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HomeMy WebLinkAbout03/15/99 Board of Public Works Minutes�.L yok) REGULAR MEETING MARCH 15. 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, March 15, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. Mr. Caldwell asked for a moment of silence for the loss of the Angela Jacob's mother. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on March 8, 1999, were approved. AWARD BIDS - ABANDONED VEHICLES Ms. Kathy Dempsey, Director, Department of Code Enforcement, advised the Board that on March 8, 1999, bids were received and opened for the above referred to vehicles. After reviewing those bids, Ms. Dempsey recommends that the Board award the bids to the highest bidders as follows: LARRY LINTZ 55614 Fir Road Mishawaka, Indiana 46545 No. Red Tag # Make Year Vin Number Bid 3 2575 GMC 1976 TGU356UI58501 $125.50 5 2625 CHEVY 1984 IG8EK16LOEF193420 $167.50 12 1813 PONTIAC 1985 1G2AM37R1EP233757 $105.00 16 2590 PLYMOUTH 1991 1P3XP28DOMN602404 $126.00 TOTAL $609.00 DALE SCHLYZS 3300 South Main South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 1 656 FORD 1985 IFBHE2119FHA94868 $356.60 7 j 1607 CHEVY 1985 1GIBN69HIFY184177 $ 76.50 11 12113 FORD 1988 IFTBR10AIJUA70811 $256.50 14 1779 CHEVY 1991 2G1 WN54TOM9104487 $256.50 18 2717 NISSAN 1987 JN1HT23S2HT003952 $ 56.50 TOTAL $1,002.50 JONATHAN OKHIRIA 19845 Jackson Road South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 10 1866 PONTIAC 1990 1G2NE14U1LC281842 $120.00 TOTAL $120.00 cw V REGULAR MEETING RAYMOND RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 MARCH 15, 1999 No. Red Tag # Make Year Vin Number Bid 13 2710 CADILLAC 1973 6D47R3Q248183 $300.00 15 1 2632 OLDSMOBILE 1 1973 3N69H3M189073 $100.00 TOTAL $400.00 SCOTT RIPLEY 812 Harrison Avenue South Bend, Indiana 46616 No. Red Tag # Make Year Vin Number Bid 2 2293 FORD 1982 FTDE14E7CHA47336 $350.00 4 1847 TOYOTA 1989 JT2EL31D3K0350458 $100.00 7 1607 CHEVY 1985 1GIBN69HIFY184177 $125.00 16 2590 PLYMOUTH 1991 1P3XP28DOMN602404 $ 75.00 F18 F2717 NISSAN 1987 JN1HT23S2HT003952 $ 50.00 TOTAL $700.00 Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - SOUTHFIELD RESIDENTIAL LIFT STATION AND FORCE MAIN - PROJECT NO. 98-89 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Atlas Excavating, 1270 Washington Avenue, Frankfort, Indiana indicating that the Contract amount be increased $2,730.00 for a new Contract sum including this Change Order in the amount of $112,564.00. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - STATE THEATER MAROUEE REHABILITATION - PROJECT NO. 97-07-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Landmark Outdoor Advertising Co., Inc.,7424 Industrial Avenue, Chesterton, Indiana, indicating that the Contract amount be increased $20.00 for a new Contract sum including � t this Change Order in the amount of $60,784.00. The time in which the project will be completed was also increased by fourteen (14) days. Upon a motion by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE_ CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - MASONRY AND MASONRY RESTORATION - PROJECT NO. 98-25-5.4 Mr. Caldwell advised that in accordance with the bid awarded on December 7, 1998, to Ramenda Masonry Company, Inc., 54489 Lexington Avenue, South Bend, Indiana, in the amount of $551,500 for the above referred to project, a Contract in said amount was being submitted for Board approval. ■ a REGULAR MEETING MARCH 15, 1999 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - LEAD BASED PAINT ABATEMENT - PROJECT NO. 98-25-5.2 Mr. Caldwell advised that in accordance with the bid awarded on December 7, 1998, to Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, in the amount of $39,590.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approVe6d and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT : MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - GENERAL CONSTRUCTION - PROJECT NO. 98-25-5.6 Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to Reinke Construction Corporation, 1216 West Sample Street, South Bend, Indiana, in the amount of $913,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - ROOFING - PROJECT NO. 98-25-5.7B Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to Midland Engineering Company, 52369 U.S. 33 North, Southend, Indiana, in the amount of $332,000 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - PLASTER, DRYWALL AND ACOUSTICAL - PROJECT NO. 98-25-5.9A Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to Gibson -Lewis, LLC, 1001 West 11d` Street, Mishawaka, Indiana, in the amount of $478,375.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - CERAMIC TILE AND TERRAZZO - PROJECT NO. 98-25- 5.9B/C Mr. Caldwell advised that in accordance with the bid awarded on February 1, 1999, to The Art Mosaic & Tile Co., Inc., 903 East Sample Street, South Bend, Indiana, in the amount of $140,910.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. ,Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - STAGE RIGGING CURTAINS AND .� TRACK/ORCHESTRA PIT AND PLATFORM - PROJECT NO. 98-25-5.11A/13 Mr. Caldwell advised that in accordance with the bid awarded on December 7, 1998, to SECOA, Inc., 8650-109th Avenue North, Champlin, Minnesota, in the amount of $351,900.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and "Of-5 REGULAR MEETING MARCH 15, 1999 the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - ELEVATORS - 98-25-5.14A Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to Abell Elevator International, 6242 LaPas Trail, Indianapolis, Indiana, in the amount of $55,234.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a (� motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - MECHANICAL AND PLUMBING - PROJECT NO. 98-25- 5.15A Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to Slutsky-Peitz Plumbing and Heating Company, Inc., 844 South Rush Street, South Bend, Indiana, in the amount \/of $1,348,900.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - FIRE PROTECTION - PROJECT NO. 98-25-5.15B Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to McDaniel Fire \J" Systems, 53307 Ada Drive, Elkhart, Indiana, in the amount of $61,514.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - TEST AND BALANCE - PROJECT NO. 98-25-5.15D Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to Fluid Dynamics, Inc., 114 Chambeau Drive, Fort Wayne, Indiana, in the amount of $14,275.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER EXPANSION AND RENOVATION - ELECTRICAL - PROJECT NO. 98-25-5.16 Mr. Caldwell advised that in accordance with the bid awarded on February 8, 1999, to Trans Tech f% Electric, Inc., 3601 Cleveland Road, South Bend, Indiana, in the amount of $1,212,770.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ESCROW AGREEMENT - GIBSON- LEWIS, LLC - MORRIS PREFORM UNG ARTS CENTER - DRYWALL, PLASTER AND ACOUSTICAL - PROJECT NO. 98-25-9A Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend; Gibson -Lewis LLC, 1001 West I Ith Street, Mishawaka, Indiana; and Lake City Bank, Warsaw, Indiana, for the above referred to project. Mr. Caldwell noted that this bid package is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. z� REGULAR MEETING MARCH 15, 1999 APPROVAL OF ESCROW AGREEMENT - ART MOSAIC AND TILE - MORRIS PREFORMING ARTS CENTER - CERAMIC TILE AND TERRAZZO - PROJECT NO 98-25-9B AND 9C Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend; The Art Mosaic and Tile Company, Inc., 903 East Sample Street, South Bend, Indiana; and First Source Bank, South Bend, Indiana, for the above referred to project. Mr. Caldwell noted that this bid package is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - NORTHEAST NEIGHBORHOOD COUNCIL, INC Mr. Caldwell stated that the Board is in receipt of an Grant Agreement between the City of South Bend and Northeast Neighborhood Council, Inc., 803 Notre Dame Avenue, South Bend, Indiana, for a Grant Agreement for certain activities of the Northeast Neighborhood Council, Inc., and the operations of the Northeast Neighborhood Center located at 803 Notre Dame Avenue in South Bend. Mr. Caldwell noted that the Grant Agreement is in the amount of $25,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT/ADDENDUM The following Community Development Contract and Addendum were presented to the Board for approval: Center City Associates - Parking Lot - Program Regulates how CCA can use Contract Income income earned from CDBG assisted lots. Division of Redevelopment - State Theater Facade Extends 1997 contract Addendum II Rehabilitation through March 3,1, 1999 Upon a motion made by Mr. Roemer, seconded by Mr. Caldwell and carried, the Contract and Addendum were approved. APPROVAL OF TRIPLE TRAILER COMBINATION PERMIT Mr. Caldwell stated that the Board is in receipt of a Triple Trailer Combination Permit between the City of South Bend and Yellow Freight System, 1300 South Walnut, South Bend, Indiana, for an ingress and egress route to and from the Indiana Toll Road to their terminal at 1300 South Walnut. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Triple Trailer Combination Permit was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT "AIDS WALK `99" Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Kennedy, LeMac, 1408 Elwood, South Bend, Indiana to conduct the above referred to walk, on September 19, 1999, on the designated route as submitted. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "LIGHT THE NIGHT WALK" - LEUKEMIA SOCIETY OF AMERICA A Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park'Department, Police Department and the City Attorney's'office, in reference to a request as submitted by Mr. Tom Gerard, Leukemia Society, 5776-51 North Grape Road, Mishawaka, Indiana, to conduct the above referred to walk, on September 23, 1999, on, the designated route as submitted. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. REGULAR MEETING MARCH 15, 1999 APPROVAL OF RECOMMENDATION TO CONDUCT "WORLD WIDE MARCH FOR JESUS" - MARCH FOR JESUS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department, Park Department and the City Attorney's office, in reference to a request as submitted by Ms. Ellen Stanley, March for Jesus, Post Office Box 1573, Mishawaka, Indiana, to conduct the above referred to march, on May 22, 1999, on the designated route as submitted. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT NEIGHBORHOOD STREET FAIR Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted �o by Mr. Charles Lavely, St. Patrick Church, 309 South Taylor, South Bend, Indiana, to conduct the above referred to street fair, on Wayne from Taylor to Scott, on August 14, 1999. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following license ' applications were approved: Center City Associates 100 North Michigan Center City Associates 300 South Michigan Cathedral Church of St. James 307-311 West Washington Witmer-McNease Music Co. 420 South Main Memorial Home Care 707 North Michigan Memorial Home Care 621 Memorial Drive Ampco System Parking 220 East Wayne Ampco System Parking 120 North Main Ampco System Parking 123 N. St. Joseph Ampco System Parking 119 West Wayne Ampco System Parking 211 North Lafayette Ampco System Parking 214-216 West Wayne Ampco System Parking 123 North Main Ampco System Parking 322 South Lafayette The above licence applications were approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proofs of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVAL OF LICENSE APPLICATIONS FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for aLicense Applications for Rubbish and Garbage Removal Service. It was noted that the Bureau of Sanitation has inspected the vehicles to be used in conjunction with these businesses, and have found them to be satisfactory. Sylvester Mullins 115 Cherry Street V&J Removal Service 1804 Lincolnway East, Mishawaka, Indiana ki 1 REGULAR MEETING MARCH 15, 1999 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the License Applications were approved. APPROVE LICENSE APPLICATIONS - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application have been received: Vendel Vegh Ozark Trading Post 1530 Western Electronics, tools, Avenue guns, lawnmowers Gertrude Schaal Gert's Closet 2709 Mishawaka Children's clothing Avenue and baby items Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Ms. Roemer, "seconded by Mr. Powell and carried, the above license applications were approved and referred to the Deputy Controller"s Office for issuance of a license. ADOPT RESOLUTION NO. 8-1999 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 8-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and. WHEREAS, the Common Council of the City of South Bend passed, as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as -his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, RICHARD C. LENTZ has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously -worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. REGULAR MEETING MARCH 15, 1999 Adopted this 15th day of March, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 9-1999 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 9-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, RUSSELL E. BEERY has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 15th day of March, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: Angela K. Jacob, Clerk REGULAR MEETING MARCH 15, 1999 ADOPT RESOLUTION NO. 10-1999 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire .Department shall be entitled to -retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." .and . WHEREAS, JOHN GALASSO has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance ,with Ordinance 8570-95 and removed from the City inventory. Adopted this 15th day of March, 1999. BOARL OF PUBLIC WORKS s/Tames R. Caldwell, President s/Lewis N. Powell, Member s/M: Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 11-1999 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the.City of South Bend the REGULAR MEETING MARCH 15, 1999 right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL DENNIS L. SEVERNS has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD 18969 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 15th day of March, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 12-1999 -DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 12-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT DENNIS MICHAEL SWANSON has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; REGULAR MEETING MARCH 15. 1999 NOW,'THEREFORE, BE IT RESOLVED by the Board of Public Works of the City -of South Bend that sidearm Serial No. AD19768 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this l5th day of March, 1999. BOARD OF PUBLIC WORKS s/rames R. Caldwell, President s/Lewis N. Powell, Member sfM. Catherine Roemer, Member ATTEST: . s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 13-1999 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO., 13-1999 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property.owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL LARRY J. ZURANT has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; I NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD 19852 a .40 caliber Sig -Sauer sidearm, is no. longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 15th day of March, 1999. BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST. s/Angela K. Jacob, Clerk REGULAR -MEETING MARCH 15, 1999 REQUEST TO PURCHASE PROPERTY AT 1036 LINCOLNWAY EAST - OLD FIRE STATION NUMBER 12 The Clerk stated that there has been some interest from two (2) individuals to purchase this City - owned property. The Board had previously recommended that the property remain with the City of South Bend. Mr. Powell stated that the Division of Engineering had no use for this property, and maybe could be purchased if no other City department could use the facility. Mr. Caldwell made a motion to table the request, pending review by other departments. Ms. Roemer seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control device was approved: NEW INSTALLATION: Residential Parking Zone Signs LOCATION: 2400 Block of Erskine REMARKS: Requirements satisfy Municipal Code Chapter 20, Article 10 APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: `BOND OF CONTRACTOR V Finer Finish, Inc. Approved March 15, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Meijer, Inc. Post Office Box 3280 Grand Rapids, MI 49544-3280 APPROVE TITLE SHEETS - SOUTHFIELD DEERFIELD TRAIL PHASE II - SOUTHFIELD RIDGEIRAIL. PHASE II - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT SECTION II PHASE I Mr. Caldwell advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,270,561.38 and ,recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $227,817.85 and $141,090.56 and recommended approval. Mr. Ken Szulczyk, St. Joseph Housing Consortium, submitted claims and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. nw ! REGULAR MEETING MARCH 15, 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS ames R. C well, President Lewis N. Powell, Member M. at erine Roemer, M ber TEST: ( 'x, D& w �-- - U-� Angela K acob, Cler