Loading...
HomeMy WebLinkAbout02/08/99 Board of Public Works MinutesREGULAR MEETING FEBRUARY 8, 1999 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, February 8, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. City Attorney John Broden was present in Board Attorney Michelle Engel's absence. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the following agenda items were added: - Request to Advertise for the Receipt of Bids - 1999 Good Neighbors Curb/Walk Program - Proposal - 1999 Concrete Repairs - Resolution 3-1999 - Fixing Rates/Charges to Municipally operated parking Facilities APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on February 1, 1999, were approved. PUBLIC HEARING - LEASE AGREEMENT - INTENT TO LEASE OFFICE SPACE AT 205 WEST JEFFERSON, SUITE 100 Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning a Lease Agreement for the above referred to property. It was noted that the Common Council has approved the Lease. Mr. Marco Mariani, Planning Department, was present, and recommended approval. Mr. Don Fozo, Building Department, was present, and stated that this lease agreement was a continuation of the original lease. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Lease Agreement was approved. AWARD BID - MORRIS PERFORMING ARTS CENTER - ELECTRIC PACKAGE 98-25-5-16 Mr. Doyle Baum, Verkler, Inc., 4406 Technology, South Bend, Indiana; and Ms. Cleo Hickey, Director of Morris Performing Arts Center, advised the Board that on December 16, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Baum recommends that the Board award the contract to Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana in the amount of $1,212,770.00. Mr. Ken Sheets, Attorney for Herrman and Goetz, was present, and requested a copy of the complete bid submitted by Trans Tech Electric. Mr. Broden asked that Mr. Sheets submit his request in writing to him. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - CONSTRUCTION -MANAGER -AGREEMENT - LEIGHTON ,,,,,,,PLAZA - PROJECT NO. 97-57-5 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 1-3 on behalf of Calumet Construction, 3215 Sugar Maple Court, South Bend, Indiana indicating that the Contract amount be increased $100,000.00 for a new Contract sum including this Change Order in the amount of $496,670.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER - STAGE RIGGING, CURTAIN AND TRACK/ORCHESTRA PIT PLATFORM - PROJECT NO. 98-25- 5.11A AND 11B Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; SECOA, Inc., 8650 109th Avenue North, Champlin, Minnesota; and Norwest Bank, Fort Wayne, Indiana, for the above referred to project. Mr. Caldwell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Escrow Agreement was approved and executed. ;11PX ; REGULAR MEETING FEBRUARY 8, 1999 APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: HDC Construction Company Staff Support $ 6,600.00 Housing Development Corporation Staff Support $68,800.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the HDC Construction Company Contract was approved and executed. Ms. Roemer abstained from voting on the Housing Development Corporation Contract, as she is a member. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Housing Development Corporation contract was approved. APPROVAL OF AGREEMENT - INTERGOVERNMENTAL AGREEMENT - CITY OF MISHAWAKA Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the City of Mishawaka, for traffic control signalization at Corby Boulevard and Hickory Road. Mr. Caldwell noted that eighty percent (80%) of the cost of the construction work shall be funded with TEA-21 funds and the remaining twenty percent (20%) shall be provided by South Bend. Ken Herceg and Associates will accomplish the studies, design, plans and specifications. If the TEA-21 funds are not approved, this Agreement shall become null and void. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - SAMPLE STREET PAVEMENT RESTORATION - KEN HERCEG & ASSOCIATES Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for the development of the Sample Street Pavement Restoration bid documents. Mr. Caldwell noted that the Proposal is in the amount of $3,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Proposal was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT SECOND ANNUAL SALMON CHASE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kelly Cassidy, Madison Center and Hospital, Madison Street, South Bend, Indiana to conduct the above referred to Salmon Chase, on September 26, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1999 GOOD NEIGHBORS/GOOD NEIGHBORHOODS CURB, SIDEWALK AND APPROACH PROGRAM - PROJECT NO. 99-11 In a memorandum to the Board, Mr. Toy Villa, Public Construction Manager, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Villa stated that this will be the sixth year of this program, which will assist resident homeowners improve the frontage of their properties. A total of $500,000 has been appropriated from the General Fund to make the improvements. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved. ADOPT RESOLUTION NO. 3-1999 - FIXING RATES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERATED PARKING FACILITIES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 3-1999 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, I- F1 REGULAR MEETING FEBRUARY 8, 1999 INDIANA FIXING RATES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERATED PARKING FACILITIES WHEREAS, I.C. 36-9-11-7 authorizes the Board of Public Works to fix rates for municipally owned off-street parking facilities, subject to approval of the Common Council; and NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the following monthly parking rates be established for the Colfax Street Parking Garage, the Jefferson Street Parking Garage, the Wayne Street Parking Garage, and the Leighton Plaza Parking Garage: SECTION I. The following monthly rates shall be charged for vehicles parked at City operated parking garages: Rate (a). Per vehicle, on a month -to -month basis $35.00 per mo. (b) Per vehicle, on a three-year contract $35.00 per mo. (c) Per vehicle, on a five-year contract $35.00 per mo. (d) Group rates on a monthly contract $35.00 per mo. (e) Group rates on a monthly contract for rooftop parking $22.00 per month (f) For purposes of Subsection (e), a group shall be defined as ten (10) or more spaces leased pursuant to a single account. (g) Priority for committing parking spaces within a City operated parking garage shall be given to vehicles with the longest term parking contract and the highest monthly rental rate. Commitment of spaces within a parking garage within a particular rate structure shall be determined based upon (1) the number of parking spaces committed per single billing; (2) the length of time the person has committed spaces within that garage; and (3) the payment experience of the account. Persons entering into long term agreements for parking may be granted an option to renew within the discretion of the Board of Public Works or its designee. (h) The owner of any vehicle admitted to the garage pursuant to a rooftop group rate contract shall be fined $10.00 in the event the vehicle is parked in violation of the contract. SECTION II. The following hourly rates shall be charged for individual vehicles parked at the Colfax Street Parking Garage, the Jefferson Street Parking Garage, and the Wayne Street Parking Garage: Hours Rate 0 to 2 hours Free 2 to 3 hours $1.50 3 to 5 hours $2.00 5 to 24 hours $3.00 Special Events $2.00 SECTION III. The following hourly rates shall be charged for individual vehicles parked in the Leighton Plaza Parking Garage: REGULAR MEETING Hours Rate 0 to 2 hours $1.00 2 to 3 hours $1.50 3 to 4 hours $2.00 5 to 24 hours $3.00 Special Events $2.00 FEBRUARY 8. 1999 SECTION IV. This Resolution rescinds and supersedes all prior resolutions setting rates for municipal parking facilities. SECTION V. Nothing herein shall affect rights and liabilities accrued prior to the effective date of this resolution. Adopted this 8th day of February, 1999. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell, President s/Lewis Powell, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE LICENSE APPLICATIONS- SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: Harrison's Furniture & Treasures Robert Harrison 1609 and 1809 Miami Street New and Used Furniture Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr.. Powell, seconded by Ms. Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. FAVORABLE RECOMMENDATION - PETITION TO VACATE VARIOUS STREETS AND ,! ALLEYS J Mr. Caldwell indicated thafthe Common Council has submitted to the Board a Vacation Petition as completed by Ricardo Milton, American Home Dreams, 4201 St. Andrews Circle, Mishawaka, Indiana to vacate the following streets and alleys:. . ' Various streets and alleys bounded as follows: High Street on the east; Pennsylvania Avenue on the north, Broadway Street on the south and Marietta Street on the West. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan noted that one the properties adjacent to the vacation of Pennsylvania is not owned by the City. Should this vacation be approved before the City owns this property, the property owner would be left with a lot without any frontage or any access. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. 1 1 1 REGULAR MEETING FEBRUARY 8. 1999 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell.stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Family Video Movie Club, Inc. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 51522 SR 933 North, South Bend, Indiana, South Bend, Indiana, (Key # 02-1094-4353), Family Video Movie Club, Inc. waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Powell made a motion that the Consent be approved. Ms. Roemer seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Verkler, Inc. Approved Retroactive to February 2, 1999 EXCAVATION BONDS Blue Collar Construction Released Effective February 8, 1999 OCCUPANCY BOND Ritschard Brothers Released Effective February 8, 1999 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $3,224,484.68 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $25,904.11 and recommended approval. Ms. Cleo Hickey, Morris Performing Arts Center, submitted three (3) claims and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS VVe'AV.11 James . aldwell, President Lewis N. Powell, Member 4M.therine Roemer, Merr. er TT: . Jacob,erk