HomeMy WebLinkAboutRequest to Advertise for the Receipt of Bids&Title Sheets - WWTP Digester Gas Utilization - Proj 116-050INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WOIOVF'D
Board of Publio Work.
DIVISION OF ENVIRONMENTAL SERVICES
TO: Members of the Board of Public Works
Eric Horvath, Director of Public Works
Michael Schmidt, Board of Public Works Attorney
FROM: Al Greek, Director of Utilities
Jacob M. Klosinski, Assistant City Engineer
SUBJECT: Agenda Request Form — Title Sheet and Request to Advertise
Project No. 116-050 Wastewater Treatment Plant — Digester Gas Utilization
DATE: August 10, 2016
The Division of Utilities is requesting the Board of Public Works approval of the Title Sheet and
Request to Advertise for the subject Project No. 116-050 Wastewater Treatment Plant Digester
Gas Utilization. Design Engineer, Greeley and Hansen, LLC, has completed the engineering
design services for the extension of mechanical piping from the WWTP Digester Gas Cleaning
System to the Compressor Building and CNG Fuel Station.
The objective of this project is to provide additional energy recovery through the extension of
mechanical piping to facilitate the use of cleaned digester gas in the Raw Sewage Pump No. 1
engine at the Compressor Building and to provide piping to the CNG Fuel Station located south
of the Maintenance Garage / Solid Waste Building at the Wastewater Treatment Plant Site. The
City will continue to recover cleaned digester gas in the boiler for Digester No. 2. In addition,
piping at the Compressor Building will also be extended to allow recovery of Digester Gas in the
Caterpillar Engine which powers one of the air blowers at the Compressor Building. The
Caterpillar Engine is exercised weekly and serves as a back-up to the Electric Blowers at the
Compressor Building.
The following project schedule will follow upon Board of Public Works approval:
Friday, September 2, 2016
Friday, September 9, 2016
Tuesday, September 13, 2016
Tuesday, October 11, 2016
Tuesday, October 25, 2016
November / December 2016
First Advertisement
Second Advertisement
Pre -Bid Meeting
Bid Opening
Bid Award
Begin Procurement and
Construction Activities
The funding source for the project is Wastewater, Capital Account (642-0630-415-43-66).
If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) or
Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed bids
at the Office of the Board of Public Works, County -City Building Room 1316, 227 West Jefferson Blvd,
South Bend, Indiana, 46601 until the hour of 9:30 a.m., Local Time, on October 11, 2016 for the following:
Digester Gas Utilization
Project No. 116-050
Work includes construction of the Digester Gas Utilization Improvements Project at the City of South Bend's
wastewater treatment plant, all more particularly described in plans and specifications prepared by Greeley
and Hansen, 7820Innovation Blvd, Suite 150, Indianapolis IN 46278, 317-924-3380. Work to be performed
shall include furnishing all labor, services, materials, insurance and equipment for, but not limited to, the
below improvements.
Select demolition
New gas piping and valves
New gas buffer tank
New instrumentation
Modifications to PLC and new programming
Other miscellaneous improvements
The Contract Documents are on file and available for public inspection commencing on the first advertise
date during regular working hours at the Department of Public Works (1316 County -City Building, South
Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. Additionally, the
Contract Documents will be available that same day for inspection or purchase at American Reprographics
Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615), http://www.e-arc.com,
(574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set
by ARC for every set of documents for all bidders.
Bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by a Certified
Check or Bid Bond in the amount of not less than five percent (5%) of the base bid plus any alternates, in
a sealed envelope noting the project name, number and your company's information on the front.
Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO
Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of these
bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises
(W/MBE) are encouraged to respond to this notification.
A Mandatory Pre -Bid Conference will be held on September 13, 2016 at 10:00 A.M. Local Time at the
South Bend Wastewater Treatment Plant Headworks Building, 3113 Riverside Dr., South Bend, IN 46628.
An authorized representative from the interested Bidder must attend in person. Any questions about bidding
conditions must be addressed to the Owner in writing no later than September 27, 2016.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend.
Publish two (2) times:
September 2, 2016
September 9, 2016
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
(END OF SECTION)
SB WWTP Digester Gas Utilization Design
Project No. 116-050 00 11 13-1 Version 8/28/2015
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date August 10, 2016
Name Jacob M. Klosinski Department Div. of Env. Services
BPW Date August 16, 2016 Phone Extension (574) 235-9496
Required Prior to Submittal to Board
Legal ® Attorney Name Michael Schmidt
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ® Carol Kurzhal
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ® Req. to Advertise ® Title Sheet
❑ Quote Opening ❑ Quote Award
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
n Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of ❑❑
Greeley and Hansen, LLC
J Yes Z No ❑ If Yes, Approved by Purchasing
MBE ❑ WBE
WWTP - Digester Gas Utilization
116-050
Wastewater
ua��� cl STI
Utilities requests the Board of Public Works approval of the Title Sheet
and Request to Advertise for the subject Project. This project will extend
mechanical piping from the WWTP Gas Cleaning System to the
Compressor Building and CNG Fuel Station.
❑ Required Contractor's Certification Form Attached (Non -
Increase
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Copy
Original
®
❑
Dispersal After Approval
Al Greek
Jacob M. Klosinski
Carol Kurzhal