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Home My WebLink About03/08/99 Board of Public Works Minutesp" r_ REGULAR MEETING MARCH 8, 1999 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, March 8, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED/DELETED Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following items were added/deleted from the agenda: - Resolution No. 8-1999 - Sale of Certain Property to the City of South Bend Building Corporation and the Approval of an Agency Agreement with Said Building Corporation/Agency Agreement - Added to Agenda - Delete Agenda Item for Lease Agreement for Equipment APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on March 1, 1999, were approved. OPENING OF BIDS - ONE (1) MORE OR LESS, TROMMEL TYPE SCREENING MACHINE ;This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: C.E.S. ENTERPRISES 1715 East 129th Avenue Crown Point, Indiana 46307 Bid was signed by Mr. Paul M. Horst Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted M One (1) MCB 728RE Portable Trommel Screener $239,000.00 Trade In: 1992 Royer, Model 616MP-92-166 Trade In: 1972 Allis Chalmers, Model 190 -$ 44,346.00 Total Machine After Discount/Trade-In $194,654.00 Options: Extra Screens (Various Sizes Available) $ 650.00 Extended Caterpillar Engine Warranty - 5 years/2,000 hrs $ 575.00 5 years/4,000 hrs $ 810.00 5 years/6,000 hrs $ 1,130.00 RE -TECH, DIVISION OF ENVIROOUIP SYSTEMS, INC. 341 King Street Myerstown, Pennsylvania 17067 Bid was signed by Mr. Jerry Warlow Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed _ Ten per cent (10%) Bid Bond was submitted BID: $179,575.00 REGULAR MEETING POWERSCREEN OF INDIANA INC. 309 West Stocker Street Angola, Indiana 46703 Bid was signed by Mr. Gordon Anderson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Io One (1) Powerscreen Trommel 830 C/W Conveyors $197,000 Trade In: 92" Royer 616 and 72" Allis Chalmers -$ 30,000 Bid Amount $167,000 BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 j. Bid was signed by Mr. Mike Dahlman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted One (1) Wildcat RHC6-280 $167,550.00 Options: Double Folding Fines Conveyor $ 4,977.00 13' Stacking Capability Double Folding Overs Conveyor $ 4,977.00 13' Stacking Capability MARCH 8, 1999 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened: STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude VSouth Bend, Indiana 46614 1E No. Red Tag # Make Year Vin Number Bid 1 :656 FORD 1985 1FBBE2119FHA94868 $35.00 2 2293 FORD 1982 FTDE14E7CHA47336 $35.00 3 2575 GMC 1976 TGU356U158501 $35.75 4 1847 TOYOTA 1989 JT2EL31D3K0350458 $39.50 5 F2625 CHEVY 1984 IG8EK16LOEF193420 $35.00 po rr" 2 REGULAR MEETING MARCH 8, 1999 6 1609 FORD 1984 2FTEF14YXECB2BO45 $35.00 7 1607 CHEVY 1985 IGIBN69HIFY184177 $35.00 8 1830 • CHEVY 1989 1G1BN51E3KR117581 $35.00 9 1881 CHEVY 1964 CS531PI04864 $35.00 10 11866 PONTIAC 1990 1G2NE14U1LC281842 $85.00 11 2113 FORD 1988 1FTBR10A1JUA70811 $35.00 12 1813 PONTIAC 1985 1G2AM37R1EP233757 $35.00 13 2710 CADILLAC 1973 6D47R3Q248183 $39.00 14 1779 CHEVY 1991 2G1WN54TOM9104487 $85.00 15 2632 OLDSMOBILE 1973 3N69H3M189073 $35.00 16 .2590 PLYMOUTH 1991 1P3XP28DOMN602404 $65.00 17 2921 BUICK 1981 1G4AX6943BH493083 $35.00 18 2717 NISSAN 1987 JN1HT23S2HT003952 $35.00 19 2713 YAMAHA 1682 JYA12ROOICA001455 $25.00 f' LARRY LINTZ 1 55614 Fir Road Mishawaka, Indiana 46545 wo No. Red Tag # Make Year Vin Number Bid 1 656 FORD 1985 IFBBE2119FHA94868 $300.00 2 2293 FORD 1982 FTDE14E7CHA47336 $ 85.00 3 2575 GMC 1976 TGU356UI58501 $125.50 4 1847 TOYOTA 1989 JT2EL31D3KO350458 $ 55.00 5 2625 CHEVY 1984 IG8EK16LOEF193420 $167.50 8 1830 CHEVY 1989 1G1BN51E3KR117581 $105.00 9 1881 CHEVY 1964 CS531PI04864 $ 85.00 10 1866 PONTIAC 1990 1G2NE14U1LC281842 $ 85.00 11 2113 FORD • 1988 1FTBR10A1JUA70811 $167.50 12 1813 PONTIAC 1985 1G2AM37R1EP233757 $105.00 14 1779 CHEVY 1991 2G1WN54TOM9104487 $126.50 16 2590 PLYMOUTH 1991 1P3XP28DOMN602404 $126.00 17 2921 BUICK 1981 1G4AX6943BH493083 $ 40.00 [18 .r2717 NISSAN 1987 JN1HT23S2HT003952 $ 35.00 DALE SCHLYZS r I - it REGULAR MEETING MARCH 8, 1999 3300 South Main South Bend, Indiana 46614 BID: No. Red Tag # Make Year Vin Number Bid 1 656 FORD 1985 1FBHE2119FHA94868 $356.60 2 2293 FORD 1982 FTDE14E7CHA47336 $ 76.50 3 2575 GMC 1976 TGU356U158501 $ 55.50 4 1847 TOYOTA 1989 JT2EL31D3KO350458 $ 55.50 5 2625 CHEVY 1984 IG8EK16LOEF193420 $ 76.50 6 1609 FORD 1984 2FTEF 14YXECB2BO45 $ 46.50 7 1607 CHEVY 1985 1GIBN69HIFY184177 $ 76.50 8 1830 CHEVY 1989 1G1BN51E3KRll7581 $ 76.50 9 1881 CHEVY 1964 CS531P104864 $ 56.50 10 1866 PONTIAC 1990 1G2NE14U1LC281842 $ 56.50 11 2113 FORD 1988 1FTBRIOAIJUA70811 $256.50 12 1813 PONTIAC 1985 1G2AM37R1EP233757 $ 46.50 13 2710 CADILLAC 1973 6D47R3Q248183 $ 76.50 14 1779 CHEVY 1991 2G1WN54TOM9104487 $256.50 15 2632 OLDSMOBILE 1973 3N69H3M189073 $ 76.50 16 2590 PLYMOUTH 1991 1P3XP28DOMN602404 $ 65.50 17 2921 BUICK 1981 1G4AX6943BH493083 $ 65.50 18 27.17 NISSAN 1987 JN1HT23S2HT003952 $ 56.50 119 12713 1 YAMAHA 1 1682 1 JYA12ROOICA001455 $ 35.60 MIKE SCHOCHOCK 54371 Maple Lane South Bend, Indiana 46635 BID: No. Red Tag # Make Year Vin Number Bid 11 2113 FORD 1988 1FTBRIOAIJUA70811 $222.22 REVEREND JONATHAN OKHMIA 19845 Jackson Road South Bend, Indiana 46614 BID: P" . REGULAR MEETING MARCH 8,1999 No. Red Tag # Make Year Vin Number Bid 1 656 FORD 1985 IFBHE2119FHA94868 $ 80.00 2 2293 FORD 1982 FTDE14E74fHA47336 $ 25.00 3 2575 GMC 1976 TGU356U158501 $ 25.00 4 1847 TOYOTA 1989 JT2EL31D3KO350458 $ 50.00 5 2625 CHEVY 1984 IG8EK16LOEF193420 $ 50.00 6 1609 FORD 1984 2FTEF 14YXECB2B045 $ 60.00 7 1607 CHEVY 1985 IGIBN69HIFY184177 $ 55.00 8 1830 CHEVY 1989 1G1BN51E3KR117581 $ 60.00 9 1881 CHEVY 1964 CS531P104864 $ 10.00 10 1866 PONTIAC 1990 1G2NE14U1LC281842 $120.00 11 2113 FORD 1988 1FTBR10AIJUA70811 $ 60.00 12 1813 PONTIAC 1985 1G2AM37R1EP233757 $ 55.00 13 2710 CADILLAC 1973 6D47R3Q249183 $ 25.00 14 1779 CHEVY 1991 2GIWN54TOM9104487 $210.00 16 2590 PLYMOUTH 1991 IP3XP28DOMN602404 $110.00 17 2921 BUICK 1981 1G4AX6943BH493083 $ 55.00 18 2717 NISSAN 1987 JN114T23S2HT003952 $ 25.00 BRUCE HOLLOWAY 1306 East Miner South Bend, Indiana 46617 IM No. Red Tag # Make Year Vin Number Bid 1 656 FORD 1985 _1FBHE2119FHA94868 $ 50.00 2 2293 FORD 1982 FTDE14E7CHA47336 $ 50.00 4 1847 TOYOTA 1989 JT2EL31D3K0350458 $ 10.00 5 2625 CHEVY 1984 IG8EK16LOEF193420 $ 50.00 6 1609 FORD 1984 2FTEF14YXECB2BO45 $ 50.00 7 1607 CHEVY 1985 1GIBN69HIFY184177 $ 50.00 8 1830 CHEVY 1989 1GIBN51E3KR117581 $ 50.00 10 1866 PONTIAC 1990 1 G2NE 14U1LC281842 $100.00 11 2113 FORD .1988 1FTBRIOAIJUA70811 $100.00 12 1813 PGNTIAC 1985 1G2AM37R1EP233757 $ 50.00 113 12710 CADILLAC 1973 6D47R3Q248183 $ 20.00 1- 1 I� 1 REGULAR MEETING MARCH 8, 1999 14 1779 CHEVY 1991 2G1WN54TOM9104487 $200.00 15 2632 OLDSMOBILE 1973 3N69113M189073 $ 20.00 16 2590 PLYMOUTH 1991 1P3XP28DOMN602404 $100.00 17 2921 BUICK 1981 1G4AX6943BH493083 $ 50.00 18 2717 NISSAN 1987 JN1HT23S2HT003952 $ 50.00 19 2713 YAMAHA 1682 JYA12ROOICA001455 $ 10.00 STEVE BICE 21210 Osborne Lakeville, Indiana 46536 No. Red Tag # Make Year Vin Number Bid 3 2575 GMC 1976 TGU356UI58501 $ 91.00 5 12625 1 CHEVY 1 1984 1 IG8EK16LOEF193420 $101.00 RAYMOND RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 BID: No. Red Tag # Make Year Vin Number Bid 10 1866 PONTIAC 1990 1G2NE14U1LC281842 , $100.00 13 2710 CADILLAC 1973 6D47R3Q248183 $300.00 15 2632 OLDSMOBILE 1973 3N69H3M189073 $100.00 NAME/ADDRESS UNKNOWN (NOT INCLUDED IN BID SUBMITTED I: 9 No. Red Tag # Make Year Vin Number Bid 1 656 FORD 1985 IFBBE2119FHA94868 $150.00 2 2293 FORD 1982 FTDE14E7CHA47336 $350.00 4 1847 TOYOTA 1989 JT2EL31D3K0350458 $100.00 7 1607 CHEVY 1985 IGIBN69HIFY184177 $125.00 10 1866 PONTIAC 1990 1G2NE14U1LC281842 $200.00 12 1813 PONTIAC 1985 1G2AM37R1EP233757 $256.00 13 2710 CADILLAC 1973 6D47R3Q248183 $ 75.00 14 1779 CHEVY 1991 2GIWN54TOM9104487 $ 85.00 0n~. REGULAR MEETING ' MARCH 8, 1999 16 2590 PLYMOUTH 1991 1P3XP28DOMN602404 $ 75.00 18 2717 NISSAN 1987 JN1HT23S2HT003952 $ 50.00 DAVID ROSS 446 South Bendix Drive South Bend, Indiana 46619 P. 10 No. Red Make Year Via Number Bid Tag # 11 2113 FORD 1988 1PTBRIOAIJUA70811 $101.51 =192713 IYAMAHA i 1682 JYA12ROOICA001455 $ 21.51 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. APPROVE CHANGE ORDER - SOUTHEAST NEIGHBORHOOD PARTNERSHIP SERVICE AREA - PROJECT NO. 98-21 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the final Change Order on behalf of Walsh and Kelly, 24358 State Road 23, South Bend, Indiana, indicating that the Contract amount be decreased by $1,746.46 for a new Contract sum including this Change Order in the amount of $57,277.54. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - IRONWOODWIDENING PROJECT - PROJECT NO. 96-25 Mr. Caldwell advised that Mr. Darrell Baker, Project Manager, has submitted Change Order No. 7, on behalf of Rieth-Riley Construction, 25200 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased $15,047.80 for a new Contract sum including this Change Order in the amount of $2,061,381.21. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVE CHANGE ORDER - NORTH PUMPING STATION - PROJECT NO. 98-92 Mr. Caldwell advised that Mr. Darrell'Baker, Project Manager, has submitted Change Order No. 2 on behalf of North American Construction; 2249 Mahogany Way, Eagan, Minnesota , indicating that the Contract amount be increased $70,148.00 for a new Contract sum including this Change Order in the amount of $6,074,824.00. Upon a motion made by Ms. Powell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - EXTERIOR SIDING - FIRE STATION NO. Y' 11 - PROJECT NO. 98-78 Mr. Caldwell advised that Mr. Toy Villa, Project Manager, has submitted the Project Completion Affidavit on behalf of Great Lakes Windows, Inc., 1323 South Michigan Street, South Bend, Indiana, for the above referred to project, indicating a final cost of $32,675.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTHEAST _NEIGHBORHOOD PARTNERSHIP SERVICE AREA - PROJECT NO. 98-21 Mr. Caldwell advised that Mr. Toy Villa, Project Manager, has submitted the Project Completion Affidavit, on behalfof Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana for the above referred to project, indicating a final cost of $57,277.54. Upon a motion made by Ms. Roemer, seconded �y Mr. Powell and carried, the Project Completion Affidavit was approved. I-_ REGULAR MEETING MARCH 8, 1999 APPROVE CONSTRUCTION CONTRACT - EAST WAYNE STREET HISTORIC STREET LIGHTING UPGRADE - PROJECT NO. 98-56 Mr. Caldwell advised that in accordance with the bid awarded on February 22, 1999, to Trans Tech Electric, Inc., 4601 Cleveland Road, South Bend, Indiana, in the amount of $155,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF PURCHASE AGREEMENT - 611 KALORAMA Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Richard D. Fox, 821 South St. Louis Boulevard, South Bend, Indiana, for purchase of the City owned property at 611 Kalorama. Mr. Caldwell noted that the Agreement is in the amount of $427.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - MEDICAL SERVICES AGREEMENT - OCCUPATIONAL HEALTH NETWORK, LLC Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Occupational Health Network, LLC, 801 East LaSalle Avenue, South Bend, Indiana, for City of South Bend Workers' Compensation. Mr. Caldwell noted that the Agreement states that the fees will not increase more than 5% in second and third years of the Agreement. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1 MORE OR LESS, FRONT END RUBBER TIRE LOADER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services Division, requested permission to advertise for the receipt of bids for the above referred to equipment. Funding is provided by Organic Resources Capital Budget Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell the request was a approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH SOUTH ALLEY EAST OF SOUTH CHAPIN STREET Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Jeff Gibney, Executive Director, South Bend Heritage Foundation, to vacate the following alley: The first north south alley east of South Chapin Street from the north right of way of Napier Street to the south right of way of West Wayne Street for a distance of approximately 154 feet and a width of 10 feet. All taken from the east side of Lots 11, 12, and 13 of Huston's Subdivision of Bank Outlot 72, South Bend, St. Joseph County, Indiana. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Department of Economic Development, Police Department, Fire Department, Engineering Department, Solid Waste. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to any utility easements that may be required. Mr. Powell seconded the motion which carried. APPROVAL OF RECOMMENDATION - USE OF "SLOW ' PORTABLES - EWING AVENUE FROM ERSKINE TO FELLOWS STREET - RILEY HIGH SCHOOL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. George W. McCullough, Jr., Principal, Riley High School, to close Ewing Street from Erskine to Fellows Street, on June 18-19, 1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell, the Board approved the use of"slow" portables, and Ewing Avenue will be " handicap only" parking on tl.e north side from Fellows Street to Erskine Street. n,C% REGULAR MEETING MARCH 8, 1999 APPROVAL OF RECOMMENDATION - SUNBURST MARATHON Mr. Caldwell stated that favorable recommendations have been received by the Division of Traffic / and Lighting, Police Department, Park Department, and the City Attorney's Office, in reference to a request as submitted by Ms. Liz Peralta, Memorial Hospital, 615 North Michigan Street, South Bend, Indiana to conduct the above referred to Sunburst Marathon on June 5, 1999, on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell, the recommendation was approved. APPROVE LICENSE APPLICATIONS - SECOND-HAND DEALER Mr. Caldwell stated that the following secondhand dealers licevse-applications have been received: Fred Romine Indiana Furniture 742 West Indiana Avenue Linda Osowski Lots 4 Tots .1621 Miami Street Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department ofCode Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATIONS - RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that favorable recommendations have been received by the Department of Code Enforcement, in reference to requests as submitted by the following businesses. In addition, the Bureau of Sanitation has inspected the vehicles) to_ be used in conjunction with these businesses, and has found them to be satisfactory: Ray Garbaciak Superior -Waste 20645 West Ireland Road - Systems _ Stephen Meyer BFI Waste Systems 57820 Charlotte Avenue, Elkhart, of North America, Indiana Inc. Rick Scutt Michiana Recycling 2268 Reum Road, Niles, Michigan & Disposal Michael Clark Clark's Trash 2615 Kenwood Avenue Removal Kurtis Rochefort K&D Hauling , 812 Division Street Steven Graffenius Best Way Disposal.' 3290 Hennesey Road, Watervliet, Inc. Michigan Rosevelt Lacy Lacy's •Rubbish 2143 North Elmer Street Service ' LeRoy Gorden Sr. LeRoy Gorden 21.8 N. Sadie Street Pete Buchanan Pete Buchanan 1210 Bissell Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance ofa license. APPROVAL OF RECOMMENDATION - LICENSE APPLICATION FOR CIRCUS Mr. Caldwell stated that favorable recommendations have been received by the Division of v' Engineering, Code Enforcement, Police Department, Park Department, Fire Department, Building De0artment and the City Attorney's Office, in reference to a request as submitted by Mr. Raymund MacMahon, 3632 DeSoto Road, Sarasota, Florida, to conduct the above referred to circus, on March (100 REGULAR MEETING MARCH 8, 1999 18, 1999. Upon a motion made by Ms. Roemer, seconded by Mr. Powell, the license application was approved. ADOPT RESOLUTION NO. 8-1999 - SALE OF CERTAIN PROPERTY TO THE CITY OF SOUTH BEND BUILDING CORPORATION AND THE APPROVAL OF AN AGENCY AGREEMENT WITH SAID BUILDING CORPORATION Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 8-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REGARDING THE SALE OF CERTAIN PROPERTY TO THE CITY OF SOUTH BEND BUILDING CORPORATION AND THE APPROVAL OF AN AGENCY AGREEMENT WITH SAID BUILDING CORPORATION WHEREAS, the City of South Bend, Indiana (the "City"), has previously executed a lease (the "Lease") whereby the City of South Bend, Indiana (the "City"), shall lease the (I) proposed fire station to be constructed near the intersection of York and Jackson Roads in the City (the "Fire Station Project") and the Municipal Services Facility of the City located at 701 West Sample Street in the City (the "Services Building Project") (collectively, the "Project") from the City of South Bend Building Corporation (the 'Building Corporation"); and WHEREAS, construction of the Project is to be financed by the Building Corporation through the issuance of its first mortgage bonds; and WHEREAS, the City desires to sell the property upon which the Fire Station Project will be located and the Services Building to the Building Corporation, said property being described as set forth in the Lease (the "Property"); and WHEREAS, the City has had said Property appraised by two (2) appraisers professionally engaged in making appraisals, the average of which appraisals equals One Million Eight Hundred Seventy-nine Thousand and 00/100 Dollars ($1,879,000.00); and WHEREAS, the Board of Public Works of the City (the 'Board") desires to approve and authorize the execution of an agency agreement whereby the City, by and through the Board, shall serve as agent of the Building Corporation to provide for the construction and equipping of the Project; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that: REGULAR MEETING MARCH 8, 1999 1. The Board hereby approves and- ratifies the appointment of Bernard Diedrich and Philip Krause as appraisers for purposes of appraising theProperty. The Board hereby approves and authorizes the sale of the Property for the price of One Million Eight Hundred Seventy-nine Thousand and 00/100 D911ars ($1,879,000.00). The Mayor and Clerk are hereby authorized to execute and attest, respectively, a deed transferring title to said "property to the Building Corporation. 2. The Board hereby approves the form of the agency agreement presented to the Board at this meeting and authorizes the Mayor and Clerk to execute and attest, respectively, said agreement in the form presented at this meeting with such changes as may be suggested by counsel and approved by the Mayor.and Clerk with such approval evidenced by the execution and attestation, respectively, thereof. 3. This Resolution shall be in full force and effect from and after its adoption by the Board. ADOPTED at a meeting of. the Board of Public Works of the City of South Bend, Indiana, held on March 8;1999, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA - s/James R_ Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPR OVAL OF AGENCY AGREEMENT - SOUTH BEND BUILDING CORPORATION k Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and /t,the South Bend Building Corporation, South Bend, Indiana, to designate the Board of Public Works to act as its agent for purposes of constructing and equipping a new fire station and construction of a new roof on the City's Municipal Services Building. Therefore,- upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the -Agreement was approved and executed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following traffic vcontrol deVwe was approved: _ INSTALLATION OF: No Parking Tow Zone ,LOCATION: ,Ironwood, Northside Boulevard.to Mishawaka Avenue, Both Sides REMARKS: Temporary, During Ironwood Bridge Project APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Letter of Credit to the Board and recommended approval: REGULAR MEETING MARCH 8, 1999 IRREVOCABLE LETTER OF CREDIT NO. 99-02 ISSUED'BY: Lake City Bank " FOR: Coker Construction, 3516 Sorin, South Bend, Indiana AMOUNT: $35,000.00 EXPIRES: July 26, 1999 IMPROVEMENT: Mayflower 9* Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Irrevocable Letter of Credit was approved and executed. APPROVE RELEASE OF CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: V ,. BOND OF CONTRACTOR EN SR Corporation - Release Effective March 8, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be released as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Trans. Tech Electric, Inc. v Post Office Box 3915 South Bend, Indiana 46619 AAA Realty & Construction, Ind/ Post Office Box 253 Bremen, Indiana 46506 Meister General Contracting Post Office Box 282 Bremen, Indiana 46506 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $781,302.11 and �-recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $42,614.72 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC.VIORK5 James R. Cffwell, Presid t Lewis N. Powell, Member M. Eathenne Roemer, Mem er AT ES: Angela K. a b, Clerk