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Home My WebLink About02/15/99 Board of Public Works MinutesREGULAR MEETING FEBRUARY 15, 1999 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February 15, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel AGENDA ITEM ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, an Application for a Residential Tax Abatement for the Southeast Neighborhood was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on February 8, 1999, were approved. PUBLIC HEARING - LICENSE APPLICATION - TRANSIENT MERCHANT LICENSE - MARKETPRO COMPUTER SHOWS, INC. Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Jeanette Winston, 5870 Hubbard Drive, Rockville, Maryland, to conduct the MarketPro Computer Show on February 6 and 7, 1999; March 20 and 21, 1999; April 17 and 18, 1999; May 16, 1999; September 5, 1999; and October 23 and 24, 1999 at the Century Center. Favorable recommendations have been received by the Building Department, Fire Department, Police Department and the City Attorney's Office. Mr. Mark Bradley, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the License Application was approved. OPENING OF BIDS - MISCELLANEOUS VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted IC 10 Six (6) More or Less 1998 Chevrolet Luminas, Pre- $12,400.00 $74,400.00 Owned, Mid Size Sedans *Some or all may not have 4-Wheel anti -lock brakes Three (3) More or 1998 Chevrolet Cavaliers, Pre- $ 9,500.00 $28,500.00 Less owned Compact Sedans 1 0 " ", u REGULAR MEETING FEBRUARY 15. 1999 Six (6) More or Less 1999 Chevrolet 3/4 Ton 2WD $16,866.00 $101,196.00 Pickups $17,086.00 $102,516.00 Alternate includes tool box or ladder racks No Charge Option 1: Cloth bench seat Add $655.00 Option 2: A/C Add $340.00 Option 3: Sprayed in Bedliner One (1) More or Less 1999 Chevrolet 3/4T 4WD Pickups $19,364.00 Option 1: Western 7 1/2 Pro Plow Add $1857.00 Option 2: Cloth Bench Seat No Charge Option 3: A/C Add $655.00 Option 4: Sprayed in Bedliner Add $340.00 One (1) More or Less 1999 Chevrolet 15,000 LB. H.D. $23,017.00 Chassis Option 1: A/C Add $660.00 One (1) More or Less 1999 Chevrolet 3/4T Cargo Van $18,426.00 ** Gates will not guarantee delivery times for any or all of these vehicles. WHITEFORD STERLING -FORD TRUCKS, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopcyzinski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Two (2) 2000 SterlingL7501 Chassis $72,053.00 $144,106.00 wBody by Neil's Equipment Two (2) 2000 Sterling L7501 Chassis $73,455.00 $146,910.00 wBody by Neil's Equipment Trades: Unit No. 910 and 478 Deduct $2,000.00 Options: Allison MD3560 Automatic UL/O MD3060 Add $1,456.00 Two (2) Single Axle Dump Truck w/Snow $20,384.00 $ 40,768.00 Equipment - Installed/Painted One Color Exhaust Modification, if Needed $ 275.00 (included in price) One (1) Slim Line Fuel Tank, Mounted - $571.00 (included in 50 Gallon Capacity price) Two (2) 2000 Sterling LT501 Chassis $82,375.00 $164,750.00 wBody by Deeds Equipment REGULAR MEETING ` FEBRUARY 15, 1999 Two (2) 2000 Sterling LT7501 Chassis $83,858.00 $167,716.00 w/Body by Neil's Equipment Trades: Unit Nos 462 & 464 Deduct $19,000.00 Options: Allison MD3560 Automatic I/L/O MD3060 Add $1,628.00 Two (2) Tandem Axle Dump Truck $22,187.00 $ 44,374.00 w/Snow Equipment - Installed and Painted One Color Exhaust Modification Add $275.00 One (1) 2000 Sterling L7501 Chassis $57,475.00 w/Body by Neil's Equipment Option 1: Drop Sides for Body Add $450.00 Two (2) 2000 Sterling L7501 Chassis $57,863.00 w/Body by Deed's Equipment Option: Drop Sides for Body Add $400.00 Trade: Unit No. 353 Options: Allison MD3060 Deduct $2,879.00 Electronic Automatic I/L/O MT653 One (1) 1999 Single Axle Dump w/14' $5,950.00 Bed WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Wise International Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 10 One (1) 2000 International Model 4700 4x2 w/ $54,280.00 Deed's Equipment Drop Down Sides Add $400.00 Parts/Service Manuals Add $350.00 For International T444E Engine Deduct $1,550.00 Trade: #353 Deduct $3,75.0.00 TOTAL $ 51,280.00 Two (2) 2000 International Model 2554 4x2 $70,331.00 $140,662.00 W/Deed's Equipment Parts/Service Manual Add $350.00 Trade: #910 and #478 Deduct $1,800.00 TOTAL $139,212.00 Two (2) 2000 International Model 2554 6x4 $82,887.00 $165,774.00 w/Deed's Equipment Parts/Service Manual Add $350.00 Trade: 482 and #464 Deduct $12,500.00 TOTAL $153,624.00 t- I REGULAR MEETING EBY FORD SALES, INC. 2714 Elkhart Road Goshen, Indiana 46526 Bid was signed by Mr. Ronald Ward Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: 10 FEBRUARY 15, 1999 Six (6) Used Ford Taurus Sedan $12,925.00 $ 77,550.00 Six (6) Used Ford Contour Sedan $ 9,925.00 $ 29,775.00 Six (6) New Ford F25OHD 4x2 Pick Up $17,612.55 $105,675.30 One (1) New Ford F250HD 4x4 Pick Up $20,204.55 $ 20,204.55 One (1) New Ford F450 4x2 Chassis $25,356.65 $ 25,356.65 One (1) New Ford E250HD Cargo Van $18,942.60 $ 18,942.60 TOTAL $277,504.10 JORDAN FORD 609 East Jefferson Mishawaka, Indiana 46545 Bid Forms were not signed Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted LIM Six (6) F250 Pickup - 4x2 Super Duty 137" W/B $18,563.55 $111,381.30 Option 1: Cloth Bench Add $136.00 Option 2: A/C Add $684.00 Option 3: Rhino Liner Add $399.00 One (1) F250 Pickup - 4x4 Super Duty 137" W/B $20,154.55 Option 1: Snow Plow Add $3151.00 Option 2: Cloth Bench Add $136.00 Option 3: A/C Add $684.00 Option 4: Rhino Liner Add $399.00 One (1) Cargo Van - E250 138" W/B $18,350.60 One (1) Chassis/Cab - F450 4x2 165" W/B $25,487.65 Option 1: A/C Add $684.00 Four (4) Crown Victoria - Bucket Seat/Anti-Lock $20,479.80 $122,878.80 Brakes HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana REGULAR MEETING Bid was signed by Hill Truck Sales, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Two (2) Single Axle Dump Truck w/Snow $72,630.00 $145,260.00 Equipment - Allison MD3060 Transmission - Body by Neil's Trades:' #910 & #478 Deduct $4,000 $141,260.00 Two (2) Single Axle Dump Truck w/Snow $70,828.00 $141,656.00 Equipment - Allison MD3060 Transmission- Body by Deed's Trades: #910 & #478 Deduct $4000 $137,656.00 Two (2) Single Axle Dump Truck w/Snow. $72,598.00 $145,196.00 Equipment - Allison MT653DR Transmission - Body by Neil's Trades: #462 & #464 Deduct $4000 $141,196.00 Two (2) Single Axle Dump Truck w/Snow $70,796.00 $141,592.00 Equipment - Allison MT653DR " Transmission - Body by Deed's Trades: #462 and #464 Deduct $4000 $147,592.00 Options for above - Cummins Engine Add $1,900.00 Two (2) Tandem Axle Dump Truck w/Snow $82,226.00 $164,452.00 Equipment - Allison.MD3060 Transmission = Body by Neil's Trades: #462& #464 Deduct 34,000 $130,452.00 Two (2) Tandem Axle Dump Trunk w/Snow $80,743.00 $161,486.00 Equipment-= Allison MD3060 Transmission. - Body by Deed's Trades - #462 & #464. Deduct $34,000 $127,486.00 Two (2) Tandem Axle Dump Truck w/Snow $82,142.00 '$164,284.00 Equipment - Allison MT653DR Transmission -:Body by Neil's Trades: #462-& 9464 Deduct $34,000 $130,284.00 Two (2). Tandem Axle Dump Truck w/Snow $80,659.00 $161,318.00 Equipment - Allison MT653DR Transmission Trades: #462 & #464 $34,000 $127,318.00 One (1) 1999 Heavy Duty 15,000 LB GVWR $23,906.00 Chassis Option: A/C Add $805.00 One (1) Single Axle Truck w/14' Dump Body - $55,204.00 Body by Neil's Trade: #353 Deduct 10,500 $44,704.00 I I 1 1 1 REGULAR MEETING FEBRUARY 15, 1999 One (1) Single Axle Truck w/14' Dump Body - $55,592.00 Body by Deed's Trade: #353 Deduct $10,500 $45,092.00 Options for Above: Cat 316 230 HP Engine Add $1,200.00 Fold Down Sides for Dump Body Add $ 450.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - SEVENTY (70) MORE OR LESS, ELECTRIC GOLF CARS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CLUB CAR, INC. 3905 Vincennes Road, Suite 303 Indianapolis, Indiana 46268 Bid was signed by Mr. Doug Turner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 111 Seventy (70) 1998 Club Car PowerDrive Plus System 48 Electric Vehicle w/Regenerative Braking $150,658.90 One (1) Beverage Unit $ 7,247.40 One (1) Ball Picker Cart $ 4,695.20 Three (3) Utility Vehicles $ 15,950.40 TOTAL $178,551.90 PROFESSIONAL GOLFCAR CORPORATION Highway 37 Bypass at Fullerton Park, P.O. Box 250 Bloomington, Indiana 47402-0250 Bid was signed by Mr. George Reed Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: 0 Seventy 1999 E-Z-Go TXT 4-Wheel Electric Drive $3,525.00 $246,750.00 (70) . Control System Golfcar Less Seventy (70) E-Z-Go Medalist Deduct $1,950 $110,250.00 REGULAR MEETING FEBRUARY 15, 1999 Option 1: New 1999 E-Z-Go Oasis BC $10,950.00 Beverage Vehicle Less One (1) 1994 E-Z-Go BC960GX Deduct $3,000 $ 7,950.00 New 1999E-Z-Go Workhorse $5,797.00 Less 1994 E-Z-Go GXT-804D Deduct $1,500 $ 4,297.00 Three (3) Option 2:-New 1999 E-Z-Go Workhorse $5,075.00 $15,225.00 ILLINOIS LAWN EQUIPMENT, INC. 16450 104th Avenue Orland Park, Illinois 60467 Bid was signed by Illinois Lawn Equipment, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent_(10%) Bid Bond was submitted 10 One (1) 1110 Hauler Truck - $4,277.00 Green One (1) Hour Meter $ 46.00 One (1) Electric Power Bed $ 243.00 Dump Kit One (1) Headlights/Tail/Brake $ 134.00 Kit One (1) Trailer Ball Hitch $ 69.00 One (1) Trailer Ball Hitch $ 69.00 (Fuel Gauge) TOTAL $4,838.00 Option 1: Ball Picker $1,235.00 Cage-Tuff-1 Ref. Cooler Insert $1,567.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the -above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - CITY -OWNED PROPERTY - 611 KALORAMA This was the date set for''receiving and opening of sealed bids for the above referred to City -owned property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which -were found to be sufficient. The following bid was opened and publicly read: RICHARD FOX 821 North St. Louis Boulevard South Bend, Indiana 46617 BID: $427.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bid was referred to the Legal Department for review and recommendation. 1 1 REGULAR MEETING FEBRUARY 15, 1999 APPROVAL OF ESCROW AGREEMENT - MIDLAND ENGINEERING - ROOFING - PROJECT NO. 98-25-5.7B Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Midland Engineering, 52369 U.S. 33 North, South Bend, Indiana; and Key Bank, South Bend, Indiana, for the above referred to project. Mr. Caldwell noted that the Contract is in the amount of $332,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Escrow Agreement was approved and executed. "APPROVAL OF STAFF CONTRACT - BUSINESS DEVELOPMENT CORPORATION Mr. Caldwell stated that the Board is in receipt of a Contract between the City of South Bend and Pasiness Development Corporation, South Bend and Mishawaka, Indiana, for the provision of staff support by City employees with particular economic development expertise needed by the Business Development Corporation for specific or ongoing projects relating to the economic development plans of the City of South Bend. Mr. Caldwell noted that the Contract is in the amount of $92,600.00, for the 1999 year. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - STAFF SUPPORT - CHRISTMAS IN APRIL - ST. JOSEPH COUNTY Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Christmas In April, for staff support for the Christmas in April program. Mr. Caldwell noted that the Agreement is in the amount of $11,200.00, for the term of January 1, 1999 through December 31, 1999. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PRELIMINARY SITE SELECTION ANALYSIS - SOUTH BEND PUBLIC WORKS SERVICE CENTER - KEN HERCEG & ASSOCIATES Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg and Associates, 211 West Washington, South Bend, Indiana. It is the intention that up to eight (8) sites within the City limits be investigated as possible locations for a Public Works Service Center, including Bureau of Streets; Bureau of Traffic & Lighting; Bureau of Sewers; Code Enforcement, Field Operations; Salt Storage, Civil Engineering Testing Lab; Fuel Islands and Storage Tanks; and Pavement Material Storage and/or Tanks. Bureau space will be gathered from the latest space analysis to be provided by the City and updated space requirements compiled by the Department of Public Works in 1998 and from interviews with Bureau Heads. Funding will be provided by the Public Works Capital Budget (salt house). Mr. Caldwell noted that the Proposal is in the amount not to exceed $56,500.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - RISK MANAGEMENT PLAN - ENVIRONMENTAL SERVICES Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Triad Engineering, 300 North Michigan Street, South Bend, Indiana, for preparation of a Risk Management Plan, as the Wastewater Treatment Plant exceeds the threshold quantity for chlorine, sulfur dioxide and methane. This plan is a requirement of the Clean Air Act and the plan must be filed with EPA by June 20, 1999, in order to stay in compliance with all applicable Clean Air Act regulations. Funding is budgeted in the Wastewater Treatment Operating Budget. Mr. Caldwell noted that the Proposal is in the amount of $16,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF SOUTHEAST RESIDENTIAL TAX ABATEMENT APPLICATION Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, an Application for a residential Tax Abatement, for an area of the Southeast Neighborhood, more particularly described in the document as submitted, was approved. J REGULAR MEETING . FEBRUARY. 15,1999 APPROVE COMMUNITY DEVELOPMENT ADDENDA The'following Community Development Addenda were presented to the Board for approval: South Bend Park Department A.D.A. Projects - Addendum Extends 1997 Contract II through June 30, 1999 Human Rights Commission Fair Housing Activity - Extends 1998 Contract Addendum I through March 31, 1999 Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the above referred to Addenda were approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1)MORE OR LESS, TROMMEL TYPE SCREENING MACHINE In a letter to the Board, Mr: Matthew Chlebowski, Division of Central Services, requested permission to advertise for the receipt of bids for the above referred to .equipment. Mr. Chlebowski stated that funding will be provided by the Organic Resources Capital Budget Fund. Therefore, upon a motion made -by Mr. Powell, seconded by Ms. .Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTHEAST NEIGHBORHOOD REDEVET OPMENT - DEMOLITION AND FOUNDATION INSTALLATION - PROJECT NO. 98-41-6 In a memorandum to the Board, Mr. Marco Mariani, Planning Department, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Mariani stated that this project will demolish several structures in the Southeast Neighborhood to promote the construction of new y housing, which includes five structures and installatiod of eight (8) new foundations. The Department of Community & Economic Development will fund the project through the use of Tax Increment Financing dollars. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. L APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: English Rose BY: Susan J. Kessler J ADDRESS: 116 South Taylor FOR THE PURPOSE OF SELLING: Antiques Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. ' APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers -license application has been received: NAME:. Casey's Furniture Mart BY: Frances Billings ADDRESS: 219 East Navarre FOR THE PURPOSE OF SELLING: Used furniture and antiques Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above -application. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and I 1 REGULAR MEETING FEBRUARY 15, 1999 carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - 1999 ETHNIC FESTIVAL M, r. Caldwell stated that favorable recommendations have been received by the Division of ''Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Paul Garis, Park Department, to close various streets in conjunction with the 1999 Ethnic Festival, on June 18, 19 and 20, 1999, in the Howard Park area. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved.. FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE - YELLOW CAB COMPANY OF MICHIANA, INC. Mr. Caldwell stated that an Application for a Certificate of Public Convenience has been submitted to the Board for filing, by Mr. Joventino Naval, 120 East Bartlett, South Bend, Indiana. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Application was filed. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Dennis Stone and Stone Approved Effective February 10, 1999 and Stone Construction Corporation Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $941,623.32 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $179,981.39 and $175,258.27 and recommended approval. Ms. Cleo Hickey, Morris Performing Arts Center, submitted two (2) claims and recommended approval. In addition, Mr. Kenneth Szulczyk, South Bend Housing Consortium, submitted reimbursement claims, and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 10:12 a.m. BOWi�aldwe RKS am,nt Lewis N. Powell, Member jM. Catherine Roemer, Me ber A T ST: Angela K. gcob, Clerk