Loading...
HomeMy WebLinkAbout03/01/99 Board of Public Works MinutesREGULAR MEETING MARCH 1, 1999 The regular meeting of the Board of Public Works was convened at 10:35 a.m. on Monday, March 1, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. I APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on February 22, 1999, were approved. PUBLIC HEARING - APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY - YELLOW CAB Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning an application for a Certificate of Public Convenience and Necessity as submitted by Mr. Joventino D. Naval, 120 E. Bartlett, South Bend, Indiana. Favorable recommendations have been received by the Police Department, Legal Department, Equipment Services, and Weight and Measures. Ms. Darlene Horvath, Yellow Cab, was present, and stated that Yellow Cab will be moving from Niles Avenue, and that Mr. Naval has purchased the assets. They will be adding more vehicles to the fleet to better serve the community. All insurance paperwork and incorporation has been presented to the Board. Mr. James Guy, Airport Cab, was present, and stated that he is opposed to this, as he has not been given privilege of the sale, as well as the name change. Ms. Horvath stated that she has spoken to the State of Indiana, and they have been allowed to incorporate. Mr. Guy stated that he had heard that the trust belonged to Mr. Liss. Ms. Horvath replied that the trust has nothing to do with the taxi company. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Application for a Certificate of Public Convenience and Necessity was approved. AWARD BID - FIRE STATION #10 - YORK ROAD - PROJECT NO. 97-18 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 31, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends Q that the Board award the contract to Casteel Construction Corporation, 23186 West Ireland Road, South Bend, Indiana, in the amount of $1,291,500.00. Financing is provided by the Economic Development Increment Tax. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. M APPROVAL OF ADDENDUM TO AGREEMENT- BUSINESS DISTRICTS. INC. Mr. Caldwell stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and Business Districts, Inc., 627 Grove Street, Evanston, Illinois, for an additional conceptual plan for a segment of the Western Avenue Corridor to be further specified by the City. Mr. Caldwell noted that the Addendum to the Agreement is in the amount of $750.00, bringing the total contract amount to $24,250.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Addendum to the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT AGREEMENT AND ADDENDUM The following Community Development Agreement and Addendum were presented to the Board for approval: Corporation for Agreement - City of CED will pay City Ms. Roemer made a Entrepreneurial South Bend Staff $22,800 in 1999 for motion to approve, Mr. Development Support staff support Powell seconded, motion carried. o"Af^, V/ REGULAR MEETING MARCH 1, 1999 Near Northwest Addendum I - Extends 1998 Mr. Caldwell made a Neighborhood, California Street contract through motion to approve, Ms. Incorporated Revitalization June 30, 1999 and Roemer seconded the expands service motion which carried. area to include Cushing Street APPROVAL OF AGREEMENT - UTILITY - BOARD OF COMMISSIONERS - CIVIL DEFENSE RADIO/SIREN TOWERS Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and V The Board of Commissioners of St. Joe County, for a permit to be located within the public right of way in accordance with said location maps, as submitted. The utility facility will be placed as indicated on the plans for the proposed project. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PARKING MANAGEMENT - AMPCO SYSTEM PARKING Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and AMPCO System Parking, 126 North Main Street, South Bend, Indiana, for parking management of a parking garage owned and operated by the City, located at 126 North Main Street, South Bend, Indiana. Mr. Caldwell noted that the Agreement is in the amount of $750 per month for management fees; $375 per month for fixed management fees; and $375 per month for incentive management fees. Funding has been provided by the parking garage. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PARKING MANAGEMENT - AMPCO SYSTEM PARKING Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and AMPCO System Parking, for parking management of a parking garage owned and operated by the City, located at Michigan and Jefferson (Leighton Plaza). Mr. Caldwell noted that the Agreement is in the amount of $625 for first year fixed management; $750 per month for years two through five management fees; $375 per month for fixed management fees; and $375 per month for incentive management fees. Funding has been provided by the parking garage. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PARKING MANAGEMENT - AMPCO SYSTEM PARKING Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and AMPCO System Parking, for parking management of a parking garage owned and operated by the City, located at 121 East Wayne Street, South Bend, Indiana. Mr. Caldwell noted that the Agreement is in the amount of $750 per month for management fees; $375 per month for fixed management fees; and $375 per month for incentive management fees. Funding has been provided by the parking garage. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - STORMWATER MANAGEMENT MASTER PLAN - LAWSON FISHER ASSOCIATES y Mr. Caldwell stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Lawson -Fisher Associates P.C., 525 West Washington Avenue, South Bend, Indiana, for an additional cost of $185,000.00 for GIS development, and an increase of the fee for interim projects from $17,851.00 to $200,000.00. Sufficient funds will be available though the Sewage Works Fund. Mr. Caldwell noted that the Amendment to the Agreement is in the amount of $185,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Amendment to the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER - TEMPERATURE CONTROLS - PROJECT NO. 98-25-5 15C Mr. Caldwell advised that in accordance with the bid awarded on January 11, 1999, to Johnson Controls Incorporated, 4312 North Technology Drive, South Bend, Indiana, in the amount of $93,360.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the I 1 REGULAR MEETING MARCH 1, 1999 Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL SIGNATORIES FOR THE SOUTH BEND REDEVELOPMENT AUTHORITY LEASE RENTAL REVENUE BOND OF 1998 (MORRIS PERFORMING ARTS CENTER PROJECT) - PROJECT NO. 98-25-5 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the signatories of the Board of public Works were approved for the 1998 South Bend Redevelopment Authority Lease Rental Revenue Bond for the Morris Performing Arts Center Project. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS MORRIS PERFORMING ARTS CENTER - ACOUSTICAL CONCERT SHELL SYSTEM/AUDIO-VIDEO SYSTEMS/STAGE LIGHTING EQUIPMENT - PROJECT NO. 98-25-6A/13/C In a letter to the Board, Mr. Fred Lusk,Verkler Incorporated, 4406 Technology Drive, South Bend, Indiana, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Cleo Hickey, Morris Performing Arts Center, has concurred with this request to advertise. Mr. Lusk stated that this project will provide an acoustical concert shell system, an audio/video system and stage lighting equipment for the Morris Performing Arts Center. Funding is being provided by a bond issue. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell, and carried the request to advertise for the receipt of bids was approved. ADOPT RESOLUTION NO. 7-1999 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "KAI" A K-9 POLICE DOG/APPROVAL OF AGREEMENT Upon a motion made by Mr. Caldwell seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Sergeant Scott Ruszkowski, South Bend Police Department, for the sale of a dog registered as "Kai". Mr. Caldwell noted that the Agreement is in the amount of $1. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. RESOLUTION NO. 7-1999 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "KAI", A K-9 POLICE DOG WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Kai", a K-9, is no longer needed by the South Bend Police Department; and WHEREAS, it has been determined by the Board of Public Works that "Kai" is unfit for the purpose for which he was acquired and is no longer of use to the City of South Bend; and WHEREAS, Sergeant Scott Ruszkowski, South Bend Police Department, has agreed to care for "Kai" at his own expense and to keep him as a house pet and understands that "Kai" can never again be used as a Police Dog; and WHEREAS, I.C. 36-1-11-6 © permits and establishes a procedure for disposal of property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that "Kai", a K-9 Police Dog, is unfit for the purpose for which he was acquired, is no longer of use to the City of South Bend, and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Kai" the Police Dog, should be retired and put into the care of Sergeant Scott Ruszkowski for use as a house pet only. 00 REGULAR MEETING ADOPTED this 1 st day of March, 1999. ATTEST: s/Angela K. Jacob, Clerk MARCH 1, 1999 CITY"OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH OF DIMES "WALK AMERICA" FUND RAISER Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms: Carol Hummer, 501 East Monroe Street, Suite 215, South Bend, Indiana, to conduct the above referred to walk, on April 24, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell, and carried the recommendation was approved. APPROVAL OF RECOMMENDATION - TO USE CITY FACILITIES FOR VOTING PLACES - MAY/ NOVEMBER ELECTIONS - 1999 Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department, City Attorney's Office, Economic Development, Fire Department, and Building Department for a request tQ use City facilities for voting places for the May and November elections, as submitted by the St. Joseph County Commissioners, South Bend, Indiana. Upon a motion made by Mr. Powell, seconded by Ms. Roemer, and carried the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following traffic control device was approved: _ NEW INSTALLATION OF: 2 HOUR -PARKING SIGN LOCATION: WEST SIDE OF MAIN STREET FROM BARTLETT TO PARK ` REMARKS: TO CREATE PARKING TURNOVER FOR THE VISITORS TO THE HOSPITAL APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Powell, seconded by Ms." Roemer and carried, the following traffic control device was approved: NEW INSTALLATION OF: ALL -WAY STOP SIGN LOCATION: CORBY BOULEVARD AND HICKORY ROAD REMARKS- 1N CONJUNCTION WITH THE CITY OF MISHAWAKA AND CITY OF SOUTH BEND APPROVE RELEASE OF CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Enginecr, Division -of Engineering, recommended that the following Contractor Bond be -released as follows: BOND OF CONTRACTOR Jason W. German DBA JW German Released Effective April 14, 1999 Ms. Roemer made a motion that the recommendation be: accepted and that the Bond be released as outlined above. Mr. Powell seconded the motion -which carried. 1 REGULAR MEETING MARCH 1 1999 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,716,672.28 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the.amount of $163,650.81 and recommended approval. Ms. Cleo Hickey, Morris Performing Arts Center, submitted claims and recommended approval. Mr. Kenneth R. Szulczyk,. St. Joseph County Housing Consortium, submitted claims and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:55 a.m. BOARD OF PUBLIC WORKS 4Jes Cal ell, President Lewis N. Powell, Member M. C therme Roemer, Memb A ST: m�¢�< Angela K. cob, Clerk