Loading...
HomeMy WebLinkAbout02/22/99 Board of Public Works MinutesREGULAR MEETING FEBRUARY 22, 1999 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, February 22, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on February 15, 1999, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - SOUTH BEND GEM SHOW Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License to conduct the South Bend Gem Show at the Century Center, on April 9-11, 1999 and September 3-5, 1999, as submitted by Ms. Margaret Heinek, 7091 E. East Park Lane, New Carlisle, Indiana. Favorable recommendations have been received by the Building Commissioner, Fire Department, Police Department and the Legal Department. Ms. Margaret Heinek, 7091 E. East Park Lane, New Carlisle, Indiana, was present, and recommended approval. There being no one else to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the License Application for a Transient Merchant license was approved. PUBLIC HEARING APPLICATION FOR TRANSIENT MERCHANT LICENSE - BARON BUSINESS AIDS Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Patricia Johnson 3472 Big Sky, Muscatine, Iowa, to conduct the sale of printed materials and advertising aids at the Century Center on March 26 through March 29, 1999. Favorable recommendation have been received by the Building Commissioner, Fire Department, Police Department and the Legal Department. Ms. Julie Nowak, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the License Application for a Transient Merchant License was approved. AWARD BID - EAST WAYNE HISTORIC DISTRICT LIGHTING UPGRADE - PROJECT NO. 98-56 Mr. Carl P. Littrell, City Engineer, advised the Board that on November 18, 1998, he recommended the Board of Public Works issue a notice of intent to award the bid for the above project to the lowest bidder, Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana. At that time, Mr. Littrell indicated that sufficient funds to complete this project would be appropriated from the Economic Development Income Tax in February of 1999. Trans Tech agreed to hold the bid amount of $155,000.00 until the funding became available. Mr. Littrell now recommended that the Board award this project to Trans Tech Electric, in the amount of $155,000.00. The funding has been appropriated as noted above from the Economic Development Income Tax. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - SALE OF CITY -OWNED PROPERTY - 611 KALORAMA J Ms. Michelle Engel, Assistant City Attorney, advised the Board that on February 15, 1999, only one (1) bid was received and opened for the above referred to City -owned property. After reviewing the bid, Ms. Engel recommends that the Board award the bid to Mr. Richard Fox, 821 North St. Louis Boulevard, South Bend, Indiana in the amount of $427.00, plus recording costs. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. Y REGULAR MEETING FEBRUARY 22, 1999 APPROVE COMMUNITY DEVELOPMENT AGREEMENT/ADDENDA The following Community Development Agreement and Addenda were presented to the Board for approval: Neighborhood Business January 1, 1999 - $15,000 paid to Ms. Roemer made a Development - Staff December 31, 1999 the City of South motion to approve, Support Bend_ seconded by Mr. Powell and carried. Housing Assistance Addendum II - Extends 1997 Mr. Caldwell made a Office, Inc. Broadway Street contrail through motion to approve, Mortgage Subsidy December 31, seconded by Ms. Roemer Program 1999 and carried. South Bend Heritage Addendum I - 1300 Extends 'contract Mr. Caldwell made a Foundation Block - West through June 30, motion to approve, W a s h i n g t o n 1999 seconded by Ms. Roemer Revitalization and carried. South Bend . Heritage Addendum I - West Extends 1998 Ms. Roemer made a Foundation Washington and contract through' motion to approve, C h a p i' n June 30,1999 seconded by Mr. Improvements Caldwell and carried. Hansel Neighborhood Addendum I. - Extends 1998 Ms. Roemer made a Service Center H a n , s e 1 contract 'through motion to approve, Rehabilitation March 31, 1999 seconded by Mr. Powell Project.,, and carried. IMPACT REVIEW- TRAFFIC ENGINEERING CONSULTANTS Mr: Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Traffic Engineering Consultants, Post Office Box 6760, -South Bend, Indiana, for professional ,engineering services to perform the necessary traffic and transportation engineering/planning tasks in the section between Jefferson Boulevard on the east and Main Street on the west. Mr. Caldwell noted that the Proposal is in the amount of $9,900.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY V Mr. Caldwell indicated that the Common Council has subrnitted to the Board a Vacation Petition as completed by Larry and Barbara Sehl, 733 East Bronson, South Bend, Indiana to vacate the following alley: First northwest alley northeast of Lincolnway East from the north east right of way of Bronson to the southeast right'of way of the first north east alley northwest of Bronson Street. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. The Division of Engineering stated that the alley is located and was platted in Frantz 3rd Addition. The entire fourteen foot alley, if vacated, will become additional property of Lots 1 and 2. No part of the alley will go to Lot 4, Harper Court Addition. Also, if the alley is vacated, the curb cut on Bronson Street shall be closed with curbing across and sidewalk installed. The north end of the alley shall be closed with a fence. This will not benefit the petitioner unless he or she can purchse the land after vacation. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Powell seconded the motion which carried. REGULAR MEETING FEBRUARY 22. 1999 TABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Upon a motion made by'lMir. Caldwell, seconded by Mr. Roemer and carried, this Petition to Vacate an Alley was tabled. �j APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: Mason's Heating, A/C and Appliance BY: Fidencio Bueno, Sr. ADDRESS: 118 East Sample Street FOR THE PURPOSE OF SELLING: Used appliances Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. PETITION FOR THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE DENIED - - 300 BLOCK LAMONT TERRACE Mr. Caldwell stated that an unfavorable recommendation has been received by the Division of Engineering, in reference to a petition as submitted by Ms. Mary.Henry, 315 LaMonte Terrace, South Bend, Indiana, for the establishment of a residential parking zone in the 300 block of LaMont Terrace. Mr. Carl Littrell, City Engineer, stated that on January 28, 1999, a twelve hour survey was conducted in this area from 6:00 a.m. until 6:00.p.m. The results of the survey showed -curb space was only occupied by vehicles 53% of the twelve-hour period, with the percentage of curb space occupied by non-residents only 24% of the total vehicles surveyed during the. same twelve hour period. These percentages are lower.than the South Bend Municipal Code minimum requirements for a special Residential Parking Permit to be issued. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request for Residential Parking was denied. ,APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED ti VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately nineteen (19) abandoned vehicles, which are being stored at Super Auto, Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above request was approved. ADOPT RESOLUTION NO.4-1999 - DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by. Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 4-1999 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1990 CHEVROLET - VIN#1GBKP37W2K3320328 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. . REGULAR MEETING FEBRUARY 22, 1999 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item, may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 22nd day of February, 1999. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lews N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 5-1999 - DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 5-1999 •A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which- it was intended and is no longer needed by the City of South Bend: THREE (3) GE MODEL #VT75UAU88 UHF REPEATERS AND ALL ASSOCIATED RECEIVERS SERIAL NUMBERS 3151575, 3151572 AND 3151574 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of more than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVER; that said items may be transferred or.sold at public auction, conducted by an auctioneer licensed under I.C. 25-6.1, after advertising the property for sale. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 22nd day ofFebruary, 1999. BOARD OF PUBLIC WORKS -i CITY OF SOUTH BEND, INDIANA s/James R. Caldwell, President s/Lewis N. Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk a `s' o oy REGULAR MEETING FEBRUARY 22, 1999 ADOPT RESOLUTION NO. 6-1999 - TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Roemer, seconded by Mr. Powell. and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 6-1999 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: UNIT 351 - 1990 SHORT SIDED CONSTRUCTION DUMP TRUCK VIN# IFDXK84ASLVA19690 UNIT 352.1990 - SHORT SIDED CONSTRUCTION DUMP TRUCK . VIN# 1FDXK84A9LVA19689 WHEREAS, it has been determined by the Board.of Public Works of the City of South Bend that the following described property is of a sin -filar nature to the above -described property and should be traded with the above -described property: THREE (3) NEW DUMP TRUCKS (GATES CHEVROLET) TO BE PURCHASED AT A LATER DATE WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange It - City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: ' l: The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE EXCHANGED: UNIT 351 - 1990 SHORT SIDED CONSTRUCTION DUMP TRUCK VIN# IFDXK84ASLVA19690 UNIT 352 1990 - SHORT SIDED CONSTRUCTION DUMP TRUCK VIN# 1FDXK84A9LVA19689 PROPERTY TO BE TRADED: THREE (3) NEW DUMP TRUCKS (GATES CHEVROLET) TO BE PURCHASED AT A LATER DATE 2. That the traded in or exchanged property, to wit: UNIT 351 - 1990. SHORT SIDED CONSTRUCTION DUMP TRUCK VIN# IFDXK84ASLVA19690 UNIT 352 1990 - SHORT SIDED CONSTRUCTION DUMP TRUCK VIN# 1FDXK84A9LVA19689 shall be removed from the inventory of the City of South Bend. ADOPTBD this 22nd day of February, 1999. REGULAR MEETING FEBRUARY 22, 1999 BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis N. Powell, Member. s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES The following traffic control devices were submitted for approval: Removal -Handicap Sign 3009. Pr ast Signs not needed Mr. Powell made a motion to approve, seconded by Ms. Roemer and carried. New installation - 1913 Swygart Ms. Scott .has met Ms. Roemer made a Handicap Sign all requirements motion to approve, seconded by Mr. Powell and carried. New Installation - 831 South 36th Ms. Risner has met Ms. Roemer made a Handicap Sign all requirements motion to approve, seconded by Mr. Powell and carried. New Installation - Two North Side of Resolve parking Ms. Roemer made- a Hour Parking Bartlett, Michigan problems motion to approve, to Riverside seconded by Mr. Caldwell and carried. New Installation - Thirty 5 0 0 E a s t Request for business Mr. Caldwell made a Minute Loading Zone Jefferson, North turnover - Victorian motion to approve, side of street Bouquet seconded by Ms. Roemer and carried. New Installation - No Nursery Court - Request by Code Ms. Roemer. made a Parking 28th to 30th Enforcement - cars motion to approve, Street. parking on sidewalk seconded by Mr. Powell and carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City -Controller, submitted claims in the amount of $2,706,561.16 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $72,136.41 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. MARCH 1, 1999 BOARD MEETING POSTPONED TO 10.30 A.M. Upon'a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Board of Public Works meeting was moved from 9:30 a.m., to 10:30 a. in. on March 1, 1999. The Clerk has posted the change in time in the appropriate locations, and has notified the media. PRIVILEGE OF THE FLOOR The Clerk of the Board stated that the St. Joseph County 4-H Fair, Inc. has submitted a "blanket" Transient Merchant License Application for 1999. Board member discussed the matter, and asked the Clerk to notify the St. Joseph County 4-H Fair, Inc., that they must follow Municipal Code for the Transient Merchant License, which includes submitting a separate transient License Application for each event. REGULAR MEETING FEBRUARY 22. 1999 ADJOURNMENT There being no further business to come -before the -Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried,, the meeting adjourned at 9:55 a.m. BOARD OF PUBLIC WORKS Ames R. ell, President Lewis N. Powell, Member •1.therine Roemer, Mem er r 0TEST: Angela K. ficob, Clerk