1987 1B3BX48K2HN350263 $ 39.95 4 1094 CHEVY 1979 CCD149F428942 $ 39.95 5 2262 CAMPER ???? ????? NO BID 6 11145 DODGE 1990 2B4FK25KOLR501813 $ 49.95 7 1 1613 DODGE 1988 1B3BS44K41N145778 $ 39.95 8 12597 PLYMOUTH 1989 1P3BP44K6KN701638 $ 39.95 9 2275 JEEP 1985 IJCUX782IFT116955 $ 49.95 10 1619 MAZDA 1993 IYVGE22AXP5109929 $ 39.95 11 1878 NISSAN 1987 JNIPN34SXHM013181 $ 39.95 12 1586 PONTIAC 1986 1G2NV69L2GC664014 $ 39.95 13 1782 CHRYSLER 1987 1B3BS44D6HN398662 $ 39.95 14 2368 CHEVY 1956 B56A064609 $ 39.95 15 1780 FORD 1987 IFABP6033HH228482 $ 39.95 16 2274 CHEVY 1974 CCT244JI 10266 $ 39.95 17 1171 FORD 1965 4D62X138564 $ 39.95 18 1082 FORD 1986 IFTCR14TIGPA68774 $ 39.95 19 1609 FORD 1984 2FTEF14YXEC82B045 $ 39.95 LARRY LINTZ 2038 East Jefferson Mishawaka, Indiana 46545 vs . REGULAR MEETING No. Red Tag # Make Year Vin Number Bid 3 2390 DODGE 1987 1B3BX48K2HN350263 $ 55.00 6 1145 DODGE 1990 2B4FK25KOLR501813 $137.50 7 1613 DODGE 1988 . 1B3BS44K4JN145778 $ 65.00 8 2597 PLYMOUTH 1989 1P3BP44K6KN701638 $105.00 9 12275 JEEP 1985 IJCUX7821FT116955 $105.00 10 1 1619 MAZDA 1993 IYVGE22AXP5109929 $225.50 11 1878 NISSAN 1987 JN1PN34S3(HM013181 $ 85.00 12 1586 PONTIAC 1986 1G2NV69L2GC664014 $ 85.00 15 1780 FORD 1987 IFABP6033BH228482 $ 65.00 18 1082 FORD 1986. IFTCR14TIGPA68774 $115.00 19 1609 FORD 1984 2FTEF14YXEC82BO45 $ 87.50 BUTCH HARBIN 2038 East Jefferson Mishawaka, Indiana 46545 BID: No. Red Tag # Make Year Vin Number Bid 2 2356 CHEVY 1987 IGIFP21SXHN129758 $409.51 4 1094 CHEVY 1979 CCD 149F428942 $127.50 18 1082 FORD 1986 IFTCR14TIGPA68774 $269.55 JEFF BIRTWHISTLE 2111 East LaSalle Mishawaka, Indiana 46545 BID: No. Red Tag # Make Year Vin Number Bid 14 2368 CHEVY 1956 B56AO64609 $155.00 16 2274 CHEVY 1974 CCT244JI10266 $126.00 19 1609 FORD 1984 2FTEF14YXEC82BO45 $120.00 JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 BID: 1 11 1 REGULAR MEETING APRIL 19. 1999 No. Red Tag # Make Year I I Vin Number Bid 10 1619 MAZDA 1993 IYVGE22AXP5109929 $210.00 14 2368 CHEVY 1956 B56A064609 $ 55.00 15 1780 FORD 1987 IFABP6033HH228482 $101.00 17 1171 FORD 1965 4D62X138564 $115.00 WHITE LIGHTNING AUTO & TOWING 522 Lincolnway West South Bend, Indiana 46601 m No. Red Tag # Make Year Vin Number Bid 1 2757 CHEVY 1984 IGIAP87BXEN165714 $ 85.00 2 2356 CHEVY 1987 IGIFP21SXHN129758 $150.00 6 1145 DODGE 1990 2B4FK25KOLR501813 $125.00 9 12275 JEEP 1985 1JCUX7821FT116955 $ 85.00 RAYMOND & RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 BID: No. Red Tag # Make Year Vin Number Bid 2 2356 CHEVY 1987 IGIFP21SXHN129758 $500.00 8 2597 PLYMOUTH 1989 1P3BP44K6KN701638 $150.00 10 1619 MAZDA 1993 IYVGE22AXP5109929 $800.00 12 1586 PONTIAC 1986 1 G2NV69L2GC664014 $125.00 13 1782 CHRYSLER 1987 1B3BS44D6HN398662 $125.00 17 1171 FORD 1965 4D62X138564 $350.00 18 1082 FORD 11986 IFTCR14TIGPA68774 $500.00 DAVID ROSS 446 South Bendix Drive South Bend, Indiana 46619 ME No. Red Tag # Make Year Vin Number Bid 2 2356 CHEVY 1987 IGIFP21SXHN129758 $251.00 17 1171 FORD 1 1965 14D62XI38564 $251.00 REGULAR MEETING KEY WHOLESALE 2418 South Michigan Street South Bend, Indiana 46614 BID: APRIL 19, 1999 No. Red Tag # Make Year Vin Number Bid 2 2356 CHEVY 1987 IGIFP21SXHN129758 $215.00 6 1145 DODGE 1990 2B4FK25KOLR501813 $165.00 10 1619 MAZDA 1993 IYVGE22AXP5109929 $710.00 15 1780 FORD 1987 IFABP6033BH228482 $115.00 STEVE BICE 21210 Osborne Road Lakeville, Indiana 46536 BID: No. Red Tag # Make Year ' Vin Number Bid 5 2262 CAMPER ???? ????? $ 26.00 6 1145 DODGE 1990 2B4FK25KOLR501813 $210.00 9 2275 JEEP 1985 IJCUX782IFT116955 $110.00 QUINTIN LONGS 1017 North Meade Street South Bend, Indiana 46628 BID: No. Red Tag # Make Year Vin Number Bid 17 1171 FORD 1965 4D62X138564 $350.00 JEFFERY RO S S 812 West Fifth Street Mishawaka, Indiana 46544 BID: No. Red Tag # Make Year Vin Number Bid 11 1878 NISSAN 1987 JNIPN34SXHM013181 $301.00 CHARLA BRIDWELL 1816 East LaSalle Mishawaka, Indiana 46545 1 1 REGULAR MEETING APRIL 19. 1999 No. Red Tag # Make Year Vin Number Bid 1 2757 CHEVY 1984 1GIAP87BNEN165714 $202.36 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Code Enforcement for review and recommendation. AWARD BID - ONE (1) FRONT WHEEL DRIVE CARGO VAN Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on April 12, 1999, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Gates Chevrolet, 401 South Lafayette, South Bend, Indiana in the amount of $18,688.00. Funding is provided by the Park Department Capital Fund. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - 1999 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONE 2 - PROJECT NO 99-02 Mr. Caldwell advised that in accordance with the bid awarded on March 29, 1999, to Batteast Construction, 430 East LaSalle, South Bend, Indiana, in the amount of $140,392.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 1999 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONE 3 - PROJECT NO 99-02 Mr. Caldwell advised that in accordance with the bid awarded on March 29, 1999, to Batteast Construction, 430 East LaSalle, South Bend, Indiana, in the amount of $128,238.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 1999 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONE 4 - PROJECT NO 99-02 Mr. Caldwell advised that in accordance with the bid awarded on March 29, 1999, to Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $46,863.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - NEAR NORTHWEST ALLEY CLOSURES - PROJECT NO.98-12 Mr. Caldwell advised that in accordance with the bid awarded on December 21, 1998, to L.E. Barber, 1200 Napier, Benton Harbor, Michigan, in the amount of $52,131.90 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - MORRIS PERFORMING ARTS CENTER - MISCELLANEOUS METAL FABRICATIONS - MATERIALS AND LABOR - PROJECT NO. 98-25-5A AND 5B Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and 0-4 A REGULAR MEETING APRIL 19, 1999 General Steel Fabricating Company, Inc., 5230 East 26 and L Street, Indianapolis, Indiana, for the above referred to project. Mr. Caldwell noted that the Agreement is in the amount of $719,700.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Woodward Improvement Group, 1253 Woodward, South Bend, Indiana, for the costs associated with planting sugar maples at 1260, 1252, 1246, 1249, 1245 and 1236 Woodward Avenue, and 1105 Hudson Avenue. Mr. Caldwell noted that the Agreement is in the amount of $1,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PROFESSIONAL SERVICES - TOLL ROAD INDUSTRIAL PARK Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and �j The Troyer Group, 550 South Union, Mishawaka, Indiana, for a revised drainage plan for the Toll Road Industrial Park. Mr. Caldwell noted that the Proposal is in the amount of $2,925.00, and funding has been appropriated through the Blackthorn Economic Development Tax Increment Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: i Community Development Program Contract $70,000.00 Cover NNN Administrative costs - Near Northwest Neighborhoods; Inc. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above referred to Contract was approved and executed. APPROVAL OF PROPOSAL - ENGINEERING SERVICES - CONTAMINATED SOIL AND GROUNDWATER CLEANUP - TRIAD ENGINEERING J' Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Triad Engieering, 300 North Michigan, South Bend, Indiana, for engineering services related to the removal of contaminated soil at the Chemical Bulding at the Wasteewater Treatment Plant. Mr. Caldwell noted that the Proposal is in the amount of $25,000.00, and funding is budgeting in the Wastewater operational budget. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVAL OF ADDENDUM TO AGREEMENT - PLANNING SERVICES - DOWNTOWN SOUTH BEND STRATEGIC AND OPERATING PLAN - BUSINESS DISTRICTS. INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Bosiness Districts, Inc., Evanston, Illinois, for additional profeesional services for the above referred to project. Mr. Caldwell noted that -the Agreement is in the amount of $4,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Amendment to the Agreement was approved and executed. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - HOMELAND SUBDIVISION SEWER EXTENSION - PROJECT NO. 98-69 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Bradberry Brothers, 20061 Dice Street, South Bend, Indiana, indicating that the contract amount be decreased by $2,625.00 for a new contract sum including this Change Order in the amount of $14,885.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. 1 E REGULAR MEETING APRIL 19, 1999 APPROVE PROJECT COMPLETION AFFIDAVIT STATE THEATER MAROUEE REHABILITATION - PROJECT NO. 97-07-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Landmark Outdoor Advertising, 7424 Industrial Avenue, Chesterton, Indiana, for the above referred to project, indicating a final cost of $60,784.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Project Completion Affidavit was approved. APPROVE CHANGE ORDER - FIRE PROTECTION SYSTEM - LEIGHTON PLAZA - PROJECT NO. 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3-15.20- 3 on behalf of McDaniel Fire System, 53307 Ada Drive, Elkhart, Indiana indicating that the Contract amount be increased $8,211.60 for a new Contract sum including this Change Order in the amount of $176,279.60. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MASS EXCAVATION AND SHEETING - LEIGHTON PLAZA - PROJECT NO. 97-57-2 Mr. Caldwell advised that Mr.. Carl Littrell, City Engineer, has submitted Change Order No. 1-02.30- 5 on behalf of Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana indicating that the Contract amount be increased $9,315.16 for a new Contract sum including this Change Order in the amount of $733,206.81. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - CONCRETE WORK - LEIGHTON PLAZA - PROJECT NO. 97- 57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3-03.70- 5 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana indicating that the Contract amount be increased $8,131.00 for a new Contract sum including this Change Order in the amount of $935,226.72. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - GENERAL CONSTRUCTION - LEIGHTON PLAZA - PROJECT NO. 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3-06.50- 6 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana indicating that the Contract amount be increased $40,253.17 for a new Contract sum including this Change Order in the amount of $1,823,046.58. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - JANITORIAL SUPPLIES In a letter to the Board, Mr. George Zana, Purchasing, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Zana stated that each user department will be responsible for the source of funds when items are ordered from Central Stores. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1)MORE OR LESS, 3/4 TON EXTENDED CAB CHASSIS TRUCK In a letter to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicle. Mr. Chlebowski stated that funding will be provided by the Water Works Capital Budget Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. REGULAR MEETING APRIL 19, 1999 APPROVAL OF RECOMMENDATION 'TO CLOSE STREET - BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as "submitted by Mr. Michael Daigler, 610 North St. Peter Street, South Bend, Indiana to conduct the above referred to block party, in the 600 block of North St. Peter, on April 24, 1999, from 12:00 p.m. until 6:00 p.m.. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and 'carried, the recommendation was approved. . APPROVAL OF RECOMMENDATION - TO CONDUCT CHET_ WAGGONER LITTLE LEAGUE PARADE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Carl Littrell, City Engineer, to conduct the above referred to parade, on May 1, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CEREMONIAL RELAY RUN - MEIJER INC. Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Steven VanWagoner, Meijer, Inc., 2929 Walker NW, Grand Rapids, Michigan to conduct the above referred to relay run, on May 17, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - LICENSE APPLICATION - OPEN AIR STAND Mr. Caldwell advised that the following license application has been received: NAME: BY: STAND'TO LOCATED AT: DATES: FOR THE PURPOSE OF: Pop's BBQ Barbara Jean Lee 2934 East McKinley April through October, 1999 BBQ Ribs, Chicken and Sausage Mr. Caldwell further advised that favorable recommendations have been received from the Police Department, Division of Engineering, Department of Code Enforcement, and the Building Commissioner for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Caldwell seconded by Ms. Roemer and carried, the above license application was given a favorable recommendation and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO CONDUCT CHARITABLE SOLICITATION - KNIGHTS OF COLUMBUS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Martin Moorman, 60155 Ruby Street, South Bend, Indiana to conduct the above referred to charitable solicitation for a Tootsie Roll Drive, at various locations in South Bend, as submitted, May 1 through May 31, 1999. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. REQUEST DENIED - PURCHASE OF CITY -OWNED PROPERTY Mr. Caldwell stated that an unfavorable recommendation has been received by Community and Economic Development, in reference to a request as submitted by Mr. Lloyd McCullough, 1516 Rush Street, South Bend, Indiana, to purchase the vacant property at 1512 Rush Street, South Bend, Indiana. Community and Economic Development has stated that the southeast neighborhood has experienced considerable redevelopment over the past six years. The availability of vacant lots owned by the City has helped contribute to the overall redevelopment effort. In support of the continued redevelopment of the neighborhood, as housing development study is to be started in the near future. Until that study is complete and fully analyzes the impact of the remaining lots, the Department 1 1 C REGULAR MEETING APRIL 19, 1999 recommended that the property not be offered for public bid and sale at this time. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request to purchase the property was denied. ADOPT RESOLUTION NO. 21-1999 - TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works. The Resolution approved at the meeting of April 12, 1999, was incorrect, i.e., the previous Resolution disposed of the property, rather than approved the trade-in of the property. RESOLUTION NO. 21-1999 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which they were intended and should be traded -in for property of a similar nature: ONE (1) 1982 JOHN DEERE 644C LOADER - VIN #644CB405434 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: NEW EQUIPMENT PURCHASE TO BE PURCHASED AT A LATER DATE WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE EXCHANGED: ONE (1) 1982 JOHN DEERE 644C LOADER VIN #644CB405434 PROPERTY TO BE TRADED: NEW EQUIPMENT PURCHASES TO BE PURCHASED AT A LATER DATE 2. That the traded in or exchanged property, to wit: ONE (1) 1982 JOHN DEERE 644C LOADER VIN #644CB405434 shall be removed from the inventory of the City of South Bend. ADOPTED this 19th day of April, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk APRIL 19, 1'999 APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: , BOND OF CONTRACTOR Chris Fulce Approved Effective April 19, 1999 Jack Snyder d/b/a Patches Concrete Approved' Effective April 19, 1999 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be, approved as outlined above. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. CP ldwell and carried, the followwing Certificates of Insurance were accepted for filing: ADS Corporation/Lexa Int'l. Corporation 300 Atlantic Street Stamford, CT 06901 Hayes Mechanical, Inc 2160 North Ashland Avenue Chicago, IL 60614-3024 i Woodruff & Sons, Inc. P.O. Box 450 Michigan City, Indiana 46361 MCI WorldCom, Inc. 1801 Pennsylvania Avenue, NW Washington, DC 20006 Geyer Construction Company 67450 US 31 South P.O. Box 229 Lakeville, IN 46536 Martin J. Buczkowski 51622 Trowbridge Lane South Bend, Indiana 46637 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amounr of $1,349,503.48 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $82,958.74 and $213,558.56 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no fafther business to come before the Board; upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:15 a.m. I S e ies R. C , , President Lewis N. Powell, Member r ! MICat4wine Roemer. Angela K. f4ob, Clerk 1 L 1