Loading...
HomeMy WebLinkAboutLicense Subscription Renewal - CDW-G1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 23, 2016 CDW-G LLC 200 N Milwaukee Ave Vernon Hills, IL 60061 PHONE 5741235-9251 FAx 574/235-9171 RE: Licensing Subscription Renewal —MS Office, Email Subscriptions, CRM and Visio Licensing Dear Jen and Meagan: The Board of Public Works, at its meeting held on August 23, 2016, approved the above license renewals in the amount of $208,555.85. A representative from the City will contact you regarding this renewal. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU MS EA VISIO PRO FOR 0365 SUB P/U Mfg. Part#: N9U-00002-12-SLG Electronic distribution - NO MEDIA Contract: MARKET ITEM MS EA EPOS STD PER USER SLG Mfg. Part#: T6A-00024-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA DYN CRM SHRD SRV PROD Mfg. Part#: V6W-00001-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA DYN CRM SHRD SRV PROD Mfg. Part#: V6W-00001-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA OFFICE 365 PLAN E3 SUB P/USER Mfg. Part#: AAA-10842-12-SLG Electronic distribution - NO MEDIA Contract: MARKET PURCHASER BILLING INFO Billing Address: CITY OF SOUTH BEND ACCTS PAYABLE 227 W JEFFERSON BLVD STE 1200 SOUTH BEND, IN 46601-1830 Phone:(574) 245-6000 Payment Terms: Net 30 Days-Govt State/Local DELIVER TO Shipping Address: CITY OF SOUTH BEND SHAWN DELAHANATY 227 W JEFFERSON BLVD STE 1200 SOUTH BEND, IN 46601-1830 Phone: (574) 245-6000 Shipping Method: ELECTRONIC DISTRIBUTION 1 3398837 QTY CDW# 375 2127758 $119.76 $119.76 UNIT PRICE EXT. PRICE $73.46 $27,547.50 1 3394898 $1,467.72 $1,467.721 1 3394898 $1,467.72 $1,467.72 1 160 3571549 $207.77 $33,243.201 CDWG Account Team - Jen and Meagan 1 (866) 339-7925 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http//www.cdwa,com/cQ asox For more information, contact a COW account manager © 2016 CDWG LLC, 200 N. Milwaukee Avenue, Vernon. Hills, IL 60061 1800.200.4239 SUBTOTAL $208,555.85 SHIPPING $0.00 GRAND TOTAL $208,555.85 Please remit payments to: COW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 I jennandmeagan@cdwg.com APPROVED Board of Public Worke Page 2 of 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 8/10/16 Shawn Delahanty Department IT BPW Date 8/23/16 Phone Extension 6205 L Required Prior to Submittal to Board --� Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control 6a Other: Renewal Information Company or Vendor Name CDWG New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEM/BE Contractor ❑ MBE ❑ WBE MBEM/BE Contractor Requested ❑ No ❑ Yes Name of Company Renewal of Microsoft Licensing under 3 year Contract approved Project Name 2015 Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of 15-36.04 Annual Renewal of Microsoft Office Email Subscriptions CRM and Visio Licensing ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran, etc.) Increase Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ Shawn For Chanqe Orders U�0 0/0 Dispersal After INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 245-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Michael Schmidt, George King, John Murphy FROM: Shawn Delahanty SUBJECT: Microsoft Annual Renewal DATE: 8/10/16 Linda and Members of the Board - We are submitting for review and approval the annual Microsoft Licensing subscription renewal for Microsoft email, Microsoft Productivity Suite, Microsoft CRM, Microsoft Visio, and Microsoft Azure. This is the renewal to begin the second year of a 3 year agreement (Office 365 portion only) signed by the Board of Public Works on 8/25/15. The number of Office 365 licenses has remained the same, however 160 licenses will be transitioned from El/Archive licensing to E3 licensing. This will allow for expanded functionality for Uniform Police officers to access files and applications from their vehicles (including reporting from the Kronos system). Business need was identified by both SBPD and the IT team. The cost for the difference for the upgraded Police Officers is $17,579.20, but can be paid with IT funds from a line item for Microsoft Licensing that was budgeted for 2016 and is no longer needed due to the migration to the cloud environment ($40,500 budgeted). Budget for 2017 includes the new total. Also included is license renewal for MS Visio ($1317.36), Dynamic CRM ($10,281.60), CRM Sandbox Instances ($2935.44), and Our Azure Cloud Hosting ($1273.68). Thank you. Shawn Delahanty PEOPLE • • • • WHO 6ETIT DEAR SHAWN DELAHANATY, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # HGXG054 QUOTE DATE 8/5/2016 QUOTE REFERENCE MIC EA CUSTOMER # 5874535 GRAND TOTAL $208,555.85 ITEM MS EA ARCH EXCH SHARED SRV SUB Mfg. Part#: 4DS-00001-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA AZURE MONETARY COMMIT STD SUB Mfg. Part#: 6QK-00001-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA OFFICE 365 PLAN E3 SUB P/USER Mfg. Part#: AAA-10842-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA DYN CRM ONLN PRO ADD E3 P/U Mfg. Part#: DSD-00047-12-SLG Electronic distribution - NO MEDIA Contract: MARKET ME EA DYN CRM ONLN PRO ADD E3 P/U Mfg. Part#: DSD-00047-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA DYN CRM ONLN PRO ADD E3 PLU Mfg. Part#: DSD-00047-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA VISIO PRO FOR 0365 SUB P/U Mfg. Part#: N9U-00002-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA VISIO PRO FOR 0365 SUB P/U Mfg. Part#: N9U-00002-12-SLG Electronic distribution - NO MEDIA Contract: MARKET MS EA VISIO PRO FOR 0365 SUB P/U Mfg. Part#: N9U-00002-12-SLG Electronic distribution - NO MEDIA Contract: MARKET QTY CDW# 375 3051484 1 3049576 591 3571549 UNIT PRICE EXT. PRICE $24.44 $9,165.00 $1,273.68 $1,273.68 $207.77 $122,792.07 10 3979489 $514.08 $5,140.80 8 3979489 $514.08 $4,112.64 2 3979489 $514.08 $1,028.16 5 3398837 $119.76 $598.80 3 3398837 $119.76 $359.28 2 3398837 $119.76 $239.52 Page 1 of 2